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HomeMy WebLinkAbout1998-038 Amending the 1998 budget ORDINANCE NO. 98 -38 AN ORDINANCE amending the 1998 budget for the City of Yakima; and making appropriations of $94,400 within the 141 Streets and Traffic Engineering Fund for expenditure during 1998 for various projects. WHEREAS, the amount of $94,400 must be appropriated within the 141 - Streets and Traffic Engineering Fund for expenditure during 1998 for various projects mentioned in the attached Schedule, and WHEREAS, at the time of the adoption of the 1998 budget it could not reasonably have been foreseen that the appropriation provided for by this ordinance would be required; and the City Council finds that an emergency exists of the type contemplated by RCW 35.33.091 and that it is in the best interests of the City to make the appropriation herein provided, now, therefore, BE IT ORDAINED BY THE CITY OF YAKIMA: Section 1. Appropriations are hereby made, for expenditure during 1998, from the Unappropriated Fund Balance in the 141 - Streets and Traffic Engineering Fund to the various accounts and in the various amounts, and for the various specific purposes, all as specified in the Schedule attached hereto and incorporated herein. Section 2, This ordinance is one making an appropriation and shall take effect immediately upon its passage, approval and publication as provided by law and by the City Charter. PASSED BY THE CITY COUNCIL, si ned and approved this day of c.l , 1998. 'J L -mot .J / - JOHN PUCCINELLI, MAYOR ATTEST: - Kait ,J " �e CITY CLERK First Reading: 8-4-98 Publication Date: g -P-1--9$ Effective Date: .8- a -cfR AO/Memo 7/30/98 7/30/98 8:31 AM SCHEDULE! Street and Traffic Engineering Fund Revenue Operating Transfer from the P.B.I.A. Fund 141 -3- 133 - 646- 0000 - 39700 -OPT $15,300 Appropriations General Supplies -to Install Power to trees along Yakima Avenue 141 -3- 133 -116- 0000 - 54263 -312 $15,300 Small Tools and Minor Equipment -to purchase Traffic Counting Equipment 141 -4- 133 - 525 - 0000 - 54264 -350 $19,100 General Supplies -for Yakima Avenue Maintenance 141 -4- 141 -521- 0000 -54230 -312 $60,000 TOTAL $15,300 $94,400 • Page 1 IRMinted By: Chris Waarvick Page: 1 • 7/8/98 3:37 PMI From: Judy Arington (7/8/98) To: Chris Waarvick DARC min. from 7/2/98 • For your review. I. recommend we submit the minutes of the DARC meeting to Council on the 21st of July. I'ml working with Denise Nichols and Cindy Epperson regarding the appropriation ordinance preparation if necessary. As part of the agenda statement for approval we should include the recommendation for $15,300 to install electrical power to the 22 trees. Please let me know if you agree and have a recommend approach for including. Because I am using a MAC and most of the City is now using PC's I have copied the minutes to the bottom of this message rather than attaching. Please just print and let me know if you disagree with any of the statements. Thanks. DOWNTOWN AREA REDEVELOPMENT COMMITTEE MINUTES July 2, 1998 The meeting of the Downtown Area Redevelopment Committee was called to order at 8:00 a.m. by Chairman Bruce Smith in the City Manager's Conference Room, City Hall, 129 North 2nd Street. MEMBERS PRESENT: Bruce Smith (Chairman), Chuck Cochrane, Joe Morrier, Bob Wheeler, Terry Powell, Pat Gilmore and Bert McDonnell Absent: Bill Moultray, Herb Hill, Jar Arcand and Mel Lewis Staff Present: Judy Arington, Michael Morales, Glenn Rice, Chris Waarvick and Shelly Willson Council Member: Mayor Puccinelli Guests: Lynne Kittleson, Joe Mann, Ken Crockett and Bev Bartz Minutes: Moved, seconded and carried to approve the minutes of the meeting held on June 4, 1998, as written. DARC Financial Update: Arington reported she has not expended any money for the month of June. Smith requested a full report of the budget amount for the August 6, 1998, meeting. Landscaping Issues Nichols reported on staffing for the CBD area. Currently over 400 plants have been planted in the 16 block radius and still have over 300 to be planted. To bring on additional staff for the next three months, she estimates it will cost approximately $4,600 per person. There is currently 3 people assigned to the downtown area. Nichols reported she has contacted the DOC people, but that is not available at this time. One area she is pursuing is to get some OIC students with a crew leader. They would work a four hour shift with a supervisor and attend summer school the rest of the day. The task would include litter control, and pulling of weeds. Nichols stated the critical need for the Parks division will be the next three months. She reported she had been contacted by Mr. Charles Conduff, "De Litter Bug" with a proposal to do litter pickup in the CBD area. His proposal is for 6 days per week for $1,000. Nichols commented when she was reviewing the proposal and informed Mr. Conduff his proposal was a little high, he counter offered a figure of $750. Mr. Conduff commented on his proposal and stressed that the downtown is in need of his services. After discussion, Mr. Conduff stated his proposal included pulling of weeds in addition to litter. Smith called for a revised proposal from Mr. Conduff that included his final and best offer. Smith continued his discussion stating there were three issues that included the flowers, trash pickup, and landscaping that included replacing the dead trees and shrubs. He said he understood the landscaping would eventually cover the full 16 block area of the CBD. He continued inquiring about additional crew members to do the work with DARC monies subsidizing the cost for the extra . staff members. • !Printed By: Chris Waarvick Page: 2 7/8/98 3:37 PM.I Nichols responded stating the problem is supervision and getting qualified staff. She didn't feel comfortable that her crew had the expertise to put a proposal together to do a major landscaping proposal. Morrier added he fel. t the property owners should take care of their own buildings. He expressed a concern that the old Payless building has cobwebs all over the building . and inquired if the City had a policy that would require building owners to keep up their property. Rice recommended that the business owners work through the DARC membership and make a friendly suggestion to keep the buildings up. He suggested DARC should, as a matter of policy, have a clean up your store front campaign. A letter could be sent out from the DARC Chair person to business owners asking for cooperation in keeping the area clean and in good repair. Puccinelli stated the City has no authority to enter private buildings for Code enforcement. He suggested the letters to business owners be friendly and talk about even though there are ordinances restricting signage of a business, there are no ordinances that restrict planting plants or sprucing up the frontage of the business that would draw attention to the business. Mann suggested a note be sent to Rite Aid to have their maintenance people clean up the area once or twice a month. At Smith's suggestion, he agreed to contact the Rite Aid company. Wheeler suggested DARC participate in the Chamber "Green Up, Clean Up" program. Morrier recommended taking Rice's suggestion and send out the letter. Kittleson commented she walks the downtown on a regular basis and she thinks the Parks & Recreation crews are doing a good job. She recommended instituting a program that recognizes a business each month for its appearance and general upkeep. Puccinelli suggested this award could be given out as part of the regular Council meetings. Smith questioned if the appearance of the store fronts was that big of problem. He recommended each member takes the next month to identify places that are a problem. If the number is small, he recommended DARC members contact the owner and get compliance rather than sending a letter. Smith returned to the landscaping issue clarifying with Nichols that he thought they had discussed having a crew under her supervision to go through and pull out the stuff that was dead or dying. Nichols stated she felt her crew was clearing out the dead weeds and shrubs and trees. She reported that until about a month ago the crew had made significant changes. However, when they started planting flowers for the summer, the crews' progress slowed on this project. She stated there are many areas still needing work. After further inquiry regarding landscaping and additional crews, Nichols clarified her statement from an earlier discussion that she didn't feel comfortable with her crew doing a total landscaping plan for the downtown. But, she stated, they are continuing the process of clearing out the weeds and dead trees and shrubs. Smith further inquired about the progress for completion of the 16 block area. He asked if Nichols' crew continued at the current pace they would eventually have the entire 16 square blocks cleared of dead weeds, shrubs and trees and replanted with new. Nichols responded no, not entirely, because there are still watering problems in some areas. Smith said if the issue of no water in some areas was put aside, would the 16 square block area eventually be done? Nichols stated it would eventually be complete but added that in the next two months her crew will be working on litter and flowers. She stated her crew has not had any time to go back and work on the watering concerns or pulling out shrubs. .P inted By: Chris Waarvick Page: 3 7/8/98 3:37 PM' Smith further inquired if the crew would, after the two months, return to the landscaping issue? Nichols stated yes, probably September and October they could return to this area and by November her crew it gone. Her crew only works eight months out of the year and during the Hinter months, she has her regular Parks Maintenance crew covering the downtown area specifically for litter control. Smith inquired if the crew could be kept through the winter and subsidize them through DARC monies? Naarvick commented he would need to research the issue of continuing these employees beyond the 8 months of partial full time employment and advise Council that the additional hours Mould be funded by DARC monies. Puccinelli advised staff to inform DARC of the cost prior to making a recommendation for funding. Cochrane questioned what the cost would be in hiring someone now versus waiting until Fall to get the landscaping done now. Would it be better to add to the crew now and move forward for completion. Nichols .responded that if she could add a person now to assist with the weeding and litter control, she could distribute other crew members who are familiar with the process on to the project. Her goal is to get 7 day per week coverage in the CBD. Smith stated he is not opposed to adding 3 or 4 people to the crew and complete the project. Rice cautioned that the cost must