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HomeMy WebLinkAbout1998-028 Amending the 1998 budget ,.r • ORDINANCE NO. 98- 28 - AN ORDINANCE amending the 1998 budget for the City of Yakima; and making an appropriation of $1,700 in the 000 - General Fund for expenditure during 1998 to provide facilitation of a strategic planning process to prevent youth violence. WHEREAS, the amount of $1,700 must be appropriated within the 000 - General Fund in order to provide funding for facilitation of a strategic planning process to prevent youth violence, and WHEREAS, at the time of the adoption of the 1998 budget it could not reasonably have been foreseen that the appropriation provided for by this ordinance would be required; and the City Council finds that an emergency exists of the type contemplated by RCW 35.33.091 and that it is in the best interests of the City to make the appropriation herein provided, now, therefore, BE IT ORDAINED BY THE CITY OF YAKIMA: Section 1. The amount of $1,700 is hereby appropriated from the Unappropriated Fund Balance in the 000 - General Fund to account numbers as shown on Schedule I as a 1998 appropriation. Section 2. This ordinance is one making an appropriation and shall take effect immediately upon its passage, approval and publication as provided by law and by the City Charter. PASSED BY THE CITY COUNCIL, si ned and approved this a I sr day of , 1998. ` it - - JOHN PUCCINELLI, MAYOR ATTEST: CITY CLERK First Reading: 7 -7 -98 Publication Date: ?-g Effective Date: 7- a4-92 AO/Memo 7/1 /98 SCHEDULE 1 General Fund • Resources Local Grant 000 -3 -000 -1 19- 0000 - 36700 -CNT $1 ,700 Appropriations Police Administration - Professional Services 000-4-031-119-0000-52110-410 $1 ,700 • • MEMORANDUM 'July 7, 1998 To: Dick Zais Jr., City Manager, John Puccinelli, Mayor, and City Council members FreTT! William Cook, Manager, Neighborhood Development Services Subject: Community Leaders on Youth Crime • In February of this year, the U.S. Department of Housing and Urban Development approved the City of Yakima's Consolidated Plan for spending 1998 Community Development Block Grant (CDK3) funds. • Included in the proposed spending plan approved by City Council, was $100,000 earmarked for "community services focused on youth ". The need for programs for target area youth was a priority in the neighborhood survey conducted in the fall of 1997 and the ongoing neighborhood planning process being conducted in the northeast and southeast neighborhoods of the City. In anticipation of HUD 's approval of the City's 1998 CDBG program, staff recommended that the Council established "Community Leaders on Youth Crime" Committee (formed in 1996 to address increased youth crime), be involved in identifying projects for this funding (see attached January 21, 1998 memo to the Neighborhood Development Committee). At their February meeting. the Committee agreed to help in the project selection process, but only after completion of a facilitated strategic planning process. Following an application for grant funding to hire a facilitator (see April 6,_1998 letter to Ms. Nadine Krantz), and a competitive process to select AJ Consultants to act. as facilitator for the Committee. three strategic planning meetings were held in May and June. A copy of the process steps and "Strategic Directions and Goals" is attached. On June 28th the Office of Neighborhood Development Services (ONDS) advertised a competitive request for proposals (RFP) which solicits applications from non - profit and governmental agencies proposing new or expanded programs addressing one or more of the Committee's strategic goals. The deadline for submitting applications is August 7, 1998. Representatives from the Committee have been asked to assist ONDS in reviewing proposals received and recommending programs /projects for Council approval. With your approval, agenda item number 21 amends the 1998 Budget and Appropriates Funds for Grant Funding to provide the authority to pay AJ Consultants an amount not exceeding $1700 and receive a grant of an equal amount from the Yakima County Community Public Health & Safety Network. 1110 • • • • MEMORANDUM January 21, 1998 T Neighborhood Development Committee Mayor Puccinelli, Councilmen Sims and Beauchamp COPY: Chief Blesio, Yakima Police Department FROM: William Cook, Manager of Office of Neighborhood Development Services Subject: Community Services Focused on Youth As a result of comments received during -the 1998 Consolidated Planning process and the recently initiated neighborhood planning process, staff recommended and Council approved $100,000 of 1998 Community Development Block Grant (CDBG) funding for Community Services focused on Youth. In discussing this need in their neighborhoods, the residents of both the northeast and southeast communities, indicated a need for programs that would offer positive alternatives to vandalism. youth crime and other negative behaviors. A recent piece on the Internet perhaps best describes the current thinking on youth development: "There is increasing recognition that we must consciously promote the positive development and growth of young people. It is simply not enough to "fix" kids after they encounter problems. Nor is it enough solely to prevent those problems from occurring, as if the absence of problems guarantees positive development. Promoting the positive development of young people enables them to develop the knowledge, skills, attitudes, and aptitudes to address the many obstacles that emerge as they move through life's transitions: from home -to- school, school -to -work, and youth - to- adulthood. The mantra of those who believe in and practice youth development is that all youth have the potential to be effective learners, productive workers, and contributing citizens. Youth development programs play a critical role in helping America's young people prepare for lives as responsible, inquiring and vigorous adults. These programs enable young people, ages 5 to 19, to deal successfully with life's challenges and prepare them for independence and the • responsibilities of being parents, workers, and citizens. Youth development organizations help youth develop: 1. Social Competencies — work and family life skills, problem - solving skills, and communication skills; 2. Moral Competencies — personal values and ethics, a sense of responsibility and citizenship ; including participation in civic life and community service, and a respect for diversity; 1 • . , , ill . . - - 3. Emotional Competencies — sense of personal identity, self confidence, autonomy, and the P P. ability to resist negative peer pressure; 4. Physical Competencies — physical conditioning and endurance and an appreciation