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Home My WebLink About1998-018 Year End Encumbrances 'rs ORDINANCE NO. 9818 • AN ORDINANCE amending the 1998 budget for the City of Yakima; and making appropriations for 1997 Year -End Encumbrances from Unappropriated Fund Balances within various Funds for expenditure during 1998. WHEREAS, the various funds indicated on the attached Schedule I contain Unappropriated Fund Balances available for appropriation and expenditures during 1998 in various amounts and for the purposes mentioned in the attached Schedule, and WHEREAS, at the time of the adoption of the 1998 budget it could not reasonably have been foreseen that the appropriation provided for by this ordinance would be required; and the City Council finds that an emergency exists of the type contemplated by RCW 35.33.091 and that it is in the best interests of the City to make the appropriation herein provided, now, therefore, BE IT ORDAINED BY THE CITY OF YAKIMA: Section 1. Appropriations are hereby made, for expenditure during 1998, from Unappropriated Fund Balances in the various Funds to the various accounts and in the various amounts, and for the various specific purposes, all as specified in the Schedule attached hereto and incorporated herein. Section 2, This ordinance is one making an appropriation and shall take effect immediately upon its passage, approval and publication as provided by law and by the City Charter. PASSED BY THE CITY COUNCIL, signed and approved this day of 4fR.(L-- , 1998. - -�� (5-Z\ 1 JOHN PUCCINELLI, MAYOR ATTEST: 2 CITY CLERK First Reading: - Publication Date: - , / - /O - 18 Effective Date: 4 10 -98' • AO/Memo 3/12/98 • SCHEDULE I • Appropriate out of unappropriated fund balances of the various funds and in the various _ amounts and for the purposes as described: ACCOUNT AMOUNT FUND TOT. DESCRIPTION GENERAL FUND Records 000.4.014.625.0000.51430.410 $12,882 File Conversion Legal 000.4.017.131.0000.59415.620 $7,500 Space modification -Walls 000.4.017.131:0000.51520.350 $2,500 Space modification- Workstations Financial Services 000.4.015.624.0000.51420.480 $30,000 Wiring for Data Communications Human Resources 000.4.016.623.PERS.51610.350 $828 Computer Equipment Municipal Court 000 .4.018.129.0000.51250.311 $4,780 Complete Counter -Court 000 .4.018.129.0000.59412.641 $2,418 Workstation -Court 000.4.018.134.0000.52330.350 $1,511 Fax Machine- Probation 000 .4.018.134.0000.52330.350 $3,519 2 Laser Printers 000 .4.018.134.0000.52330.350 $4,748 50 Chairs - Probation Center 000.4.018.134.0000.52330.350 $5,098 25 Tables - Probation Center 000 .4.018.134.0000.59423.641 $8,060 Copy Machine - Probation • $30,134 • Police 000 .4.031.113.0000.52120.280 $2,614 Uniforms 000. 4.031.113.0000.52120.280 $6,294. Uniforms 000.4.031.113.0000.52120.280 $7,251 Uniforms 000.4.031.113.0000.52120.280 $9,957 Uniforms 000.4.031.113.0000.52120.280 $24,703 Uniforms 000.4.031.114.0000.52120.480 $40,000 Security Enhancements -Lobby 000.4.031.119.0000.52150.480 $13,000 Boiler repairs/related expenses 000.4.031.119.0000.52110.480 $4,386 MDT Warranty $108,205 Fire 000.4.032.122.0000.52220.31D $7,553 Self- contained Breathing Apparatus 000.4.032.122.0000.52220.480 $1,970 Replace Fumace - Station #5 • $9,523 Engineering 000.4.041.528.0000.53220.350 $1,478 Laserwriter cje 3/12/98 Page 1 of 4 SCHEDULE I Appropriate out of unappropriated fund balances of the various funds and in the various amounts and for the purposes as described: ACCOUNT AMOUNT FUND TOT. DESCRIPTION City Hall 000.4.051.633.0000.51830.312 $1,485 Recycling Bins 000.4.051.633.0000.51830.480 $12,000 HVAC City Hall $13,485 Information Systems 000.4. 052. 631.0000.51880.311 $5,354 Computer Paper 000. 4.052.631.0000.51880.410 $45,858 Imaging Software , 000.4.052.631.0000.59418.646 $71,359 Imaging Hardware 000. 4.052.631.0000.51880.410 $45,000 BIS- Criminal Justice Center 000.4.052.631.0000.51880.410 $7,500 Unidata Database Interface 000.4.052.631.0000.51880.480 $55,717 Software Maintenance Fees 000.4.052.631.0000.59418.646 $5,241 Computer Equipment -Legal 000.4.052.631.0000.59418.646 $14,440 Computer Equipment -Info Systems 000.4.052.631.0000.59418.646 $27;030 Computer Equipment -Legal 000. 4.052.631.0000.59418.646 $21,580 Check Printer/Encoding System 000.4.052.653.0000.51870.346 $1,464 Copy Paper $300,543 Intergovernmental 000.4.095.611.0000.57550.480 $3,884 SouthEast Comm Ctr -roof project 411 TOTAL GENERAL FUND $520,962 NEIGHBORHOOD DEV FUND 124.4.124.331.0000.55920.41 E $39,869 Neighborhood Improvement Projects . 