be determined first and how the process would work. Nichols reported it would cost approximately S4,600 per person for 3 months. Wheeler suggested using a contract to hire additional staff. Smith indicated the contract basis was even more costly and complex. Smith proposed hiring up to 2 people for a period of time up to 6 months for a cost not to exceed more than $10,000 per month. What if DARC authorizes that and give it to Denise subject to limitations the City imposes. By doing this, Nichols does not have to come back to DARC for approval. At the next meeting, Nichols reports back on the status of the project. Powell commented she has not seen a financial report for DARC. Discussion continued. A motion was made to authorize the use of DARC monies for an amount not to exceed $10,000 per month for no longer than a 6 month period to hire additional crew members for completion of the landscaping project. Waarvick indicated the staff would need to prepare an appropriation ordinance for Council to approve an increase in budgeted funds for this line item. Moved, seconded approving the motion authorizing the use of DARC monies for an amount not to exceed $10,000 per month for no longer than a 6 month period to hire additional crew members for completion of the landscaping project. Further discussion of the amount of money in the budget to complete the planting of flowers and litter pickup continued. Nichols estimated this budget was fine. Smith advised Nichols to continue with the trees and shrub removal and replacement. If more money is needed for this project, Nichols is to come back to DARC and make a request for additional funds. Parking Proposal -- subcommittee Meeting Smith reported that the sub - committee to review the Parking. Proposal from Lee Semon, Jr. composed of himself, Jar Arcand, Joe Mann, Chuck Cochrane, Mayor John Puccinelli, Glenn Rice, Jerry Maggard, and Lee Semon, Jr. met June 30th at 8 a.m. in the Planning Conference Room. • Printed By: Chris Waarvick Page: 4 7/8/98 3:37 PMI ?resent at the meeting was himself, Glenn Rice, Mayor Puccinelli, Jerry Maggard, and Joe Bann. Rice presented the committee with the City of Yakima's Legal opinion. (See attached) It is the opinion of the legal deportment that a reviewing court may determine that either proposed arrangement violates an entitlement granted by the City's ordinances that created the LID which funded construction of the parking lots It was the recommendation of this sub - committee that the DARC committee recommend to the City Council to deny Mr. Semon's and Mr. Maggard's request. Smith reviewed Maggard's request as outlined in his letter dated June 8, 1998, that was included as part of the package with the minutes. He also related that Kathy Mercy was interested in acquiring approximately 20 parking spaces if this request was granted. Gilmore moved, Powell seconded and carried to recommend to the Council to deny Mr. Semon's and Mr. Maggard's request. Center Median Removal Waarvick reported they had prepared an informational packet to go to Council two weeks ago for the removal of the center median on 3rd Street directly in front of the Capitol Theatre. This item was pulled based on some concerns by Council members about the long term implications of removing islands on arterials and streets. Removal of the island was brought to DARC prior to preparing the information for Council. DARC voted for removal based on the fact it did not hove water. Waarvick commented that the island is covered over with concrete and is not very attractive. He stated he had met with Smith and Steve Caffery, Capitol Theatre Executive Director about some alternatives for this island. Shelly Willson, Acting Street Manager will be working to put together a more visibly pleasing crosswalk. Puccinelli stated the concern by Council members was the safety aspect of pedestrians crossing from the parking lot to the Theatre. Smith commented that another' area brought up by a Council member was when DARC approved removal of the median on Second Street and then voted to remove one on 3rd Street was that going to be DARC's trend to remove all medians in the downtown. Smith stated that was not the intention but only removes medians where there was no water available or where the median is in disrepair and is an obstacle for snow removal. Willson reported the medians on Yakima Avenue were removed several years ago for safety reasons based on the volume of traffic. Electrical Wiring - -Mall Area: Waarvick reported he met with Steve Knopp, Traffic Operations Supervisor and Joe Morrier. They walked the area selected by Morrier for installation of electricity to trees along Yakima Avenue. Steve Knopp prepared an estimate for installation of electricity to 22 trees. (See attached memorandum dated 6/17/98) Waarvick read the proposal to the committee. He commented he has been authorized to schedule this work if this committee recommends to Council to fund from the DARC funds. Morrier moved, Gilmore seconded to supply the budget for installation of electricity for lighting of twenty -two trees as outlined in Steve Knopp's memorandum dated 6/17/98. Puccinelli questioned who would maintain the lights after they have been installed? Discussion followed. Morrier commented the City has been maintaining the lights that are currently installed. Waarvick added that the cost provided in the memorandum do not include the cost of buying the strings of lights. Morrier stated he would buy the strings of lights for his area. Smith questioned Morrier if the discussion was to put lights anywhere other than the Mall area. • Printed By: Chris Waarvick Page: 5 7/8/98 3:37 PMI 4orrier commented the request was for 22 trees. 'uccinelli commented that if other merchants wanted to add lights-to trees in front of their 2usiness, they should be encouraged to do so. But, he said, it goes back to the business owner having pride•in his business. He didn't have a problem with the City providing the :onduit but did not agree with having the City maintain the lights. Morrier stated he would maintain the lights around his area. Smith questioned what the cost would be for the string of lights. Naarivick commented the strings of lights should be heavy duty and do cost more. Cochrane questioned what assurance there would be that the some type of lights would be used throughout the CBD? Morrier requested the lights should be purchased and installed by the City the first time and the business owner will maintain thereafter. Puccinelli didn't have a problem with the City buying and installing the first time, but he requested the property owners agree to maintain. Smith commented there was turn over of business owners in the downtown. He felt the solution being discussed was solving a short term problem but creating a long term problem. He recommended the lights be bought by the City to keep them uniform and the City install and maintain. Discussion continued on the amount of maintenance that has been provided for the lights that have been installed in the CBD. Willson stated she only recalls one time when a major reinstallation of lights was done and it was after the major storm that occurred. Some minor maintenance to replace a light bulb has been done. Smith clarified his proposal as DARC pay to have the electricity installed, pay for the strings of lights, and the City agrees to pay the monthly electrical bill and maintain the lights. Smith clarified that "City will pay" actually means "DARC monies" will pay for the installation of electricity to the trees and buy the lights. The City will provide the monthly electrical cost and cost for maintaining the lights. Morrier amended his motion as clarified by Smith. Motion: DARC monies will be used to pay for the installation of electricity to the twenty -two trees as outlined in Steve Knopp's memorandum dated 6/17/98 plus buy the strings of lights. The City will provide the monthly electrical cost and cost for maintaining the lights. Cochrane questioned who paid for the lights that are currently installed? Morrier responded he paid for the lights in his trees, but Smith stated most of the lights were paid for with DARC monies about 3 or 4 years ago. Cochrane continued asking if a string of lights was being purchased for the same number of trees that electrical power is being installed? Discussion continued on how many lights would be required for each tree. Smith requested cost figures for the strings of lights be brought back to the August meeting. Morrier recommended his motion should be passed at this meeting. Puccinelli suggested passing the motion to get the electrical power to the trees and address the cost for the strings of lights at the August meeting. Morrier was agreeable and amended his motion. Gilmore questioned if all the lighting was to occur on Yakima Avenue? Discussion. Final determination was that not all was on Yakima Avenue but Yakima Avenue was being bound by Tinted By: Chris Waarvick Page: 6 7/8/98 3:37 PM' ighting to the trees. 'heeler modified his second of the motion to only include the electrical power to the trees s presented in the memorandum from Steve Knopp dated 6/17/98. mith clarified the'motion on the table was to approve spending DARC money in the amount of 15,300 to bring the power to the twenty -two trees outlined in the memorandum from Steve .Hopp doted 6/17/98. loved, seconded, and carried to approve spending money in the amount of $15,300 to bring .he power to the twenty -two trees outlined in the memorandum from Steve Knopp dated 6/17/98. 'akima Friendly Street Trees .mith reported he received a letter from Bev Luby Bartz with information about the Yakima :riendly Tree Committee and recommended trees for Yakima. tartz briefly spoke about the trees being recommended and read their definition of a Street 'ree as one planted and maintained by the property owner in the city right -of -way. smith questioned Bartz if the purpose of the committee was to recommend the type of tree to ►e planted on their property and city right -of -way. He questioned if a policy was being :ormulated to stipulate these were the only type of trees that can be planted. lartz commented this committee is only advisory. Their purpose is to help business owners Ind citizens make the best decision when planting a tree in Yakima. ;mith stated the Tree committee is looking for a member of DARC to set on the committee. He Isked for volunteers. lichols commented that it has been recommended that this committee serve as an advisory :ommittee to the Parks and Recreation division to look at a street tree ordinance. This :ommittee came about back in October 1997 looking mainly at the northeast and southeast ieighborhoods for some of the tree issues that were occurring in these areas. She stated :hey have done a good job and have recommended that the committee remain active and help with :he Street Tree Ordinance. imith commented that DARC represents a point of view that will differ from other areas. He 'ecommended that as the ordinance is being structured, they involve DARC and other merchant Iroups in a stronger capacity. He stated there is a difference in recommending what someone foes on their private property (city right -of -way) and having an ordinance that dictates what rill be done. 'uccinelli commented that by having a list of Yakima friendly trees the nurseries would know vhich ones they are and could stock and supply this type of trees. Atmore volunteer to be DARC's representative for the Yakima Friendly Street Tree committee. )ARC appointed Pat Gilmore and Joe Morrier, Jr. as their representative for this committee. (akima Avenue Seal Coating: Villson reported the Yakima City Street crews will be seal coating Yakima Avenue beginning lugust 2 in the evening. The current schedule is to start putting down gravel on 9th Street :0 16th Avenue for approximately 4 nights and then turn around and start picking up the ravel for approximately 3 nights. They will be closing down Yakima Avenue from 10 p.m. to 4 )r 5 a.m. Tabs will be put down as center markers and striping will be done after the gravel as been picked up. 'uccinelli questioned if measures were being taken to curb the amount of dust in the air from the gravel. Villson respond they will be working to maintain the dust problem and will be notifying 2roperty owners in the areas affected. fleeting adjourned 9:05 a.m. saxxxx x a ==============c====== xaxxxaxaxaaa BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT oZ C, Item Number For Meeting of: August 4 1998 ie ITEM TITLE: A: Budget Appropriation for the installation of Power Supplies to Trees along Yakima Avenue from PBIA to Street and Traffic Operations Budget B: Budget Appropriation for the Purchase of Traffic Counting Equipment from Street Fund Reserve to Street and Traffic Operations Budget. C: Budget Appropriation for Maintenance of Yakima Avenue from Street Fund Reserve to Street and Traffic Operations Budget. SUBMITTED BY: Chris Waarvick, Director of Public Works CONTACT PERSON/TELEPHONE: Shelley Willson, Acting Street and Traffic Operations Manager /576 -6430 SUMMARY EXPLANATION: A: Power supply to trees along Yakima Avenue Staff respectfully requests Council consideration and approval of a budget appropriation from Parking and Business Improvement Area Fund (PBIA) to Street and Traffic Operations Budget (116.542.63.312) to cover the cost of supplying electrical power to the base of twenty -two trees along Yakima Avenue between Naches Avenue and 3` Street. (Continued on page two) Resolution Ordinance XX Contract Other (Specify)July 2. 1998 DARC Meeting Minutes Funding Source APPROVED FOR SUBMITTAL: - City anager STAFF RECOMMENDATION: Staff respectfully requests that Council read the ordinance by title only at the August 4, 1998 meeting and pass the ordinance after second reading at the August 18,1998 meeting. BOARD/COMMISSION RECOMMENDATION: COUNCIL ACTION: First reading of Ordinance; second reading scheduled 8/18/98 C:\Shelley's Folder \budget approp - various.doc This proposal was considered by DARC . at their July 2 °d regular meeting. Committee members present recommended that city staff present this proposal to Council for their consideration. The estimate for supplying power to the base of the trees is $15,300. This estimate does not include the purchase of decorative lights or the installation of these lights on the trees, nor future maintenance of the decorative lights. B: Purchase of traffic counting equipment Staff respectfully requests Council consideration and approval of a budget appropriation for the purchase of traffic counting equipment. Traffic Engineering has received increasing requests for current traffic count data on the city's classified street system, due to the increasing awareness of the impacts of growth on the transportation system. Accurate and current data is necessary to establish an existing volume baseline for the classified system, evaluate development impacts and to assess future needs for the transportation system. Traffic counters are also used for the analysis of traffic related citizen requests for various traffic control devices. Traffic Engineering currently has three working counters, and would supplement these with the addition of twenty new counters, road tubes, chains, and locks. Staff is requesting that $19,100 be appropriated to Street and Traffic Operations (133.525.542.64.350) from the Street Fund Reserve. C: Maintenance of Yakima Avenue and Dust Abatement Staff respectfully requests Council consideration and approval of a budget appropriation for street maintenance materials. The grinding, patching and seal coating of Yakima Avenue required the purchase of additional materials that were not included in the 1998 Budget. Staff requests the appropriation of $60,000 for Traffic Operations (141 521.542.30.312) from the Street Fund Reserve. This appropriation will allow staff to purchase the sand, gravel and anti -icing materials necessary to provide programmed service to the public for the remainder of 1998. C— elusion The budget appropriations total $94,400. The impact to the Street Reserve Fund is $79,100, leaving a balance in that account of $352,553. C\Shelley's Folder \budget approp - various.doc