for and strategies to achieve life -long physical health and fitness; and 5 Cognitive Competencies — knowledge, reasoning, ability, creativity, and a lifelong conunitment to learning and achievement." . The question for consideration is how shall the City, with limited funds and responsibility, address the following issues: I) identify the needs to be addressed or the goals to be achieved with the CDBG funding committed to youth programs; 2) decide which programs should be funded; and 3) evaluate the effectiveness of funded programs in achieving program goals The purpose for this memo is to direct a discussion of process not product. I recommend that we request the assistance of an existing volunteer committee to assist in answering the above three questions. Specifically, a Community Leaders on Youth Violence Committee was founded by Council in 1996 (See attached list of members). This advisory. group, is comprised of business, • church and education leaders. With thirty plus members, this committee is too large to carry out the goal setting. Request for Proposals (RFP) and program evaluation processes required for this III project. However, a subcommittee of this group with additional representation from eight to ten CDBG target area youth and residents for a total of not more than twenty members would constitute a knowledge based advisory organization well qualified and highly committed to carry out this task. The steps and time line I recommend to carry out this program are as follows: . 1. Send invitation letters to an initial committee meeting with Community Leaders on Youth Violence. Complete by February 15, 1998. 2. Identification of need and program goals (evaluate current available programs and service gaps. focus group meeting with neighborhood youth and residents, social services providers and law enforcement agencies). Complete by March 15, 1998. 3. Design and advertise RFP including performance measures and desired outcomes. Complete by April 1, 1998. 4. Receive proposals, evaluate and recommend programs or projects for Council approval. Complete by May 1, 1998. 5. Council approval of contracts. Complete by June 1 1998. 6. Monitor approved projects and conduct completion evaluation. Ongoing with final evaluation by June 1" 1999. 7. Total number of meetings would be 10 -12. The Office of Neighborhood Development Services will provide staff assistance to this working committee. IIII To meet this time schedule, staff has begun work on the process described above. If you have q uestions or concerns, please call me at 575 -6101. We will update the committee at your meeting scheduled for Wednesday, February 18, 1998. 2 ;; i?, OFFICE OF 7'111: MAYOR 129 North Second Street • ` '` 4 :... 4 : City Hall, Yakima, 1{'ns /tin !on 98901 • • � ► • = Phone (509) 575 -6050 0 Fax (509) 576 -6335 0 April 6, 1998 • Ms. Nadine Krantz . Program Manager . PYMC -11CA . 110 S 9th Avenue Yakima, Washington 98902 • Dear Ms. Krantz: The City of Yakima "Neighborhood headers on Youth Crime" Committee, was formed in 1996 to address concerns about increased youth crime in the City of Yakima. The committee, made up of community leaders, city officials, law enforcement personnel, and social service providers, meets monthly to discuss strategics to reduce youth crime. In its first two years of existence, the committee has been productive in forging diverse community relationships necessary for the development of a comprehensive strategy. Ilaving established a supportive foundation, the time has now coine to move forward with a formal strategic planning process for youth violence intervention and prevention in line with the committee's mission statement of: " A Coalition of Community Organization Facilitating the Development of Yakima City youth as law abiding citizens making positive contributions to our society ". '1'o implement this process, the City of Yakima Community Leaders on Youth Crime • Committee is applying to your organization for $1700 in grant funds. Your investment will be used to secure the services of a professional consultant to facilitate the strategic planing process for the committee. The strategic planning process will produce measurable short and long term goals and improve the coordination of local efforts focused on youth crime. Yakima County Community Public Health & Safety Network's investment in this important endeavor is critical to the future of the City of Yakima, and its growing youth population. "]'hank you for your time and consideration of this request. Sincerely, Got . John Puccinclli III Mayor Yakima s1 r oa ► 1994 • . . • . . REcEic ---! 19. ( 7 • r` QTY C F `• ,,,....0,1„..,‘ k r /�,r • •AKIMA COUNTY COMMUNITY -- _,� • P . . r . UBLIC HEALTH & SAFETY NETWORK • - Y ` `''' E! an affiliate of the Family Policy Council . Coordinated by: -..:-.,:•..-=-...- 1 HepNh stem ' k` Healthy Communities Alliance • 16 April 1998 . • Board Members: Donna Garner, Chair • Mayor John Puccinelli Mike Horner, Vice Chair 129 North Second Street Rosita Castillo City Hall Dottie Cervantes Nancy Gonzalez Yakima WA 98901 Jeff Hagler Steve Hill Dear Mayor Puccinelli: Martha Lentscn Rick Linneweh Ann Miller The Executive Committee of the Yakima County Community Public Health & Mark Mochel Safety Network Board met on Tuesday, April 14 and approved your request for 0 egg` M °alone • $1700 in grant funds. This grant will go towards hiring a professional consultant erta Norton Marketa Oliver to facilitate the strategic planning process for the Local Committee on Youth Chequita Parker Violence. Alvin Schuster Jeff Sullivan John sxeesy In order to receive the reimbursable grant funds, please submit an invoice for Barbara Thompson payment upon completion of the forum. •. Thank you for your investment in the lives of youth in Yakima County. Sincerely, 4 / 7-21-77 ?__ - /-z.-e_< , __ . _-'-j Donna Garner - . Chair, YCCPH &SN . . 0 . YAKIMA COUNTY COMMUNITY PUBLIC HEALTH & SAFETY NETWORK MAILING ADDRESS: PYMC —HCA • 110 SOUTH 9 AVENUE • YAKIMA, WASHINGTON 98902 . STREET ADDRESS: 101/2 NORTH 6TH AVENUE • YAKIMA, WASHINGTON 98902 . PHONE: (509) 577- 4615/4616 ' • FAX: (509) 573 -4516 . • . ^4 - • 3 • • . t , I, • c;,,f ^ : .•••••-a-,4 I • '43;,,tr3 ;-i,-;!:' Y'33 ;17, ;v.; „,3:.:3423.3, • !Yr-e.4 - .1e3, " 3 ' ,-- 1" - "".3.3 3 '3= ;3' '., • - ' 1 .33.3z _ • 3 ,": • 3, ' fr 1.4 r3•3!...*Zt'.3:` . Y.; = ',..1'1'3•1`.: • = ; ?.. 1.;,4,1 `i" 4 "- ?,• - •-• - - • . r- ‘c ,.±-1;41- ;if. -;; 41, ' r • .7 •orfif„,'n;,,i,L '.e.34,23.„%.„143•3 "r^.V.,4?, " A","^i","*";":' " •••'?.