124.4.124.331.HSO4.55920.48H $33,111 Rehab/Resale -2 lots 124.4.124.331.0000.55920.48T $7,867 • Home Occupation Program - Daycare 124.4.124.331.HS01.55920.48F $2,718 Single Family Rehab 124.4.124.331.HS02.55920.48E $11,826 Elderly Rehab 124.4. 124. 331.0000.55920.350 $2,000 Computer Equipment 124.4.124. 339.0000.55910.350 $2,000 Computer Equipment $99,391 • PARKS & RECREATION FUND 131.4.131.P21.57680.480 $1,726 Sidewalk Installation 131.4.131.P61.57360.311 $7,374 Softballs $9,100 CEMETERY FUND 144.4.144.225.0000.53620.340 $1,729 Grave liners 144 .4.144.225.0000.53620.480 $3,174 Master Plan - Cemetery design $4,903 cje 3/12/98 Page 2 of 4 SCHEDULE • Appropriate out of unappropriated fund balances of the various funds and in the various amounts and for the purposes as described: ACCOUNT AMOUNT FUND TOT. DESCRIPTION PUBLIC SAFETY COMM. FUND 151.4.151.124.0000.52810.480 $1,748 Call Accounting Upgrade 151.4.151.124.0000.52850.350 $1,392 Modular Furniture $3,140 PARKS CAPITAL FUND 331 .4.331.428.1759.59476.620 $3,677 Restroom Fixtures - Randall Park 331.4.331.428.1759.59476.620 $13,809 Restroom Partitions - Randall Park 331.4.331.428.1760.59476.630 $1,298 McGuinness Park Survey 331.4.331.428.1760.59476.630 $10,094 McGuinness Park Construction $28,878. . FIRE CAPITAL FUND 332. 4.332.122.0000.59422.620 $23,317 Replace Generator - Station 4 332.4.332.122.0000.59422.620 $65,000 Property Swap - Station 2 $88,317 LAW AND JUSTICE CAPITAL FUND 333.4.333.528.1584.59421.350 $1,287 Work Stations 333 .4.333.528.1584.59421.350 $4 Work Stations $5,678 TRANSIT CAPITAL FUND 364.4.364.518.0000.59447.647 $19,366 Repaint Transit Coaches $19,366 WASTEWATER OPERATIONS 473.4.473.215.0000.53583.311 $2,158 Pump parts - Rudkin Road 473 .4.473.233.0000.53584.410 $2,391 Fall Wet Test and BNA Sampling $4,549 WATER OPERATIONS 474.4.474.341.0000.53480.312 $971 Meter Regulators 474.4.474.341.0000.53480.340 $2,908 Cold Water Meters 474.4.474.343.0000.53480.3CL $1,110 Chlorine 474.4.474.343.0000.53480.410 $29,843 Environmental Compliance Study $34,832 SEWER CONSTRUCTION 476.4.476.218.0000.59435.650 $1,800 Appraisal-315 S. 3rd Ave. 476.4.476.218.1711.59435.650 $23,085 Race Street Lift Station 476.4.476.218.1748.59435.650 $13,002 Tamarack Lift Station $37,887 WELLNESS /EAP FUND 516.4.516.655.0000.51790.350 $5,719 Exercise Equipment - Public Works • $5,719 cje 3/12/98 Page 3 of 4 • • SCHEDULE I Appropriate out of unappropriated fund balances of the various funds and in the various amounts and for the purposes as described: ACCOUNT AMOUNT FUND TOT. DESCRIPTION EQUIPMENT RENTAL. FUND 551.4.551.636.ER06.59448.644 $48,989 Tank for Flush Truck 551.4.551.636.ER06.59448.64R $123,770 Streets Front End Loader 551.4.552.636.ER06.59448.64R $57,844 Street Grader 551.4.552.636.ER06.59448.644 $183,430 Replace Refuse Truck 551.4.552.636.ER06.59448.644 $23,000 Replace Irrigation Pick -up 551.4.552.636.ER06.59448.64R $3,777 Service Body $440,810 ENVIRONMENTAL FUND 555.4.555.639.0000.53990.410 $21,422 Underground tank - Tahoma Cern. $21,422 TOTAL ALL FUNDS $1,324,954 cje 3/12/98 Page 4 of 4 • BUSINESS OF THE CITY COUNCIL. YAKIMA, WASHINGTON ) AGENDA STATEMENT / Item No. For Meeting Of 'g( ? ( 993 ITEM TITLE: An Ordinance Amending the 1998 Budget for 1997 Year -End Encumbrances SUBMITTED BY: Department of Finance and Budget CONTACT PERSON/TELEPHONE: John Hanson, Director of Finance & Budget - 575 -6070 Cindy Eppets , Acting Financial Services Manage - 6 -6644 SUMMARY EXPLANATION: Attached is an Ordinance amending the 1998 Budget to provide appropriations for encumbrances outstanding at the close of the 1997 Fiscal year. Encumbrances represent orders (included in 1997 Budget appropriations) for materials which had been authorized but not yet received, or for services authorized but not yet completed, as of December 31, 1997. * Therefore, appropriations from Unencumbered Fund Balances are required to provide for payment when the materials are received or services completed. This is an annual year -end accounting requirement. Resolution Ordinance XX Contract Other (Specify) Schedule 1 Funding Source Various Funds APPROVED FOR SUBMITTAL City Manager STAFF RECOMMENDATION: Read Ordinance by title only at the March 17,1998 meeting. Pass Ordinance after the second reading at the April 7,1998 meeting. BOARD /COMMISSION RECOMMENDATION: COUNCIL ACTION: