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Home My WebLink AboutR-2007-144 Black & Veatch Corporation / Budgeted Funds Expenditure (re: Phase 1 Wastewater Facility Plan)RESOLUTION NO. R-2007-144 A RESOLUTION authorizing the City Manager to approve use of budgeted funds for the continued implementation of Work Packages • described in the April 23, 2003 Agreement Between City of Yakima and Black and Veatch corporation for Professional Services. WHEREAS, the 2004 City of Yakima Wastewater Facility Plan identifies the requirements by regulatory mandates, growth (capacity) issues, replacement of aging facilities, and improved efficiencies that are going to be needed over the next 20 years; and WHEREAS, Black & Veatch Corporation completed the Facility plan, Phase One Pre - design, Phase One Final Design, Phase One Bid Phase Services, NPDES Permit Services and Metals Studies, continues providing Construction services for Phase One implementation, and began the Collection System Evaluation, as described in the Agreement Between the City of Yakima and Black & Veatch Corporation made and entered into on April 23, 2003; and WHEREAS, Council authorized execution of budgeted funds for Design Services and Collection System Evaluation on 7/7/04. On 12/13/05 an amendment to the professional services agreement with Black & Veatch Corporation was authorized by Council for implementation of the Phase One WWTP Improvements; and WHEREAS, with additional Human Machine Interface (HMI) Software Upgrades identified for the WWTP processes, use of additional budgeted funding for professional engineering services and ongoing, construction services for WWTP Improvements per the Agreement with Black and Veatch Corporation were approved on 11/07/2006; and WHEREAS, with the addition of the Ultra Violet Disinfection System and ongoing Phase 1 construction, use of additional budgeted funding for professional services is required to continue these projects per the Agreement with Black and Veatch Corporation; therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is authorized to approve use of budgeted funds for the continued implementation of Work Packages described in the April 23, 2003 Agreement Between City of Yakima and Black and Veatch Corporation for Professional Services. ADOPTED BY THE CITY COUNCIL this 16th day of October 2007. City Clerk 41.Z/ David Ed er, ayor Exhibit A Summary of Work Packages Work Package Approved Approved Approved Amendment #1 Approved Approved TOTAL 4/23/2003 5/18/2004 7/7/2004 12/23/2005 11/7/2006 requested WP #1 Prepare Final WWTP Facility Plan $608,000.00 $608,000.00 WP #2 WWTP Design & Bid Phase Assistance $1,800,000.00 $1,800,000.00 1 WP #3 Quantify WW flows throughout Collection System $400,000.00 $400,000.00 WP #4 Mandated Metals Study & addition' I NPDES studies $200,000.00 $200,000.00 WP #5 SR 24 Permit Review and Monitoring Plan support $150,000.00 $150,000.00 WP #6 Speedway Interceptor Route Eval. Design & Bid Phase $450,000.00 $450,000.00 1 1 1 WP #7 Risk Management Plan Development & Assistance $50,000.00 $50,000.00 1 WP #8 Human Machine Interface (HMI) Software upgrades $221,000.00 $100,000.00 $321,000.00 1 WP #9 Odor Evaluation and Survey $70,000.00 $70,000.00 1 WP #10 Construction Phase 1 and Operation and Maintenance Manual $809,000.00 $500,000.00 $1,309,000.00 1 WP #11 Phase 1 Construction & Administration Services, Commissionln& record Drawin s $1,070,000 $1,070,000.00 1 TOTAL $608,000.00 $2,200,000.00 $350,000.00 $1,600,000:00 $600,000.00 $1,070,000.00 $6,428,000.00 WORK PACKAGE 11 Owner: CITY OF YAKIMA, WASHINGTON ENGINEER: BLACK & VEATCH CORPORATION Project: WASTEWATER COLLECTION AND TREATMENT CONSULTING SERVICES 1. OBJECTIVE — WORK PACKAGES 11 These BASIC SERVICES include engineering, consulting and construction administration services related the following: • Continuing construction administration services related to the Phase 1 Improvements Project, including the Ultraviolet Disinfection Project • Phase 1 Improvements Record Drawings • Commissioning Services for Phase 1 and UV facilities Additional prioritized improvements that will be considered as project funding budget is available include the following: • Additional minor associated improvements. 2. TIME OF PERFORMANCE The time of performance for Work Package 11 is September 1, 2007 through December 31, 2008. 3. COMPENSATION CITY shall pay ENGINEER for performance of BASIC SERVICES. Compensation for Work Package 2 shall be paid to ENGINEER on the basis of labor plus reimbursable expenses. Total compensation to ENGINEER for the Scope of Services defined for Work Package 11 shall not exceed $ 1,070,000, plus any applicable taxes, unless specifically authorized by CITY in accordance with subsection 5.2 of the AGREEMENT BETWEEN CITY OF YAKIMA, WASHINGTON AND BLACK & VEATCH CORPORATION FOR PROFESSIONAL SERVICES. Task Series 5000 & 9000— Phase 1 Construction Administration Services $ 760,000 Task Series 5010 — Phase 1 Record Drawings $ 110,000 Task Series 6000 — Commissioning Services $ 100,000 1 Task Series 8000 — Miscellaneous Services $ 100,000 4. SCOPE OF SERVICES The BASIC SERVICES for Work Package 11 will be executed in tasks summarized as follows: • Task Series 5000 — Phase 1 Construction Administration Services • Task Series 5010 — Phase 1 Record Drawings • Task Series 6000 — Commissioning Services • Task Series 8000 — Miscellaneous Work • Task Series 9000 — Project Management/City Coordination WORK PACKAGE 11 TASK SERIES 5000 — PHASE 1 CONSTRUCTION ADMINISTRATION SERVICES ENGINEER shall provide construction administration services for Work Package 11 in accordance with Task Series 5000 of the AGREEMENT BETWEEN CITY OF YAKIMA, WASHINGTON AND BLACK & VEATCH CORPORATION FOR PROFESSIONAL SERVICES. ENGINEER shall continue to provide services for a term of sixty three 63 weeks beginning September 4, 2007. ENGINEER shall provide a full-time, on-site resident project representative through this time. Primary tasks shall be construction phase services for the completion of Phase 1 and UV construction. ENGINEER shall, in accordance with the AGREEMENT BETWEEN CITY OF YAKIMA, WASHINGTON AND BLACK & VEATCH CORPORATION FOR PROFESSIONAL SERVICES. Assumptions: • Total Construction Phase Services Duration: 63 Weeks (September, 2007 to November, 2008) • Total Submittals: 25 • Total Requests for Information: 30 • Total Requests for Change: 5 • Total Change Orders: 5 • Construction Progress Meetings to occur bi-weekly. • Eight Site Visits by Goris/Ward. TASK SERIES 5010 — PHASE 1 RECORD DRAWINGS ENGINEER shall provide a revised set of construction contract drawings for Phase 1 improvements including blowers, solids handling building and UV Disinfection System in accordance with Task Series 5010 of the AGREEMENT BETWEEN CITY OF YAKIMA, 2 WASHINGTON AND BLACK & VEATCH CORPORATION FOR PROFESSIONAL SERVICES. TASK SERIES 6000: COMMISSIONING/OPERATIONS ASSISTANCE ENGINEER shall assist the City in commissioning the new equipment including blowers, solids handling building and UV Disinfection System. Primary work shall be performed by Conley Engineering in support of the new SCADA system and controls for the new equipment. The level of effort will be determined based upon coordination with the City during startup. TASK SERIES 8000 — MISCELLANEOUS SERVICES (To be defined as necessary) Supplemental Services as set forth in Section 1.5 shall be performed as the need arises and as mutually agreed by CITY and ENGINEER. Scopes and budgets for individual tasks for Supplemental Services shall be defined within Task Series 8000. TASK SERIES 9000 — PROJECT MANAGEMENT / CITY COORDINATION 11 The ENGINEER shall manage the work, of its project team and conduct activities to maintain coordination of the work with the CITY. !' Task 9200: Progress Meetings. ENGINEER will meet with CITY staff quarterly to review the progress of the project. These meetings will provide an opportunity for input from the CITY regarding the activities of the project team" and for presentation and exchange of information. ENGINEER will prepare a written summary after each meeting and distribute them among the project team. The documents will summarize significant discussion points, decisions, and action items arising from each meeting. ENGINEER will revise meeting summary if needed to reflect comments from meeting participants. Task 9300: Monthly Progress Reports: ENGINEER will submit monthly reports summarizing the progress of the project by task, for ;its duration. The reports will be submitted along with ENGINEER's monthly invoices. The progress reports will document progress made toward completion of the project, and provide updated information on budget and schedule. It is anticipated that 15 such reports will be provided during this work package. Task 9400: Project Administration. ENGINEER will perform the general administrative duties associated with the project, including preparation of correspondence, office administration, administration of contracts with subconsultants, monthly invoicing, and progress monitoring. 3 Yakima Phase 11 Budget Ward Hunt Gods Project Staff Markvica Structural Discipline QA/QC CADD Clerical B&V Conley Other Owner 4eimbursablf Task WORK ITEM PM EM EM Engineer Engineer Resident Engineer Engineers Total Engineering Consultants Contingency Expenses Total Billing Rate $225 $159 $155 $140 $100 $110 $155 $145 $155 $80 $72 Task Hours Task Series 5000 - Phase 1 & UV Construction Support 150 420 700 2520 40 240 80 80 $499,210 $3,168 $502,378 Task Series 5000 - Phase 1 & UV Construction Support- Conley $0 $100 000 8100,000 Task 5000A -Phase 1 Programming Services $0 $112,900 $112,900 Task 5000B - W System Programming Services $0 819,000 $19,000 Task Series 5010 - Record Drawings 80 0 160 500 16 $69,552 $40,448 $110,000 Task Series 6000 - Commissioning Services 8 40 80 0 40 40 $24,680 $75,320 $100,000 Task Series 8000 - Miscellaneous Work (services TBD) $0 8100,000 8100.000 Task Series 9000 - Prosect Management/City Coordination 74 126 $25,722 $25,722 _ Total Hours 232 0 540 0 940 2520 40 280 0 580 262 5,394 Total Cost $104,400 50 $83,700 p 594,000 $277 200 $6,200 540,600 $0 $46,400 518,864 $619,164 $347,668 50 $100,000 53,168 $1,070 000 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 0 For Meeting Of 10/16/07 ITEM TITLE: Consideration of a resolution authorizing the City Manager to approve use of 2007 budgeted funds, and preliminary 2008 budgeted funds, for the continued implementation of Work Packages described in the April 23, 2003 Agreement Between City of Yakima and Black and ' Veatch corporation for Professional Services. SUBMITTED BY: Dave Zabell, ACM - Doug Mayo, WW Manager - Max Linden, Utility Engineer CONTACT PERSON/TELEPHONE: Max Linden/575-6077 SUMMARY EXPLANATION: The 2004 City of Yakima Wastewater Facility Plan identifies the requirements by regulatory mandates, growth (capacity) issues, replacement of aging facilities, and improved efficiencies required over the next 20 years. Over the past 5 years the engineering consulting firm of Black & Veatch Corporation has provided NPDES Permit Services, began the Collection System Evaluation, completed a Metals Study,' completed the 2004 Facility plan, completed a Risk Management Plan, completed the Pre -design, Final Design, and Bid Phase Services for the Phase One WW Improvements and Speedway Interceptor Trunk Line, and has provided continuing construction services from the spring of 2006 for the current mandated Phase One Wastewater Improvements as described in the April 23, 2003 Agreement Between City of Yakima and Black and Veatch Corporation for Professional Services. (...continued on next page) Resolution X Ordinance _ Other (Specify) to authorize use of budgeted funds for Phase One WWTP Improvements Contract -- Mail to (name and address): Funding Source WW Facilities Project (478 Fund, Budgeted and WW Facilities Project (472 Fund) Budgeted APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: Staff respectfully requests City Council approve the resolution. BOARD/COMMISSION RECOMMENDATION: COUNCIL ACTION: (...continued from front page.) Council authorized use of budgeted funds for all these completed activities on 4/23/2003, 5/18/2004, 7/7/2004, 12/23/2005, and on 11/7/2006. Currently $5,358,000 has been spent. See the attached Exhibit A. An additional $1,070,000 is required to continue the current ongoing Phase 1 construction work (project 2055) and Ultra Violet Disinfection project (project 2182) for the remainder of 2007 and to continue the projects in 2008. See the attached Work Package #11. This expense is shown in the 478 Wastewater Facility Project Fund (Phase One Improvements project 2055) and 472 Wastewater Facility Project Fund (Ultraviolet Disinfection project 2182) identified in the 2007 adopted budget and 2008 preliminary budget includes appropriations to accommodate the expenditures required to complete the first portion of Phase One improvements and Construction Services provided by Black & Veatch Corporation. This will increase the total authorized budget for this agreement to $6,428,000. See the attached Exhibit A. Approval of additional engineering services provided under the agreement between the City of Yakima and Black & Veatch Corporation for professional services, along with future construction of Phase One WWTP improvements, will be asked for upon the 2008 budget approval and as resources become available.