-"i• "rt.," 1-4-% " •NZ 6 ; 4 ' 7 " qzstf33, - *;?",`, ' • - • CONSULTANT SERVICES AGREEMENT I. PARTIES TO AGREEMENT The parties to this Agreement are the consultant firm of AJ Consultants, hereinafter referred to as "Consultant", and City of Yakima, e. - - . - . . . . . „ - s‘ hereinafter referred to as 4c ..company". /1 0/., c II. TERM OF AGREEMENT The Agreement shall be effective May 1, 1998, through December 31, 1998, unless modification or termination of this Agreement is effected by the written consent of the Consultant and the Company. This Agreement may be cancelled by the Company with a sixty (60) day written notice. III. SERVICES The Company agrees to contract for services with the Consultant to provide the Company with 41110 facilitation and strategic planning services for the Yakima Commission on Youth Violence. IV. FEES The Company shall pay to the Consultant for services rendered the sum of $100.00 per hour for • direct consulting services and $25.00 per hour for preparation, planning, and summary report writing services not to exceed $1600.00 during the contracted period. V. GUARANTEE AND HOLD HARMLESS AGREEMENT Company will hold harmless the Consultant from any Company act of omission and commission or failure to act on its part. VI. LIABILITY INSURANCE Consultant will provide evidence of liability insurance coverage of at least $250,000 and will hold harmless the Company of any act of omission and commission or failure to act on its part. City of Yakima AJ Consul Aied By 11 By Janice , : I rector J Puccinelli, Chair, tion on Youth Violence s— — qg Date Date _ Lr-1 A - ";t , I ?,„ • ";..;• - - ,r ` ' 3 "• „3 • _ 3 3.3..t. • • , t - ^ • • e ° ' , . • .• ' •=a, - - • ; . ' , • . ,-..; d - r• 1-1 : .7; ' - , „ : , • - _ f Yakima Coalition On Youth Violence Facilitated by Paul Nagle- McNaughton, M.S., CEAP AJ Consultants AGENDAS Sgmian Ong Ma.Y.11.]9Q$ I. Welcome and opening II. Mission statement review: Focus Question: Why do we exist? III. Developing our shared vision: Focus Question: What is the picture of the future we seek to create? IV. Discovering our shared values Focus Question: How do we want to act, consistent with our mission, along the path toward achieving our vision? 0 ae ssion Two: May 27. 1998 I. Welcome and opening II. Review Vision Statement and Shared Values _ III. Examining the present Focus Question: Where do we start from? - S.W.O.T. Analysis IV. Lessons from the past Focus Question: Where have we been? - Success Interview V. Taking Action: Getting from here to there Focus question: What actions do we need to take to move us toward our vision? Session Two: June 11. 1998 I. Welcome and opening II. Review Strategic Directions and Goals III. Taking Action—Continued VI. Closing 4)))1, r Coi$%elt%ftS -93S' Aid- Y e•.Rima Coalition on Youth Violet we Mission Statement Answers the question: Why? Why do we exist? The Yakima Coalition on Youth Violence (adopted March 31, 1998) A coalition of community organizations facilitating the development of Yakima City youth as law abiding citizens, making positive contributions to society. AJ Consultants • 32 N. 3rd Street, Room 310 • Yakima, WA 98901 • (509) 248 -0133 1 Yakima Coalition on Youth Violence • Shared Vision .. Answers the question: What? What is the picture of the future we seek to create? • There is nothing more exciting than the moment before a voyage, when tomorrow's horizon comes to announce its promises. - Milan Kundera I / No or Weak Strong Collective Vision Collective Vision AJ. Consultants • 32 N. 3rd Street, Room 310 • Yakima, WA 98901 • (509) 248 -0133 2 Yakima Coalition on Youth Violence Future Vision 1998 -2001 Good Neighborhood Youth Education Results Ylbes AclIvIles Centers Partnerships Leadership Environment Kudos A third high school— Decreased child Clean, bright city Constrictive activities Neighborhood centers Share community Youth leadership Healthy environment Rewards & no alternative schools abuse, domestic on the streets and playgrounds resources development psychologically, recognition of youth esti 'holm*. end cAnre A community of emotionally, 8 rats courteous & respectful Healthy -fun activities Community centers Working Youth Coundl where nvironmental oocupatkxtal youth (and adults) within walking cooperativey: e getting youth take y Community eeMoe opportunities Reeding & matt 10% Safe, fun activities distance for all youth beyond "turf struggles responsibility opportunities above the naticnai No migra— No threat The 'friendly streets of alter school hours for Parenting classes 111V0114)0 Yelima" all youth ( Ind. Neighborhood police Coordinated effort: Community dedslon from immigration Service stipends moldy services) sub-stations City, schools, making (politically (healthy sch children, n, ools) go to church agencies. CBO's knowledgeable and NO FEAR Youth stipend schools) c urc Yakima qty c ommon e r owners go to Nelghb000d Each block organized active) program with Youth stet? reflective scholarships 24 hour schools (Me- ALL s work) concerts & Increased cooperation long teeming) 95% of Yakima a TOGETHER Revitalized & partnership Youth Jobs & training of the population studenta are active In Summer day camp neighborhoods In east Higher education mainstream Involvement hem the opportunities Yakima Improve existing oppotities educational system cortsnunity has programs replaced apathy and Street theater groups Adequate , True multi-lingual . 30% youth crime drop complaining Infrastructure (sewer/ Law 8 Justice Pm- to pop.) integrated youth watedstreets/ parks) pev on morn lNerrtoting Programs Follow through with center NuMtion & health No graffiti what we start Healthy economy Adults as mentors & Diversion programs lasses rob models for youth Recognition that I mprove d godly of Cttzenahip d ames government cannot MI iltel Network of Drug courts the role of pareitting neighborhood cottage increased youth/ Commitment Industries senior interaction Student accountability Literacy lasses Dad, Mom Child boards Involved In each Good paying Job Older youth helping ESL Classes others heal opportunities younger youth (e.g., tutoring, community • Conflict resolution Youth Jobs & training servios• Big Brother) skins Special Planning Session, May 13, 1998 Facilitated by Paul Nagle- MdVaughton AJ Consultants • 32 North Third Street, Room 310 • Yakima, WA • 98901 • (509) 248 -0133 co 0 • . • • Yakima Coalit on Youth Violence . Core Values Answers the question: How? How do we want to act, consistent with our mission, along the path toward achieving our vision? kJ Consultants • 32 N. 3rd Street, Room 310 • Yakima, WA 98901 • (509) 248 -0133 4 YaRima Coalition on Youth Violence The Yakima Coalition on Youth Violence Mission Statement A coalition of community organizations facilitating the development of v01 City youth as law abiding citizens, making positive contributions to society. — Adopted March 31, 1998 Core Values • We value commitment, so we get involved; give time, energy, and resources to a cooperative effort for problem resolution; and follow through with what we say we will do. • We value our community, so we work together to develop a viable community and search for ways to improve our quality of life. • We value the diversity of our community, so we strive to be fair and inclusive. • We value equality, so we provide equal access for all youth. • We value youth, so we work to provide each youth with maximum opportunities. • We value the role of youth, so we find ways to involve youth in the work of this coalition. • We value character, so we are truthful, respectful, and kind in dealing with each other. • We value learning, so we provide opportunities for life -long learning experiences and skills enhancement. • We value a safe physical and mental environment, so we seek ways to create communities that promote healthy physical, mental, emotional, and spiritual development. • We value our ability to affect change, so we commit to finding effective ways to reach our coalition's goals. • We value community consideration, so we become role models and spokespersons for the coalition's plans. — Developed May 13, 1998 f' AJ Consultants • 32 N. 3rd Street, Room 310 • Yakima, WA 98901 • (609) 248 -0133. 5 Yaaima Coalition on Youth Violence Taking Action Answers the question: What next? What actions do we need to take to move us toward our vision? * Identify Primary Goals & Activities ■� Decide Priorities A couple of people Can get this done relatively quickly To meet all of our needs People, ideas, and group energy are needed for this Longer term project with Action steps that are many and multiple Necessitating more careful planning to ensure success However strongly we feel about this item Our resources and time line are such that Long term issues and potential changes in our operating environment Do not make planning in detail on this item a good use of our time right now g*- Complete Action Plans ' Evaluate 1 *. Implement, Monitor, &Eva ,.� AJ Consultants • 32 N. 3rd Street, Room 310 • Yakima, WA 98901 • (609) 248 -0133 6 Yakima Coalition on Youth Violence Examining Our Present Situation: S.W.O.T Analysis s trengths Opportunities Our challenges are recognized and Learning about each other, groups and defined organization and what they do Long tcrm commitment Practice working together Diverse (religious, ethnic, business, Establish new partnerships political, governmental, etc.) Educational Good community representation Move beyond our current limits or Lots of experience definitions of what we do Creativity Sharing the burden • Leadership Setting and reaching goals Decision makers Pooling resources (money, talent, Common concern for young people facilities, etc.) High potential for follow through Leveraging dollars to get more done, Cooperative secure more grants Results focused Innovations, new ideas Levy failure may create awareness of Weaknesses need No youth representation Involve youth in decision making and Lots of leaders problem solving Participants have limited time People not attending Finding proper /adequate funding Community not'seeing the valueof Getting the word out about the prevention activities Coalition and its work Community apathy Community not aware of the group and Limited resources, funding its efforts Participants over - committed, over - Commitments may change if money is worked not available ComPeting issues Diversity-- >pulled in many directions Shifting priorities and funding targets Protectiveness Competing groups Turf issues, hidden agendas Youth time lines different from adult Trust time lines Doubts about group and its direction Long term focus may reduce interest Stereotyping and assumptions Too narrow or too wide of a focus on the target population, segmenting youth Not able to maintain energy Media: focusing on the negative Perceptions of youth as threats themselves Not wanting to share decisions or power with others (especially youth) AJ Consultants • 32 N. 3rd Street, Room 310 • Yakima, WA 98901 • (609) 248 -0133 7 Ywaima Coalition on Youth Violei.ce - Lessons Fro Our Past Experience: What contributed to our success? Characteristics or qualities we Characteristics or qualities that brought to our work that others brought to our work that contributed to success: contributed to success: Being there Support Patience Experience 1 cared Understanding * *LISTENING ** Diversity Showed interest Sounding board Walking the talk New perspectives Supportive Talents Disciplined Sharing resources Trusting Willingness to participate Invested time Synergy (1 +1= more than 2) Persistence Caring Love Flexibility Advocated "Can do," "Why not ?" "Where do I start," Non-judgemental attitude • Getting into their world Follow through Taking risks Receptive to new ideas Not assuming Fun Firm and fair Separating the problem from the person Respect Consistency Characteristics or qualities of the situation that contributed to success: A hook to get people involved and keep New experiences them involved The situation was familiar to me, I had •The project met a specific unmet need a similar experience I could relate to Youth driven Healthy dose of reality Parent support New resources identified or utilized Youth wanted to be there Sense of being equal Understanding Self - esteem was increased Good timing Felt valued Comfortable place Being there Youth were able to get a sense of where they fit into the big picture Strong sense of fitting in and belonging Rewards and recognition were provided AJ Consultants • 32 N. 3rd Street, Room 310 • Yakima, WA 98901 • (509) 248 -0133 8 Taking Action: Strategic Directions and Goals Increase youth Create youth Support and Set and enforce Create opportunities Develop and/or c employment mentoring develop healthy, clear community for youth to be heard enhance community a opportunities opportunities stable families standards & Involved resources 4 o Continue lobbying Develop youth , Support parent Implement more Support the Develop a youth N efforts to change mentoring youth education classes Youth Accountability development of resource manual p • youth employment programs Boards , Youth Councils 4 a. • laws B uild support Create and distribute r Build youth self- systems for parents Replicate Selah pilot Follow through on a youth newsletter c i Create programs to esteem project for timely suggestions from consequences for Youth Forums/ Develop a s stem to Q' • develop youth as Educate parents p y g entrepreneurs juvenile crime Surveys support youth getting S• 4 (develop marketable Teach responsibility about warning signs and decision making out of dangerous or 4 w skills) Promote treating Identify and develop difficult situations 0 o Build in parent o 15 education component youth with respect youth meeting places "C 'C Develop youth to CABs & Truancy and modeling respect Increase coordination M service stipend/ Boards 10 and cooperation a „ scholarship Advocate for school between programs L I opportunities dress codes 11 8 Rrn 16 Implement Youth Crime Watch model co • programs 5 N Expand DUI panel t concept to other '1.:.,) offenses w w 10 co III 110 411 . . • Yakima Coalition on Youth Violence Deciding Priorities ACT Pull together information from youth assessments/forums and summarize findings for use with Youth Council in developing actions. - Contact Project Change (453 -3054) regarding surveys conducted and Youth Mapping project. - Information from youth forums. - Other surveys. Who: Tina, David, Hector, Denise (Parks & Recreation for support and printing) Time line: July 31, 1998 • Support youth newsletter development (Check It Out!!! publication). - Invite involved youth to upcoming meeting. - Explore ways to support and expand this existing effort. Who: Frank, Lynne Time line: Invitation to next meeting • Explore ways of promoting respectful behavior. - Develop editorial board. - Contact schools. Who: Mary, Tina, Bev Time line: None established Explore ways to bring youth into the process and to participate with the Coalition. Who: All Time line: Discuss at next meeting Produce youth services directory. - Contact Ester Huey at Yakima County Substance Abuse Coalition regarding Youth Yellow Pages. - Contact David Higgins regarding information collected. - Contact Betsy Nagle - McNaughton at Project Change regarding other samples. - Decide on format (single directory or one for adults and one for youth). - Partner with Comprehensive Mental Health to get info in Community Information database. Who: Lynne Timeline: None established AJ Consultants • 32 N. 3rd Street, Room 310 • Yakima, WA 98901 • (509) 248 -0133 10 Yaaima Coalition on Youth Violence (ACT Continued) Develop Request for Proposal (RFP) for the block grant funds using the six strategic directions identified by the Coalition for project priority guidelines. Who: Bill Time line: As soon as possible FLAN Support the development and implementation of the current Youth Council, and develop a plan for continuing and expanding this concept. - ACT Action Item: Pull together information from youth assessments and summarize findings for use with Youth Council in developing actions. Who: Mary (with support of Coalition) Time line: On -going Develop a plan for lobbying legislature regarding changing youth employment rules. • - David Higgins has potential partner for lobbying on this issue. Who: John P., Lynne Time line: August 31, 1998 HOLD Develop a local newsletter or other resource on Youth Activities and Organizations where current information could be published and shared. - David Higgins has access to printing equipment to support a publication. Who: David Time line: On hold SUPPORT Don Blesio (Police Department) and Denise Nichols (Parks and Recreation Department) offered office support staff to help in the above efforts. AJ Consultants • 32 N. 3rd Street, Room 310 • Yakima, WA 98901 • (509) 248 -0133 11 CITY OF YAKIMA, WASHINGTON • REQUEST FOR PROPOSALS • June 26, 1998 Funding Source: Community Development Block Grant (CDBG) Program ELIGIBLE AGENCIES: Non - Profit Organizations Governmental Agencies Contents of Request Package Community Services Focused on Youth, Project Application • SUBMISSION DEADLINE • FRIDAY AUGUST 7, 1998 . Purpose of this Package • The purpose of this package is to provide information and forms which will enable interested organizations to understand the purpose, funding, and requirements of the Community Development Block Grant (CDBG) funded "Community Services focused on Youth" program and to prepare and submit a proposal for an eligible project. The information presented herein is extracted from a number of sources. The actual 4110 documents from which the information has been extracted are available and may be examined at the City of Yakima, Office of Neighborhood Development Services, 112 South 8 Street, Yakima, WA 98901. The telephone number is 509 - 575 -6101. TABLE OF CONTENTS PAGE BACKGROUND .3 FUNDING 3 PHILOSOPHY' 4 CONTRACTUAL REQUIREMENTS 4 PROPOSAL OUTLINE 6 SELECTION PROCESS 7 SELECTION CRITERIA 7 PROPOSAL INFORMATION 7 SUBMISSION GUIDELINES 7 APPLICATION FORMS .. 7 DEFINITIONS 13 ATTACHMENT A 14 • • • • • BACKGROUND; • n, a i suit of comments received during the 1998 Consolidated Planning process and City initiated neighborhood planning process, staff recommended and Council approved S100,000 of 1998 Community Development Block Grant (CDBG) funding for a "Community Services Focused on Youth" program. In discussing this need in their neighborhoods, residents of both the northeast'and southeast communities of Yakima indicated a need for programs that would offer positive alternatives to vandalism, youth crime, and other negative factors. A recent piece on the intemet perhaps best describes the current thinking on youth development: "There is increasing recognition that we must consciously promote the positive development and growth of young people. It is simply not enough to "fix" kids after they encounter problems. Nor is it enough to prevent those problems from occurring, as if the absence of problems guarantees positive development. Promoting the positive development of young people enables them to develop the 411 knowledge, skills, attitudes, and aptitudes to address the many obstacles that emerge as they move through life's transitions: from home -to- school, school -to- work, and youth -to- adulthood. The mantra of those who believe in and practice youth development is that all youth have the potential to be effective learners, productive workers, and contributing citizens." • Over the past several months, with the help and guidance of the City Council appointed Community Leaders on Youth Crime committee, the City of Yakima has developed the following "Request for Proposals "(RFP) to solicit proposals aimed at addressing the • needs of youth in the City's low and moderate income east Yakima neighborhoods. FUNDING: • The City of Yakima is issuing this Request for Proposals (RFP) to solicit funding . applications for programs or projects benefiting east Yakima youth. The source of available funding through this RFP is from the City of Yakima's Community Development Block Grant (CDBG) entitlement. This source of funding is provided to . the City by the U.S. Department of Housing and Urban Development (HUD) and carries with it certain requirements and/or restrictions including; Eligible activities allow the use of grant funds for a wide range of public service activities including but not limited to employment services, crime prevention, child care, substance abuse services, recreational services. • • CDBG funds may be used to pay for labor, supplies and material as well 411 as to operate and/or maintain the portion of a facility in which the public service is located. This includes the purchase or lease of a facility, • equipment and other property needed for the public service. To utilize CDBG funds for a public service, the service must be either a new service or a quantifiable increase in the existing service which has been provided by the grantee or another entity in the past 12 months. CDBG- funded public service activities are typically categorized under the Low/Mod Benefit National Objective as either Area Benefit or Limited Clientele activities. The distinguishing factor between the two categories is whether the service will be offered to all residents of a particular low /mod income area or to a particular group of low /mod residents in the entire community. The total dollar amount available for contracts under this Request for Proposals is $100,000. The City of Yakima reserves the right to award one or more contracts totaling up to but not more than $100,000. All contracts will begin on or about September 30, 1998 with a contract period of not more than 12 months. PHILOSOPHY: 110 Six strategic goals have been identified for funding through this Request for Proposals. To be responsive to the RFP, proposals should address one or more of the following: • Increase youth employment opportunities • Create youth mentoring opportunities • Support and develop healthy stable families • Set and enforce clear community standards • Create opportunities for youth to be heard and involved • Develop and/or enhance community resources For examples of activities that address each of the above goals, see EXHIBIT A CONTRACTUAL REQUIREMENTS: Contracts let through this RFP will be financially managed by the City of Yakima, Office 410 of Neighborhood Development Services. In order to enter into a contract, applicants: 4 • must be a 501(c)(3) organization or obtain fiscal sponsorship of a 501(c)(3) community based organization or be a local governmental agency. must have no part of its earnings inuring to the benefit of any member, founder, contributor, or individual must have a standard of financial accountability that conforms to Attachment F of OMB Circular Number A -110 (rev) "Standards for Financial Management Systems" • must have a demonstrated capacity for carrying out activities assisted with CDBG funds. must assure that in employment, contracting, use of volunteers, and delivery of • services that they will not discriminate with respect to sex, race, national origin, age, sexual orientation, veteran's status, or presence or absence of disabling condition. must comply with additional requirements of state and federal funding sources, which will be communicated prior to contract negotiations. • In addition to providing these assurances, providers must enter into an outcome -based contract for service. Scope of work, specific outcomes, process measures, and evaluation methodology included in the proposals may be finalized in consultation with the Office of Neighborhood Services to become part of the contract. Other requirements include: Provision of monthly invoices in a format acceptable to the City, for reimbursement of allowable expenditures. Submission of quarterly progress reports. Access to program files and reports including a minimum of three contract monitoring site visits during the contract period: • 1. Contract setup /review site visit (within 30 days of contract signing) • 2. Scheduled field audit (within 90 days of contract signing) 3. Unscheduled field audit (anytime after scheduled field audit) Submission of final outcome -based summary within 60 days of project completion. • Submission of a complete accounting of grant funds expended within 60 days of • the completion of the project. • • PROPOSAL OUTLINE: All proposals must address the following program management, project description; and cost questions using the attached forms plus additional documents if necessary. Program Management: Applicant information: 1.) address, 2.) phone number, 3.) contact person Project abstract: 1.) the title and a short summary of the proposal, 2.) the identified need to be addressed by the proposal, and 3.) the target population to be served Capacity of applicant: 1.) the applicant's experience and qualifications to carry out the proposal, 2.) a summary of the applicant's collaborative efforts with others in the field to develop this proposal and/or address the need described, 3.) the applicant's fiscal management system, 4.) the applicant's fiscal health (please attach a recent financial audit), 5.) proof of insurance, and 6.) applicant's references Project Description: 411) Intended Outcome: 1.) describe the intended outcome(s) to be achieved by the program and how these outcomes relate to one or more of the six strategic goals listed in the RFP "PHILOSOPHY" section above, 2.) describe the strategies and activities to be utilized in the program, and 3.) describe the outcome based methods to be utilized to evaluate the program Proposal: 1.) describe proposed project or program, 2.) explain how the target • youth population has been involved in the development of this program and/or will be involved in the implementation, oversight, or evaluation of this program, 3.) how will community resources be maximized in the development and implementation of the program including a list of partners and the source and amount of matching funds Cost: • • Financial Information: 1.) detail the total proposed expenditures (from all sources) for the program using both a line item budget and a budget narrative, 2.) identify, in the budget, which funds are being requested from CDBG (through the RFP) and which will be provided (leveraged) from other sources , 3.) describe the status of applicant's request for other funds needed for this program 6 • • • • SELECTION PROCESS: • The City of Yakima, Office of Neighborhood Development Services, together with a • subcommittee of the Community Leaders on Youth Crime Committee will review all • proposals and make a final recommendation for City Council approval based on the programs proposed and their fit in meeting one or more of the goals described above under "PHILOSOPHY ". Additional information or interviews may be sought from each applicant prior to final recommendation. All decisions of City Council are final. SELECTION CRITERIA: • All proposals will be evaluated based on: 1. completeness of response to RFP (10 points) 2. cost of proposed program, (20 points) • • 3. involvement of target youth population in design, oversight, implementation, and evaluation of program (20 points) 4. degree to which proposal addresses one or more of the six strategic goals listed above (20 points) 5. quality of the evaluation process (5 points) 6. extent to which the applicant has mobilized community resources, volunteers, • and other collaborators to meet their program goals (5 points) • 7. experience and capacity of applicant to successfully carry out the proposed project (20 points) PROPOSAL INFORMATION: Questions regarding this RFP may be addressed to Bill Cook, Manager Office of . Neighborhood Development. Services, by phone at (509) 575 6101 or in person at 112 S Eighth St., Yakima, WA, 98901. An optional informational meeting ( "pre- bid ") will be held at 2:00 p.m. on Friday, July 10, 1998 in the City Council Chambers, City Hall, 129 N. 2 St., Yakima, WA 98901. SUBMISSION GUIDELINES: To be eligible for inclusion in the pool of applications, three copies of your proposal must be received in the format attached (additional exhibits may be included), at the Office of . Neighborhood Development, 112 S. Eighth St., Yakima, WA, by 4:00 p.m. Friday August 7, 1998. Additional proposals may be sought throughout the year. • RFP APPLICATION FORMS COMMUNITY SERVICES FOCUSED ON YOUTH Please respond to each of the following questions. We encourage you to be as brief as possible while still providing sufficient information for the evaluation of your proposal. A working definition for the items in, bold within the body of the application are given on the RFP Definition pages. I. Program Management 1. Narne of the provider: Address: • Phone: Fax: Contact person: 2. Title of program: 3. Describe the community need and source of information identifying need, for your program seeks to address. 4. Describe your target population. 5. Briefly describe your experience or training in offering this type of program. You may include past experience running similar programs /activities, past experience with target population, academic training, life experience, familiarity with risk and protective factors or other relevant research. • 1 Community Services Focused on Youth • 6. Describe your fiscal management system or plan, including a description of the methods to he used for accounting for expenditures and receipts by fund source. 7. If the provider is a 501 (c) 3, attach a copy of its most recent financial audit including the management letter. If the provider is not a 501 (c) 3, please attach: a copy of a financial statement, provide the name of the 501 (c) 3 organization providing fiscal sponsorship, and a • recent financial audit including the management letter for the sponsoring organization. 8. Attach a copy of any insurance held by the provider which would cover the proposed programs listed in the RFP application. 9. Please provide the name, organizational affiliation (if applicable), address, and telephone number of three individuals who have knowledge of your ability to successfully carry out this proposal. NAME ORGANIZATION ADDRESS PHONE • • Community Services Focused on Youth II. Project Description 1. Describe the strategic direction(s) (see attachment A) this program addresses and how the program will support this /these strategic direction(s). 2. Briefly describe the long - term outcome(s) to which you believe the proposed program will contribute: 3. What are the short - term outcomes you hope to achieve? (these outcomes must be specific) 4. What strategies will be employed to achieve the above stated outcomes? • Community Services Focused on Youth 5. How will you demonstrate that the program outcomes were achieved and your program goals were met? Include both short - term outcome evaluation measures as well as process measures. (The outcome evaluation measures must de directly linked to the short - term outcomes identified in #2.) 6. Describe how youth will be involved in the design, oversight, implementation, and evaluation of this program. How will community resources be maximized through your program? (For example: Will community members be empowered to act on their own to • achieve goals or solve problems after the program is completed? How will existing community resources or programs be incorporated into program deliver? How will volunteers be used in the development and implementation of the program? How will the target youth population be involved in program development, oversite and /or evaluation? How will program supporters or collaborators be used to leverage the amount of quality of the service you will be providing ?) 0 7. How and with whom will you be collaborating? Describe the resources, assets, or expertise the collaborators will bring to the project. Community Services Focused on Youth III. Cost 1. Proposed Expenditures Budget: Enter the estimated costs of the proposed program by funding categories. In the first column, indicate the costs which are necessary to run the program and which are to be paid with the CDBG Funds. In the second column, indicate all other resources that will be applied to the program. In the final column, tally the total costs for each category. Round all figures to the nearest dollar. Category CDBG Other Total Funds Resources Salaries/Wages (direct service & support • Supplies Prof. Services Postage Mileage /Fares Meals Advertising /Marketing Leases /Rentals Printing Other (explain) TOTAL • _ • .. . C ommunity' Services Focused on Youth 2. Budget Narrative: Briefly explain all estimated costs presented in the proposed expenditure budget. Please describe in each category how each cost was calculated. The following are • some examples for some of the categories within the narrative. You may use these methods for calculation or you may use your own, but please shoe how each number is determined. FTE means Full Time Employee. Show whole dollars only, no cents. 1 Salaries /Wages: Provide a brief description of each position to be funded, including full or pan time and monthly or hourly wage. • 1 Supplies: Describe direct cost of supplies used for this contract. 1 Professional Services: Example: .Services to provide at a cost of S per hour at hours of service for the contract. Postage: Mailings of (letters, notebooks, announcements, newsletters, reminders, press releases, etc.), # of people, at $ per item. o . Mileage and Fares: Staff mileage at $0 per mile times miles. 1 Leases /Rentals: Office space calculated as % of FTE's (contract % of total FTE's using office space) time S , projected lease costs for the contract period. Rental of training room for $ per week for seven weeks. 1 Printing: Cost of printing copies of at per copy . • • • Community Service Focused on Youth RFP WORKING DEFINITIONS OtilL. unit- Based Evaluation The outcome -based evaluation process focuses on specific outcomes, products, or changes which will occur as a result of the programs, for those individuals participating in the program, during the length of the time they are served by the program. Specific terms associated with outcome -based measurement include: Short -terra Outcome Measurable, short-term results, reflecting change in the lives of the youth or families, or community level changes that can be expected as a result of the implementation of the designed program. Examples include increase in skills, changes in attitudes or beliefs, increased knowledge, improved access to services, etc. Long-term Outcome Measurable, long -term results, reflecting changes in the lives of the children or families, or broader community changes that can be expected as a result of a sufficient number of short-term outcomes consistently being achieved. Programs will not be held accountable for measuring long -term outcomes only for indicating toward what desired long -term outcome(s) their programs contributes. Examples include reduction in youth violence, drug abuse, crime, child abuse, etc. Process Measures A measure of the efficiency, capacity, quantity of an activity or strategy taken to accomplish the targeted outcomes. These include: number of hours of service provided, number of individuals served, number of service provided, satisfaction survey, etc. Strategies These strategies include the activities program, or services designed to achieve the desired outcomes. These can include parent training, mentoring, home visits, recreation activities, information sharing, etc. Target Population The group of people targeted to receive the services for the proposed program and among whom the outcomes will be measured. These might include specific demographic details, gender, age, geographic region, or individuals with a specific need, deficit, or experiencing a specific risk factor. • • STRATEGIC DIRECTIONS Proposals are being sought which are consistent with any of these six broad strategic directions. Applicants may submit proposals for more than one area, or a specific program may address more than one area. 1) Increase youth employment opportunities 4) Set and enforce clear community standards Increase paid, volunteer, or service opportunities Set and communicate high expectations for youth to provide youth with meaningful opportunities consistent with the desired community norms of for involvement in, and contribution to, our . drug -free, alcohol -free, violence -free lifestyles. community. Provide timely, consistent, and respectful consequences for undesirable or illegal behaviors. Example: Paid or volunteer employment programs, programs to develop youth as Example: School -based youth accountability entrepreneurs, assisting youth with developing boards, establish process for timely consequences marketable skills, create employment for juvenile crime, expand DUI panel concept to opportunities which result in service stipend or other offenses, implement Youth Crime Watch • scholarship. model programs, promote treating youth with respect and modeling 2) Support and develop healthy, stable respectful behavior, establish school dress families codes. Create opportunities for parents to develop strong 5) Create opportunities for youth to be heard parenting skills, increase family bonding, and and involved establish connections with other parents for support. Provide means for youth to play a meaningful role in the identification of problems in their Example: Parent education classes, support community, the identification of potential groups for parents, educating parents about solutions, and the implementation of the warning signs associated with drugs, gangs, identified solutions. suicide. violence, or other high risk behaviors, provide early intervention parenting service to Example: Establishing neighborhood or community parents whose children are involved with Youth Councils, implement suggestions from • Community Accountability B oards or previously conducted youth forums or surveys, Truancy Boards. development safe youth neighborhood meeting places. 3) Create youth mentoring opportunities 6) Develop and /or enhance community resources Increase youth • mentoring services to connect • youth with older youth, adults, and /or elders in Improve community youth resources, access to order to: provide role models; enhance resources, or coordination between youth serving connections with other significant adults in the groups and organizations. lives of youth; build youth self - esteem; and teach • Example: Develop a youth resources manual, responsibility and decision making. create and distribute a youth newsletter, develop Example: Adult to youth mentoring programs, a system to support .youth getting out of Youth to youth mentoring programs, connecting dangerous or difficult situations, increase community elders with youth. coordination and cooperation between programs. Attachment A • BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON • AGENDA STATEMENT Item No. ,I For Meeting of July 7. 1998 ITEM TITLE: Consideration of an Ordinance Amending the 1998 Yakima Police Budget Re: Grant Funding for Preventing Youth Violence SUBMITTED BY: Chief Blesio CONTACT PERSON/TELEPHONE:. Chief Blesio - 575 -6211 SUMMARY EXPLANATION: In 1996, as a result of a series of youth - related violence incidents, Council Members and City staff held several meetings with community representatives from business, education, church, service agencies and the community -at -large to address these concerns. In conjunction with that effort, the Council approved the allocation of $100,000 of 1998 Community Development Block Grant funds for community services focused on youth. The Yakima Coalition on Youth Violence was requested to develop a strategic planning process to prevent youth violence and develop strategic goals for this grant. Due to the diverse needs of the community, the services of Paul Nagle - McNaughton of A.J. Consultants were contracted as a group facilitator. His fee of $1,700 was obtained through a grant from the Yakima County Community Public Health and Safety Network on April 14, 1998. The attached ordinance will allow for acceptance of that grant and will appropriate the $1,700 grant funds to the police department's budget for payment to A. J. Consultants upon completion of the forum. • Resolution __Ordinance X Contract Other (Specify) Funding Source Local Grant APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: Read ordinance by title only at the July 7, 1998 meeting. Pass ordinance after the second reading at the July 21, 1998 meeting. BOARD /COMMISSION RECOMMENDATION: • COUNCIL ACTION: