HomeMy WebLinkAbout1999-012 classification and compensation plan ORDINANCE NO. 99- 12
AN ORDINANCE relating to City personnel; adopting a classification and compensation plan for
City employees to be effective March 1, 1999; amending Subsections 2.20.100
A, 2.20.100 C, 2.20.100 D, 2.20.110 A, 2.20.110 B, and 2.20.110 C, all of
the City of Yakima Municipal Code.
BE IT ORDAINED BY THE CITY OF YAKIMA:
Section 1. Subsection 2.20.100 A of the City of Yakima Municipal Code is hereby amended
to read as follows:
"2.20.100 Classification Plan.
A. Plan Adopted. A classification plan for city employees is hereby adopted to be
effective March 1, 1999, which plan shall consist of the various following subsections of this section."
Section 2. Subsection 2.20.100 C of the City of Yakima Municipal Code is hereby amended
to read as follows:
"C. Civil Service Classes
Class No. Class Title (Pay Range)
2000 Administrative & Fiscal Technical Group
2100 Data Processing Series
2101 Computer Programmer (R 13.5)
2102 GIS Technician (R 14.5)
2103 Programmer Analyst (R 16.5)
2104, Senior Analyst (R 19.0)
2105 Computer Operator/Programmer (R 10.5)
2106 Computer Operations Assistant (R 9.0)
2107 Computer Operations Technician (R 11.5)
2200 Management Technical Series
2230 Assistant Buyer (R 12.5)
2231 Buyer (R 16.5)
2232 Central Storekeeper (R 10.5)
2251 Cable Television Coordinator (R 18.0)
2252 Community Programming Coordinator (R 13.5)
2253 Community Programming Assistant (R 9.5)
2254 Municipal Producer (R 11.0)
2262 Safety and Training Officer (R 15.0)
2300 Fiscal Series
2310 Grant Coordinator (R 15.0)
2312 Accounting Technician (R 12.5)
2314 Budget Analyst (R 20.0)
2315 Cashier (R 6.5)
2316 Accounting Clerk II (R 8.5)
PERSIX Work Ord. 2/1/99 -- 1 --
1
Class No. Class Title (Pay Range)
3000 Engineering, Planning & Technical Group
3100. Civil Engineering Series
3112 Engineering Associate (R 19.0)
3115 Project Engineer (R 22.5)
3130 Development Engineer (R 21.0)
3200 Electrical Engineering Series
3300 Planning Series
3310 Planning Specialist (R 10.5)
3311 Assistant Planner (R 16.5)
3320 Community Development Specialist (R 19.0)
3321 Associate Planner (R 19.0)
3322 Senior Project Planner (R 20.0)
3323 Grants Writer /Compliance Officer (R 20.0)
4000 Engineering, Planning & Inspection Technical Group
4100 Civil Engineering Technical Series
4111 Engineering Aid (R 9.5)
4121 Engineering Technician I (Design) (R 13.0)
4122 Engineering Technician I (Records) (R 13.0)
4125 Engineering Technician II (R 16.5)
4131 Engineering Technician I (Survey) (R 13.0)
4133 Engineering Technician III (Survey) (R 17.0)
4134 Engineering Technician III (Design) (R 17.0)
4135 Engineering Technician III (Development) (R 17.0)
4141 Construction Inspector (R 17.0).
4200 Electrical Technical Series
4211 Traffic Signal Aide (R 11.0)
4221 Signal/Electrical Technician I (R 14.0)
4222 Signal/Electrical Technician II (R 16.0)
•
4223 Signal/Electrical Technician III (R 20.5)
4240 Instrument Technician (R 18.5)
4400 Code Inspection Series
4410 Code Inspection Trainee (R 12.0)
4419 Code Compliance Officer (R 15.0)
4420 Fire Code Inspector (R 17.0)
4421 Code Inspector (R 17.0)
4441 Permit Technician (R 12.0)
4500 Electronics Technical Series
4520 Electronics Technician I (Pay Code 547)
4521 Electronics Technician II (Pay Code 550)
4522 Electronic Communications Supervisor (Pay Code 545)
Class No. Class Title (Pay Range)
PERSIX Work Ord. 2/1/99 -- 2 --
•
4600 Traffic Technical Series
4611 Traffic Aid (R 9.5)
4621 Traffic Technician 'I (R 13.0)
4622 Traffic Technician II (R 16.5)
4632 Traffic Associate (R 19.0)
5000 Human Services Group
5100 Housing Services Series II
5121 Housing Rehabilitation Assistant (R 10.5)
5122 Neighborhood Development Rehabilitation Specialist I (R 14.0)
5123 Neighborhood Development Rehabilitation Specialist II (R 18.0)
5124 Housing Rehabilitation Specialist III (R 19.0)
5130 Home Remodeling,' Technician (R 14.5)
5151 Housing Loan Specialist (R 15.0)
5152 Housing Accounting Specialist (R 12.5)
5154 Neighborhood Development Assistant (R 11.5)
5200 Recreation Series
5201 Golf Starter (R 5.5)
5234 Recreation Leader (R 6.5)
5254 Athletic Coordinator (R 12.5)
5255 Recreation Coordinator (R 12.5)
5267 Aquatic Leader (R 7.0)
5268 Lifeguard/Instructor (R 2.0)
5271 Parks and Recreation Administrative Specialist (R 16.5)
6000 Public Protection Group
6100 Police Protection Series
6121 Police Officer (Pay; Code 400)
6124 Police Sergeant (Pay Code 450)
6126 Police Lieutenant (Pay Code 968)
6127 Police Captain (Pay Code 966)
6200 Police Support Series
6210 Senior Evidence Technician (R 18.0)
6211 Evidence Technician (R 17.0)
6212 Assistant Evidence Technician (R 12.0)
6221 Police Support Officer (R 15.5)
6241 Police Information'', Specialist (R 16.0)
6242 Police Records Supervisor (R 14.0)*
6243 Police Department Assistant III (R 8:5)*
6251 Police Department; Assistant I (R 5.5)
6252 Police Services Specialist I (R 10.0)
6253 Police Services Specialist II (R 14.0).
6255 9 -1 -1 Calltaker (R 6.5)
6260 Police Cadet (R 5.0)
* Retained for Police Pension Purposes
Class No. Class Title (Pay Rangel
PERSIX Work Ord. 2/1/99 -- 3 --
6300 Fire Protection Series
6321 Firefighter (Pay Code 530)
6323 Fire Lieutenant (Shift) (Pay Code 525)
6324 Fire Lieutenant (Day) (Pay Code 526)
6325 Fire Captain (Shift) (Pay Code 515)
6326 Fire Captain (Day) (Pay Code 510)
6327 Battalion Chief (Shift) (Pay Code 969)
6328 Battalion Chief (Day) (Pay Code 968)
6338 Fire Investigation and Education Officer (Pay Code 510)
6339 Fire Investigator (Pay Code 520)
6380 Deputy Fire Chief (Pay Code 966)
6400 Fire Support Series
6411 Fire Dispatcher (Pay Code 575)
6412 Public Safety Dispatcher (Pay Code 575)
6425 Alaliu Supervisor (Pay Code 555)
6426 Public Safety Communications Supervisor (Pay Code 557)
6440 Secretary I (Pay Code 585)
6441 Secretary II (Pay Code 580)
6500 Animal Control Series
6510 Animal Control Officer (R 15.0)
6511 Animal Control Officer (Lead) (R 10.5)
6600 Parking Control Series
6610 Parking Enforcement Officer (R 8.5) (R 13.0)
6611 Lead Parking Enforcement Officer (R 9.5)
7000 Office Support Group
7100 Clerical Series
7110 Senior Center Clerk (R 6.5)
7121 Department Assistant I (R 5.5)
7122 Department Assistant II (R 6.5)
7123 Department Assistant III (R 8.5)
7124 Department Assistant IV (R 10.5)
7131 Word Processing Typist (R 8.0)
7141 Pension Records Clerk (R 12.5)
7300 Utility Services Series
7311 Water Service Representative I (R 10.0)
7312 Water Service Representative II (R 10.5)
7313 Water Service Representative III (R 11.5)
7500 Data Processing Support Series
7511 Data Entry Operator I (R 5.5)
7512 Data Entry Operator II (R 7.0)
PERSIX Work Ord. 2/1/99 -- 4 --
Class No. Class Title (Pay Range)
7600 Duplicating Series
7611 Print Shop Operator (R 11.5)
8000 Maintenance and Crafts Gr
8100 Maintenance and Crafts Supervision Series
8111 Park Supervisor I (R 13.0)
8200 Mechanical Repair Series
8203 Fleet Maintenance Attendant (R 10.5)
8204 Vehicle Maintenance Attendant (R 10.0)
8211 Mechanic I (R 17.0)
8213 - Automotive Storekeeper (R 10.5)
8221 Machinist (R 14.0)
• 8230 Maintenance Mechanic
8241 Industrial Maintenance Mechanic (R 17.0)
8242 Preventative Maintenance Technician (R 15.0)
8251 Waterworks Device Technician (R 13.5) (R 16.0)
8300 Plant Operation Series
8301 Wastewater Facility Support Worker (R 8.5)
8302 Industrial Waste Operator (R 14.5)
8311 Wastewater Treatment Plant Operator I (R 10.5)
8312 Wastewater Treatment Plant Operator II (R 15.0)
8313 Wastewater Treatment Plant Operator III (R 17.0)
8320 Laboratory Assistant (R 10.5)
8321 Laboratory Technician (R 15.5)
8322 Pretreatment Technician (R 15.5)
8326 Laboratory Chemist (R 19.0)
8331 Water Treatment Plant Operator I (R 10.5)
8332 Water Treatment Plant Operator II (R 12.5)
8333 Water Treatment Plant Chief Operator (R 17.5)
8335 Water Quality Specialist (R 15.5) (R 17.5)
8400 Equipment Operation Series
8421 Equipment Operator I (R 10.5)
8422 Equipment Operator II (R 12.0)
8423 Equipment Operator III (R 14.0)
8433 Refuse Crew Leader (R 11.5)
8500 Facilities Maintenance Series
8511 Custodian (R.4.5)
8541 Building Maintenance Specialist (R 8.5)
8542. Facility Maintenance Specialist (R 11.5)
PERSIX Work Ord. 2/1/99 -- 5 --
Class No. Class Title (Pay Range)
8600 Labor and Crafts Series
8610 Labor Helper (R 2.0)
8621 Monument Setter (R 11.5)
8631 Utility Worker (R 10.5)
8641 Refuse Helper (R 9.5)
8651 Concrete Specialist I (R 13.5)
8652 Concrete Specialist II (R 14.5)
8663 Traffic Sign Specialist (R.13.5)
8664 Senior Traffic Sign Specialist (R 14.5)
8671 Irrigation Specialist I (R 12.0)
8672 Irrigation Specialist II (R 13.5)
8673 Irrigation Crewleader -(R 14.5) (R 17.0)
8681 Storekeeper (R 10.5)
8700 Public Works Maintenance Series
8701 Street Inspector (R 14.5) (R 17.0)
8710 Street Laborer (R 9.0)
8711 Street Maintenance Specialist I (R 10.5)
8712 Street Maintenance Specialist II (R 12.5)
8713 Street Maintenance Specialist III (R 14.5)
8721 Street Cleaning Specialist I (R 10.5)
8722 Street Cleaning Specialist 11 (R 12.5)
8731 Sewer Maintenance Specialist I (R 10.5)
8732 Sewer Maintenance Specialist II (R 15.0)
8733 Sewer Maintenance Crew Leader (R 17.0)
8741 Waterworks. Specialist I (R 10.5) (R 13.5)
8742 Waterworks Specialist II (R 12.5) (R 15.0)
8743 Waterworks Specialist III (R 13.5)
8744 Water Distribution Crewleader (R 14.5) (R 17.0)
8750 Utilities Locator (R 14.5) ,
8755 Construction Quality Control Technician (R 17.5)
8800 Parks Maintenance Series
8810 Park Laborer (R 9.0)
8820 Park Caretaker (R 6.5)
8821 Park Specialist I (R 9.5)
8822 Park Specialist II (R 10.5)
8823 Park Specialist III (R 12.5)
8825 Golf Course Maintenance Specialist (R 16.5)
8830 Cemetery Specialist (R 12.5)
8840 Pool Maintenance Specialist (R.12.5)
9000 Temporary Work Group
9100 City Worker Series
9112 Outside City Worker II
9113 Outside City Worker III
9114 Outside City Worker IV
9123 Office (Inside) City Worker II
9124 Office (Inside) City Worker III
9125 Office (Inside) City Worker IV"
PERSIX Work Ord. 2/1/99 -- 6 --
Section 3. Subsection 2.20.100 D of the City of Yakima Municipal Code is hereby amended
to read as follows: .
. r
"D. Union Exempt Civil Service Classes
Class No. Class Title
10000 Union Exempt Management Support Group
10100 Human Resource Series a'
10101 Deputy Human Resources Manager (Pay Code 972)
10102 Chief Examiner (Pay Code 975)
10103 Human Resources Specialist (Pay Code 981)
10104 Human Resources Assistant (Pay Code 984)
10200 Data Processing Series
10201 Senior Analyst (Pay Code 974)
10300 Fiscal Series
10301 Payroll Officer (Pay Code 975)
10302 Accountant (Pay Code 975)
10500 Clerical Series
10502 Deputy City Clerk (Pay Code 981)
10507 Administrative Secretary (Pay Code 983)
10510 Legal Assistant III (Pay Code (980)
10511 Legal Assistant II (Pay Code 983)
10512 Legal Assistant I (Pay Code 984)
10600 Civil Engineer Technical Support Series
10601 Engineering Contracts Specialist (Pay Code 980)
11000 Union Exempt Technical Supervisory Group
11100 Civil Engineering Supervisory Series
11101 Construction Engineer (Pay Code 972)
11102 Utility Engineer (Pay Code 971)
11103 Supervising Traffic Engineer (Pay Code 973)
11104 Senior Engineer (Pay Code 972)
11105 Water/Irrigation Engineer (Pay Code 972)
11200 Planning Supervisory Series
11201 Supervising Associate Planner (Pay Code 973)
11202 Senior Project Planner (Transit) (Pay Code 972)
11250 Code Inspection Supervisory Series
11251 Supervising Code Inspector (Pay Code 973)
11300 Electrical Supervisory Series
11301 Traffic Operations Supervisor (Pay Code 974) -
PERSIX Work Ord. 2/1/99 -- 7 --
•
Class No. Class Title
11400 Housing Services Supervisory Series
11401 Senior Program Supervisor (Pay Code 978)
11410 Neighborhood Development Services
Operations Supervisor (Pay Code 973)
•
11500 Recreation Supervisory Series
11501 Recreation Program Supervisor (Pay Code 980)
11502 Aquatics Program Supervisor (Pay Code 975)
11600 Clerical Series
11601 Community and Economic Development Office Administrator (Pay Code 980)
•
11602 Code Inspection Office Assistant (Pay Code 981)
11603 Public Works Office Assistant (Pay Code 983)
11700 Police Support Supervisory Series
11701 Administrative Assistant to the Police Chief (Pay Code 980)
11710 Police Services Supervisor (Pay Code 978)
11800 Administrative Support Supervisory Series
11801 Administrative Assistant to the Director of Public Works
11900 Data Processing Series
11901 Supervising Senior Analyst (Pay Code 972)
12000 Union Exempt Mechanical Maintenance. and Repair Supervisory Group
12100 Fleet Maintenance and Repair Supervisory Series
12101 Equipment Maintenance Supervisor (Pay Code 977)
12102 Mechanic II (Pay Code 979)
12200 Industrial Maintenance and Repair Supervisory Series
12201 Industrial Maintenance Supervisor (Pay Code 974)
13000 Union Exempt Maintenance Supervisory Group
13100 Parks Maintenance Supervisory Series
13101 Parks Operations Supervisor (Pay Code 972)
13102 Park Maintenance Supervisor (Pay Code 976)
13103 Cemetery Supervisor (Pay Code 978)
13200 Sewer Collections Supervisory Series
13201 Sewer Maintenance Supervisor (Pay Code 975)
13300 Street Maintenance and Repair Supervisory Series
13301 Street Supervisor (Pay Code 975)
13400 Irrigation Supervisory Series
13401 Irrigation Supervisor (Pay Code 976)
PERSIX Work Ord. 2/1/99 -- 8 --
Class No. Class Title
13500 Waterworks Supervisory Series
13501 Water Distribution Supervisor (Pay Code 975)
13600 Facilities Maintenance Supervisory Series
13601 Building Superintendent (Pay Code 978)
13700 Traffic Sign Supervisory Series
13701 Traffic Sign Supervisor (Pay Code 977)
14000 Route Operations Supervisory Group
14100 Refuse Supervisory Series
14101 Refuse Supervisor (Pay Code 979)
14200 Transit Supervisory. Series
14201 Transit Operations Supervisor (Pay Code 975)
15000 Plant Operations Supervisory Group
15100 Wastewater Treatment Plant Supervisory Series
15101 Assistant Wastewater Superintendent (Pay Code 971)
15102 Wastewater Treatment Plant Process Control Supervisor (Pay Code 973)
15103 Wastewater Treatment Plant Chief Operator (Pay Code 976)
15104 Environmental Analyst (Pay Code 975)
15200 Water Treatment Plant Supervisory Series
15201 Water Treatment Plant Supervisor (Pay Code 974)
15300 Wastewater Treatment Laboratory Supervisory Series
15301 Lab Coordinator (Pay Code 975)
16000 Union Exempt Fire Support Group
16101 Administrative Assistant to the Fire Chief (Pay Code 980)"
Section 4. Subsection 2.20.110 A of the City of Yakima Municipal Code is hereby amended to
read as follows:
"2.20.110 Compensation Plan. A. Pay ranges and pay steps, set out in the schedule
constituting Subsection B through G of this section, for the classes allocated to these pay ranges shall be
in full force and effect as of March 1, 1999. The pay rates shall constitute full compensation for those
employees with a work week of forty hours as set out in other sections of this code. Employees whose •
work week is less than forty hours shall be paid at the rate which is in the same proportion to the rates
set out herein that their work week bears to forty hours. The hourly rate for those employees of the Fire
Department whose work week exceeds forty hours shall be computed according to the provisions of
Section 2.22.030 of this code.
PERSIX Work Ord. 2/1/99 -- 9 --
The performance of employees in the series designated Subsection B shall be evaluated annually
in accordance with a management performance evaluation plan. The result of the performance
evaluations shall be the determination by the City Manager of the actual salary of each employee in the
designated positions, and the determination by the City Council of the actual salary of the City Manager,
which actual salaries shall be no less than the minimum nor no greater than the maximum set out in the
pay range applicable to the position, according to the following schedule:"
Section 5. Subsection 2.20.110 B of the City of Yakima Municipal Code is hereby amended
and renumbered to read as follows:
"B. General and Public Safety Management, Union Exempt Supervisors and Confidential Classes
Pay Class
Code Code Class Title A B C D E
960 1110 City Manager MO 7/1/98 6948.80 7298.93 7662.92 8047.71 8449.84
HR 7/1/98 40.09 42.11 44.21 46.43 48.75
MO 1/1/99 7194.93 7557.19 7935.05 8333.71 8749.70
HR 1/1/99 41.51 43.60 45.78 48.08 50.48
961 No Allocated Classification MO 7/1/98 6619.47 6948.80 7298.93 7662.92 8047.71
HR 7/1/98 38.19 40.09 42.11 44.21 46.43
MO 1/1/99 6855.20 7194.93 7557.19 7935.05 8333.71
HR 1/1/99 39.55 41.51 43.60 45.78 48.08
962 1130 Assistant City Manager MO 7/1/98 6302.28 6619.47 6948.80 7298.93 7662.92
HR 7/1/98 36.36 38.19 40.09 42.11 44.21
MO 1/1/99 6525.87 6855.20 7194.93 7557.19 7935.05
HR 1/1/99 37.65 39.55 41.51 43.60 45.78
963 No Allocated Classification MO 7/1/98 6004.15 6302.28 6619.47 6948.80 7298.93
HR 7/1/98 34.64 36.36 38.19 40.09 42.11
MO 1/1/99 6217.35 6525.87 6855.20 7194.93 7557.19
HR 1/1/99 35.87 37.65 39.55 41.51 43.60
964 1120 City Attorney MO 7/1/98 5719.89 6004.15 6302.28 6619.47 6948.80
1150 Director of Community and HR 7/1/98 33.00 34.64 36.36 38.19 40.09
Economic Development MO 1/1/99 5922.69 6217.35 6525.87 6855.20 7194.93
1140 Director of Finance and HR 1/1/99 34.17 35.87 37.65 39.55 41.51
Budget
1160 Director of Public Works
1180 Fire Chief
1411 Judge /Court Commissioner
1190 Police Chief
965 No Allocated Classification MO 7/1/98 5446.03 5719.89 6004.15 6302.28 6619.47
HR 7/1/98 31.42 33.00 34.64 36.36 38.19
MO 1/1/99 5640.16 5922.69 6217.35 6525.87 6855.20
HR 1/1/99 32.54 34.17 35.87 37.65 39.55
966 6380 Deputy Fire Chief MO 7/1/98 5187.77 5446.03 5719.89 6004.15 6302.28
6127 Police Captain HR 7/1/98 29.93 31.42 33.00 34.64 36.36
1321 Senior Assistant City MO 1/1/99 5371.50 5640.16 5922.69 6217.35 6525.87
Attorney lI HR 1/1/99 30.99 32.54 34.17 35.87 37.65
PERSIX Work Ord. 2/1/99 -- 10 --
Pay Class
Code Code Class Title A B C D E
967 1271 City Engineer MO 7/1/98 4939.91 5f87.77 5446.03 5719.89 6004.15
HR 7/1/98 28.50 29.93 31.42 33.00 34.64
MO 1/1/99 5114.97 5371.50 5640.16 5922.69 6217.35
HR 1/1/99 29.51 30.99 32.54 . 34.17 35.87
968 6328 Battalion Chief (Day) MO 7/1/98 4704.18 4939.91 5187.77 5446.03 5719.89
1233 Information Systems HR 7/1/98 27.14 28.50 29.93 31.42 33.00
Manager MO 1/1/99 4870.57 5114.97 5371.50 5640.16 5922.69
6126 Police Lieutenant HR 1/1/99 28.10 29.51 30.99 32.54 34.17
1322 Senior Assistant City
Attorney I
1272 Wastewater Manager
969 6327 Battalion Chief (Shift) MO 7/1/98 4702.58 4938.60 5183.52 5446.26 5717.91
HR 7/1/98 21.12 22.18 . 23.28 24.46 25.68
MO 1/1/99 4869.57 5114.50 5368.33 5639.98 5920.53
HR 1/1/99 21.87 22.97 24.11 25.33 26.59
970 1267 Park and Recreation Manager MO 7/1/98 4482.31 4704.18 4939.91 5187.77 5446.03
1273 Water and Irrigation Manager HR 7/1/98 25.86 27.14 28.50 29.93 31.42
1231 Human Resources Manager MO 1/1/99 4641.78 4870.57 5114.97 5371.50 5640.16
1261 Street and Traffic Operations HR 1/1/99 26.78 28.10 29.51 30.99 32.54
Manager
971 1241 Accounting Manager HR 7/1/98 4267.38 4482.31 4704.18 4939.91 5187.77
1323 Assistant City Attorney II HR 7/1/98 24.62 25.86 27.14 28.50 29.93
15101 Assistant Wastewater MO 1/1/99 4418.18 4641.78 4870.57 5114.97 5371.50
Superintendent HR 1/1/99 25.49 26.78 28.10 29.51 30.99
1252 Code Administration
Manager
1242 Customer Services Manager
1253 Neighborhood Development
Services Manager
1254 Planning Manager
1274 Public Safety
Communications Manager
11102 Utility Engineer
1262 Transit Manager
972 11101 Construction Engineer MO 7/1/98 4064.59 4267.38 4482.31 4704.18 4939.91
10101 Deputy Human Resources HR 7/1/98 23.45 24.62 25.86 27.14 28.50
Manager MO 1/1/99 4208.45 4418.18 4641.78 4870.57 5114.97
1263 Fleet Manager HR 1/1/99 24.28 25.49 26.78 28.10 29.51
13101 Parks Operations Supervisor
1266 Refuse and Recycling
Manager
11104 Senior Engineer
11202 Senior Project Planner .
(Transit)
11901 Supervising Senior Analyst
11105 Water/Irrigation Engineer
PERSIX Work Ord. 2/1/99 -- 11 --
Pay Class
Code Code Class Title A B C D E
973 1324 Assistant City Attorney I MO 7/1/98 3868.73 4064.59 4267.38 4482.31 4704.18
1255 Cable Communications HR 7/1/98 22.32 23.45 24.62 25.86 27.14
Manager MO 1/1/99 4005.66 4208.45 4418.18 4641.78 4870.57
1234 City Clerk HR 1/1/99 23.11 24.28 25.49 26.78 28.10
1421 Court Services Manager
11410 Neighborhood
Development Services
Operations Supervisor
1232 Purchasing Manager
11201 Supervising Associate
Planner
11251 Supervising Code Inspector
11103 Supervising Traffic Engineer
15102 Wastewater Treatment Plant
Process Control Supervisor
•
974 12201 Industrial Maintenance MO 7/1/98 3685.00 3868.73 4064.59 4267.38 4482.31
Supervisor HR 7/1/98 21.26 22.32 23.45 24.62 25.86
10201 Senior Analyst MO 1/1/99 3814.99 4005.66 4208.45 4418.18 4641.78
11301 Traffic Operations HR 1/1/99 22.01 23.11 24.28 25.49 26.78
Supervisor
15201 Water Treatment Plant
Supervisor
975 10302 Accountant MO 7/1/98 3509.93 3685.00 3868.73 4064.59 4267.38
11502 Aquatics Program Supervisor HR 7/1/98 20.25 21.26 22.32 23.45 24.62
10102 Chief Examiner MO 1/1/99 3634.73 3814.99 4005.66 4208.45 4418.18
15104 Environmental Analyst HR 1/1/99 20.97 22.01 23.11 24.28 25.49
15301 Lab Coordinator
10301 Payroll Officer
1431 Probation Services Manager
13201 Sewer Maintenance
Supervisor
13301 Street Supervisor
14201 Transit Operations
Supervisor
13501 Water Distribution
Supervisor -
976 1331 Administrative Assistant to MO 7/1/98 3340.07 3509.93 3685.00 3868.73 4064.59
the City Manager HR 7/1/98 19.27 20.25 21.26 22.32 23.45
13401 Irrigation Supervisor MO 1/1/99 3457.93. 3634.73 3814.99 4005.66 4208.45
13102 . Park Maintenance Supervisor HR 1/1/99 19.95 20.97 22.01 23.11 24.28
15103 Wastewater Treatment Plant
Chief Operator
977 12101 Equipment Maintenance MO 7/1/98 3184.07 3340.07 3509.93 3685.00 3868.73
Supervisor HR 7/1/98 18.37 19.27 20.25 21.26 22.32
13701 Traffic Sign Supervisor MO 1/1/99 3296.74 3457.93 3634.73 3814.99 4005.66
HR 1/1/99 19.02 19.95. 20.97 22.01 23.11
PERSIX Work Ord. 2/1/99 -- 12 --
•
Pay Class
Code Code Class Title A B C D E
978 13601 Building Superintendent MO 7/1/98 3031.54 3184.07 3340.07 3509.93 3685.00
13103 Cemetery Supervisor HR 7/1/98 17.49 18.37 19.27 20.25 21.26
11710 Police Services Supervisor MO 1/1/99 3139.01 3296.74 3457.93 3634.73 3814.99
1432 Probation Officer HR 1/1/99 18.11 19.02 19.95 20.97 22.01
11401 Senior Program Supervisor
979 1311 Executive Secretary MO 7/1/98 2889.41 3031.54 3184.07 3340.07 3509.93
12102 Mechanic II HR 7/1/98 16.67 17.49 18.37 19.27 20.25
14101 Refuse Supervisor MO 1/1/99 2991.68 3139.01 3296.74 3457.93 3634.73
HR 1/1/99 17.26 18.11 19.02 19.95 20.97
980 16101 Administrative Assistant MO 7/1/98 2752.48 2889.41 3031.54 3184.07 3340.07
to the Fire Chief HR 7/1/98 15.88 16.67 17.49 18.37 19.27
11701 Administrative Assistant to MO 1/1/99 2849.55 2991.68 3139.01 3296.74 3457.93
the Police Chief HR 1/1/99 16.44 17.26 18.11 19.02 19.95
1434 Case Specialist
1423 Certified Court Interpreter
11601 Community and Economic
Development Office
Administrator
1430 Deputy Court Services
Manager
10601 Engineering Contracts
Specialist
10510 Legal Assistant III
11501 Recreation Program
Supervisor
981 10103 Human Resources Specialist MO 7/1/98 2619.02 2752.48 2889.41 3031.54 3184.07
10502 Deputy City Clerk HR 7/1/98 15.11 15.88 16.67 17.49 18.37
11602 Code Inspection Office MO 1/1/99 2712.61 2849.55 2991.68 3139.01 3296.74
Assistant HR 1/1/99 15.65 16.44 17.26 18.11 19.02
982 No Allocated Classification MO 7/1/98 2495.95 2619.02 2752.48 2889.41 3031.54
HR 7/1/98 14.40 15.11 15.88 16.67 17.49
MO 1/1/99. 2584.35 2712.61 2849.55 2991.68 3139.01
HR 1/1/99 14.91 15.65 16.44 17.26 18.11
983 10507 Administrative Secretary MO 7/1/98 2376.35 2495.95 2619.02 2752.48 2889.41
11603 Public Works Office HR 7/1/98 13.71 14.40 15.11 15.88 16.67
Assistant MO 1/1/99 2461.29 2584.35 2712.61 2849.55 2991.68
10511 Legal Assistant II HR 1/1/99 14.20 14.91 15.65 16.44 17.26
984 10512 Legal Assistant I MO 7/1/98 2263.69 2376.35 2495.95 2619.02 2752.48
10104 Human Resources Assistant HR 7/1/98 13.06 13.71 14.40 15.11 15.88
MO 1/1/99 2343.42 2461.29 2584.35 2712.61 2849.55
• HR 1/1/99 13.52 14.20 14.91 15.65 16.44
985 No Allocated Classification MO 7/1/98 2156.23 2263.69 2376.35 2495.95 2619.02
HR 7/1/98 12.44 13.06 13.71 14.40 15.11
MO 1/1/99 2232.49 2343.42 2461.29 2584.35 2712.61
HR 1/1/99 12.88 13.52 14.20 14.91 15.65
PERSIX Work Ord. 2/1/99 -- 13 -- '
•
Pay Class
Code Code Class Title A B C D E
986 No Allocated Classification MO 7/1/98 2053.96 2156.23 2263.69 2376.35 2495.95
HR 7/1/98 11.85 12.44 13.06 13.71 14.40
MO 1/1/99 2126.76 2232.49 2343.42 2461.29 2584.35
HR 1/1/99 12.27 12.88 13.52 14.20 14.91
987 1422 Municipal Court Clerk MO 7/1/98 1956.90 2053.96 2156.23 2263.69 2376.35
1433 Probation Services Clerk HR 7/1/98 11.29 11.85 12.44 13.06 13.71
MO 1/1/99 2026.23 2126.76 2232.49 2343.42 2461.29
HR 1/1/99 11.69 12.27 12.88 13.52 14.20"
Section 6. Subsection 2.20.110 C of the City of Yakima Municipal Code is hereby amended to
read as follows:
"C. Civil Service Classes
• Pay Class
Range Code Allocated Classes A B C D E
1 No Allocated Classification MO 1/1/99 1391.84 1459.44 1520.10. 1589.44 1657.03
HR 1/1/99 8.03 8.42 8.77 9.17 9.56
1.5 No Allocated Classification MO 1/1/99 1429.97 1487.17 1558.24 1622.37 1691.70
HR 1/1/99 8.25 8.58 8.99 9.36 9.76
2 8610 Labor Helper MO 1/1/99 1459.44 1520.10 1589.44 1657.03 1726.37
5268 Lifeguard/Instructor. HR 1/1/99 8.42 8.77 9.17 9.56 9.96
2.5 No Allocated Classification MO 1/1/99 1487.17 1558.24 1622.37 1691.70 1764.50
HR 1/1/99 8.58 8.99 9.36 9.76 10.18
3 No Allocated Classification MO 1/1/99 1520.10 1589.44 1657.03 1726.37 1809.57
HR 1/1/99 8.77 9.17 9.56 9.96 10.44
3.5 No Allocated Classification MO 1/1/99 1558.24 1622.37 1691.70 1764.50 1847.70
HR 1/1/99 8.99 9.36 9.76 10.18 10.66
4 No Allocated Classification MO. 1/1/99 1589.44 1657.03 1726.37 1809.57 1889.30
HR 1/1/99 9.17 9.56 9.96 10.44 10.90
4.5 8511 Custodian MO 1/1/99 1622.37 1691.70 1764.50 1847.70 1932.63
HR 1/1/99 9.36 , 9.76 10.18 10.66 11.15
5 6260 Police Cadet MO 1/1/99 1657.03 1726.37 1809.57 1889.30 1977.70
HR 1/1/99 9.56 9.96 10.44 10.90 11.41
PERS[X Work Ord. 2/1/99 4 -- 14 --
Pay Class
Range Code Allocated Classes A B C D E
5.5 7511 Data Entry Operator I MO 1/1/99 1691.70 1764.50 1847.70 1932.63 2019.29
7121 Department Assistant I HR 1/1/99 9.76 10.18 10.66 11.15 11.65
5201 Golf Starter
6251 Police Department Assistant I
6 No Allocated Classification MO 1/1/99 1726.37 1809.57 1889.30 1977.70 2069.56
HR 1/1/99 9.96 10.44 10.90 11.41 11.94
6.5 6255 9 -1 -1 Calltaker MO 1/1/99 1764.50 1847.70 1932.63 2019.29 2111.16
2315 Cashier HR 1/1/99 10.18 10.66 11.15 11.65 12.18
7122 Department Assistant II
8820 Park Caretaker
5234 Recreation Leader
7110 Senior Center Clerk
7 5267 Aquatic Leader MO 1/1/99 1809.57 1889.30 1977.70 2069.56 2157.96
7512 Data Entry Operator lI FIR 1/1/99 10.44 10.90 11.41 11.94 12.45
7.5 No Allocated Classification MO 1/1/99 1847.70 1932.63 2019.29 2111.16 2204.76
HR 1/1/99 10.66 11.15 11.65 12.18 12.72
8 7131 Word Processing Typist MO 1/1/99 1889.30 1977.70 2069.56 2157.96 2253.29
HR 1/1/99 10.90 11.41 11.94 12.45 13.00
8.5 2316 Accounting Clerk II MO 1/1/99 1932.63 2019.29 2111.16 2204.76 2317.42
8541 Building Maintenance HR 1/1/99 11.15 11.65 12.18 12.72 13.37
Specialist
7123 Department Assistant III
8301 Wastewater Facility Support
Worker
6243 Police Department Assistant
III*
66-1 -0 • ... - •.. .. .
* Retained for Police
Pension Purposes
9 2106 Computer Operations MO 1/1/99 1977.70 2069.56 2157.96 2253.29 2367.69
Assistant HR 1/1/99 11.41 11.94 12.45 13.00 13.66
8810 Park Laborer
8710 Street Laborer
9.5 2253 Community Programming MO 1/1/99 2019.29 2111.16 2204.76 2317.42 2412.75
Assistant HR 1/1/99 11.65 12.18 12.72 13.37 13.92
4111 Engineering Aid
8821 Park Specialist I
6611 Lead Parking
Enforcement Officer
4611 Traffic Aid
8641 Refuse Helper
PERSIX Work Ord. 2/1/99 -- 15 --
Pay Class
Range Code Allocated Classes A B C D E
10 6252 Police Services Specialist I MO 1/1/99 2069.56 2157.96 2253.29 2367.69 2463.02
8204 Vehicle Maintenance Attendant HR 1/1/99 11.94 12.45 13.00 13.66 14.21
7311 Water Service Representative I
10.5 6511 Animal Control Officer MO 1/1/99 2111.16 2204.76 2317.42 2412.75 2525.42
(Lead) HR 1/1/99 12.18 12.72 13.37 13.92 14.57
8213 Automotive Storekeeper
2232 Central Storekeeper
2105 Computer Operator/
Programmer
7124 Department Assistant IV
8421 Equipment Operator I
8203 Fleet Maintenance Attendant
5121 Housing Rehabilitation
Assistant
8320 Laboratory Assistant
8822 Park Specialist II
3310 Planning Specialist
8731 Sewer Maintenance
Specialist I
8681 Storekeeper
8721 Street Cleaning Specialist I
8711 Street Maintenance
Specialist I
8631 Utility Worker
7312 Water Service
Representative II
8311 Wastewater Treatment Plant
Operator I
8331 Water Treatment Plant
Operator I
8-744 Waterworks Specialist I
11 2254 Municipal Producer MO 1/1/99 2157.96 2253.29 2367.69 2463.02 2582.62
4211 Traffic Signal Aide HR 1/1/99 12.45 13.00 13.66 14.21 14.90
11.5 2107 Computer Operations MO 1/1/99 2204.76 2317.42 2412.75 2525.42 2646.75
Technician HR 1/1/99 12.72 13.37 13.92 14.57 15.27
8542 Facility Maintenance Specialist
8621 Monument Setter
5154 Neighborhood
Development Assistant
7611 Print Shop Operator
8433 Refuse Crew Leader
7313 Water Service
Representative III
PERSIX Work Ord. 2/1/99 -- 16 --
Pay Class
Range Code Allocated Classes A B C D E
12 6212 Assistant Evidence MO 1/1/99 2253.29 2367.69 2463.02 2582.62 2700.48
Technician HR 1/1/99 13.00 13.66 14.21 14.90 15.58
4410 Code Inspection Trainee
8422 Equipment Operator II
8671 Irrigation Specialist I
4441 Permit Technician
12.5 2312 Accounting Technician MO 1/1/99 2317.42 2412.75 2525.42 2646.75 2764.61
2230 Assistant Buyer HR 1/1/99 13.37 13.92 14.57 15.27 15.95
5254 Athletic Coordinator
8830 Cemetery Specialist
5152 Housing Accounting
Specialist
7141 Pension/Records Clerk
8823 Park Specialist III
8840 Pool Maintenance Specialist
5255 Recreation Coordinator -
8722 Street Cleaning Specialist II •
8712 Street Maintenance
Specialist II
8332 Water Treatment Plant
Operator II
8742 Waterworks Specialist II
13 4121 Engineering Technician I MO 1/1/99 2367.69 2463.02 2582.62 2700.48 2821.81
(Design) IIR 1/1/99 13.66 14.21 14.90 15.58 16.28
4122 Engineering Technician I
(Records)
4131 Engineering Technician I
(Survey)
8111 Park Supervisor I
6 Parking Enforcement
Officer
4621 Traffic Technician I
13.5 2252 Community Programming MO 1/1/99 2412.75 2525.42 2646.75 2
Y g g 6.75 764.61 2892.88
Coordinator • HR 1/1/99 13.92 14.57 15.27 15.95 16.69
2101 Computer Programmer
8651 Concrete Specialist I
8672 Irrigation Specialist II
8663 Traffic Sign Specialist
825-1 . - . '
Technician
8741 Waterworks Specialist I
8743 Waterworks Specialist III
PERSIX Work Ord. 2/1/99 -- 17 --
Pay Class
Range Code Allocated Classes A B C D E
14 8423 Equipment Operator III MO 1/1/99 2463.02 2582.62 2700.48 .2821.81 2953.54
8221 Machinist HR 1/1/99 14.21 14.90 15.58 16.28 17.04
5122 Neighborhood Development
Rehabilitation Specialist I
6242 Police Records Supervisor *
6253 Police Services Specialist II
4221 Signal/Electrical Technician I
* Retained for Police
Pension Purposes
14.5 8652 Concrete Specialist II MO 1/1/99 2525.42 2646.75 2764.61 2892.88 3021.14
2102 GIS Technician HR 1/1/99 14.57 15.27 15.95 16.69 17.43
5130 Home Remodeling Technician
8302 Industrial Waste Operator
867-3 .- .. . .
8664 Senior Traffic Sign Specialist
-
8713 Street Maintenance
Specialist III
8750 Utilities Locator
8711 Watcr Distribution Crew
Leader
15 6510 Animal Control Officer MO 1/1/99 2582.62 2700.48 2821.81 2953.54 3092.21
4419 Code Compliance Officer HR 1/1/99 14.90 15.58 16.28 17.04 17.84
2310 Grant Coordinator
5151 Housing Loan Specialist
8242 Preventative Maintenance
Technician
2262 Safety and Training Officer
8732 Sewer Maintenance
' Specialist II
8312 Wastewater Treatment Plant
Operator II
8742 Waterworks Specialist II
8171 Waterworks Supervisor I
15.5 8321 Laboratory Technician MO 1/1/99 2646.75 2764.6.1 2892.88 3021.14 3166.74
6221 Police Support Officer HR 1/1/99 15.27 15.95. 16.69 17.43 18.27
8322 Pretreatment Technician
8335 Water Quality Specialist
16 6241 Police Information Specialist MO 1/1/99 2700.48 2821.81 2953.54 3092.21 3232.60
4222 Signal/Electrical Technician II HR 1/1/99 15.58 16.28 17.04 17.84 18.65
8251 Waterworks Device
Technician
PERSIX Work Ord. 2/1/99' -- 18 --
Pay Class
Range Code Allocated Classes A B C D E
16.5 3311 Assistant Planner MO 1/1/99 2764.61 2892.88 3021.14 3166.74 3315.80
2231 Buyer HR 1/1/99 15.95 16.69 17.43 18.27 19.13
8825 Golf Course Maintenance
Specialist
4125 Engineering Technician II
5271 Parks and Recreation
Administrative Specialist
2103 Programmer Analyst
4622 Traffic Technician II
17 4420 Fire Code Inspector MO 1/1/99 2821.81 2953.54 3092.21 3232.60 3386.87
4421 Code Inspector HR 1/1/99 16.28 17.04 17.84 18.65 19.54
4141 Construction Inspector
4133 Engineering Technician III
(Survey)
4134 Engineering Technician III
(Design)
4135 Engineering Technician III
(Development)
6211 Evidence Technician
8241 Industrial Maintenance
Mechanic
8673 Irrigation Crewleader
8211 Mechanic I
8733 Sewer Maintenance Crew
Leader
8701 Street Inspector
8313 Wastewater Treatment Plant
Operator III
8744 Water Distribution
Crewleader
17.5 8755 Construction Quality MO 1/1/99 2892.88 3021.14 3166.74 3315.80 3464.87
Control Technician HR 1/1/99 16.69 17.43 18.27 19.13 19.99
8335 Water Quality Specialist
8333 Water Treatment Plant Chief
Operator
18 2251 Cable Television Coordinator MO 1/1/99 2953.54 3092.21 3232.60 3386.87 3546.33
5123 Neighborhood Development HR 1/1/99 17.04 17.84 18.65 19.54 20.46
Rehabilitation Specialist 11
6210 Senior Evidence Technician
18.5 4240 Instrument Technician MO 1/1/99 3021.14 3166.74 3315.80 3464.87 3636.46
IR 1/1/99 17.43 18.27 19.13 19.99 20.98
•
PERSIX Work Ord. 2/1/99 -- 19 --
Pay Class
Range Code Allocated Classes A B C D E
19 3321 Associate Planner MO 1/1/99 3092.21 3232.60 3386.87 3546.33 3714.46
3320 Community Development HR 1/1/99 17.84 18.65 19.54 20.46 21.43
Specialist
3112 Engineering Associate
5124 Housing Rehabilitation
Specialist III
8326 Laboratory Chemist
4632 Traffic Associate
2104 Senior Analyst
19.5 No Allocated Classification MO 1/1/99 3166.74 3315.80 3464.87 .3636.46 3799.39
HR 1/1/99 18.27 19.13 19.99 20.98 21.92
20 2314 Budget Analyst MO 1/1/99 3232.60 3386.87 3546.33 3714.46 3884.33
3323 Grants Writer /Compliance HR 1/1/99 18.65 19.54 20.46 21.43 22.41
Officer
3322 Senior Project Planner
20.5 4223 Signal/Electrical Technician IlI MO 1/1/99 3315.80 3464:87 3636.46 3799.39 3979.66
HR 1/1/99 19.13 19.99 20.98 21.92 22.96
21 3130 Development Engineer MO 1/1/99 3386.87 3546.33 3714.46 3884.33 4066.32
HR 1/1/99 19.54 20.46 ` 21.43 22.41 23.46
21.5 No Allocated Classification MO 1/1/99 3464.87 3631.26 3795.93 3979.66 4158.19
HR 1/1/99 19.99 20.95 21.90 22.96 23.99
22.0 No Allocated Classification MO 1/1/99 3546.33 3714.46 3884.33 4066.32 4260.45
HR 1/1/99 20.46 21.43 22.41 23.46 24.58
22.5 3115 Project Engineer MO 1/1/99 3631.26 3795.93 3979.66 4158.19 4354.05
HR 1/1/99 20.95 21.90 22.96 23.99 25.12
23.0 No Allocated Classification MO 1/1/99 3714.46 3884.33 4066.32 4260.45 4447.65
HR 1/1/99 21.43 22.41 23.46 24.58 25.66
23.5 No Allocated Classification MO 1/1/99 3795.93 3979.66 4158.19 4354.05 4546.45
HR 1/1/99 21.90 22.96 23.99 25.12 26.23
Section 7. This ordinance shall be in full force and effect thirty days after its passage,
approval and publication as provided by law and by the City Charter.
PASSED BY THE CITY COUNCIL, signed and approved this • 2nd day of
March , 1999.
ATTEST: John Puccinelli, Mayor
City Clerk
Publication Date 3 - - 99
Effective Date 4 - 99
PERSIX Work Ord. 2/1/99 -- 20 --
yy
Charter. Civil Service Commission
• 0 Police & Fire Civi Civil Service Commission
for the
City of Yakima •
129 North Second Street, Yakima, WA 98901 (509) 575 -6090 Fax: (509) 576 -6358
MEMORANDUM
December 17, 1998
TO: The Charter Civil Service Commission
FROM: Carol Bates, Chief Examiner
Dueane Calvin, Water /Irrigation Manager
H
SUBJECT: Irrigation Crewleader p,
Classification and Allocation Recommendation
I
The following report summarizes the findings of the classification study for the position of
40 Irrigation Crewleader held by the Ron Smith & Willard Morris. This study included an on -site
interview with the incumbents and with their Supervisor Terry Wakefield, and also with Dave
Brown, Water /Irrigation Engineer; comparison to positions within the City of Yakima's
classification structure; a factoring analysis; and a compensation survey of local and regional
jurisdictions employing 'similar positions![
This reclassification request is based upon technical changes to and demands laced upon this
P P
position, and upon the complexity of new mandates and new equipment operated and serviced,
such that the scope and level of responsibility for the position has significantly changed.
Irrigation Crewleaders have traditionally, unplugged lines and responded to emergency repairs
needed to maintain adequate water volumes and pressures within the system. As will be
demonstrated later, several factors have substantially increased the complexity and technical
nature of the activities associated with the operation, maintenance and rehabilitation of the
irrigation system. A major contributing factor to this change is the continued deterioration of the
irrigation system. Consequently, it has been incumbent on the Crewleader to become more and
more knowledgeable in alternative materials and practices that now enable them to accomplish
their tasks in a more timely and professional manner.
Based upon data discussed in this report, we recommend that the class Irrigation Crewleader
be reclassified and allocated to the City's Master Ordinance for Classification and Pay from the
existing Pay Range 14.5 ($2, 525.42 - $3,021.14) to Pay Range 17 ($2,821.81 - $3,386.87) and
the'incumbents be reallocated to the position.
III . ,
. ,
„ ,
DUTIES AND RESPONSIBILITIES
SUMMARY: The Crewleader directs and participates in the operation, maintenance, repair,
flushing, inspection and location of main lines, pump stations, screens, service connections and
canals; performs project scheduling and related work as assigned; directs and coordinates
activities of field personnel. Not only has the City empowered employees to use their judgement
on the job; the appropriate levels of responsibility have delegated as well. Further, regulatory
change has added significantly to the need for safety awareness and the need for extensive
knowledge of procedures and practices. The Crewleader is responsible for proactively
scheduling operation, maintenance and rehabilitation activities, for instructing and training
subordinates in the proper use of tools, equipment . and chemicals. The position maintains
records and reports, develops maintenance Schedules for pump stations, and for handling
emergency situations.
FIELD SUPERVISION
The Crewleader directs and organizes the work schedule for:
• Repairing and /or replacing decaying or damaged mains.
• Repair and replacement of service lines and valves.
• Maintenance, repair and operation of pump stations.
• Cleaning and repairing reservoirs and diversion boxes.
• Responds to related water service problems, including breaks in the distribution system.
• Traffic control and flagging.
• Make contact for underground locates.
• In emergencies mobilizes the crew and equipment, based on job requirements.
• Coordinates work activities with supervisor, customers, utilities, other city departments
and the general public.
• Oversight of major in -house distribution system reconstruction projects.
• Ensures safety of the public and crew.
• Keeps proper records and makes appropriate entries of information into AIMMS
computerized accounting /tracking system
TRAINING
The Crewleader is responsible for all:
• Initial and ongoing field training of new employees on all Irrigation Division equipment
and procedures.
• Assists with interviews ofnew hires and evaluates staff during their probation period.
PUMP STATION. CANAL AND RESERVOIR OPERATION AND MAINTENANCE
This Crewleader directs and participates in activities necessary to maintain the proper flow of
water throughout the system and subsequently to the customers. Operates 27 pump stations,
including mechanical and electrical connections, and keeps related records. Replaces and
repairs failed sections of the reservoirs, including valves and weirs. Addresses customer's
needs with regard to low pressure, and broken or plugged pipes.
•
•
•
EOUIPMENT OPERATION
This Crewleader must be proficient in the operation of all equipment includirg a backhoe, air
compressor, jackhammer, infrared heat detector, asphalt grinder, hydraulic vacuum, valve
turner, hydraulic side arm mower and crane truck in the construction, repair and maintenance of
irrigation systems and related activity.
CERIFICATIONS AND TRAINING
The Crewleader is trained and certified
O As a Competent Person by the State of Washington for safe trenching and shoring.
O For entry and work in confined spaces.
O Traffic control and public safety:
• Handling and disposal of asbestos pipe.
O Handling and application of herbicides.
O In lock out/tag out.
I
INSTALLATION. REPAIR AND MAINTENANCE
The Crewleader is responsible for providing field leadership in a variety of other distribution
system service installations repairs, and maintenance including large valves, a variety of
0 pumps, diversion structures and other ('appurtenant devices. The Crewleader is responsible for
inspection of site, materials and equipment needed and for the requisition of parts. In addition,
the position sees to the proper compliance of the confined space entry procedures. Documents
the work preformed in the AIMMS workorder system.
EXPOSURE TO HAZARDS
Exposed to working in all types of outdoor conditions and inclement weather, required to
perform heavy lifting, operate heavy equipment in and around traffic, utility high voltage lines,
and sanitary waste. II ,
SERVICE REPLACEMENT
II
Works closely with customers and other utilities regarding service replacement to assure that
the service installation, including all components are of the proper type and configuration.
The Crewleader is responsible to shut off water service immediately when customer is
experiencing flooding or damage resulting from problems in their water system. Assists the
customer in locating the problem area and ascertaining who has responsibility for problem.
Determine when repairs have been completed to a point that it is reasonable to resume water
service. The Crewleader communicates with customers on matters of low pressure or water
volume problems and is responsible to make corrective actions.
DATA ENTRY
0
The position enters information into the computer regarding labor and equipment used re air
9 g P
parts requested, work orders, and operation and maintenance records of the irrigation system.
11
SERVICE CALLS (24 HOURS)
During the irrigation season, this position is on call 24 hours to respond to customer needs and
other service problems. Notify Police of any traffic restrictions. Enter materials used and field
notes including any property damage into AIMMS work order system, make requisitions for
contractor to repair street and /or sidewalk. .
CHANGES IN POSITION
There have been several areas of change in this position since the last reclassification. Many of
these changes came with the added responsibility for providing direction to field activities.
Several of the activities now supervised by this position require State certifications.
• Empowered with broader decision making authority and additional duties. -
• Additional documentation of irrigation systems' status, and specification for review of
performance and financial reporting.
• Certification as a Competent Person by the State of Washington for safe excavation
and installation of shoring.
• Training in confined space entry safety regulations and in the use of an electronic
sensor to read oxygen levels, and hazardous atmosphere for safe entrance and
maintenance of working environment.
• Training in the proper care, ,handling and use of protective clothing for the safety of
crews and public during the repair
• Maintenance and disposal of asbestos pipes.
• Maintaining accurate records on the computer; entering all relevant information into
system; such as, but not limited to, work order generation and completion, , system
changes /relocation, material /supply requisitions, and locate requests.
• Training and certification in Lock Out/Tag Out and electrical safety through
Evergreen Safety Council.
• Use of heavy equipment in repair and maintenance of irrigation systems.
RECOMMENDATIONS
DUTIES AND RESPONSIBILITIES
In analyzing this position's responsibilities, we found that the classification of Irrigation
Crewleader is still appropriate. However, the additional duties, responsibilities and requirements
need to be 'included on the class specification. Revisions to the class specification are attached.
FACTORING ANALYSIS
The standard factoring system developed by the U.S. Civil Service Commission, using twelve
categories of criteria for measuring internal allocation, was applied to this position. Pay Range
17 is indicated for the position. `.
SIMILAR CITY CLASSIFICATIONS
The position of Irrigation Crewleader is unique within the City's structure. It is in fact unique to 0 all but a: few agricultural cities and towns that still maintain such systems. Of positions with
0
.
similar independent responsibilities within the City structure, the Water Distribution Crewleader
6
0 at Range 14.5 has the most in common with this position, -which is also proposed for
reclassification. It directs the work of 1 ;a field crew operates and trains others on equipment
usage, participates in installations and!; repairs, collects data, maintains records and prepares
reports, and has contact with the public .
ir
AVAILABILITY
The availability of skilled individuals to fill this position is not an issue. The applicant pool may
come as a promotional opportunity within the department, or from other cities throughout the
region.
PREVAILING RATES
A compensation survey for reclassification positions was sent to relevant employers who have -
responded to previous City of Yakima salary surveys. Employers who provided matches for this
position are listed in the left -hand column of the survey summary page.
Participants in the survey matched Jobs to a summary description of Yakima's position. A page
e P P P 9
summarizing data for the Irrigation Crewleader position is attached. Jobs are arrayed in
ascending order by range maximum. 1 r Participant identified job positions that closely match
Yakima's are listed under "Good Match Data." Participant identified positions with less
responsibility than Yakima's are listed as "Lesser Matches." Participant identified positions with
• more responsibility than Yakima's are listed as "Greater Matches."
This position has nine good matches, all from the public sector. The average (mean) ran
9 ( ) a for 9
positions that are good matches for the Irrigation Crewleader is $2,728.21 - $3,520.33. This
indicates that, at its current Pay Range of 14.5 ($2,525.42 - $3,021.14), the position is below
market by approximately $203 at minimum and by approximately $499 at maximum.
According to the City Charter, 2.20.030, prevailing pay rates in the Yakima area and in other
jurisdictions are not the sole considerations for linking salary ranges to the classification plan.
Because of the relationship of this position to other City classifications, Range 17 ($2,821.81 -
$3,386.87) is the closest supportable range for the Irrigation Crewleader.
FINANCIAL POLICY AND ECONOMICIICONSIDERATIONS
The Water /Irrigation Division attests that the funds necessary to accommodate the
implementation of this reclassification are available with budgeted funds.
RECOMMENDATION
We recommend the revision and approval for the Irrigation Crewleader class specification. We
recommend the incumbents be reclassified and reallocated to the class of Irrigation Crewleader
to the City's Master Pay Ordinance at 'pay Range 17.
1
•
tl
Labor Market Solicited
Boise Cascade Corporation
•
City of Auburn
City of Bellingham
City of Edmonds
City of Evergreen
City of Federal Way
City of Kennewick
City of Kirkland
City of Lynnwood
City of Olympia
City of Pasco
City of Puyallup
City of Redmond
City of Renton
City of Richland
City of Vancouver
Darigold, Inc.
Del Monte Corporation
Dowry Aerospace Yakima
Pepsi -Cola Bottling Co. /Noel Corp.
Providence Yakima Medical Center
Selah School District
Snokist Growers
Yakima County
Yakima Herald - Republic
Yakima School District
Yakima Valley Memorial Hospital
Irrigation Crewleader
411) This position is responsible for directing a field crew and participating in the operation and maintenance of irrigation
mains related structures and components.
Oversees irrigation main repairs and valve replacements, including planning project procedure, ordering materials,
deploying necessary crews, making and reviewing, work assignments, notifying local authorities and customers and
updating required documentation upon completion.
Operates, maintains, and repairs 27 irrigation pump stations, including troubleshooting, performing preventative
maintenance, making performance adjustments and documenting work.
Manufactures and rebuilds pump station facilities, including vaults, stairways, and main building structures such as
windows, doors and roofs.
Installs and services a variety of irrigation- related devices and components, including diversion boxes, irrigation canals
and mains debris screens, and reservoirs; troubleshoots and plans work; orders materials: completes required
documentation.
Requires being on 24 -hour call for a variety of customers concerns, such as low water pressure or volume, flooding,
and a variety of equipment malfunctions.
Summary Data
MATCH Average Average Average Absolute Absolute Quartile 1 Median Quartile3 COUNT
(degree) Min Mid Max Min Max at MAX at MAX at MAX ( #)
GOOD NA NA NA , NA NA NA NA NA 0
All 15.74 18.02 20.31 15.43 20.45 20.22 20.31 20.39 9
• Good Match Data
Organization Title MIN MID MAX
Greater or Lesser Match Data
Organization Title Degree MIN MID MAX
City of Vancouver Lead Maintenance Worker Varies 16.04 18.26 20.48
Yakima County Maintenance Supervisor, Lesser 15.43 17.78 20.13
0 .
Irrigation
Dick Zais
City Manager
Glenn Rice
Assistant City Manager
Dueane Calvin
Water /Irrigation Manager
Terry Wakefield
Irrigation Supervisor
Current
$3,457.93 - $4,208.45
1
Irrigation Crewleader Irrigation Specialist II Irrigation Specialist
Proposed Current Current
$2,821.81 -$3,386.87 $2 , 412.75 - $2,892.88 $2,253.29 - $2,700.48
ID •
•
CITY OF YAKIMA
CLASS SPECIFICATION
PROPOSED
(CODE: 8673 TITLE: Irrigation Crew Leader - rev. 1/99 6/96 I
DEFINITION: Under limited supervision, organizes, schedules, coordinates and
participates in the activities of a field crew in the systematic preventative maintenance,
inspecting, repair and installation of the irrigation river diversions, canals and
distribution system. • _ _ • _ _ _ _ _ _ _ - e_ . • - • - • _ _ •• - • -
sennestiens, 6a44aifralld- Performs related work as assigned.
• DUTIES
General Supervisory Responsibilities
Responds to the public, government agencies, engineers and utilities regarding
complaints or system operations; contacts customers and advises of flushing
operations or interruptions in service. Respond to questions from public and other
utilities concerning service. In emergencies direct and participate in activities to
stop leaks in service lines or irrigation mains. Completes maintenance records and
as -built drawings. Record activities in computerized maintenance management
system.
Trains crewmembers in use - of tools, equipment, materials and methods for
irrigation diversions, canals, fish barrier and distribution system activities.
Maintains service vehicle inventory of repair tools, materials and equipment.
Provides input to supervisor for performance evaluations and discipline of
i crewmembers.
Irrigation Services
Coordinates, directs and participates in making street cuts using concrete saw,
asphalt grinder and/or jackhammer. Insures proper safety measures are
implemented such as traffic signing, flagging and proper trenching and shoring.
Determines tools and materials required for pre - assembly and direct assembly of
materials for service connections. Marks excavation and verifies location of other
underground utilities. Directs and participates in taping irrigation mains, laying
service pipe and installing shut off ,valve and valve box. Organizes and participates in
excavation, backfill and compaction operations using backhoe/loader, front -end
loader, hand tools and/or powered compactors. Turns services on or off.
a • - - - • - - - - - - __•e - . • --• -- • - •-- • - • -• -• -� h - -
Irrigation Main Installation and Repair
Coordinates, directs and participates in making street cuts using concrete saw,
asphalt grinder and/or jackhammer. Insures proper safety measures are
implemented such as traffic signing, flagging and proper trenching and shoring.
Marks excavation and verifies location of other underground utilities. Directs and
participates in taping irrigation mains, laying pipe and installing valves, tees, bends,
crosses and thrust restraints. Directs cleaning of pipe installation of repair bands
or sleeves and/or replacement of broken sections of pipe. Organizes and participates
in excavation, backfill and compaction operations using backhoe/loader, front -end
loader, hand tools and/or powered compactors.
T -CLASS SPEC
Irrigation System Operation
•
Operate river diversions by opening, closing or adjusting diversion gates; and/or
installing check boards on diversion dam or using backhoe to clean out diversion
area in the river Insure adequate flows are maintained and within water rights.
Coordinate with 'Fish and Wild Life to insure proper operation of fish barrier
systems. Maintain adequate water levels in canals by adjusting gates, valves and
check boards. Direct and participate in keeping canals, reservoir and pump
screens clean by mowing weeds and/or removing debris from screening facilities.
Adjust flows from canals and overflows to other irrigation companies and pump
stations. Operate, monitor and adjust flow from pump stations.
Preventative Maintenance
Organizes and directs valve maintenance program including, valve box cleaning,
adjusting valve boxes to grade and exercising valves. Inspect and service pumps
and motors, fish screens and diversion gates, requires .use of atmosphere . testing
equipment. Conduct infrared testing of electrical equipment and make corrections.
Coordinate irrigation system flushing program by directing the opening and closing
of valves. Insures proper safety measures are implemented such as traffic signing,
flagging.
MAJOR WORKER CHARACTERISTICS: Substantial knowledge of irrigation river
diversions, canals and distribution systems, including all types of equipment an d
materials used. Ability to: identify and analyze an abnormal conditions and render a timely
and appropriate course of action to correct. Proficiently operation of irrigation maintenance
equipment such as: backhoe /loader front -end loader, jackhammer, tractor and mower, boom
crane truck, and air compressor. Perform strenuous physical work with ability to lift and
carry 100 pounds; read and interpret irrigation system maps, blue prints, and charts related
to river diversions, canals and distribution systems; accurately maintain records and
reports; direct the work of others and train crew members =as- needed; communicate effectively
with people in a tactful and diplomatic manner.
UNUSUAL WORKING CONDITIONS: Exposure to extremes of weather; raw water; asbestos
cement pipe, mud and dust at work site; and street traffic. Shall be subject to random
controlled substance and alcohol testing, pursuant to Department of Transportation (DOT)
regulations, including 49 CFR Part 40 and Section 382 of the Federal Motor Carrier Safety
Regulations.
T -CLASS SPEC
LICENSES. REGISTRATION OR CERTIFICATE:.. Must possess and maintain a valid
Class A Commercial Driver's License with air brake endorsement- eith -
(CDL) within 30 days of employment. Must possess and maintain a Basic First Aid Certificate,
including CPR; Traffic Flagging Certificate; and Herbicide Applicator's License.
MINIMUM CLASS REQUIREMENTS: Any combination of education or experience equivalent
to graduation from high school and three years' experience in irrigation systems and at least
two years' experience in operating hydraulic powered excavation equipment.
•
T -CLASS SPEC
Cheater Civil Service Commission
• Police & Fire Civil service Commission
for the
City of Yakima
129 North Second Street, Yakima, WA 98901 (509) 575 -6090 Fax: (509) 576 -6358
MEMORANDUM
December 29, 1998
TO: The Charter Civil Service; Commission .
IL
FROM: Carol Bates, Chief Examiner
Dueane Calvin, Water /Irrigation Manager
SUBJECT: Water Distribution Crewleader
Classification and Allocation Recommendation •
II •
The following report summarizes the findings of the classification study for the position of Water
0 Distribution Crewleader held by incumbents Rich Peck, Jim Bumgarner, and David Epperson.
The study has included: an on -site interview with the Supervisor Alvie Maxey, and also Dave
Brown, Water /Irrigation Engineer; comparison to positions within the City of Yakima's
classification structure; a factoring analysis; and a compensation survey of local and regional
private and public jurisdictions.
This reclassification request is based upon technical changes to and demands placed upon this
position, and upon the complexity of new mandates and new equipment operated and serviced,
such that the scope and level of responsibility for the position has significantly changed. As will
be demonstrated later, several factors have substantially increased the complexity and
technical nature of the activities associated with the operation, maintenance and rehabilitation
of the distribution system. A major contributing factor to this change is the increased reliance
upon this position as a direct result of the elimination of two positions, the Waterworks
Specialist III and the Waterworks Supervisor I. The increased complexity of the water
distribution system, and workload demands due to expansion of the system have required the
Crewleader to become more knowledgeable in alternative materials, equipment and practices.
The acquisition of these new skills and knowledge has been required to enable the Crewleaders
to complete their tasks in a timely and professional manner.
Based upon data discussed in this report, we recommend that the class Distribution Crewleader
be reclassified and allocated to the City's Master Ordinance for Classification and Pay from the
existing Pay Range 14.5 ($2,525.42 - $3,021.14) to Pay Range 17 ($2,821.81 - $3,386.87) and
the incumbents be reallocated to the class.
0
,, .
• „
DUTIES AND RESPONSIBILITIES
SUMMARY: The Crewleader directs and participates in the operation, maintenance, repair,
inspection and location of main lines, service connections, mains; performs project scheduling,
and other related work as assigned; directs and coordinates activities of field personnel. Not
only has the City empowered the Crewleaders to use their judgment on the job, they have
delegated the appropriate levels of responsibility as well. Further, regulatory change has added
significantly to the need for safety awareness and the need for extensive knowledge of
procedures and practices. The Crewleader is responsible for proactively scheduling operation,
maintenance and rehabilitation activities, for instructing and training subordinates in the proper
use of tools, equipment and chemicals. Assists supervisor in determining equipment and
materials needed for repair of water mains and service lines, sets up shoring, crew, and
ensures the use of proper tools and equipment; ensures work site safety guidelines are
observed, including confined space procedures. The position maintains records and reports,
develops maintenance schedules for valve operation and hydrant flushing programs, and for
handling emergency situations.
FIELD SUPERVISION
The Crewleader directs and organizes the work schedule for:
• Maintains and repairs water mains, valves and hydrants.
• Responds to related water service problems, including breaks in the distribution system.
• Traffic control and flagging.
_ • Make contact for underground locates.
• In emergencies mobilizes the crew and equipment, based on job requirements.
• Coordinates work activities with supervisor, customers, utilities, other city departments
and the general public.
• Repair and replacement of service lines and valves.
• Oversight of major in -house distribution system reconstruction projects.
• Ensures safety of the public and crew.
• Keeps proper records and makes appropriate entries of information into AIMMS
computerized accounting /tracking system.
TRAINING
The Crewleader is responsible for all:
• Initial and ongoing field training of new employees on all Division equipment and
procedures.
• Assists with interviews of new hires and evaluates staff during their probation period.
EOUIPMENT OPERATION
The Crewleader must be proficient in directing the operation of all equipment including a
backhoe, air compressor, jackhammer, asphalt grinder, hydraulic vacuum, valve turner, and
crane truck in the construction, repair and maintenance of water distribution system and related
activity.
INSTALLATION OF FIRE SERVICES
0 Mark location of excavations in preparation for underground utility locates, check for overhead
restrictions, meet with contractors /owners for exact location and grades. Pre - assemble tapping
valve and sleeve or saddle and corporation stop and assemble cross connection control device.
Coordinate with contractor for arrival time for crane. Load equipment including vault on trailer
or on crane truck. Excavate for tapping valve and sleeve and for vault or coordinate with
builder /contractor for excavation requirements. Coordinate with builder- contractor - engineer for
grades and exact locations. Install tapping valve and sleeve, tap water main through tapping
valve and sleeve. Set cross connection control device vault bottom, requires use of special
rigging equipment, and level (accomplished with City crane for small vaults and with contracted
crane for large vaults), install service line to vault. Install cross connection control device, install
service line stub to customer. Install vault top. Set up confined entry procedures. Grout around
service lines, bleed air from installation and test for leaks. Backfill, clean up work site.
Requisition materials to replace servicel van stock. Document work completed and field notes in
AIMMS work order system. Task completed with little or no supervision. Authority to make
decisions on how best to complete task, authority to install service is received from the
Supervisor through work order.
i
INSTALLATION. REPAIR AND MAINTENANCE
The position is responsible for providing field leadership in a variety of other water distribution
system service installations repairs, and maintenance including large size commercial and
. industrial meters, pressure- reducing valves (PRV), fire service installation and associated vaults
and cross- connection devices. The Water Distribution Crewleader is responsible for inspection
0 of site, materials and equipment needed and for the requisition of parts. In addition, the position
insures proper compliance of the confined space entry procedures. Documents the work
preformed in the AIMMS work order system.
EXPOSURE TO HAZARDS
Exposed to working in all types of Outdoor conditions and inclement weather, required to
perform heavy lifting, operate heavy equipment in and around traffic, utility high voltage lines,
and hazardous substances such as asbestos pipe and sanitary waste.
,;
CERTIFICATIONS AND TRAINING
.
The Crewleader is trained and certified as:
II
• Water Distribution Manager I '
• Competent Person for safe trenching and shoring.
• For entry and work in confined spaces. •
• Traffic control and public safety.
• Handling and disposal of asbestos pipe.
• Lock out/tag out.
• Driver's license: CDL — Class A with air brake endorsement.
•
,
REPAIR AND MAINTENANCE
The position maintains and repairs water mains, valves and responds to related water service
problems, including breaks in the distribution system.
• Calls for underground locates.
• Mobilizes the crew and equipment.
• Performs repairs, and maintenance on large size commercial and industrial meters,
pressure- reducing valves (PRV), fire service installation and associated vaults and
cross - connection devices.
• Responsible for inspection of site, materials and equipment needed and for the
requisition of parts.
• Oversees to the proper compliance of the confined space entry procedures.
• Coordinates work activities with supervisor, customers, utilities, other city departments
and the general public.
• Determines what traffic controls and flagging measures are needed.
• In the case of breaks (emergencies), determines the location and type of break,
determines site requirements prior to start of operation.
SERVICE REPLACEMENT
Works closely with customers and other utilities regarding service replacement to assure that
the service installation, including all components are of the proper grades and the connections
comply with health and safety regulations.
The Crewleader is responsible to shut off water service immediately when customer is
experiencing flooding or damage resulting from problems in their water system. Assists the
customer in locating the problem area and ascertaining who has responsibility for problem.
Determine when repairs have been completed to a point that it is reasonable to resume water
service.
LOW VOLUME — LOW PRESSURE CALL OUT
Meet with customer to discuss low pressure or volume problem. Take pressure readings in area
to determine if problem is local or area wide. Pull water meter to check flow from service.
Check flows inside customer's house or business, check aerators on faucets and determine
type of plumbing materials. Make determination of reason for low pressure or volume and
discuss possible resolutions with customer. If the cause is in the city system and the
pressure /volume is too low, install a temporary service until city system can be corrected. This
task is done with little or no supervision. Authority to correct situation including agreement to
replace service if warranted. Knowledge of Water Division replacement policies and
procedures, training provided; knowledge of internal plumbing systems and plumbing materials.
DATA ENTRY
The position enters information into the computer regarding labor and equipment used, repair
parts requested, work orders, and operation and maintenance records of the distribution
system. Keeps necessary data and maintains records associated with the City GIS map
system. This includes being the field contact with contractor, engineers, and the general public.
'
SERVICE CALLS (24 HOURS) — FOR FIRE AND MAIN BREAKS
410 On general fire alarms, this position coordinates water supply with the Fire Commander to
assist with water pressure. Monitors water pressures and makes necessary changes to water
flow in various portions of the system 1 , in order to maintain adequate fire flow. Responsible to
verify that reservoir levels have not gotten so low that the system is in jeopardy and /or request
that the WTP increase flow into system.
If break occurs outside of normal duty hours; call out crew, check dialysis patient list, notify
customers of shut down, notify Fire Department of any fire hydrants out of service, and Police
of any traffic restrictions. Have equipment operator start excavation, determine method of
street cut - jackhammer or asphalt grinder, determine soil conditions for shoring requirements.
Obtain materials by requisition. Notify Fire Department when hydrants are back in service, and
police that traffic restrictions have been removed. Enter materials used and field notes including
any property damage into AIMMS work order system, make requisitions for contractor to repair
street and /or sidewalk.
CHANGES IN POSITION
i There have been several areas of change in this position since 1985. Many of these changes
came with the added responsibility for providing direction to field activities. Several of the
activities now supervised by this position now also require State certifications.
▪ Empowered with broader decision making authority and additional duties.
• . Additional documentation of distribution systems' status and specification for review of
performance and financial reporting.
• Respond to water main breaks. Done with limited or no supervision, with full authority to
make decisions, especially outside of normal working hours.
• General alarm fire call out, is a completely new responsibility.
▪ Required to interface with customers, contractors and consultants on all aspects of the
distribution system. ,
• Certification as a Competent Person by the State of Washington for safe excavation and
installation of shoring.
▪ Training in confined space entry safety regulations and in the use of an electronic
sensor to read oxygen levels, and hazardous atmosphere for safe entrance and
maintenance of working environment.
in Training in the proper care, handling and use of protective clothing for the safety of
crews and public during the repair.
▪ Maintenance and disposal of asbestos pipes.
▪ Maintaining accurate records on the . computer; entering all relevant information into
system; such as, but not limited to, work order generation and completion, system
changes /relocation, material /supply requisitions, and locate requests.
▪ Training and certification in Lock Out/Tag Out and electrical safety through Evergreen
Safety Council.
▪ Generate requisitions for the repair of streets and sidewalks.
▪ Use of heavy equipment in repair and maintenance of the distribution system.
o Required to have greater levels of knowledge and skill that relates to system hydraulics
III a n d mechanical applications. i' ,
. Certification as a Washington State Water Distribution Manager I.
II
RECOMMENDATIONS
DUTIES AND RESPONSIBILITIES
•
In analyzing this position's responsibilities, we found that the classification of Water Distribution
Crewleader is still appropriate. However, the additional duties, responsibilities and requirements
need to be included on the class specification. Revisions to the class specification are attached.
FACTORING ANALYSIS
The standard factoring system developed by the U.S. Civil Service Commission, using twelve
categories of criteria for measuring internal allocation, was applied to this position. Pay Range
17 is indicated for the position.
SIMILAR CITY CLASSIFICATIONS
The position of Water Distribution Crewleader is unique within the City's structure due to the
water system itself and the level of responsibility. Of positions with such independent
responsibilities, the Irrigation Crewleader at Range 14.5 has the most in common with this
position, which is also proposed for reclassification. This position directs the work of a field
crew, operates and maintains technical equipment, participates in installations and repairs,
collects data, maintains records and prepares reports, and has extensive contact with the
public. The work in this position is performed independently, and requires both physical strength
and interpretive problem solving abilities.
• AVAILABILITY
The availability of skilled individuals to fill this position is not an issue. The applicant pool may
come as a promotional opportunity within the department, or from other cities throughout the
region.
PREVAILING RATES
A compensation survey for reclassification positions was sent to relevant employers who have
responded to previous City of Yakima salary surveys. Employers who provided matches for this
position are listed in the left -hand column of the survey summary page.
Participants in the survey matched Jobs to a summary description of Yakima's position. A page
summarizing data for the Water Distribution Crewleader position is attached; Jobs are arrayed
in ascending order by range maximum. Participant identified job positions that closely match
Yakima's are listed under "Good Match Data." Participant identified positions with Tess
responsibility than Yakima's are listed as "Lesser Matches." Participant identified positions with
more responsibility than Yakima's are listed as "Greater Matches."
This position has nine good matches, all from the public sector. The average (mean) range for
positions that are good matches for the Water Distribution Crewleader is $3,014.50 - $3,592.56.
This indicates that, at its current Pay Range of 14.5 ($2,525.42 - $3,021.14), the position is 0
below market by approximately $489 at minimum and by approximately $571 at maximum.
P Y
According to the City Charter, 2.20.030, prevailing pay rates in the Yakima area and in other
jurisdictions are not the sole considerations for linking salary ranges to the classification plan.
0 Because of the relationship of this position to other City classifications, Range 17 ($2,821.81 -
$3,386.87) is the closest supportable range for the Distribution Crewleader.
FINANCIAL POLICY AND ECONOMIC CONSIDERATIONS
The Water /Irrigation Division attests that the funds necessary to accommodate the
implementation of this reclassification are available with budgeted funds.
RECOMMENDATION
We recommend the revision and approval of the Water Distribution Crewleader class
specification. We recommend the incumbents be reclassified and reallocated to the class of
Water Distribution Crewleader to the City's Master Pay Ordinance at pay Range 17.
0
0
r
Labor Market Solicited
Boise Cascade Corporation
•
City of Auburn
City of Bellingham
City of Edmonds
City of Federal Way
City of Kennewick
City of Kirkland
City of Lynnwood
City of Olympia
City of Pasco
City of Puyallup
City of Redmond
City of Renton
City of Richland
City of Vancouver
Darigold, Inc.
Del Monte Corporation
Dowty Aerospace Yakima
Pepsi -Cola Bottling Co. /Noel Corp.
Providence Yakima Medical Center
Selah School District
Snokist Growers
Yakima County
Yakima Herald- Republic
•
Yakima School District
Yakima Valley Memorial Hospital
IIP
Distribution Crew leader
0 This position is responsible for directing a field crew and participating in the operation and
maintenance of distribution mains related structures and components.
u
Assists supervisor in determining equipment and materials needed for repair of water mains and
service lines, locates utility lines, sets up confined space, shoring, crew, and ensures the use of
proper tools and equipment, ensures work site safety guidelines are observed.
Leads crew; provides training and determines special site requirements: sees to safe traffic
control; may operate heavy equipment including backhoe, front loader, crane truck and related
trucks and equipment.
Repairs and maintains pressure reducing, valves; installs or repairs fire hydrants, installs pre -
assembled cross connection control devices, residential water service lines, vales, commercial
meters and related.
May be called out on emergency distribution system breaks or service needs, responds to Fire
Commanders need for additional water flow and pressure, calls out crew as needed. .
Works with and coordinates water service with builders, contractors, engineers and the general
public, resolves water related complaints l and issues.
Documents work completed and field notes in central computer system.
Summary Data
i
MATCH Average Average Average Absolute Absolute Quartile 1 Median Quartile3 COUNT
(degree) Min Mid Max Min Max at MAX at MAX at MAX ( #)
GOOD 17.39 19.06 20.73 14.89 21.78 20.56 20.81 20.92 6
All 17.27 18.81 20.35 14.88 21.78 20.24 20.75 20.85 7
Good Match Data
ti
Organization Title MIN MID MAX
City of Kirkland Leadperson 1 • 19.53 20.66 21.78
City of Kennewick Crewleader /water Distribution 19.59 20.20 20.81
City of Renton Lead Maintenance Service Worker 17.19 19.08 20.96
City of Olympia Lead Worker 17.11 18.96 20.82
City of Vancouver Lead Maintenance Worker 16.04 18.26 20.48
City of Richland (Used as temporary upgrade only) 14.89 17.20 19.51
Greater or Lesser Match Data
Organization Title Degree MIN MID MAX
City of Pasco Foreman I Greater 18.91 19.80 20.69
City of Bellingham Water Distribution Specialist IV Lesser 14.88 16.32 17.76
•
1
411 . • 1
. .
. .
1
Water Distribution
Dick Zais
City Manager
Glenn Rice
Assistant City Manager
D u can a Calvin
Water /Irrigation Manager
A Ivie Maxey
Water Distribution Supervisor
Current
$3,634.73 - $4,4418.18.
1 l 1 1 I
Water Distribution Crewieader Waterworks Specialist II Waterworks Specialist I Waterworks Device Tec hnician
Proposed Proposed Proposed Proposed
$2,821.81 - $3,386.87 $2,582.62- $3,092.21 $2,412.75 - $2,892.88 $2,700.48 - $3,232.60
• •
CITY OF YAK!MA •
CLASS SPECIFICATION
i PROPOSE D
CODE: 8744 TITLE: Water Distribution Crew Leader rev. 1/99 Ali I
DEFINITION: Under I ' , limited supervision, organizes, schedules,
coordinates and participates in the activities of a field crew in the systematic
preventative maintenance, inspecting, repair and installation of the domestic water
distribution system. - . • - - - - _ - _•t - - _ •- - . t- - . - : , - - - : , , . - -
- - - - - f s - , ..t . .. - - - - . . .. -., - •. Performs related work as assigned. •
I DUTIES
General Su Responsibilities
Responds to the public, government agencies, engineers and utilities regarding
complaints or system operations; contacts customers and advises of flushing
operations or interruptions in service. Respond to questions from public and other
utilities concerning service. In emergencies direct and participate in activities to stop
leaks in service lines or water mains. Completes maintenance records and as -built
drawings. Record activities in computerized maintenance management system.
Trains crewmembers in use of tools, equipment, materials and methods for water
distribution system activities. Maintains service vehicle inventory of repair tools,
materials and equipment. Provides input to supervisor for performance evaluations
and discipline of crewmembers.
Jl
Responds to general alarm fires, operates valves to adjust distribution system to
maintain adequate water flow at fire scene.
0 Water Services
Coordinates and directs street cuts using concrete saw, asphalt grinder and/or
jackhammer. Insures proper safety measures are implemented such as traffic
signing, flagging and proper trenching and shoring. Selects tools and materials
required for pre - assembly and direct assembly of materials for service connections.
Marks excavation and or boring operation area, establish grade and coordinates
location of underground utilities with equipment operator. Directs and participates
in taping water mains, laying service pipe, making meter connections; setting meters
and installing meter tiles, lids and 'frost boards. Organizes excavation backfill and
compaction, operation; directs use 'of backhoe, front -end loader, and/or powered
compactors. Change meters, record serial numbers and meter readings; complete
record of meter changes. Turns services on or off.
Fire Hydrants I
Coordinates and directs street cuts using concrete saw, asphalt grinder and/or
jackhammer. Insures proper safety measures are implemented such as traffic
signing, flagging and proper trenching and shoring. Selects tools and materials
required for pre - assembly and direct assembly of materials for fire hydrant
installations. Marks excavation area, establish grade and coordinates location of
underground utilities with equipment operator. Directs and participates in laying
pipe and installing valves, thrust restraints and fire hydrants. Respond to
emergencies by removing broken hydrants and transporting or isolating hydrant.
Supervises the disassembly and repair of hydrants in place and in shop. Organizes
excavation backfill and compaction operation; directs use of backhoe, front -end
loader, and/or powered compactors.
Water Main Installation and Repair {
0 Coordinates and directs street cuts using concrete saw, asphalt grinder and/or
jackhammer. Insures proper safety measures are implemented such as traffic
signing, flagging and proper trenching and shoring. Marks excavation area, establish
grade and coordinates location of underground utilities with equipment operator.
T -Class Spec 8744'
II
Directs and participates in taping water mains, laying pipe and installing valves, tees,
bends, crosses and thrust restraints. Directs cleaning of pipe and installation of repair
bands or sleeves and/or replacement of broken sections of pipe. Organizes excavation
backfill and compaction operation; directs use of backhoe, front -end loader, and/or
powered compactors.
Preventative Maintenance
Organizes and directs - valve maintenance program including valve box cleaning,
adjusting valve boxes to grade and exercising valves. Completes valve maintenance
record. Inspect pressure reducing valves and make adjustments, direct use of
atmosphere testing equipment. Coordinate water system flushing program by
directing the opening and closing valves and fire hydrants. Insures proper safety
measures are implemented such as traffic signing, flagging.
. . . . - - - • _. _ - - - - - ' . •-
•- -• - - - • ..
.• - t .._ - - -- - - _ . - -, . - t..,
_ ..•e e.•:. - _ - - •. - - -- -, -- -•
. - - .. - •
MAJOR WORKER CHARACTERISTICS: Substantial knowledge of relating to
operation and maintenance of domestic water distribution systems-all t „f egu
used- Ability to: identify and analyze an abnormal conditions and render a timely and
appropriate course of action; proficiently operate distribution system maintenance equipment
such as: hydraulic valve operator, jackhammer, hydraulic pipe . saw, boom crane truck,
pneumatic tapping machines, and air compressors; perform strenuous physical work with ability
to lift and carry up to,100 pounds; read and interpret water distribution system maps, blue
prints, and charts; accurately maintain records and reports; direct the work of others and train
crewmembers as needed; communicate effectively with people in a tactful and diplomatic manner.
T -Class Spec 8744
u
UNUSUAL WORKING CONDITIONS: Exposure to extremes of weather; water; asbestos
0 cement pipe, mud and dust at work site; and street traffic. Shall be subject to random controlled
substance and alcohol testing; pursuant to Department of Transportation (DOT) regulations,
including 49 CFR Part 40 and Section 382 of the Federal Motor Carrier Safety Regulations.
LICENSES, REGISTRATION OR CERTIFICATE: Must possess, or quality within 30
days, and maintain a valid Class A Commercial Driver's License with an air brake
endorsement.:* . _ . _ . _ _ •.. _ _ .- . _ •.. _ . • •
'• . . - 1 - ' • • 1 • •:• ! • • •• •nt. Must obtain and maintain • a
Basic First Aid Certificate, including CPR; Traffic Flagging Certificate; and Certification as a
Washington State Water Distribution 'I Manager I within six(6) months of appointment.
Certificate.
MINIMUM CLASS REQUIREMENTS: Any combination of education or experience equivalent
to graduation from high school and four years' experience in the repair and maintenance of
domestic water service and distribution systems and six (6) months of lead or supervisory
experience. Supervisory or lead experience can be substituted with education.
Substitution requires four credit hours (CEU's) of approved supervisory training for
every two months of required experience.
•
II/ ,
T -Class Spec 8744
I k
If
it
ii
11
II
Charter Civil Service Commission
• Police & Fire Civil service .
Camn�ission
for the
City of Yakima
129 North Second Street, Yakima, WA 98901 (509) 575 -6090 Fax: (509) 576 -6358
1
MEMORANDUM
December 29, 1998
TO: The Charter Civil Service, Commission
FROM: Carol Bates, Chief Examiner
Dueane Calvin, Water /Irrigation Manager
SUBJECT: Water Quality Specialist
Classification and Allocation Recommendation
The following report summarizes the findings of the classification study for the position of Water
010 Quality Specialist held by incumbent Murrell Young. The study has included: an on -site audit
with the incumbent; an interview with the Supervisors Ron Foreman, and Dave Brown
Water /Irrigation Engineer; comparison to positions within the City of Yakima's classification
structure; a factoring analysis; and a compensation survey of local and regional private and
public jurisdictions.
Irrespective of the fact that this position was created to -ensure compliance with the Federal
Safe Water Drinking Act and the State (WSDOH) water quality mandates. Which is
accomplished through sampling, monitoring and regulatory reporting. The fundamental
responsibilities of the position remain those of the Water Treatment Plant Chief Operator
(reclassified in 1996). When the position was created it was fully intended by management that
this position would retain an active roll in the day -to -day operation of the Water Treatment
Plant. Due to an unforeseen set of circumstances the reclassification of the Water Treatment
Plant Chief Operator position was undertaken and completed prior to the time that the
incumbent, Murrell Young in the new position, would be eligible to request a reclassification for
this new position. Due to continuing State and Federal mandates and physical upgrades to the
Water Treatment Plant and associated structures, the Water Quality Specialist position has
significantly changed.
With the implementation of the 1996 ` Amendments to the "Safe Drinking Water Act" and
enactment of the "Interim Enhanced Surface Water Treatment Rule," there have been
increased demands and responsibilities placed upon Water Quality Specialist/Chief Operator.
0 The position requires constant training and fine- tuning of skills to perform and interpret new
laboratory tests for water analysis.
Based on the proceeding statements and upon the information and data reviewed and
discussed in this report, we recommend the Water Quality Specialist classification be
reclassified and allocated to the City's Master Ordinance for Classification and Pay, from the
existing Range 15.5 ($2,646.75 - $3,166.74) to Pay Range 17.5 ($2,892.88 $3,464.87) and
the incumbent be reallocated to that class.
DUTIES AND RESPONSIBILITIES:
SUMMARY: The Water Quality Specialist, on a regular basis, must operate the Water
Treatment Plant to ensure regulated standards for potable water are met for the City of Yakima
and areas served by them. The Water Quality Specialist duties and responsibilities are to
determine test requirements and perform tests as required by:
• the Safe Drinking Water Act,
• the 1996 Amendments to the SDWA, and
• The Washington State Drinking Water Rules.
The position regularly deals with customers on water quality matters, prepares mandatory
reports and maintains a complete set of files. The Water Quality Specialist works independently
a majority of the time and must make decisions regarding the testing and sampling necessary
to insure that the water being produced meets all of the laws requirements. Regularly performs
the duties and responsibilities of a Water Treatment Plant Chief Operator, which is a
fundamental requirement of the position. .
WATER QUALITY
III
Ensures that all required testing procedures are met and document compliance according to the
p g
SDWA and Washington State Drinking Water rules. Determines testing requirements, collects
samples, schedules and coordinates outside laboratory testing. Performs a variety of internal
laboratory tests and field analyses of water samples from various points in the water treatment
plant and the distribution system, including customer residences, for the following factors:
• turbidity,
• pH,
• alkalinity, .
• hardness,
• chlorine residual,
• temperature, and
• other water quality. parameters.
The Water Quality Specialist duties and responsibilities are to determine test requirements and
perform tests as required by the Safe Drinking Water Act, the 1996 Amendments to the SDWA, _
and the Washington State Drinking Water Rules. The position also deals with customers on
water quality issues, prepares mandatory reports for EPA and Department of Health, and
maintains required paper files of all relative activities.
RECORDS AND REPORTS .
Ensures proper documentation of all required testing procedures. Maintains and sets up
computerized and paper files of all water quality tests and other requirements. Prepares reports
for internal use and for submittal to the Department of Health. Must compile and oversee the
distribution of the EPA mandated Consumer Confidence Report, and then respond to customer
concerns and questions. Enters daily and monthly reports via computer for both in -house use
and state reporting requirements.
ill OPERATES WATER TREATMENT E PLANT - -.
Monitors and adjusts flows at the Water Treatment Plant to meet the water demand of the City
of Yakima. Adjusts manually and /or remotely pump sequence at pump stations and wells to
maintain the reservoirs at acceptable levels to provide adequate water for customers or for
emergencies. Monitor and observes water pressure, reservoir and flow fluctuations. Manually
and /or remotely adjusts valve and pump controls to regulate flow rates.
Monitors influent, filter effluent and plant effluent water quality for turbidity, pH, chlorine residual,
taste and odor, coliform, alkalinity and hardness. Maintains daily and monthly logs on filters,
chlorine residual, pressure, flows, reservoir levels, chemical feed rates and other plant
parameters. Enter information from daily and monthly logs into the computerized data collection
system.
Calculates and feeds correct amounts of chemicals (chlorine, soda ash, activated carbon,
aluminum sulfate and polymer) for disinfection, corrosion control, taste and odor, coagulation,
and filtration. Monitor and adjust chlorination process to meet disinfection requirements of the
Surface Water Treatment Rule. Monitors and adjust filtration process to meet turbidity
requirements of the Surface Water Treatment Rule.
CHEMICAL MIXING. STORAGE AND HANDLING
• Must handle, mix and store a variety of chemicals used for water Treatment including polymer,
chlorine and aluminum sulfate. The Water Quality Specialist uses a two -ton hoist to load and
unload these chemicals. In performing preventive maintenance where hazardous chemicals
such as chlorine are stored, Water Quality Specialist must use self- contained breathing
apparatus (S.C.B.A.).
MAINTENANCE AND REPAIR
Maintain and repair the Water Treatment Plant building and all the associated systems. This
includes Water Treatment Plant equipment and general electrical, plumbing, carpentry, and
custodial. The Water Quality Specialist performs scheduled maintenance and calibrates the
nephlometric turbidimeters, backwash turbidimeters, valve position indicators, valve limit
switches and level transmitters.
CUSTOMER CONTACT
Conducts tours of the water treatment plant facility for individuals and groups. Answers
questions from the general public and utility customers related to the treatment process and
water quality. Presents public education programs on water quality and water conservation.
Fields emergency phone calls for the Water and Irrigation Division. Make necessary contacts to
ensure that water quality problems are resolved.
III
CHANGES IN POSITION
This classification was created to meet the need for a specialist in the monitoring of water
P 9
quality and preparation of reports, ensuring compliance with the Federal Safe Water Drinking
Act, the 1996 Amendments to the SDWA, and Washington State Drinking Water Rules.
However, the duties, responsibilities and the qualifications of the Water Treatment Plant Chief
Operator are fundamental to this position, and they are a major factor in this class request.
Major changes associated with the duties and responsibilities of the Water Treatment Plant
Chief Operator includes, but is not limited to the following:
• Programmable Logic Controllers (PLCs) and computer interfaces have replaced the
"hardwired" controls within the plant.
• Increased monitoring equipment, new instrumentation and new control systems add to the
complexity of duties.
• Increased regulatory demands on water quality including the Safe Drinking Water Act
(SWDA), Surface Water Treatment Rule, and the Interim Enhanced Surface Water
Treatment Rule (IESWTR) as well as other changes have expanded the knowledge
requirements to appropriately treat, sample and test water.
• Federal and State mandates have also required installation of the treatment, testing and
reporting protocols for the following:
• volatile organic chemicals
• synthetic organic chemicals
• disinfectant/disinfection by- products
• total trihalomethanes
• maximum trihalomethanes potential
• lead and copper monitoring
• protozoa and virus monitoring
• New computer hardware and software with programmable logic has increased the need for
data entry and technical skills.
• New radio transmitter - receivers have replaced the hard line telemetry as remote
communication devices, requiring new skills, antenna calibration, troubleshooting of the
system and programming the radio using a lap top computer.
• As part of the plant upgrade new solid state electronic/pneumatic sensor devices were
installed throughout the plant. Water Quality Specialist /Chief Operators is now required to
have the skill and knowledge to troubleshoot, repair and calibrate these sensor devices.
• Increased knowledge and skills needed for active participation in water quality studies such
as corrosion control and giardia and virus inactivation.
• Increased training, knowledge and skills to perform laboratory tests for water analysis. •
•
These changes require greater knowledge of process control, computer technology, .
instrumentation, and equipment operation and maintenance, environmental safety and
40 regulations.
RECOMMENDATIONS
DUTIES AND RESPONSIBILITIES
In analyzing this position's duties and responsibilities, we found a significant amount of
technical and regulatory changes, enough to warrant this reclass request. The revisions to the
class specification are attached.
FACTORING ANALYSIS
The standard factoring system developed by the U.S. Civil Service Commission using twelve
categories of criteria for measuring internal allocation, was applied to this position. Range 17.5
is indicated for this position.
SIMILAR CITY CLASSIFICATIONS
The City of Yakima established the position of Water Quality Specialist in 1995. The position
has the most commonality with the Water Treatment Plant Chief Operator, class code 8333,
which is currently placed at Pay Range 17.5. Both the Water Quality Specialist and Water
Treatment Plant Chief Operator are distinct classes of work, but share many of the same
0 characteristics in that they perform the same technical and regulatory functions. Because of this
alignment with the Water Treatment Plant Chief Operators it is considered to be the 'best
match' for purposes of this reclassification request.
AVAILABILITY
The availability of skilled individuals to fill this position is not an issue. The applicant pool may
come as a promotional opportunity from within the Department, or from other cities throughout
the region.
PREVAILING RATES
A compensation survey for these positions was sent to seven local and 10 regional public
employers, and seven local private employers. These include the municipalities with which the
City of Yakima normally compares, as well as Yakima County.
Participants matched jobs in the survey to summary descriptions of Yakima's position. Yakima
job matches were determined based on duties, not title only. A summary page of data for the
Water Quality Specialist position is attached. Jobs are arrayed in descending order by range
midpoint. Participant jobs, which closely match Yakima's, are designated by "Good Match ".
In addition to the WTPCO 'best match' at Pay Range 17.5 ($2,892.88 - $3,464.87), this position
has five good matches and one greater match, all from the public sector with an average
(mean) range for those jobs at $2,888:37 - $3,584.47. This indicates that, as its current Pay
. Range of 14.5 ($2,525.42 - $3,021.14), the position is below market by approximately $363 at
minimum and by approximately $563 at maximum.
According to the City Charter, 2.20.030 prevailing rates of pay in the Yakima area and rates of
pay in other jurisdictions are not the sole considerations for linking salary ranges to the
classification plan. Because of the strong need for intemal parity within the City and at the
Water Treatment Plant, Range 17.5 is the closest supportable range to the survey data for this
position.
FINANCIAL POLICY AND ECONOMIC CONSIDERATIONS
The Water /Irrigation Division attests that the funds necessary to accommodate the
implementation of this reclassification are available with budgeted funds.
RECOMMENDATION
We recommend the revision and approval of the class of Water Quality Specialist class
specification. We recommend the incumbent be reclassified and allocated to the class of Water
Quality Specialist to the City's Master Pay Ordinance pay Range 17.5.
•
Labor Market Solicited
• Boise Cascade Corporation
City of Auburn
City of Bellingham
City of Edmonds
City of Everett
City of Federal Way
City of Kennewick
City of Kirkland
City of Lynnwood
City of Olympia
City of Pasco
City of Puyallup
City of Redmond
City of Renton
City of Richland
City of Vancouver
Darigold, Inc.
Del Monte Corporation
Dowty Aerospace Yakima
Pepsi -Cola Bottling Co, /Noel Corp.
Providence Yakima Medical Center
Selah School District
Snokist Growers
• Yakima County
Yakima Herald- Republic
Yakima School District
Yakima Valley Memorial Hospital
i I
•
Water Quality Specialist
This position operates the water treatment plant, deep wells, monitors water quality, and
ensures all testing procedures are met and documented according to the Safe Water Drinking
Act and the Washington State Drinking Water Act.
Complies with Federal and State water sampling and testing of domestic water.
As Chief Operator frequently serves in the capacity of a crew supervisor.
Performs water quality testing at the water treatment plant and at other locations: tests for pH
Factor, Alkalinity, iron and related; works with commercial laboratories on testing results.
Tracks water quality data through databases and spreadsheets: makes recommendations to
supervisors on water quality compliance issues and related.
Performs all duties associated with the position of the Water Treatment Plant Chief Operator,
• including general operational and maintenance duties. Must possess and maintain a valid
Washington State Water Treatment Plant Operator 11 Certificate of Competency.
May be called out in emergency circumstances related to the Water Treatment Plants, ongoing
operation, or in matters related to public health concerns.
Documents work completed and field notes in central computer system.
Summary Data
MATCH Average Average Averag Absolute Absolute Quartile Median Quartile COUNT
(degree) Min Mid a Min Max 1 at MAX 3 ( #)
Max at MAX at MAX
GOOD 16.66 18.67 20.68 14.58 21.49 20.85 20.96 20.99 5
All 17.40 19.05 20.70 14.58 21.49 20.75 20.82 20.97 7
Good Match Data
Organization Title MIN MID MAX
City of Bellingham Laboratory Analyst 18.00 19.35 21.49
City of Renton Water Quality Technician 17.19 19.08 20.96
City of Olympia Water Quality Analyst 17.11 18.96 20.82
City of Vancouver Water Treatment Plant Operator 16.44 18.72 20.99
City of Richland Water Quality Inspector 14.58 16.86 19.14
Greater or Lesser Match Data
Organization Title Degree MIN MID MAX
City of Kennewick Crewleader/Water Filter Plant Greater 19.59 20.20 20.81
City of Pasco Chief Plant Operator Greater 18.91 19.80 20.69
•
• • •
Water Treatment Plant
Dick Zais
City Manager
Glenn Rice
Assistant City Manager
Dueane Calvin
Water /Irrigation Manager
Ron Foreman
WTP Supervisor
Current
$3,814.99 -$4,641.78
WTP Chief Operator Water Quality Specialist
Current Proposed
$2,892.88 - $3,464.87 $2,892.88 - $3,464.87
CITY OF YAKIMA
•
CLASS SPECIFICATION . _.
PROPOSED .
I CODE: 8335 TITLE: Water Quality Specialist Est. 11/95 Rev. 1/99 I
DEFINITION: Under general limited supervision, serves in a lead capacity responsible for determining testing
requirements and performing tests, as required by the Safe Drinking Water Act and the Washington State Brig Water
Rules. Reports on future testing and treatment requirements in the Safe Drinking Water Act.
and,Under limited supervision operates and maintains a the Water Treatment Plant and related facilities to- produce -a
-: • •' • . • • . e•••• • • . = • • - • . - ensure regulated standards for quality
potable water are met for the City of Yakima and areas served. Performs related duties as required.
DUTIES
Water Quality: Ensures that all required testing procedures are met and documented according to the Safe Drinking Water
Act and the Washington State Drinking Water Rules. Maintains computerized and paper files of all water quality tests and
requirements. Determines testing requirements, collects samples, and schedules with outside laboratories for testing. Sets
up and schedules various special testing programs. Performs a variety of laboratory and field analyses of water samples,
tests for turbidity, pH, alkalinity, hardness, chlorine residual, temperature and other water quality parameters as required from
various points in the WTP and the distribution system, including customer residences. Prepares reports for internal use and
for submittal to the Department of Health.
Plant Operations: Monitors and adjusts flows at the Water Treatment Plant to meet the water
demand of the City of Yakima. Adjusts manually and /or remotely pump sequence at pump stations
and wells to maintain the reservoirs at acceptable levels to provide adequate water for customers
for emergencies. Monitor and observes water pressure, reservoir and flow fluctuations. Manua
and /or remotely adjusts valve and pump controls to regulate flow rates.
Monitors influent, filter effluent and plant effluent water quality for turbidity, pH, chlorine
residual, taste and odor, coliform, alkalinity and hardness. Maintains daily and monthly logs on
filters, chlorine residual, pressure, flows, reservoir levels, chemical feed rates and other plant
parameters. Enter information from daily and monthly logs into the computerized data collection
system.
Calculates and feeds correct amounts of chemicals (chlorine, soda ash, activated carbon, aluminum
sulfate and polymer) for disinfection, corrosion control, taste and odor, coagulation, and filtration.
Monitor and adjust chlorination process to meet disinfection requirements of the Surface Water
Treatment Rule. Monitors and adjust filtration process to meet turbidity requirements of the Surface
Water Treatment Rule. • control. - • - . _ a : _ • • . • • _ .. , _. _ ° - , -
4 110
CLSSPC -8335
Plant Maintenance: Operates and maintains backhoe used to remove ice, trash and rocks and /or
0 install and remove fish barrier system. Performs preventative maintenance on the Self - Contained
Breathing Apparatus (S.C.B.A.) including cleaning, disinfection, inspections and testing. Maintains
and repairs the Water Treatment Plant building and all systems including industrial and residential -
type electrical installation, plumbing, heating and cooling system, carpentry and other custodial
duties. Maintains, services, repairs and calibrates chemical feeders, pumps, mixers, air compressors
and pneumatic valves. Operates, maintains and calibrates the Supervisor Data Acquisition and
Control System including antennas, computer, radios, programmable logic controllers by • troubleshooting, programming and adjustments. Ma' • .••- . . _ _ _ . . . _ . _ .. _. _. _ • le . - _. • _.. -
•
st ct gs -
Customer Contact: Conducts tours of the Water Treatment Plant facility for individuals and groups. Answers questions
from the general public, engineers and governmental agencies and utility customers related to the treatment process
and water quality. Collects water samples from customer plumbing systems, tests sample or sends
sample to laboratory. Presents Conducts public education programs on water quality and water conservation. Fields
emergency phene telephone calls for the Water/Irrigation Division. • _ ' .. • — _ •_ . _ . : • . , _ :t , - . -
- - - - - - . • - - - - • _ - .2 - - -. •• -2 -- Make necessary contacts to ensure that
problems are resolved.
410 MAJOR WORKER CHARACTERISTICS: Substantial knowledge of the Safe Drinking Water Act, and the
Washington State Drinking Water Rules, standard tests, testing instruments and chemicals used in testing and treating
drinking water. General knowledge of chemistry, bacteriology, microbiology, and mathematics. Knowledge of
machinery, equipment, materials, and operating and maintenance procedures of a water treatment plant facility, reservoirs,
pumping stations, intakes and wells. Knowledge of computers, spreadsheets and word processors. Ability to:
work independently, ; make fast and accurate decisions. Ability to keep Logs and, records and
produce reports of water quality tests, testing requirements and operations. - • . • • . - •• . . • _ .. _ . _ - _ . _ - •• , ;
• • - - - .. . Ability to communicate well orally and in writing. Perform moderately
strenuous physical work with ability to lift and carry 75 pounds. est- : •
UNUSUAL WORKING CONDITIONS: Shift work; adverse weather conditions; raw river water, caustic and
acidic chemicals; heights and chlorine gas. Due to the safety requirement to wear protective
masks, incumbents may be required to remove facial hair or take other actions as necessary to obtain a proper seal between
the mask and face. ! : - . . . . . M a y encounter irate customers.
LICENSES, REGISTRATION AND CERTIFICATE: Must possess and maintain a valid Washington State
Driver's License at the time of appointment. and Possess and maintain or be able to obtain, and maintain, within six (6)
months of appointment, a valid Washington State Water Treatment Plant Operator II Certificate of Competency, a Basic
First Aid Certificate, and CPR Certificate.
MINIMUM CLASS REQUIREMENTS: High School Graduation. A combination of education and experience
equivalent to three years experience related -te in the operation and maintenance of a surface water treatment facility.
•
CLSSPC -8335
•
Charter Civil Service Commission
Police & Fire Civil Service Commission
for the
City of Yakima
129 North Second Street, Yakima, WA 98901 (509) 575 -6090 Fax: (509) 576 -6358
MEMORANDUM
December 29, 1998
TO: The Charter Civil Service Commission
FROM: Carol Bates, Chief Examiner
Dueane Calvin, Water /Irrigation Manager
SUBJECT: Waterworks Specialist II
Classification and Allocation Recommendation
The following report summarizes the findings of the classification study for the Position
of Waterworks Specialist II held by incumbents Emilio Lopez, James Dean, Dustin Miley,
Mike Vetsch, Eric Kotlarz & Ron Gilpin. The study has included: an on -site audit with the
incumbents; an interview with the Supervisor Alvie Maxey, and Dave Brown
Water /Irrigation Engineer: comparison to positions within the City of Yakima's
classification structure; a factoring analysis; and a compensation 'survey of local and
regional private and public jurisdictions.
This reclassification request is based upon technical changes to and demands placed
upon this position, and upon the complexity of new mandates and new equipment
operated and serviced, such that the scope and level of responsibility for the position
has significantly changed. As will be demonstrated' later, several factors have •
substantially increased the complexity and technical nature of the activities associated
• with the operation, maintenance and rehabilitation the distribution system. The
complexity of the water distribution system and workload demands due to increases in
the physical system are such that it has been incumbent on the Waterworks Specialist II
to become more knowledgeable in alternative materials, equipment and practices.
These changes have place added responsibilities on the Waterworks Specialist II.
Based upon data discussed in this report, we recommend that the class of Waterworks
Specialist II be reclassified and allocated to the City's Master Ordinance for classification
and Pay from the existing Pay Range 12.5 ($2,317.42 — $2,764.61) to Pay Range 15
($2,582.62 - $3,092.21) and that the incumbents be reallocated to this class.
•
•
0 DUTIES AND RESPONSIBILITIES
SUMMARY: This position's responsibilities are for the installation of water services,
repair and maintenance of the water distribution system. Responsibilities include
operation of excavation and related equipment involved in water works maintenance and
heavy construction. In addition this position may serve as crew leader in the absence of
the lead position.
WATER MAIN BREAKS
Participates in location and assessment of water main breaks, calls for utility locates,
assists in determination of traffic control requirements, mobilization of the crew,
equipment and materials. The Water Works Specialist II determines the method by
which to perform the excavation, and excavates using the appropriate equipment. In
addition, assists with clearing the area of break, and disinfecting the repaired system.
Actively participates in all other aspects of completing the repair with limited supervision.
WATER SHUT -OFF DUE TO FLOODING
The Waterworks Specialist II is responsible for determining the need to shut off water
service immediately due to flooding or damage to the water system. Performs search of
computer records pertinent to the area in question. Assists the customer in locating the
problem area and determines if the problem is on city property or private property;
• follows established repair procedures prior to resumption of water service.
LOW VOLUME OR PRESSURE
The Water Works Specialist II meets with customers to discuss low pressure or water
volume problems. This may include taking pressure readings in the area to determine if
the problem is local or area wide. The Water Work Specialist II may also provide
maintenance service to the system and check inside the customer's house or business
to determine the reason for the low pressure or volume problem and make
recommendations or repairs.
REPAIR AND MAINTAINANCE OF FIRE HYDRANTS
This Position performs inspection of fire hydrants to determine repair or maintenance
required. This may involve repairing the existing hydrant, or excavation and replacing
the damaged one. The fire hydrant is then tested after its maintenance for proper
functioning.
INSTALLATION. REPAIR AND MAINTENANCE
The position, with limited supervision, is responsible for a variety of water distribution
system activities, such as but not limited to, service installation repairs, and
maintenance including large size 'commercial and industrial meters, pressure- reducing
valves (PRV), fire service installation and associated vaults and cross- connection
•
devices. The Waterworks Specialist II is responsible for inspection of site, materials and
equipment needs, and for the requisition of parts. In addition, the position insures proper
compliance of the confined space entry procedures. Documents the work preformed in
the AIMMS work order system.
FLUSHING WATER SYSTEM
The Waterworks Specialist II is also responsible for periodic flushing of the water system
in various locations through out the City. This involves mobilizing equipment and crew,
setting up traffic controls and notifying the Police of any traffic restrictions in the area.
Additionally, customers are notified of the flushing operation so that the dirty water
created will not enter the customer system. Once completed, the customers are notified
and the procedures are documented in the AIMMS work order system.
DECISION - MAKING
• Assists in the evaluation of traffic control and flagging needs.
• Determines what underground locates are required.
• In emergencies mobilizes the crew and equipment, based on job requirements.
• Coordinates work activities with supervisor, customers, utilities, other city
departments and the general public.
• Repair and replacement materials and procedures necessary for service lines and
valves.
• Ensures safety of the public and crew.
• Determines and collects information necessary for keeping proper records
concerning system operation and changes. Makes appropriate entries of information
•
into AIMMS computerized accounting /tracking system and City GIS system.
EXPOSURE TO HAZARDS
Exposed to working in all types of outdoor conditions and inclement weather; required to
perform heavy lifting, and to operate heavy equipment in and around traffic, other
utilities and high voltage lines, and hazardous substances such as asbestos pipe and
sanitary waste.
CHANGES IN POSITION
The Waterworks Specialist II has traditionally been used to respond to emergency water
line problems. Since the last reclassification, the position has become much more
technical and skilled, as responsibilities have increased with the growth and complexity
of the water distribution system. In the past ten years, over thirty miles of transmission
and distribution mains, as well as appurtenant fittings, valves and structures have been
added to the water system. Primary changes to the position of Waterworks Specialist II
include:
• Larger and more technical equipment, such as front - loaders, backhoes, asphalt
grinder and gas- detectors, all requiring broader knowledge of appropriate
operating and safety procedures.
• Reading and interpreting blueprints and map.
• Use of computers in the maintenance of records.
• Increased public relations demands and closer coordination with engineers,
utilities and other govemment agencies
• Required to interface with customers, contractors and consultants on all aspects
of the distribution system.
• Certification as a Competent Person by the State of Washington for safe
excavation and installation of shoring.
• Training in confined space entry safety regulations and in the use of an
electronic sensor to read oxygen levels, and hazardous atmosphere for safe
entrance and maintenance of working environment.
• Training in the proper care, handling and use of protective clothing for the safety
of crews and public during the repair.
• Maintenance and disposal of asbestos pipes.
• Added license requirement of commercial driver's license
• Added preventative maintenance /repair techniques and procedures.
• Providing technical information and recommendations on distribution system
design or modifications
RECOMMENDATIONS
DUTIES AND RESPONSIBILITIES
• In analyzing this position's responsibilities, we found that the classification of
Waterworks Specialist II is still appropriate. However, the additional duties,
responsibilities and requirements need to be included on the class specification.
Revisions to the class specification are attached.
FACTORING ANALYSIS
The standard factoring system developed by the U.S. Civil Service Commission, using
twelve categories of criteria for measuring internal allocation, was applied to this
position. Range 15 is indicated for the position.
SIMILAR CITY CLASSIFICATIONS
The class of Water Works Specialist II is unique in the City of Yakima. The position with
the most direct similar duties is Sewer Maintenance Specialist II; however, due to the
requirement that this position operate heavy construction equipment sets it apart even
from this class. Because the exposure to hazardous materials and working conditions it
is unlike any of the other positions at the proposed Range 15, such as Code Compliance
Officer, Grant Coordinator, Housing Loan Specialist, Safety and Training Officer or
Waterworks Supervisor I. However, at Range 15.5 the classification of the Pretreatment
Technician, and the Laboratory Technician, also at Range 15.5, are positions of greater
authority.
•
AVAILABILITY •
The availability of skilled individuals to fill this position is not an issue. The applicant pool
for the Waterworks Specialist II may come as a promotional opportunity within the
department, or from other cities throughout the region.
PREVAILING RATES
A compensation survey for these positions was sent to relevant local and regional
employers, both public and private. Employers who provided matches for this position
are listed in the left -hand column of the survey summary page.
Participants matched jobs in the survey to summary descriptions of Yakima's position.
Yakima matches were determined based on duties, not title only. A summary page of
data for the Waterworks Specialist II position is attached. Jobs are arrayed in
descending order by range midpoint. Participant jobs which closely match Yakima's are
under "Good Match Data ".
This position has 8 good matches with 9 survey participants, all from the public sector.
The average (mean) range for jobs which are good a match is $2,741.65 - $3,228.27.
This would indicate that, at Range 12.5 ($2,317.42 - 2,764.61), the position would be
below market by approximately $424.23 at the minimum and $463.66 at the maximum.
According to the City Charter, 2.20.030, prevailing rates of pay in the Yakima area and
rates of pay in other jurisdictions are not the sole considerations for linking salary ranges
to the classification plan. Because of the strong need for internal parity within the City
and the division, Range 15 is the closest supportable range to the survey data for this
position.
FINANCIAL POLICY AND ECONOMIC CONSIDERATIONS
The Water /Irrigation• Division attests that the funds necessary to accommodate the
implementation of this reclassification are available with budgeted funds.
RECOMMENDATION
We recommend the revision and approval of the Waterworks Specialist II class
specification. We recommend the incumbents be reclassified and reallocated to the
class of Water Works Specialist II to the City's Master Pay Ordinance at pay Range 15.
0
Labor Market Solicited
Boise Cascade Corporation
City of Auburn
City of Bellingham
City of Edmonds
- City of Everett
City Of Federal Way
City of Kennewick
City of Kirkland •
City of Lynnwood
City of Olympia
City of Pasco
City of Puyallup
City of Redmond
City of Renton
City of Richland
City of Vancouver
Darigold, Inc.
Del Monte Corporation
Dowry Aerospace Yakima
Pepsi -Cola Bottling Co, /Noel Corp.
Providence Yakima Medical Center
10
Selah School District
Snokist Growers
Yakima County
Yakima Herald- Republic
Yakima School District
Yakima Valley Memorial Hospital
411
Water Works Specialist II
•
This position performs journey level water service work in the installation, maintenance
and repair of the drinking water distribution lines and related system.
Assists crew leader in determining equipment and materials needed for repair of water
mains and service lines; locates utility lines; sets up confined space, crew and work site.
Safely sets up and operates heavy equipment including backhoe, front loader, crane
truck and related trucks and equipment.
Repairs and maintains pressure reducing valves; installs or repairs fire hydrants; installs
pre - assembled cross connection control devices, residential water service lines, valves,
commercial meters and related.
May be called out on emergency distribution system breaks or service needs.
Documents work completed and field notes in central computer system.
Summary Data
MATCH Average Average Average Absolute Absolute Quartile 1 Median Quartile3 COUNT
(degree) Min Mid Max Min Max at MAX at MAX at MAX ( #)
GOOD 15.82 17.22 18.62 14.03 20.77 18.21 18.44 19.09 8
All 15.86 17.15 18.84 14.63 20.77 18.31 18.55 18.99 9
Good Match Data
Organization Title MIN MID
City of Kirkland Senior Maintenance Worker 17.38 19.08 7
City of Kennewick General Craft Worker 17.64 18.53 . 41
City of Renton Maintenance Services Worker III 15.58 17.28 18.99
City of Richland General Craft Worker 16.16 17.25 18.33
City of Pasco Heavy Equipment Operator 16.14 17.02 17.90
City of Olympia Maintenance Worker II - Water Distribution 15.07 16.69 18.31
City of Vancouver Utility Maintenance Mechanic 14.54 16.55 18.55
City of Bellingham Water Distribution Specialist III 14.03 15.39 16.74
Greater or Lesser Match Data
Organization Title Degree MIN MID MAX
Yakima County Utility Maintenance Technician Lesser 14.38 16.58 18.77
ill
•
•
Water Distribution
Dick Zais
City Manager
Glenn Rice
Assistant City Manager
Dueane Calvin -
Water /Irrigation Manager
A Ivie Maxey
Water Distribution Supervisor
Current
$3,634..73 - $4,4418.18
I I I I I-
Water Distribution Crewleader Waterworks Specialist II Waterworks Specialist I Waterworks Device Technician
Proposed Proposed Proposed Proposed
$2,821.81 - $3,386.87 $2,582.62- $3,092.21 $2412.75 - $2,892.88 $2,700.48 - $3,232.60
CITY OF YAKIMA
CLASS SPECIFICATION
PROPOSED
I CODE: 8742 TITLE: WATERWORKS SPECIALIST II rev. 6/96 1/99 I •
DEFINITION: Under general supervision, participates does skilled work in the installation, of
repair and maintenance of water services, water mains, valves and fire hydrants. and
- - - . • • - -• -- • • - • - • - - . - - - - - - - •• -; Operates medium sized equipment while engaged in
waterworks system maintenance and constructio. Performs related work as required.
DUTIES
repair-work,
�;�wa
-- -' - - -- _- sorvicoc, -• - • • . . -- --- •• • - -• -- ---
appurtenances - projects:
Water. Services
Make street cuts using concrete saw, asphalt grinder and/or. jackhammer. Install
shoring and implement other safety measures such as traffic signing and flagging.
Selects tools and materials required for pre - assembly and assemble materials for
service connections. Excavate or bore using backhoe and/or boring tools, tap water
mains, lay service pipe and make meter connections; set meters and install meter tiles,
lids and frost boards. Backfill and compact excavations using backhoe, front -end
loader, and powered compactors; loads fill material and spoil. Change meters, record
serial numbers and meter readings; complete record of meter changes. Turns services
on or off. Assist in completing maintenance record and as -built drawings.
Fire Hydrants
Make street cuts using concrete saw, asphalt grinder and/or jackhammer. Install
shoring or other safety measures including traffic signing and flagging. Selects tools
and materials required for pre - assembly and assemble materials for fire hydrant
installations. Excavate using backhoe, tap water mains, lay pipe and install valves,
thrust restraints and fire hydrants. Respond to emergencies by removing broken
hydrants and transporting or isolating hydrant. Disassemble and repair hydrants in
place and in shop. Backfill and compact excavations using backhoe, front -end loader
and powered compactors; loads fill material or spoil. Assist in completing maintenance
record and as -built drawings.
Water Main Installation and Repair
Makes street cuts using concrete saw, asphalt grinder and/or jackhammer. Install
shoring or other safety measures including traffic signing and flagging. Excavate using
backhoe, tap water mains, lay pipe and install valves, tees, bends, crosses and thrust
restraints. Use pumps to remove water from excavations. Clean pipe and install repair
bands or sleeves. Replace broken sections of pipe. Backfill and compact excavations
using backhoe, front -end loader and powered compactors; loads fill material and spoil.
Assist in completing maintenance record and as -built drawings.
Preventative Maintenance
•
Participate in valve maintenance program by cleaning valve boxes with hand and
power tools, adjusting valve box to grade and exercising valve. Assist with completing
valve maintenance record. Participate in inspecting of pressure reducing valves and
CLSPC- B/8742
making adjustments, requires use of atmosphere testing equipment. Participate in
water system flushing program by opening and closing valves and fire hydrants.
• Requires use of traffic signing and flagging. Assist in completing maintenance records.
Respond to questions from public and other utilities concerning services. In
emergencies reacts to stop leaks in service lines or water mains.
Operates pick -ups, service vans, backhoe/loader, front -end loader, crane truck, fork lift
and dump trucks in excavating and hauling pipe, tools and materials to and from
construction sites.
Trains crew members in use of tools, equipment and materials.
Performs other related duties as assigned.
MAJOR WORKER CHARACTERISTICS: Knowledge of: domestic water system
characteristics, tools, equipment and materials used in water services and water system
installation; repair and maintenance; methods -and work safety requirements. Ability to:
record and report work performed; recognize abnormal operating conditions and select
i
e e mi -skll d c system r epa' an d to nce•
appropriate corrective action; cs : :: sm °v v: :' � :" �. �tw °r- and �
read water maps and blueprints of water distribution system. charts.
Able to perform hard physical work; and deals tactfully with the public.
• Possession of mechanical aptitude.
UNUSUAL WORKING CONDITIONS: Exposure to extremes of weather, water, asbestos
cement pipe, mud and dust at work sites and street traffic. Shall be subject to random controlled
substance and alcohol testing, pursuant to Department of Transportation (DOT) regulations,
including 49 CFR Part 40 and Section 382 of the Federal Motor Carrier Safety Regulations.
Ability to lift heavy objects such as meter tile lids, valves and jackhammers weighing up
to 100 pounds.
LICENSES, REGISTRATION AND CERTIFICATE: Must possess or qualilfy within 30
days, and maintain a valid Class A Commercial Driver's License with an air brake
endorsement. - • - - • • , = - - - • - . - - - - - . - • - - - . - - . - - - • -t••••: . • - ! • - - 1 - • - ! - - .. Must and
maintain a Basic First Aid Certificate, CPR Certificate and Traffic Flagging Certificate within 6
months of appointment. Certification as a in Washington State Water Distribution Specialist
or a Water Distribution Manager is desirable.
MINIMUM CLASS REQUIREMENTS: Any combination of education and experience
equivalent to completion of high school and two years' experience related to domestic water
system repair and maintenance, including at least six (6) months experience in operating a
front -end loader and/or backhoe.
410 Note: A Waterworks Specialist I may be promoted to a Waterworks Specialist II without further
competition upon completion of a practical examination determining proficiency of operations of
backhoe/loader, dump truck, boom truck, equipment trailer, hydraulic pipe saw, jackhammer,
boring machine and in reading Division and/or water system related maps and charts.
CLSPC- B/8742
�I
•
k�l
II
it
f •
i4
it
•
li
j _
Charter Civil Service Commission
Police & Fire Civil service '
Ca�mrniss�on
for the
City of Yakima
129 North Second Street, Yakima, WA 98901 (509) 575 -6090 Fax: (509) 576 -6358
MEMORANDUM
December 29, 1998
TO: The Charter Civil Service Commission
FROM: Carol Bates, Chief Examiner
Dueane Calvin, Water /Irrigation Manager
• SUBJECT: Waterworks Specialist I
Classification and Allocation Recommendation
• The following report summarizes the findings of the classification study for the position
of Waterworks Specialist I held by incumbents Joe Chin, Norm Es linger, and Elmer
Schoonhoven. The study has included: an on -site audit with the incumbents; an
interview with the Supervisor Alvie Maxey and Dave Brown, Water /Irrigation Engineer;
comparison to positions within the City of Yakima's classification structure; a factoring
analysis; and a compensation survey of local and regional private and public
jurisdictions.
This reclassification request is based upon technical changes to and demands placed
upon this position, and upon the complexity of new mandates and new equipment
operated and serviced, such that the scope and level of responsibility for the position
has significantly changed. As will be demonstrated later, several factors have
substantially increased the complexity and technical nature of the activities associated
with the operation, maintenance and rehabilitation of the distribution system. The
increased complexity of the water distribution system, and workload demands due to
expansion of the system have required the Waterworks Specialist I to become more
knowledgeable in altemative materials, equipment and practices. The acquisition of
these new skills and knowledge has been required to enable the Waterworks Specialist
to complete their tasks in a timely and professional manner.
Based upon data discussed in this report, we recommend that the class of Waterworks
Specialist I be reclassified and allocated to the City's Master Ordinance for Classification
and Pay from the existing Pay Range 10.5 ($2,111.16 - $2,525:42) to Pay Range 13.5
($2,412.75 - $2,892.88) and that the incumbents be reallocated.
DUTIES AND RESPONSIBILITIES
SUMMARY: This positions responsibilities are for assisting with the installation of water
services and for the repair and maintenance of the water distribution system. Water
distribution system operation and maintenance activities have become extremely
complex the last several years, due to regulatory requirements, and as a direct result of
the growth and complexity of the water distribution system as well as with the equipment
utilized to install, repair, and maintain the system. New Federal and State regulations,
such as the Safe Drinking Water Act of 1996, hazardous waste disposal, etc., continues
to significantly increase the technical knowledge required of the Waterworks Specialist
in job performance.
New safety procedures to comply with OSHA and L &I safety regulations, such as the
following, have also added to the level of knowledge and skill required:
• fall arrest and retrieval
• confined space permit entry
• traffic safety flagging certification
• hazardous gas monitoring
• trenching /shoring safety and certification
• utilization of personal protective equipment
These are significant factors and each plays an ever increasing role in requiring
employees to obtain higher levels of skill and to amass a much broader knowledge base
than has ever been required before. These requirements have basically raised this
position to the journeyman level, requiring employees to regularly perform as highly
skilled and safety- knowledgeable professionals.
Some of the sections of Washington State Administrative Codes (WAC) that
Waterworks Specialist 1' s are required to understand, and the duty to properly
implement include:
Trenching- Shoring -- WAC 296 - 155 -650
WAC 296 - 155 -664 Part N
Confined Space -- WAC 296 -62 -145
WAC 296 -62 -14529
Cross Connection Control -- WAC 246 - 290 -490
Competent Person Certification -- WAC 29 CFR 1926.650 -652
Ongoing training and certification under the terms of these WAC is required of the
Waterworks Specialist I in the performance of their duties and responsibilities.
WATER DISTRIBUTION SYSTEM REPAIR AND MAINTENANCE
The Waterworks Specialist I serves as a member of a crew and assists in installing,
repairing and laying service pipes. Participates in water system repairs and maintenance
including main breaks. Set up traffic controls and make street cuts using a variety of
materials, hand and power tools, and other equipment. In addition, assists with clearing
the area of break, disinfecting the break area and completing the repair. Operates pick-
ups and dump trucks in hauling pipe, tools and materials, and assists in back filling the
excavation.
•
•
ti
WATER SHUT OFF DUE TO FLOODING
• The Waterworks Specialist I determines the need to shut off water service if there is
evidence of flooding or damage to the water system. Checks with the customer and
assists in locating the problem area if needed and determines if the problem is on city
property or private property; follows established procedures.
LOW VOLUME OR PRESSURE CALL OUT
Similarly to the Waterworks Specialist II, the Waterworks Specialist I meets with
customers to discuss low pressure or water volume problems. This includes taking
pressure readings in the area toj determine if the problem is local or area -wide. The
Waterworks Specialist I may also provide maintenance service to the system and check
inside the customer's house or business to determine the reason for the low pressure or
volume problem, and make recommendations or repairs.
REPAIR AND MAINTAINANCE OF FIRE HYDRANTS
This position also performs inspection of fire hydrants to determine repair or
maintenance required. Sets up traffic controls and may participate in repairing the
existing hydrant or replacing the damaged one. The fire hydrant is then tested after its
repair or replacement for proper functioning.
INSTALLATION. REPAIR AND MAINTENANCE
•
The Waterworks Specialist I is responsible for assisting in a variety of water distribution
P 9 ty n
system installations, repairs, and maintenance of meters in all types and sizes including
pressure- reducing valves (PRV),', fire service installation and associated vaults and
cross- connection devices, and related testing. The position assists with setting up
confined space entry procedures including atmosphere testing and traffic controls.
REPORTING AND RECORD - KEEPING
Enters labor and equipment hours in the AIMMS data work order files.
FLUSHING WATER SYSTEM
The Waterworks Specialist I assists with the periodic flushing of the water system at
various locations throughout system. This involves mobilizing equipment, setting up
traffic controls and hook up of flushing equipment; notification to customers of the
flushing operation; the labor and equipment hours are documented in the AIMMS work
order system.
EXPOSURE TO HAZARDS
Exposed to working in all types ofoutdoor conditions and inclement weather, required to
perform heavy lifting, operate a variety of hand and power tools, and other equipment in
and around traffic.
CHANGES IN POSITION
The changing complexity of the water distribution system through its continued growth
and expansion, brings with it the need for additional knowledge, and skills
• Knowledge related to equipment, tools and material requirements of the job.
• Locate and mark with paint the underground parts of the distribution system
including services using distribution maps and pipe /cable locator.
• Assemble cross connection control devices for fire service installations.
• . Record search of computer databases and interpretation data related to existing
facilities.
• Operation of construction related equipment such as backhoe and front loader.
• Understanding and implementation of confined space entry procedures.
• Inspect cross connection system for proper device and installation before
hooking up to water service.
• Perform independent investigation and analysis of system problems, such as
low pressure or low volume, leaks and discolored water.
• Mandated Federal and State regulations requiring the removal the hazardous
materials from the systems.
• Reading and interpreting maps and blueprints.
• Increased public relations demands and closer coordination with other utilities.
• Added license /training requirements:
i. First Aid /CPR Certification.
ii. Forklift Operation Certification.
iii. Trenching and Shoring Certification.
iv. Traffic Flagging Safety.
v. Computer training, both program specific and general use.
vi. Defensive Driving Training.
vii. Bloodborne Pathogens Training.
viii. WIRSBO Auquapex Certificate.
ix. Comcore Safety Shield Certificate.
x. Substance Abuse Training.
xi. Commercial Drivers license Class A, with airbrake endorsement.
• • Added preventative distribution line and main repair techniques and procedures.
• Providing technical information and recommendations on system design or
modifications
RECOMMENDATIONS
411 DUTIES AND RESPONSIBILITIES
In analyzing this position's responsibilities, we found that the classification of
Waterworks Specialist I is still appropriate. However, the additional duties,
responsibilities and requirements need to be included on the class specification.
Revisions to the class specification are attached.
FACTORING ANALYSIS
The standard factoring system developed by the U.S. Civil Service Commission, using
twelve categories of criteria for measuring intemal allocation, was applied to this
position. Range 13.5 is indicated for the position.
SIMILAR CITY CLASSIFICATIONS
The position of Waterworks Specialist I has some similarity in level of skill and
responsibility to the pre - reclass Waterworks Specialist II and existing Wastewater
Treatment Plant Operator II, both at Range 12.5. That similarity is related to the fact that
the work described for these positions is performed independently, and requires both
physical strength and interpretive problem- solving abilities. However other duties and
responsibilities now associated with the position of Waterworks Specialist II move it
beyond the physical requirements that at one time basically defined the level of skill
required to function in this position.
AVAILABILITY
The availability of skilled individuals to fill this position is not an issue. The applicant pool
for the Waterworks Specialist I may come as a promotional opportunity' within the City,
or from other cities throughout the region.
PREVAILING RATES
A compensation survey for reclassification positions was sent to seven local and 10
regional public employers, and seven local private employers. These include the seven
municipalities . with which the City of Yakima normally compares, as well as Yakima
County.
Participants matched jobs in the survey to summary descriptions of Yakima's position.
Yakima job matches were determined based on duties, not title only. A summary page
of data for the Waterworks Specialist I position is attached. Jobs are arrayed in
descending order by range midpoint. Participant jobs, which closely match Yakima's, are
designated by "Good Match ".
This position has 6 good matches with 7 survey participants, all from the public sector.
The average (mean) range for jobs which are good matches is $2,393.40 - $2,969.72.
This would indicate that the salary for Yakima's position at Range 10.5 ($2,111.16 -
$2,525.42) compared to very similar positions is low by $282 at minimum and $444 at
® the maximum.
According to the City Charter, 2.20.030, prevailing rates of pay in the Yakima area and
rates of pay in other jurisdictions are not the sole considerations for linking salary ranges
to the classification plan. Because of the relationship of this position to other City
classifications, Range 13.5 ($2,412.75 - $2,892.88) is the closest supportable range for
the Waterworks Specialist I.
FINANCIAL POLICY AND ECONOMIC CONSIDERATIONS
There is no financial or economic impact from this recommendation.
RECOMMENDATION
We recommend the revision and approval of the Waterworks Specialist I class
specification. We recommend the incumbents be reclassified and reallocated to the
class of Waterworks Specialist I to the City's Master Pay Ordinance at pay Range 13.5.
•
Labor Market Solicited
Boise Cascade Corporation
City of Auburn
City of Bellingham
City of Edmonds
City of Federal Way
City of Kennewick
City of Kirkland
City of Lynnwood
City of Olympia
City of Pasco
City of Puyallup
City of Redmond
City of Renton
City of Richland
City of Vancouver
Darigold, Inc.
Del Monte Corporation
Dowty Aerospace Yakima
Pepsi -Cola Bottling Co. /Noel Corp.
Providence Yakima Medical Center
Selah School District
Snokist Growers
Yakima County
4110 Yakima Herald- Republic
Yakima School District
Yakima Valley Memorial Hospital
•
Waterworks Specialist I
This position performs service work in the installation, maintenance and repair of the
41)
drinking water distribution lines and related system.
Performs traffic control and sets up signs; flags traffic;
Locates shut of valves to stop or turn on service; locates utility lines.
Makes street cuts using jackhammer or asphalt grinder; pumps water from excavation.
Repairs and maintains pressure reducing valves; installs or repair fire hydrants; installs
pre - assembled cross connection control devices, residential water service lines, vales,
commercial meters and related.
May be called out on emergency water distribution system breaks. Enters labor and
equipment used in central computer system.
Summary Data
MATCH Average Average Average Absolute Absolute Quartile 1 Median Quartile3 COUNT
(degree) Min Mid Max Min Max at MAX at MAX at MAX ( #)
GOOD 13.81 15.47 17.13 13.17 18.84 16.57 17.00 17.57 6
All 13.63 15.18 16.73 12.54 18.84 16.14 16.81 17.44 7
Good Match Data
Organization Title MIN MID MAX
City of Kirkland Utility Person 13.68 16.26 18.84
City of Kennewick Maintenance and Construction Craft Worker 14.36 16.03 17.69
City of Renton Maintenance Services Worker II 14.13 15.66 9
City of Richland Utility Craft Worker 14.29 15.39 9
City of Vancouver Maintenance Worker II 13.17 14.99 6.81
City of Bellingham Water Distribution Specialist II 13.22 14.50 15.78
Greater or Lesser Match Data
Organization Title Degree MIN MID MAX
City of Pasco Utility Maintenance Worker Lesser 12.54 13.42 14.30
•
•
• •
Water Distribution
Dick Zai s
City Manager
Glenn Rice
Assistant City Manager
Dueane Calvin
Water /Irrigation Manager
A 'vie Maxey
Wate r Distribution Supervisor
Current
$3,634.73 - $4,4418.18
I I
Water Distribution Crewleader Waterworks Specialist II Waterworks Specialist I Waterworks Device Technician
Proposed Proposed Proposed Proposed
$2,821.81 - $3,386.87 $2,582.62 - $3,092.21 $2412.75 - $2,892.88 $2,700.48 - $3,232.60
•
CITY OF YAKIMA
CLASS SPECIFICATION
PROPOSED
I CODE: 8741 TITLE: WATERWORKS SPECIALIST I rev. 6/96 1/99 I
DEFINITION: Under general supervision, does semi- skilled work in the installation, repair and
maintenance of water services, water mains, valves and fire hydrants.
water Performs related work as required.
DUTIES
Water Services
Makes street cuts using concrete saw, asphalt grinder and/or jackhammer. Assist with installing
shoring or other safety measures including traffic signing and flagging. Selects tools and gathers
materials required for pre - assembly and assembles materials for service connections. Assist in
boring operation, taping water mains, laying service pipe and making meter connections; setting
meters and installing meter tiles, lids and frost boards. Assist with backfilling and compacting
excavations using hand tools and powered compactors and hauling of fill material or hauling off
spoil. Change meters, records serial numbers and meter readings, complete record of meter changes.
Turns services on or off.
Fire Hydrants
Make street cuts using concrete saw, asphalt grinder and/or jackhammer. Assist with installing
shoring or other safety measures including traffic signing and flagging. Selects tools and gathers
•
materials required for pre - assembly and assembles materials for fire hydrant installations. Assist in
taping water mains, laying pipe and installing valves, thrust restraints and fire hydrants. Respond to
emergencies by removing broken hydrants and transporting or isolating hydrant. Disassembles and
repairs hydrants in place and in shop. Assist with backfilling and compacting excavations using hand
tools and powered compactors and hauling of fill material or hauling off spoil.
Water Main Installation and Repair
Makes street cuts using concrete saw, asphalt grinder and/or jackhammer. Assist with installing
shoring or other safety measures including traffic signing and flagging. Assist in taping water mains,
laying pipe and installing valves, tees, bends, crosses and thrust restraints. Use pumps to remove
water from excavations. Clean pipe and install repair bands or sleeves. Replace broken sections of
pipe. Assist with backfilling and compacting excavations using hand tools and powered compactors
and hauling of fill material or hauling off spoil.
Preventative Maintenance
Participate in valve maintenance program by cleaning valve boxes with hand and power tools,
adjusting valve box to grade and exercising valve. Assist with completing valve maintenance record.
Participate in inspecting of pressure reducing valves and making adjustments, requires use of
atmosphere testing equipment. Participate in water system flushing program by opening and closing
valves and fire hydrants. Requires use of traffic signing and flagging.
- . - . - - _ - • ; . •. - . - - . • . , May responds to questions from
public concerning calls for services and in emergencies; assists in stopping leaks in service lines or
water mains..
CLSPC- B/8741
Operates pick -ups, service vans, crane truck, fork lift and dump trucks in hauling pipe, tools and
• materials to and from construction sites; use backhoe/loader and front -end loader to load
dump trucks.
MAJOR WORKER CHARACTERISTICS: Basic knowledge of equipment and materials used in
domestic water system installation, repair and maintenance of water utili< . Ability to: record
and report work performed; recognize abnormal operating conditions and select appropriate
corrective action; read maps and blueprints of water distribution system. Able to perform hard
physical work and deal tactfully with the public. Possession of mechanical aptitude.
UNUSUAL WORKING CONDITIONS: Exposure to extremes of weather, asbestos cement pipe, mud
and dust at work sites and street traffic. Shall be subject to random controlled substance and alcohol'
testing, pursuant to Department of Transportation (DOT) regulations, including 49 CFR Part 40 and Section
382 of the Federal Motor Carrier Safety Regulations. Ability to lift heavy objects such as meter tile lids,
valves and jackhammers weighing up to, 100 pounds.
LICENSES. REGISTRATION AND CERTIFICATE: Must possess, or qualify within 30 days, and
maintain a valid Class A Commercial Driver's License with an air brake endorsement. Must obtain
and maintain a Basic First Aid Certificate, CPR Certificate and Traffic Flagging Certificate within 6
months of appointment. Certification as a Washington State Water Distribution Specialist or Water
Distribution Manager is desirable. - .. . . • . • • . . •• • • _ _•. ! - . ' - • _ _ •
• .•
MINIMUM CLASS REQUIREMENTS: Any combination of education and experience equivalent to
completion of high school and see six (6) months experience related to domestic water system repair and
maintenance.
Note: A Waterworks Specialist I may be promoted to a Waterworks Specialist II without further
competition upon completion of a practical examination determining proficiency of operations of
backhoe/loader, front end loader, dump truck, boom truck, equipment trailer, hydraulic pipe saw,
jackhammer, boring machine and in reading water system related maps and charts.
4110
CLSPC- B/8741
Charter Civil Service Commission
0 Police & Fire Civil Service Commission
ssi on
for the
City of Yakima
129 North Second Street, Yakima, WA 98901 (509) 575 -6090 Fax: ,(509) 576 -6358
MEMORANDUM
December 29, 1998
TO: The Charter Civil Service Commission
FROM: Carol Bates, Chief,Exarniner
Dueane Calvin, Water /Irrigation Manager
SUBJECT: Waterworks Device Technician
Classification and Allocation Recommendation
The following report summarizes the findings of the classification study for the position of
Waterworks Device Technician held by incumbents Steve Martinez & Will Monroe. The study
® has included: an on -site audit with the incumbents; an interview with the Supervisor Alvie
Maxey, and Dave Brown, Water /Irrigation Engineer; comparison to positions within the City of
Yakima's classification structure; a factoring analysis; and a compensation survey of local and
regional private and public jurisdictions.
•
The primary reason for this reclassification request is based upon the fact that the job duties
and title of the Water Meter Mechanic were changed without benefit of reclassification or job
audit. Secondly, the request reflects additional technical changes to and demands placed upon
this position since it was created, as well as giving full credibility to the complexity of new
mandates and new equipment operated and serviced, such that the scope and level of
responsibility for the position has significantly changed. As will be demonstrated later, several
factors have substantially increased the complexity and technical nature of the activities
associated with cross - connection control program within the distribution system. The City of
Yakima implemented this Cross - Connection Control Program in 1988.
Based upon data discussed in this report, we recommend that the class of Water Device
Technician be reclassified and allocated to the City's Master Ordinance for Classification and
Pay from existing Pay Range 13.5 ($ 2,412.75 - $ 2,892.88) to Pay Range 16 ($ 2,700.48 -
$3,232.60) and the incumbent be reallocated to the class.
DUTIES AND RESPONSIBILITIES
SUMMARY: This position's responsibilities are to repair, overhaul and field -test service meters,
and various back flow prevention devices. Responsibilities include field tests of commercial and
•
fire meters and cross connection control devices. The Technician records test data, and certify
that the device is in proper operating condition.
In addition, recent Federal- mandated safety regulations require monitoring of all work activities
associated with confined space, lock out/tag out, fall protection, and traffic safety. The Water
Device Technician is responsible for compliance with these rules and completing the required
documentation.
TEST CROSS CONNECTION DEVICES:
In 1988 the Washington State Department of Health promulgated regulations requiring each
water purveyor to implement a cross connection control program to protect the domestic water
supply from unknown or non - potable water. The Water Device Technician generates letters to
customers using the AIMMS work order system to comply with that program. Schedules
appointments with the customers to test the device and generates work orders. The Water
Device Technician inspects the valves, and back flow assemblies for proper operation. Records
the test information and repairs the device when required.
INSPECTS AIR GAP
The Water Device Technician also inspects plumbing to insure the water lines are not
connected prior to the air gap and that the distance between the pipe outlets and receiving
vessel are at acceptable standards. These inspections require climbing and crawling under
buildings to determine proper connections. The technician works closely with the customers to
secure compliance and generates a bill for the inspection service to the customer. If corrective
action is necessary the Water Device Technician informs the customer orally and in writing of
the required corrections. The technician must follow through to insure compliance.
REPORTING AND RECORD - KEEPING
•
Compiles necessary data for completing program records including; testing requirements,
scheduling, creation of new records and insertion of billing information using the AIMMS
system.
REPAIR CROSS CONNECTION DEVICES
The Water Device Technician troubleshoots and repairs the cross connection control devices
including obtaining the repair materials, disassembling the device and certifying its proper
operation. Records repair actions and testing information and documents work activities in the
AIMMS work order system.
COMPLIANCE
Works closely with customers to inspect facilities and assure compliance with cross connection
codes.
•
REPAIR SMALL AND LARGE METERS
The Water Device Technician repairs small and large water meters including disassembling
units and making needed repairs. After the repairs are made, the meters are bench tested for
accuracy.
•
CALIBRATES ATMOSPHERE TESTING EQUIPMENT
This position calibrates atmospheric testing equipment with calibration kit and standards.
Documents the calibration in the confined space entry files and in the AIMMS system.
CHANGES IN POSITION
This position requests a reclassification review based on the addition of the following job
requirements and responsibilities:
• Generation of correspondence with customer conceming inspection and maintenance
program.
• Schedule an appointment with the customer to inspect cross - connection control devices.
• Create work orders in AIMMS.
• Inspection of plumbing systems to insure compliance with cross - connection control
requirements of the law.
• Initiate corrective action when cross connections are found to exist.
• Generate letter - outlining type of cross connection control device required and location
for device. •
• Assist Supervisor with termination of water service notices if customer fails to comply
with law.
• Test, maintain and repair a variety of cross - connection assemblies that, in most cases,
are significantly more complicated and sensitive than flow metering equipment
previously worked on by these persons:
• i. Double Check Valve Assemblies
ii. Double Detector Check Valve Assemblies
iii. Reduced Pressure Backflow Assemblies
iv. Pressure Vacuum Breaker
• Training in confined space entry safety regulations and in the use of an electronic
sensor to read oxygen levels, and hazardous atmosphere for safe entrance and
maintenance of working environment.
• Training in the proper care, handling and use of protective clothing for the safety of
crews and public during the repair.
• Calibrate atmosphere testing equipment with calibration kit and standards.
• RECOMMENDATIONS
DUTIES AND RESPONSIBILITIES
In analyzing this position's responsibilities, we found that the classification of Water Device
Technician is still appropriate. However, the additional duties, responsibilities and requirements
need to be included in the class specification. Revisions to the class specification are attached.
FACTORING ANALYSIS •
The standard factoring system developed by the U.S. Civil Service Commission, using twelve
• categories of criteria for measuring internal allocation, was applied to this position. Range 16 is
indicated for the position.
SIMILAR CITY CLASSIFICATIONS
The position of Water Device Technician is unique within the City's structure due in large part to
the cross connection program requirements This position exercises independent judgement
while carrying out technical program reporting, coordinating and repair, and customer contact
responsibilities. For these reasons and because of the exposure to hazardous working
conditions it is unlike any of the other positions at the proposed Range 16, such as Police
Information Specialist or Signal /Electrical Technician II.
Of positions with such independent water system responsibilities, the Irrigation Crew Leader
and the Water Distribution Crewleader, at Range 14.5, have the most in common with this
position, which are also proposed for reclassification. These positions, however, direct the work
of a field crew, operate and maintain construction- related equipment and coordinate large
installations and repair projects. However, at Range 16.5 the classification of the Engineering
Technician II and the Traffic Technician 11 are positions of greater authority.
AVAILABILITY
The availability of skilled individuals to fill this position is not an issue. The applicant pool may
come as a promotional opportunity within the department, or from other cities throughout the
region.
PREVAILING RATES
A compensation survey for reclassification positions was sent to the attached list of seven local
and 10 regional public employers, and seven local private employers. These include the seven
municipalities with which the City of Yakima normally compares, as well as Yakima County.
Responses are coded, as individual participants were guaranteed confidentiality of response
data.
Participants matched jobs in the survey to summary descriptions of Yakima's position. Yakima
job matches were determined based on duties, not title only. A summary page of data for the
Waterworks Device Technician position is attached. Jobs are arrayed in descending order by
range midpoint. Participant jobs which closely match Yakima's are designated by "Good
Match ".
This position has 3 good matches with 5 survey participants, all from the public sector. The
average (mean) range for positions that are good matches for the Device Technician is
$2,850.12 - $3,24185. This indicates that at its current Pay Range of 13.5 ($2,412.75 -
$2,892.88), the position is below market by approximately $437 at minimum and by
approximately $349 at maximum.
According to the City Charter, 2.20.030, prevailing rates of pay in the Yakima area and rates of
pay in other jurisdictions are not the sole considerations for linking salary ranges to the
classification plan. Because of the strong need for internal parity within the City and the
department, Range 16 is the closest supportable range to the survey data for this position.
FINANCIAL POLICY AND ECONOMIC CONSIDERATIONS
III The Water /Irrigation Division attests that the funds necessary to accommodate the
implementation of this reclassification are available with budgeted funds.
1
RECOMMENDATION
We recommend the revision and ; approval of the Waterworks Device Technician class
specification. We recommend ecommend the incumbents be reclassified and reallocated to the class of
Waterworks Device Technician to the City's Master Pay Ordinance at pay Range 16.
•
•
•
Labor Market Solicited
Boise Cascade Corporation
City of Auburn
City of Bellingham
City of Edmonds
City of Evergreen
City of Federal Way
City of Kennewick
City of Kirkland
City of Lynnwood
City of Olympia
City of Pasco
City of Puyallup
City of Redmond
City of Renton
City of Richland
City of Vancouver
Darigold, Inc.
Del Monte Corporation
Dowry Aerospace Yakima
Pepsi -Cola Bottling Co. /Noel Corp.
Providence Yakima Medical Center
Selah School District
Snokist Growers
•
Yakima County
Yakima Herald- Republic
Yakima School District
Yakima Valley Memorial Hospital
•
Water Device Technician
1
III This position coordinates the Washington State Department of Health's Cross Connection
Program, including installation, maintenance, testing and repair of cross connection assemblies,
valves and related system devices.
Schedules appointments and coordinates with clients and customers to test cross connection
devices.
Tests Cross connection control devices for proper operation using test equipment: ensures all
connections, valves, and assemblies are working to required standards.
Records test information; certifies devices that pass tests and coordinates repair or
replacement of cross connection devices that fail test; follow through and re -test devices; enters
information on central computer system and generates bill for testing service.
Repairs cross connection control devices and small meters.
Inspects facilities for cross connection and or compliance with cross connection code.
Maintains cross connection database.
Summary Data
MATCH Average Average Average Absolute Absolute Quartile 1 Median Quartile3 COUNT
(degree) Min Mid Max Min Max at MAX at MAX at MAX ( #)
GOOD 16.44 17.57 18.70 15.07 19.41 18.35 18.39 18.90 3
All _ 17.10 18.44 19.79 15.07 22.85 18.39 19.41 19.98 5
Good Match Data
® Organization Title MIN
MID MAX
City of Kennewick General Craft Worker - Cross Connect 17.64 18.53 19.41
City of Pasco Cross Connection Specialist 16.62 17.51 18.39
City of Olympia MWII - Cross Connection Inspector 15.07 16.69 18.31
Greater or Lesser Match Data
Organization Title Degree MIN MID MAX
City of Kirkland Management Greater 19.43 21.14 22.85
City of Bellingham Senior Permits Reviewer Varies 16.74 18.36 19.98
•
0 .
Water Distribution
•
• Dick.Zais
City Manager
Glenn Rice
Assistant City Manager
Dueane Calvin
Water /Irrigation Manager
A lvie Maxey
Water Distribution Supervisor
Current
$3,634.73 - $4,4418.18
1 I
Water Distribution Crewleader Waterworks Specialist II Waterworks Specialist I Waterworks Device Technician
Proposed Proposed Proposed Proposed
$2,821.81 - $3,386.87 $2,582.62- $3,092.21 $2412.75 - $2,892.88 $2,700.48 - $3,232.60
4110
•
•
CITY OF YAKIMA
CLASS SPECIFICATION
PROPOSED
I CODE: 8251 TITLE: Waterworks Device Technician rev. 1/99 2/88 I
DEFINITION: Under general limited supervision, repairs, overhauls and tests water service
meters, administers cross - connection program and repairs, tests and overhauls backflow
assemblies. .. • • .. .1 : • - , . . •.• : Performs related work as required.
DUTIES
•
Water Meters
Field Tests large compound commercial and fire water meters for accuracy and makes
adjustments as necessary; disassembles, inspects, and replaces parts
meter to both in field and in the shop. for--repair; Removes and /or installs water meters;
requires use of atmosphere testing'; equipment. Respond to complaints of possible meter
malfunctioning;
Tests meters for accuracy with test 'machines which control, regulate and measure various
Disassembles meters, inspects parts for wear, damage or corrosion and makes necessary
repairs or replacements; cleans off corrosion with chemical baths. Disassembles oil and water
type gear trains, inspect gears, shafts, and other parts; replaces necessary parts, lubricates and
reassembles. rccascs.
Maintains meter and meter repair parts inventory and orders requisitions stock. Maintains
records of meter placements installation and removals. —and Maintains a periedie meter
replacement records in computerized .. maintenance management system. • -- • - -- • - . -- - - -- - - •- : •- • - . . .. y ..
..ti d
t ./iV Y ViiLZpi1[�iYIGTT. •
- - - - . - - , - . - • , - • , . - • . - • . • • •
Cross - Connection
Makes contact with customers by letter and in person to schedule inspections of their
premises for cross - connections; determines the proper backflow assembly and informs
customer of the requirement to install the backflow prevention devices. Inspect customer
premises for proper installation of backflow prevention assemblies. Makes
recommendations to supervisor. Produces water service termination letters for non-
compliance with inspection requirements.
• Makes contact with customers by letter and in person to schedule annual inspections of
.f
backflow prevention assemblies. Tests backflow prevention devices; submits report to
CLSPEC -8251
Makes contact with customers by letter and in person to schedule annual inspections of
backflow prevention assemblies. Tests backflow prevention devices; submits report to
Finance for billing. If repair is required, coordinates repair with customer to determine if
City is to repair or repair to be accomplished by other certified repair technicians. If
repaired. by City, disassemble, inspect, and replace parts or transport devices to shop for
repair; submit report to Finance for billing. Make recommendations to supervisor. Produce
water service termination letters for non - compliance with inspection requirements.
• . .. . • -- . . : .
Maintains backflow prevention device records for location, testing and maintenance i n
computerized maintenance management system. of placement Requisitions backflow
assembly . • - ..- - - .... repair stock.
MAJOR WORKER CHARACTERISTICSi Knowledge of water meter repair, and
backflow prevention device repair and adjustment methods, tools and testing equipment.
Ability , to identify and analyze abnormal conditions and fender a timely and appropriate
course of action. Perform strenuous physical work; requires lifting and carrying heavy
objects such as meter tile lids, valves and jackhammers weighing up to 100 pounds. Read
and interpret water distribution system maps and blueprints. Accurately maintain records
and reports; communicate effectively with people in a tactful and diplomatic manner, both
orally and in writing. : . - . .: -- - - .. 2 . . • • • - •• .
• • • • - ; -- •. - .. . Possession of mechanical aptitude.
UNUSUAL WORKING CONDITIONS: Exposure to: extremes of weather; mud, dust and
asbestos cement pipe at work sites; confined spaces; and street traffic.
41)
LICENSES, REGISTRATION AND CERTIFICATE: Must obtain and maintain a valid
Washington State Driver's License. Must obtain and maintain a Basic First Aid/CPR
Certificate 441:14wssess -or ability -te obtain within six months of employment. A Washington
State Certification as a Cross - Connection Control Specialist 1 License and a Washington
State Backflow Assembly Tester License within six months of appointment.
MINIMUM CLASS REQUIREMENTS: Any combination of education and experience
equivalent to completion of high school and two years' mechanical experience related towater
meter repair and backflow assembly testing and repair. the work of the c .
•
CLSPEC -8251
Charter Civil Service Commission
• Police &. Fire Civil Service '
Commission
for the
City of Yakima
129 North Second Street, Yakima, WA 98901 (509) 575 -6090 Fax: (509) 576 -6358
MEMORANDUM
1/11/99
TO: The Charter Civil Service Commission
FROM: Carol Bates, Chief Examiner
Chris Waarvick, Public Works Director
SUBJECT: Street Inspector
Classification and Allocation Recommendation
The following report summarizes the findings of the classification study for the position
of Street Inspector held by incumbent John Rutter. The study has included: an on -site
audit with the incumbent; an interview with the Supervisor, Shelley Willson;
comparison to positions within the City of Yakima's classification structure; a factoring
analysis; and a compensation survey of local and regional private and public
jurisdictions. The duties of the Street Inspector have changed significantly enough
over the years to justify an affirmative action with regards to reclassification.
Based upon data discussed in this report, we recommend the classification of Street
Inspector be reclassified and reallocated to the City's Master Ordinance for
Classification and Pay from existing Pay Range 14.5 ($2,525.42 - $3,021.14) to Pay
Range 17 ($2,821.81 - $3,386.87) and the incumbent be reallocated to the class.
DUTIES AND RESPONSIBILITIES
11
SUMMARY: This position's responsibilities are to inspect street breaks and sidewalks,
including driveway construction, for compacting, back filling, base material and
surfacing for compliance with City code.
INSPECTION
The Street Inspector inspects construction or reconstruction activities within the right -
of -way that does not qualify as a public works improvement project. Works with
property owners and contractors regarding street inspection; assists contractors and
property owners in meeting city . code standards for street breaks, and sidewalk or
driveway construction.
PLANS REVIEW
The Street Inspector reviews plans submitted by applicants to determine conformance
to standards and codes regarding right -of -way.
REPORTING AND RECORDKEEPING
Maintains accurate records associated with inspections and completes a variety of
reports as necessary.
COMPLIANCE
Works closely with contractors and the general public to assure compliance and to
communicate program requirements.
DECISION - MAKING AND PERMIT APPROVAL
Makes appropriate decisions regarding street break applications and approves street
break permits on behalf of the Public Works Director.
CHANGES IN POSITION
This position requests a reclassification review based on the addition of the following
job requirements and responsibilities:
• Approve street break permits by signature on behalf of the Public Works Director.
• Determines if proposed work conforms to city code, standards, policy, guidelines,
and permit conditions.
• Prepare and serve notice of approval which may be conditioned upon specific
factors.
• Review and analyze Development Services Team (DST) proposals from Class II
and Class III project review processes.
• Review architecturally prepared development plans to determine extent, location,
and type of proposed work in the right -of -way.
• Interpret specification and project details relative to construction, reconstruction, or
development.
• Research and compile data relative to street . breaks and determine proper
reporting.
• Develop an acceptable format and frequency for reporting various statistical
information.
• Prepare and maintain project lists and associated permit issuance for utility
accounts.
• Prepare and maintain project lists of backlog permitted street break work.
• Compile and enter statistical data relative to inspection logs, reports, and records.
• Assure accuracy and completeness of utility billing accounts.
• Prepare letters memos, and other written correspondence.
• Attend and participate in various informational and technical meetings.
• Review and interpret program fees and recommend revisions as may be
appropriate.
RECOMMENDATIONS
DUTIES AND RESPONSIBILITIES
In analyzing this position's duties and responsibilities, we found the classification of
Street Inspector is still appropriate. However, the additional duties, responsibilities
and requirements need to be included in the class specification. Revisions to the
class specification are attached.
FACTORING ANALYSIS
The standard factoring system developed by the U.S. Civil Service Commission, using
twelve categories of criteria for measuring internal allocation, was applied to this
position. Range 17 is indicated for the position.
SIMILAR CITY CLASSIFICATIONS
The Street Inspector performs a specific function within the City structure of inspecting
street breaks, and sidewalk or driveway construction. However, we can draw some
comparisons to Construction Inspector requiring similar knowledge, skills and abilities,
at Range 17.
AVAILABILITY
The availability of skilled individuals to fill this position is not an issue. The applicant
pool may come as a promotional opportunity within the department, or from other
cities throughout the region.
PREVAILING RATES
A compensation survey for reclassification positions was sent to the attached list of
seven local and ten regional public employers, and seven local private employers.
These include the seventeen municipalities with which the City of Yakima normally
compares, as well as Yakima County. Private sector responses are coded, as we
guaranteed each individual participant confidentiality of response data.
Participants matched jobs in the survey to summary descriptions of Yakima's position.
Yakima job matches were determined based on duties, not title only. A summary page
of data for the Street Inspector is attached. Jobs are arrayed in descending order by
range midpoint. Participant jobs which closely match Yakima's are designated by
"Good Match ".
This position has four (4) good matches with eight (8) survey participants, all from the
public sector. The average (mean) range for jobs which are good matches is
$2,837.41 - $3,638.20. This would indicate that at its current Pay Range of 14.5
($2,525.42 - $3,021.14), the position is below market by $311.99 at minimum and
$617.06 at maximum.
According to the City Charter, 2.20.030, prevailing rates of pay in the Yakima area
and rates of pay in other jurisdictions are not the sole considerations for linking salary
ranges to the classification plan. Because of the strong need for internal parity 'within
the City and the department, Range 17 is the closest supportable range to the survey
data for this position.
FINANCIAL POLICY AND ECONOMIC CONSIDERATIONS
The Streets and Traffic Division attests that the funds necessary to accommodate the
implementation of this reclassification are available with budgeted funds.
RECOMMENDATION
We recommend the revision and approval of the Street Inspector class specification.
We recommend the incumbent be reclassified and reallocated to the class of Street
Inspector to the Master Pay Ordinance at pay range 17.
•
•
Labor Market Solicited
' Boise Cascade Corporation
City of Auburn
City of Bellingham.
City of Edmonds
• City of Everett
City of Federal Way
City of Kennewick
City of Kirkland
• City of Lynnwood
City of Olympia
City of Pasco •
City of Puyallup
City of Redmond •
City of Renton
City of Richland •
City of Vancouver
Darigold, Inc.
Del Monte Corporation
Dowty Aerospace Yakima
Pepsi -Cola Bottling Co. /Noel Corp.
Providence Yakima Medical Center
Selah School District
Snokist Growers
Yakima County
Yakima Herald- Republic •
Yakima School District
Yakima Valley Memorial Hospital
•
JOB 6: Street Inspector
This positions performs street inspection duties, including construction, structures and street break activities.
Approves street break permits related to sidewalk and driveway construction, including reviewing applications,
determining conformance with codes and standards, and issuing notice of approval or denial.
Reviews various plans, maps, proposals, and related project materials to determine purpose, intent, and conformance
with codes and standards.
Develops formats, prepares and maintains accurate records and reports related to individual inspections, permits, and
projects.
Communicates with permitted property owners and contractors to interpret and convey requirements in person or in
writing.
Makes program recommendations.
Summary Data
MATCH t Average Average Average Absolute Absolute Quartile 1 Median Quartile 3 1 COUNT
(degree) I Minimum Midpoint Maximum Minimum Maximum at MAX at MAX at MAX I ( #)
GOOD $ 15.83 $ 18.37 S 20.91 $ 15.05 $ 21.43 $ 20.65 $ 21.43 $ 21.43 3
ALL S 18.56 $ 20.85 $ 23.13 $ 15.05 $ 33.14 $ 21.10 $ 21.43 $ 22.65 7
Good Match Data
Organization ] Title ] MIN MID 1 MAX
City of Federal Way Construction Inspector $ 17.98 $ 19.60 $ 21.23
Yakima County Sr. Engineering Technician $ 16.43 $ 18.93 $ 21.43
City of Kennewick Field Engineer $ 16.01 $ 18.72 $ 21.43
City of Pasco Construction Inspector $ 15.05 $ 17.46 $ 19.87
Greater or Lesser Match Data
Organization 1 Title 1 Degree 1 MIN 1 MID 1 MAX
City of Renton Plan Review Supervisor Greater $ 27.20 $ 30.17 $ 33.14
City of Bellingham Construction Inspection Supervisor Greater $ 19.01 $ 20.86 $ 22.70
City of Olympia Engineering Plans Examiner Greater $ 18.60 5 20.59 $ 22.59
City of Kirkland Engineering Technician Lesser $ 17.65 $ 19.21 $ 20.76
CITY OF YAKIMA
CLASS SPECIFICATIONS
40 PROPOSED
(CODE: 8701 TITLE: Street Inspector rev. 1/99 2 /96
DEFINITION: Under general direction, inspects street breaks, and sidewalk, driveway, curb and
gutter, and other right -of -way construction; and performs related work as required.
DUTIES
- • - ' - - - : - - - : • • - -- - - : Using established operational guidelines, performs a
variety of professional inspections and analyses in street breaks and sidewalk, driveway curb /gutter
and other right of way construction regarding compaction, backfilling, base material and surfacing
and structural materials and general work performance for conformance with City code; and
engineering standards and specifications. Reviews and analyzes permit applications for
conformance with code,. standards, and specifications; approves or denies street break
applications. Deals tactfully with contractors, property owners and other issues subjects related to
street and right -of -way inspection. Assists contractors and property owners to ensure all street and
right -of -way break work meets applicable City code standards and specifications. Responsible for
multiple projects under permits; responds to inquiries regarding proposed work; may be designated
as lead worker on some projects; attends meetings and hearings; monitors current program policies
and regulation and suggests revision to solve conflicts or deficiencies ; —
.: - o :: . - - - s ' ; assesses permits issued to property owners and contractors;
reads and understands plans and specifications, maps and details assigned for a particular project;
responsible for the accurate preparation and maintenance of records and reports; performs under
frequent deadline pressure; and applies well developed knowledge, written and analytical skills to '
perform related street inspection duties.
Performs related duties as required.
u
MAJOR WORKER CHARACTERISTICS: Knowledge of: regulations and policies of the City
related to street inspectors' duties and responsibilities; construction principles, materials and
methods. Ability to: work independently and as a part of a team of professional and technical staff;
perform technical review of projects and monitor the development and approval of permit
applications; and apply applicable policies, and codes and standards; understand and enforce the
concept of clearview inspection. Observe and evaluate trends, make sound decisions, prepare
reperts-and -make recommendations and suggest revisions to regulations and/or policies as solutions
to ongoing conflicts and problems. Work with the staff of various City departments or other
agencies when street break projects exceed the means of normal code requirements. Perform field
investigations and gather, analyze, interpret, evaluate and report findings. Maintain records, develop
and submit appropriate reports identifying compliance and variation from City Code. May direct the
work of others and may train crew members as needed; and communicate effectively with people in
a tactful, diplomatic manner. Must have knowledge and ability to operate a computer and develop
programming appropriate to street break operations.
UNUSUAL WORKING CONDITIONS: Exposure to adverse weather conditions, traffic hazards,
toxic substances, fumes and various construction materials. May come in contact with hostile
individuals.
LICENSES, REGISTRATION AND CERTIFICATE: Must possess and maintain a Washington
State Driver's License, and obtain a Basic First Aid /CPR and Flagging Certificate within six
months of appointment.
41)
MINIMUM CLASS REQUIREMENTS: Any combination of education or experience equivalent
to three years' experience in street inspection or technically equivalent construction activities.
CLSPC- B/8701
•
Charter Civil Service Commission
Police & Fire Civil Service Commission
for the
City of Yakima
129 North Second Street, Yakima, WA 98901 (509) 575 -6090 Fax: (509) 576 -6358
MEMORANDUM
December 30, 1998
TO: The Charter Civil Service Commission
FROM: Carol Bates, Chief Examiner
• Chris Waarvick, Director of Public Works
Denise Nichols, Parks and Recreation Manager
SUBJECT: Park Specialist III, Classification and Allocation Recommendation
The following report summarizes the findings of the classification study for the
position of Parks Specialist III currently held by the incumbent Bill Abhold. This
study included an on -site interview with the incumbent and his Supervisor, John
Thomas; comparison to positions within the City of Yakima's classification structure;
and a compensation survey of local, regional, private and public jurisdictions.
This reclassification request is based upon technical changes to and demands
placed upon this position, and the complexity of new advancements and
innovations in turf management, agronomy and horticulture. The current scope and
level of responsibility for the position currently held by Bill Abhold has significantly
changed and will be demonstrated later in this report.
Based upon data discussed in, this report, we recommend that the creation of a new
classification of Golf Course Maintenance Specialist and the position be allocated at
Pay Range 16.5 ($2,764.61 - $3,315.80) and the reclassification of incumbent, Bill
Abhold, to this new class.
Duties and Responsibilities
Summary: Bill Abhold is currently performing all the duties described in the new
Golf Course Maintenance Specialist job description. These duties include:
• Specialized mowing, greenskeeping, pruning and edging in compliance
with golf course industry standards.
• Maintain optimum playing conditions through daily inspection,
identification of problems, implementation of appropriate course of action
to return course to accepted industry standards.
• Anticipate and assess unusual maintenance needs based upon weather
conditions and usage.
• Identify, schedule and perform repairs and maintenance projects.
• Program and regulate automated irrigation systems.
• Record, monitor and apply pesticide applications.
• Assist in development and implementation of short- and Tong -term course
improvements and strategies.
• Maintain a high level of expertise and knowledge of golf course
•
maintenance practices, advancements and innovations including current
developments in agronomy and horticulture.
• Troubleshoot and provide repairs and maintenance on buildings, signs,
fences and equipment.
• Operate and train others to operate all motorized and power equipment
used for golf course maintenance.
• Maintain inventory of chemicals and hazardous materials required for golf
courses.
• Perform skilled and technical maintenance tasks during the off - season.
• Major Worker Characteristics: Knowledge is necessary in the following
technical areas:
• Maintenance procedures for tees, fairways and greens in relation to types
of grasses, fertilizers, soils and drainage.
• Insects and insecticides.
411
• Turf disease, fungicides, weeds and herbicides and how they interact with
one another.
• Pesticide applications.
• Irrigation systems and water application rates and variations.
• ' Golf course rules and etiquette.
• Ability to read technical specifications and instructions.
• Ability to work independently with little supervision, plan and organize
work, to analyze situations accurately and adopt effective course of action.
Changes in Position
Summary: The position that Bill Abhold currently holds is a Park Specialist ill. The
position description states the following:
• Perform specialized and technical park and facility maintenance work such
as greenskeeping, spraying, mowing, and mechanical repairs.
• Maintain and repair park and recreation equipment.
• Apply chemicals.
• Weld and operate lathes and other shop equipment.
• Operate construction equipment.
• Schedule work, order supplies and keeps records of time and work
accomplished.
•° May act as leadsman'' of one or more workers
Major Work Characteristics: , Knowledge in the following areas:
• Tools, material, and equipment related to a specialized area of parks.
• Facility and equipment maintenance.
• Layout and supervise work. •
• Comprehend technical materials.
Minimum Class Requirements: Include any combination of education and
experience equivalent to completion of high school and three years of experience in
• work related to the class.
Changes are so significant in the performance of this job that a new job description
has been developed to more adequately reflect the current duties and
responsibilities. Due to the specialized nature of this position, a new class
specification of Golf Course Maintenance Specialist has been developed. (See
attached Job Description).
Factoring Analysis: The standard factoring system developed by the U.S. Civil
Service Commission, using twelve categories of criteria for measuring internal
allocation, was applied to this position. Range 16.5 is indicated for the position.
Similar City Classifications: The position is unique to the City's Parks Division
structure because of the responsibility for maintaining a golf course. It is in fact
unique to many cities and towns that own municipal golf courses because in most
municipalities, this task is contracted to the private sector. The reason most cities
contract out their golf courses maintenance operation is because of the highly
technical nature of required work. However, as the attached chart indicates, there
are cities of comparable size who do employ Golf Course Maintenance Specialist.
Based upon internal comparisons and relationships within the division, Range 16.5
is the most appropriate allocation for the new class of Golf Course Maintenance
Specialist.
Availability: The availability of skilled individuals to fill this position is not an issue.
The applicant pool may come as a promotional opportunity within the department or
from other cities or private agencies throughout the region:
Prevailing Rates: A compensation survey for classification positions was sent to
the attached list of seven local and 10 regional public employers, and seven local
private employers. These include the seventeen municipalities with which the City
of Yakima normally compares, as well as Yakima County. Responses are coded,
as we guaranteed each individual participant confidentiality of response data.
Participants matched jobs in the survey to summary descriptions of Yakima's
position. Yakima job matches were determined based on duties, not title only. A
summary page of data for the Park Specialist III position (as described by the
current duties . performed by Bill Abhold) is attached. Jobs are arrayed in
descending order by range midpoint. Participant jobs, which closely match
Yakima's are designated by "Good Match ".
In the Walsh Moncada study, of the five "good match" organizations, only two were
specific to golf course maintenance. In addition two of the cities listed, Bellingham
and Pasco, contract out their golf course maintenance operations. Therefore, the
job titles were not "good matches" because their parks employees were not
performing the tasks necessary for golf course operations. The third match listed
was that of Yakima County who does not operate a golf course. A general parks
maintenance position would not be comparable.
• The attached Summary Data Chart shows, what we believe, to be "good matches"
based upon comparable tasks and responsibility.
This position has four good matches, all from municipalities. The average (mean)
range for positions that are good matches for the Golf Course Maintenance
Specialist is $3,293 - $3,991. This indicates that at the current pay range of 12.5
($2,317.42 - $2,764.61) the position is below market by approximately $976 at the
minimum and by approximately $1,217 at maximum.
According to the City Charter, 2.20.030, prevailing rates of pay in the Yakima area
and rates, of pay in other jurisdictions are not the sole considerations for linking
salary ranges to the classification plan. Because of the strong need for internal
parity within the City and the department, Range 16.5 at $2,764.61 - $3,315.80 is
the closest supportable range to the survey data for this position.
Financial Policy and Considerations: The Department of Parks and Recreation
attests that funds are available in the budget for implementation of this
reclassification.
Recommendation
We recommend that this new position be classified as Golf Course Maintenance
Specialist and allocated to the City's Master Pay Ordinance for classification and
pay at Range 16.5, and that the incumbent Bill Abhold be reclassified to Golf
Course Maintenance Specialist at Range 16.5.
.
Attachments: Current Parks Specialist III Class Specification
Golf Course Maintenance Specialist Class Specification
Organizational Chart
Summary Data Chart
DIVISION OF PARKS AND RECREATION
•
Maintenance Operations
ORGANIZATIONAL DIAGRAM
Public Works •
Director
Chris Waarvick
Parks & Recreation
Manager
Denise Nichols
•
Maintenance Operations
Supervisor
Don Landis
•
Maintenance . Maintenance
Supervisor Supervisor
John Thomas Randy Murphy
(exempt)
(exempt)
1
17 1 17
16.5 Golf Cours 16.5
Maint. Supt
lr 16.5
16
1'x.5 4
15.5
13
15
14.5
14.5
14 14
13.5 13.5
1:3
13
12.5 Pool Maint. Park Park Park 12
INI■ Specialist Specialist III Specialist III Specialist III
12 12.5 12.5 12.5 12.5 " 110
11.6
11.6
11
11
•
SUMMARY DATA •
Comparable Municipal p pa Golf Course Positions
Organization Job Title Salary Salary
Minimum Maximum
City of Kennewick Head Greenskeeper/ $17.64 $19.41
Golf Course
City of Lynnwood Asst. Golf pCourse $19.29 $24.41
Superintendent
City of Auburn Greens Superintendent $19.32 $24.45
City of Renton Golf Course Supervisor $19.76 $24.09
City of Yakima 'Golf . Course :.: $15.95
Maintentance
;:S eciaii
.. sf ..
0
CITY OF YAKIMA
CLASS SPECIFICATION
PROPOSED
I CODE: 8825 TITLE: GOLF COURSE MAINTENANCE SPECIALIST Est. 1./99
DEFINITION: Under limited supervision, organizes, schedules, coordinates and
provides maintenance for fairways, tees, roughs and other areas and buildings at Fisher
Golf Course. Serves as lead worker and provides direction and training for other park
maintenance workers assigned to the golf course. Performs other related park
maintenance operations duties as required.
DUTIES
Performs and /or directs operation al duties such as specialized mowing, greenskeeping,
pruning and edging.
Assures optimum playing conditions by conducting daily inspections of turf and
vegetation. Provides prompt identification of irrigation disruptions, insect infestation,
soil inadequacies and other problems. Determines and implements appropriate courses
of action to return course to accepted industry municipal golf course standards.
Anticipates and assesses unusual maintenance needs that may be generated by
exceptional weather conditions or usage.
Identifies, schedules and erforms repairs and maintenance projects required by or bes
P p P J q Y
performed during the winter closure.
Programs and regulates automated irrigation controls and output in accordance with
current weather conditions and specific turf requirements.
Records and maintains records of pesticide applications used in turf maintenance
treatment for disease, weed and insect control. Monitors pesticide program to assure
compliance with state statutes and safety and environmental mandates.
Assists in development and implementation of short- and long -term course
improvement plans and strategies for the golf course.
Maintains a high level of expertise and knowledge of golf course maintenance practices,
advancements and innovations including current developments in agronomy and
horticulture.
Troubleshoots and provides repairs and maintenance on golf course buildings, signs,
fences and associated golf course equipment.
Operates and trains others to operate all motorized and power equipment used for golf
course maintenance including mowers, tractors, golf cart and a variety of complex
power tools.
Maintains inventory of chemicals and hazardous materials required for golf tours
maintenance according to standard safety practices.
CLSPC -8825
• Shares expertise and skills with other park maintenance operations activities during
winter closure and as needed to accomplish skilled tasks and repairs.
Assists with emergency or exceptional motorized snow removal as needed.
MAJOR WORKER CHARACTERISTICS: Knowledge of maintenance procedures for
tees, fairways and greens in relation to types of grasses, fertilizers, soils and drainage;
insects and insecticides, turf diseases, fungicides, weeds and herbicides, as well as their
interaction with one another; proper application of pesticides in addition to the use of
landscape maintenance equipment and irrigation systems including automatic controls,
water application rates and variations. Familiarity with golf course rules and etiquette.
Ability to: read technical specifications and instructions; understand and follow oral
and written directions; work independently with little supervision; plan and organize
work; analyze situations accurately; adopt effective course of action; and may deal with
irate individuals. May be required to lift heavy objects.
UNUSUAL WORKING CONDITIONS: Exposure to seasonal weather extremes and
hazardous chemicals. Extension or change in working hours may be required.
LICENSES, REGISTRATIONS AND CERTIFICATIONS: Obtain and maintain a
valid Washington State Driver's License, Basic First Aid /CPR Certificates and
Washington State Public Pesticide License within six months of appointment.
MINIMUM CLASS REQUIREMENTS: Any combination of education and experience
equivalent to completion of high school and four years of increasingly responsible golf
course maintenance experience. One year of skilled park maintenance experience
involving the operation of complex power tools and motorized mowing equipment as
well as pesticide and fertilizer application may be substituted for one year of golf course
experience. Knowledge of agronomy, horticulture, chemicals and their applications is
desirable.
•
CLSPC -8825
•
Charter Civil Service Commission
Police & Fire Civil Service Commission
for the
City of Yakima _
129 North Second Street, Yakima, WA 98901 (509) 575 -6090 Fax: (509) 576 -6358
MEMORANDUM
1/11/99
TO: The Charter Civil Service Commission •
FROM: Carol Bates, Chief Examiner
Bill Cook, Director of Economic & Community Development
SUBJECT: Housing_ Rehabilitation Specialist III
Classification and Allocation Recommendation
0
The following report summarizes the findings of the I
9 P g classification study for the position
of Housing Rehabilitation Specialist III held by incumbent Marvin Miller. The study has
included: an on -site audit with the incumbent; an interview with the Supervisor, Bill
Cook; comparison to positions within the City of Yakima's classification structure; a
factoring analysis; and a compensation survey of local and regional private and public
jurisdictions.
This reclassification request is based upon a reorganization of the Neighborhood
Development Services Division. Significant changes in HUD programs, and the
creation of new programs necessitate such reorganization. This former Housing
Rehabilitation Specialist III will be assigned as Neighborhood Development Services
Operations Supervisor, to prepare and implement Environmental Review Records,
assist Community Housing Development Organizations with funding housing projects,
monitor sub - recipient contracts, and supervise operations staff.
Based upon data discussed in this report, we recommend creation of a new class of
Neighborhood Development Services Operations Supervisor at Pay Range 973
($4,005.66 - $4,870.57), and the incumbent be allocated to this new class.
DUTIES AND RESPONSIBILITIES
• SUMMARY: This position's responsibilities are to prepare and implement
Environmental Review Records, .assist Community Housing Development
Organizations with funding housing projects, monitor sub - recipient contracts, and
supervise operations staff.
ENVIRONMENTAL REVIEW RECORD (ERR)
Prepares and implements the Federal ERR documents for various funding programs;
interprets environmental impacts; forwards for City Council and HUD review and
approval.
TECHNICAL ASSISTANCE
Provides a variety of assistance to Community Housing Development Organizations
with funding for housing projects.
MONITORING OF CONTRACTS
Monitors sub - recipient contract and compliance requirements, reporting and
recordkeeping requirements, and performance; audits files; performs on -site audits;
interprets governing regulations. Monitors contractor and sub - contractor procurement
procedures.
LIAISON AND INTERACTION
Serves as liaison and interacts with neighborhood associations, non - profit agencies,
governmental agencies, other city departments and divisions; makes educational
presentations on programs and requirements as necessary. 4),
PROGRAM ADMINISTRATION
Assists Manager in planning, organizing and directing new and existing programs;
authorizes program applicant eligibility; maintains currency in program changes and
requirements.
SUPERVISION
Supervises Neighborhood Development Services operational staff; evaluates
employee performance. Monitors, implements and informs staff on required safety
measures and related requirements.
MANAGEMENT TEAM
Serves as a member of the Neighborhood Development Services management team;
assists Manager with various community and programmatic functions, such as
Council Neighborhood Development Committee; acts in the Manager's absence as
requested.
CHANGES IN POSITION
The reorganization of this division has changed this position from a hands -on lead
Housing Rehabilitation Specialist to a supervisory position with auditing and
programmatic responsibilities. The duties listed above are all changes in the position.
i
RECOMMENDATIONS
III DUTIES AND RESPONSIBILITIES
In analyzing this position's duties and responsibilities, we found the majority of duties
performed to be outside of the class specification for Housing Rehabilitation Specialist
III. We therefore propose adoption of a new class specification for Neighborhood
Development Services Operations Supervisor. The new specification is attached.
FACTORING ANALYSIS
The standard factoring system developed by the U.S. Civil Service Commission, using
twelve categories of criteria for measuring internal allocation, was applied to this
position. Supervisory _Range 973 is indicated for the position.
SIMILAR CITY CLASSIFICATIONS
A new supervisory position of Neighborhood Development Services Operations
Supervisor is proposed in Neighborhood Development Services. This position has no
direct counterpart with other 1City positions, except for being responsible for
supervising a small unit of technical staff. Salary survey data as discussed below
places this position most nearly at Range 973, equivalent to Supervising Code
Inspector and Supervising Associate Planner which are also in the Department of
el Community and Economic Development.
AVAILABILITY
The availability of skilled individuals to fill this position is not an issue. The applicant
pool for Neighborhood Development Services Operations Supervisor may come as a
promotional opportunity within the department, or from other cities throughout the
region.
PREVAILING RATES
A compensation survey for reclassification positions was sent to the attached list of
seven local and 10 regional public employers, and seven local private employers.
These include the seventeen municipalities with which the City of Yakima normally
compares, as well as Yakima County. Private sector responses are coded, as we
guaranteed each individual participant confidentiality of response data.
Jobs in the survey were matched by participants to summary descriptions of Yakima's
position. Yakima job matches were determined based on duties, not title only. A
summary page of data for the Housing Rehabilitation Specialist III (with duties as
described by the incumbent for the supervisory position) is attached. Jobs are arrayed
in descending order by range midpoint. Participant jobs which closely match Yakima's
are designated by "Good Match"
This position has no good matches with the seven survey participants. All
ID
y p p participants
were less diversified and had less funding source and supervising responsibility. The
r
benefit contribution amount for the City of Yakima is within the range of most of the
matching jurisdictions.
According to the City Charter, 2.20.030, prevailing rates of pay in the Yakima area
and rates of pay in other jurisdictions are not the sole considerations for linking salary
ranges to the classification plan. Because of the strong need for internal parity within
the City and the department, and the, lack of good matches with survey participants,
Range 973 is the closest supportable range to the survey data for this position.
FINANCIAL POLICY AND ECONOMIC CONSIDERATIONS
The Neighborhood Development Services Division attests that funds are available in
budget for implementation of this reclassification.
RECOMMENDATION
We recommend the approval of the new classification of Neighborhood Development
Services Operations Supervisor and that the incumbent be reclassified and
reallocated to the City's Master Pay Ordinance for classification and pay at Range
973.
•
•
Labor Market Solicited
Boise Cascade Corporation
City of Auburn
City of Bellingham
City of Edmonds
City of Everett
City of Federal Way
City of Kennewick
City of Kirkland
City of Lynnwood
City of Olympia
City of Pasco
City of Puyallup
• City of Redmond
•
City of Renton
City of Richland
City of Vancouver
• Darigold, Inc.
• Del Monte Corporation
Dowty Aerospace Yakima
Pepsi -Cola Bottling Co. /Noel Corp.
Providence Yakima Medical Center
Selah School District
Snokist Growers
Yakima County
•
Yakima Herald- Republic
• Yakima School District
Yakima Valley Memorial Hospital
JOB 10: Housing Rehabilitation Specialist III
This position is responsible for making day -to -day operations decisions relative to the
Housing Rehabilitation
Program.
Prepares and implements the Federal Environmental Review Records documents for
Community Development Block Grant and HOME Funding.
Assists Community Housing Development Organizations with Home Funding housing
projects.
Monitors sub - recipient contracts and compliance, including auditing files and record
keeping requirements and performance.
Interacts with neighborhood associations, non - profit and government agencies, and
internal contacts to provide and exchange information related to associated education
and political awareness.
Assists in planning, organizing and directing Housing Rehabilitation Programs; assists
with related committees; authorizes applicant eligibility.
Monitors contractor /subcontractor procurement procedures to ensure outreach
activities encouraging work with WMBE status.
•
Supervises the activities of staff, including monitoring safety activities and conducting
performance evaluations; serves as manager as necessary and approves Day
requests.
SUMMARY DATA
Match Average Average Average Absolut Absolute Quartile 1 Median Quartile 3 Count
(degree) Minimum Midpoint Maximum Minimu Maximum at MAX at MAX at MAX ( #)
Good NA NA NA NA NA NA NA NA 0
ALL NA NA NA NA NA NA NA NA 0
GOOD MATCH DATA
Organization Title MIN MID MAX
NA NA NA NA NA
GREATER OR LESSER MATCH DATA
Organization Title Degree MIN MID MAX
City of Kennewick Block Grant Coordinator Greater $18.65 $21.81 $24.96
City of Renton Housing Assistant Specialist Lesser $18.53 $20.55 $22.5
Yakima County Housing Rehabilitation Coordinator Lesser $16.88 $19.19 $21
City of Olympia Housing Program Specialist Lesser $17.21 $19.06 $20.
City of Federal Way CDBG Coordinator Lesser $17.11 $18.65 $20.19
City of Vancouver Senior Planner Lesser $19.55 $22.25 $24.95
City of Richland Block Grant Home Administrator Lesser $18.13 $24.95 $22.66
• CITY OF YAKIMA
CLASS SPECIFICATION
PROPOSED
(CODE: 11410 TITLE: Neighborhood Development Services Operations Supervisor Est: 1/991
DEFINITION: Under limited direction prepares and implements Environmental Review Records,
assists Community Housing Development organizations with funding housing projects, monitor sub -
recipient contracts, and supervises operations staff.
DUTIES
Prepares and implements the Federal ERR documents for various funding programs; interprets
environmental impacts; forwards for City Council and HUD review and approval.
Provides a variety of assistance to Community Housing Development organizations with funding for
housing projects.
Monitors sub - recipient contract and compliance requirements, reporting and recordkeeping requirements,
and performance; audits files; performs on -site audits; interprets governing regulations. Monitors
contractor and sub - contractor procurement procedures.
Serves as liaison and interacts with neighborhood associations, non - profit agencies, governmental
agencies, other City departments and divisions; makes educational presentations on programs and
requirements as necessary.
Assists Manager in planning, organizing and directing new and existing programs; authorizes program
applicant eligibility; maintains currency in program changes and requirements.
Supervises Neighborhood Development Services operational staff; evaluates employee performance.
Monitors, implements and informs staff on required safety measures and related requirements.
Serves as a member of the Neighborhood Development Services management team; assists Manager with
various community and programmatic functions, such as Council Neighborhood Development
Committee; acts in the Manager's absence as requested.
MAJOR WORKER CHARACTERISTICS: Extensive knowledge of residential, commercial, and
capital construction methods and techniques, building and zoning codes; relevant federal and state laws
and guidelines; supervisory practices and procedures; and federal financing. Ability to: supervise others
and carry out Neighborhood Development Services program activities; writes reports clearly and
concisely; plan work; make sound decisions and recommendations; and work effectively with others.
UNUSUAL WORKING CONDITIONS: Exposure to extremes of weather, dirt, dust, fumes and
related construction hazards. Contact with public may involve irate or upset individuals. Frequently
attends meetings before or after regular, office hours.
LICENSES, REGISTRATION OR CERTIFICATES: Must possess and maintain a valid
Washington State Driver's License at time of appointment and obtain a Basic First Aid/CPR Certificate
within six months of appointment.
MINIMUM CLASS REQUIREMENTS: Four years of education and/or work experience in the
construction or rehabilitation of residential structures which include commercial or capital construction
projects, plus two years of experience which demonstrates knowledge of federal HUD guidelines and
programs. Previous supervisory experience is desirable.
CLSPC 11410
• Charter Civil Service Commission
Police &. Fire Civil Service Commission
for the
City of Yakima
129 North Second Street, Yakima, WA 98901 (509) 575 -6090 Fax: (509) 576 -6358
MEMORANDUM
December 29, 1998
•
TO: The Charter Civil Service Commission
FROM: Carol Bates, Chief Examiner
Bill Cook, Community & Economic Development Director
SUBJECT: Department Assistant III - Housing
Classification and Allocation Recommendation
The following report summarizes the findings of the classification study for the position of
Department Assistant III recently vacated by incumbent Zella Warner. The study has
included: an interview with Supervisor Bill Cook; comparison to positions within the City of
Yakima's classification structure; a. factoring analysis; and a compensation survey of local
and regional private and public jurisdictions.
This reclassification request is based upon changes in duties reported by the former
incumbent, Zella Warner. The supervisor plans to change some of the focus of the
position now that this incumbent has left the City. He plans for the position to provide
customer service functions, handling client contacts and applications over sensitive
financial information.
Based upon data discussed in . this report, we recommend the creation of a new
classification of Neighborhood Development Assistant allocated at Pay Range 11.5
($2,204.76 - $2,646.75).
DUTIES AND RESPONSIBILITIES
SUMMARY: This position's responsibilities are to provide customer service for clients of
Neighborhood Development Services. Responsibilities include handling client contacts
and intake, assisting clients with applications, including sensitive financial information,
and marketing the services of the division.
CLIENT INTAKE AND ASSISTANCE
Provides customer service to clients; provides intake services; assists clients with
applications, including sensitive financial information.
SERVICE MARKETING
Markets and promotes the services of the Division to potential clients and applicants;
provides a variety of program information and advice based upon client or applicant
needs and conditions. Meets with public to explain programs, guidelines and housing
options and availability. Advertises programs in local newspapers in English and Spanish;
provides program description and guidelines to a variety of audiences.
ACTIVITY STATUS III
Records and maintains accurate detail status of activities on a federal government
software program requiring knowledge of federal regulations, codes and national
objectives and training.
WORK FLOW
Maintains continual flow of work to other staff members by managing the eligibility and
approval of qualified applicants to loan underwriting specialist, rehabilitation specialists,
and managers.
APPLICANT RECORDS
Maintains confidential applicant records, including credit reports, earnings and income tax
records; verifies information. Counsel's applicants on clearing credit, budgetary and
property title problems.
CHANGES IN POSITION
The primary changes in this position include:
• Increased independence of functions, such as client intake and assistance, and
electronic data reporting.
• Increased judgment related to program requirements and program marketing. 0
• Decreased emphasis on clerical and administrative sup which has transferred to
another position in the office, discussed in the Department Assistant I reclassification
report.
RECOMMENDATIONS
DUTIES AND RESPONSIBILITIES
In analyzing this position's duties and responsibilities, we found the majority of duties
performed to be outside of the class specification for Department Assistant III. The
attached new classification of Neighborhood Development Assistant more closely and
accurately describes the work performed by this position in Neighborhood Development
Services.
FACTORING ANALYSIS
The standard factoring system developed by the U.S. Civil Service Commission, using
twelve categories of criteria for measuring internal allocation, was applied to this position.
Range 11.5 is indicated for the position.
SIMILAR CITY CLASSIFICATIONS
While this is the only position in the City performing these duties, this DA III in
Neighborhood Development Services classification is the closest match to the Computer.
Operations Technician. The Neighborhood Development Assistant makes referrals to
callers and visitors, provides detailed information on services, maintains complex and
confidential files and records, and exercises considerable independent technical
judgment.
411 AVAILABILITY
The availability of skilled individuals to fill this position is not an issue. The applicant pool
for Neighborhood Development Assistant may come as a promotional opportunity within
the department, or from other cities throughout the region.
PREVAILING RATES
A compensation survey for reclassification positions was sent to the attached list of seven
local and 10 regional public employers, and seven local private employers. These include
the seventeen municipalities with which the City of Yakima normally compares, as well as
Yakima County. Responses are coded, as we guaranteed each individual participant
confidentiality of response data. 11
Jobs in the survey were matched by participants to summary descriptions of Yakima's
position. Yakima job matches were determined based on duties, not title only. A summary
page of data for the Department ''Assistant III position is attached. Jobs are arrayed in
descending order by range midpoint. Participant jobs which closely match Yakima's are
designated by "Good Match ".
This position has only two good matches with four survey participants, all from the public
sector. Both good matches are from the Yakima region. The average (mean) range for
jobs which are good matches is $15.55 per hour or $2,695.28 per month. This indicates
at the current Pay Range of 8.5 ($1,932.63 - $2, 317.42), the position is below market by
approximately $154 at the minimum and $383 at maximum. The benefit contribution
amount for the City of Yakima is within the range of most of the matching jurisdictions.
According to the City Charter, 2.20.030, prevailing rates of pay in the Yakima area and
rates of pay in other jurisdictions are not the sole considerations for linking salary ranges
to the classification plan. Because of the strong need for internal parity within the City and
the department, Range 11.5 is the closest supportable range to the survey data for this
position.
FINANCIAL POLICY AND ECONOMIC CONSIDERATIONS
The Neighborhood Development Services Office attests that funds are available in the
budget for implementation of this reclassification.
RECOMMENDATION
We recommend that this ositi n
p o be reclassified to Neighborhood Development Assistant
and that the new position be allocated to the City's Master Pay Ordinance at Pay Range
11.5.
• Labor Market Solicited •
Boise Cascade Corporation
•
City of Auburn
City of Bellingham
City of Edmonds •
City of Everett
City of Federal Way
City of Kennewick
City of Kirkland
City of Lynnwood
City of Olympia
City of Pasco
City of Puyallup •
City of Redmond •
City of Renton
City of Richland -.
•
City of Vancouver •
. Darigold, Inc. _
Del Monte Corporation •
Dowty Aerospace Yakima
Pepsi -Cola Bottling Co. /Noel Corp.
• Providence Yakima Medical Center
Selah School District •
Snokist Growers
Yakima County
Yakima Herald- Republic •
Yakima School District
•
Yakima Valley Memorial Hospital
JOB 14: Department Assistant 111
This position performs a variety of administrative and technical, pp
program support
functions for the Neighborhood Development Service Division.
9
Provides a variety of administrative support, including receiving, screening and
responding to a variety of inquires requiring broad work unit knowledge; composes or
types a variety of correspondence, forms, reports, and other of official documents;
maintains confidential and operation related documents.
Maintains computer Zink with the US Department of Housing and Urban Development to
submit City applications.
Approves and denies Housing Rehabilitation applications based on program guidelines.
Meets with the public to explain programs, guidelines and housing options and
availability; composes and submits community- meeting notices for local publication.
Provides administrative support for Division Manager to prepare and meet program -
funding requirements; provides assistance . with budget reporting and program
descriptions.
Advertise programs in local newspapers in . English and Spanish; provides program
descriptions and guidelines to pertinent parties.
SUMMARY DATA
Match Average Average Average Absolut Absolute Quartile 1 Median Quartile 3 - Count
(degree) Minimum Midpoint Maximum Minimu Maximum at MAX at MAX at MAX ( #)
Good $13.61 $15.55 $17.48 $13.44 $17.53 $17.46 $17.48 $17.51 2
ALL $15.70 $17.41 $19.12 $13.44 $24.96 $17.43 $17.53 $18.83 5
•
GOOD MATCH DATA
Organization l itle MIN MID MAX
City of Richland Project Assistant $13.78 $15.61 $17.43
Yakima County Office Specialist $13.44 $15.49 $17.53
GREATER OR LESSER MATCH DATA Data has been hidden to protect the privacy of private sector
participant(s)
Organization Title Degree MIN MID MAX
City of Kennewick Block Grant Coordinator Greater $18.65 $21.81 $24.96
City of Bellingham Housing Rehabilitation Specialist Greater $15.78 $17.31 $18.83
•
• MEMORANDUM
11/19/98
TO: The Charter Civil Service Commission
FROM: Walsh Moncada and Company, Acting Chief Examiner for
Reclassifications
SUBJECT: Department Assistant II
Classification and Allocation Recommendation
The following report summarizes the findings of the classification study Th g p g dy for the position
of Department Assistant II held by incumbent Christine Wilson. The study has included:
an on -site audit with the incumbent, including an interview with the Supervisor Joan
Davenport and conversations with „Planning. Director Mr. Don Skone; comparison to
positions within the City of Yakima's classification structure; a factoring analysis; and a
compensation survey of local and regional private and public jurisdictions.
This reclassification request is based upon changes in duties assumed from a Department
Assistant IV position that was formerly the primary and lead support to the Planning
Division. With continued increases in land use applications, the departmental DAIV
position was reorganized to retain departmental responsibilities, while the DA II position
held by Chris Wilson assumed the specialized and administrative functions related to land
use applications and other specialist Planning assistance.
Based upon data discussed in this report, we recommend a reclassification of this position
to the new position of Planning Specialist at Pay Range 10.5 ($2050.49 - $2452.62), and
that the incumbent, Chris Wilson, be allocated to that class.
DUTIES AND RESPONSIBILITIES
SUMMARY: This position's responsibilities are to provide planning related assistance,
and process and track land use applications and associated time lines. Responsibilities
include answering inquiries, initial application review, maintaining and researching land
use files, ensuring adherence to codes for processing land use applications, and providing
a variety of administrative support to the Planning Division.
LAND USE PERMIT ADMINISTRATION
Creates and maintains the public record by processing land use applications and tracking
associated time lines. Accesses and maintains computer database for land development
applications and decisions.
•
Walsh Moncada o
•
DEVELOPMENT SERVICES TEAM REVIEW PROCESS
Receives land development applications and conducts an initial review for completeness,
including development site plans, property description, and project narrative. Schedules
and maintains review team agenda; prepares materials and notifies members.
PUBLIC NOTIFICATION
Composes and prepares legal advertisements; monitors target dates; prepares and posts a
variety of public notifications and press releases; provides a variety of status information
to the public on specific applications. Assists the public with access to development files
and other public records.
ADMINISTRATIVE OFFICE SUPPORT
Provides a variety of administrative support to Code Administration Division Manager in
the maintenance and processing of specified land use applications.
HEARING EXAMINER AND CITY COUNCIL AGENDA PACKAGES
Assembles technical and legal documents presented to officials for review; forwards
documents as appropriate. Attends meetings of the City Planning Commission and takes
and transcribes meeting minutes.
SEPA AND SHORELINE PERMITS
Coordinates Development Services Team process by preparing and forwarding technical
materials to the project planner. Provides status reports as needed to maintain mandated
time review deadlines.
REGIONAL PLANNING COMMISSION MEETING /HEARING MINUTES
Updates, maintains and provides departmental information, meeting agendas, and public
notification requirements; takes and transcribes meeting and hearing minutes.
DIVISION PURCHASING AND ACCOUNTING
Receives, checks, sorts and processes invoices, statements, purchase orders and receipts
for the Division. Verifies posted entries; maintains BARS accounts
DIVISION PAYROLL AND TIME KEEPING
Tracks, maintains and records time, attendance and related payroll records.
• c ,9 1
Reclassification Recommendation 2
U
Department Assistant II - Planning
Walsh Moncada `�
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TRAINS AND SUPERVISES STUDENT INTERNS
Provides training to and daily supervision of student interns.
CHANGES IN POSITION
The primary changes in this position include:
• Independence from direct lead supervision by the Department Assistant IV adding
to the level of responsibility
• Increased technical, specialized and administrative duties related to land use
applications, such as understanding and interpreting complex rules for compliance
with codes and regulations
• Expansion of duties requiring independent judgement related to initial land
development review and answering customer inquiries.
RECOMMENDATIONS
• DUTIES AND RESPONSIBILITIES
In analyzing this position's duties and responsibilities, we found the majority of duties
performed to be outside of the class specification for Department Assistant II. The
classification of Planning Specialist was developed to more closely and accurately
describe the work performed by this position in the Planning Division.
FACTORING ANALYSIS
The standard factoring system developed by the U.S. Civil Service Commission, using
twelve categories of criteria for measuring internal allocation, was applied to this
position. Range 10.5 is indicated for the position.
SIMILAR CITY CLASSIFICATIONS
There are few directly related classifications within the city structure. Of those City
classes with some similarity to this position in Planning, those in the Department
Assistant IV citywide classification and the Police Department Assistant IV department -
specific classification are the closest matches. The positions maintain computer files and
records and prepare documents requiring knowledge of regulatory requirements, content
of documents, and processing requirements.
c
cd
Reclassification Recommendation 3
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Department Assistant II - Planning
•
Walsh Moncada cc
AVAILABILITY
The availability of skilled individuals to fill this position is not an issue. The applicant
pool for this position in Planning may come as a promotional opportunity within the City,
or from other cities throughout the region.
PREVAILING RATES
A compensation survey for reclassification positions was requested from the attached list
of seven local and regional public employers. These include the municipalities with
which the City of Yakima normally compares, as well as Yakima County.
Participants matched jobs in the survey to summary descriptions of Yakima's position.
Yakima job matches were determined based on duties, not title only. A summary page of
data for the Department Assistant II position is attached. Jobs are arrayed in descending
order by range midpoint. Participant jobs, which closely match Yakima's, are designated
by "Good Match ".
This position has two good matches with ten survey participants, all from the public
sector. The average (mean) range for jobs, which are good matches, is $15.67 per hour.
These are jobs with specialized planning and permit technician duties, which reflect the
scope of the City of Yakima position, and related administrative support duties. The
benefit contribution amount for the City of Yakima is within the range of most of the
II/
matching jurisdictions.
According to the City Charter, 2.20.030, prevailing rates of pay in the Yakima area and
rates of pay in other jurisdictions are not the sole considerations for linking salary ranges
to the classification plan. Because of the strong need for internal parity within the City
and the department, and because the city typically lags the market, Range 10.5 at $11.83 -
$14.15 is the closest supportable range to the survey data for this position.
FINANCIAL POLICY AND ECONOMIC CONSIDERATIONS
The Planning Division attests that funds are available in budget for implementation of
•
this reclassification.
RECOMMENDATION
We recommend that new classification of Planning Specialist be created and established
at the City's Master Ordinance for classification and pay at Range 10.5, and that
incumbent Christine Wilson be allocated and reclassified to said position.
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Reclassification Recommendation ' 4 °
Department Assistant II - Planning 'v
Walsh Moncada ro
JOB. 16: Planning Specialist . • i
This•position is responsible for'plans development:assistanct on land :use applications and associated time lines:
❑ Answers. public.: inquiries_ on:a vanety of land use applications, requirements,. status and related timelines. .
❑: Receives land. development applications;: conducts: initial: review of site describtion.and.,project narrative.
❑ Ensures. adherence. to codes;, and: guidelines: and: mandated: deadlines_ directly: associated. with the processing :of
land use;appiications; .processes: and :distributes.:: :.
❑Accesses and maintains computer: data: base iaf land and decisions.:
❑: Provides a• variety: of, administrative:support duties: within the Planning Department,; including..nieeting the public, •
re aria and distributin documents, and to
P P 9 9' gging.andssfemping •receivedaand use applications'..
'0 Provides: the public with appropriate - processing: and guideline•information .associated with the submittal and:status
ofaand use applications:
.. ...
❑ Retrieves: and prints,a variety on:land;.use specific: materials,: including maps and .addressees: •
Analysis •
- Avg.
Minimum Midpoint Maximum Actual
C of Yakima
City of Yakima $ 9.88 $ 10.86 $ 11,83
% of Survey Good 70.60% 69.28% 68.21% "? I Survey
Match '
59 511 513 $15 - 917 $19
Summary Data
MATCH r Average Average Average Absolute Absolute Quartile 1 Median Quartile 3 COUNT
• (degree) I Minimum Midpoint Maximum Minimum Maximum at MAX at MAX _ at MAX ( #) •
GOOD I $ 13.99 $ 15.67 $ 17.34 $ 12.08 $ 19.10 $ 15.49 $ 18.28 $ 18.56 5
ALL l $ 15.25 _ $ 17.09 $ 18.94 $ 12.08 $ 24.96 $ 18.35 $ 18.56 $ 21.36 15
Good Match Data
Organization J Title 1 MIN J MID J MAX
City of Federal Way Development Specialist $ 15.89 $ 17.22. $ 18.56
City of Bellingham Planner I $ 15.30 $ 16.79 .$ 18.28
City of Pasco Associate Planner • $ 14.46 $ 16.78 $ 19.10
City of Richland Permit Technician '' $ 12.24 $ 13.87 $ 15.49
Yakima County Planning Technician $ . 12.08 .$ '13.69 $ 15.29
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Greater or Lesser Match Data
Organization J Title • J • Degree 1 MIN J MID 1 MAX
City of Kennewick Associate Planner Greater $ 18.65 $ 21.81 $ 24.96
City of Renton Land Use Compliance Inspector Greater '$ 18.53 $ 20.55 $ 22.57
City of Vancouver Associate Planner Greater $ 16.86 $ 19.19 $ 21.51
City of Kirkland Planning Information Specialist Greater $ 17.57 $ 19.12 $ 20.67
City of Olympia Assistant Planner • Greater $ 17.21 $ 19.06 $ 20.92
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CITY OF YAKIMA
CLASS SPECIFICATION
PROPOSED . •
CODE: 3310 TITLE: Planning Specialist Est. 12/98 I
Definition: Under general to limited supervision, performs a variety of customer service,
information and planning assistance to consultants, developers, architects and citizens interested in
planning - related issues or processes.
DUTIES
Answers public inquiries concerning the status and processing of land development applications
(rezones, subdivisions, SEPA, etc.) and routes inquiries concerning technical development
requirements and specific permits to project planners. Assists public with access to development
permit files and other public records.
Receives land development applications, conducts an initial review of application completeness
including development site plan, property description and project narrative.
Prepares and maintains files for all development applications. Maintains the public record and
prepares the public hearing packet for the Hearing Examiner and the City Council.
Prepares public . notice information including legal advertisements, location maps, and mailing lists.
Independently places legal advertisements and mails and disseminates required public hearing and
decision notices.
Attends meetings of the City Planning Commission and takes and transcribes meeting minutes.
g y g g
Prepares and distributes follow -up materials.
Accesses and maintains computer data base for land development applications and decisions.
Maintains a significant segment of office activity or function through independent responsibility,
exercises considerable judgment, and makes technical decisions in accordance with Division policy
and practice. Establishes and maintains records to meet office administrative needs and takes routine
action on various administrative documents where specific procedural guidelines must be met and a
good understanding of applicable guidelines is essential.
Checks invoices, receipts, warrants and related documents; posts data to journals, verifies posted
entries; maintains BARS accounts; processes invoices, receipts and purchase orders; maintains time,
attendance and related payroll records; and, distributes payroll checks.
Composes routine written communications such as transmittals, routine acknowledgments, and
requests for information; performs typing or word processing with responsibility for accuracy of
numbers and in basic grammar and punctuation and spelling.
Major Worker Characteristics: Ability to meet and deal effectively with the public, elected and
appointed officials. General understanding of State and local laws and procedures pertaining to land
development. Understanding of local land development review processes and procedures.
Knowledge of and ability to read and transcribe property legal descriptions. Understanding of
County Assessor parcel numbering system for property identification. Effective oral and written
communication skills including the ability to take and transcribe meeting minutes.
CLSPC /Class Specs
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Knowledge of: modern administrative office practices and procedures; business arithmetic; standard
principles and practices of accounting and bookkeeping; planning principles and methods; and
• permitting process procedures. Ability to: perform a variety of mathematical computations; perform
typing at an acceptable level meet and del with the public in a pleasant and courteous manner, and at
times, under stressful situations; understand and apply moderately complex guidelines to varied
operational requirements; and operate equipment associated with the position.
II
Unusual Working Conditions: Office environment experiences frequent interruptions. This
position requires constant focus on a computer screen for 2+ hours at a time; constant precise
control of fingers and hand movements; standing for 30+ minutes at a time; weekly dealing with
distraught or difficult individuals. Extension of work day may be required.
Licenses. Registrations and Certificates: Must possess and maintain a valid Washington
State Driver's License.
Minimum Class Requirements: A Bachelor's Degree in Planning, Architecture, Engineering,
Public Administration, Economics or related field or an equivalent combination of education an
experience which demonstrates the ability to perform the essential functions.
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CLSPC /Class Specs
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0 Charter Civil Service Commission
Police & Fire Civil Service Commission
for the
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City Qf Yakima
129 North Second Street, Yakima, WA 98901 (509) 575 -6090 Fax: (509) 576 -6358
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MEMORANDUM
11/30/98
TO: The Charter Civil Service Commission
FROM: Carol Bates, Chief Examiner .
Bert Tabayoyon, Customer Service Manager
SUBJECT: Parking Enforcement Officer
Classification and Allocation Recommendation
III
The following report summarizes the findings of the classification study for the position of
9 P 9 Y P
Parking Enforcement Officer held by incumbents Annette Fordyce & Sam Mountlear. The
study has included: an on -site audit with the incumbents and their supervisor, Bert
Tabayoyon; comparison to positions within the City of Yakima's classification structure; a
factoring analysis; and a compensation survey of local and regional private and public
jurisdictions.
The primary reason for this reclassification request is based upon the fact that the job duties
and title, Parking Checker, were changed without benefit of reclassification or job audit.
Secondly, the request reflects additional changes to and demands placed upon this position
since it was created.
Based upon data discussed in this report, we recommend that the class Parking Enforcement
Officer be reclassified and allocated to the City's Master Pay Ordinance for Classification and
Pay from the existing Pay Range 8.5 ($11.15 - $13.37) to Pay Range 13 ($13.66 - $16.28)
and that the position held by the incumbents be reallocated to the position.
DUTIES AND RESPONSIBILITIES
SUMMARY: This position's responsibilities are to issue citations and reminders for
non - moving traffic violations, collect parking money and perform parking patrol.
Responsibilities include driving a city vehicle (scooter), independently monitoring parked
vehicles throughout the day, performing routine maintenance on parking lots and money
boxes, wearing and maintaining a uniform, and maintaining public contact.
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PARKING PATROL
Records all vehicles in parking lots; watches for expired ,parking permits and license plate •
tags; tracks grace period and gives notices on out -of -state license plates; tracks vehicle
movement and payment, and eligibility for more parking time; marks vehicle tires.
PARKING LOT MAINTENANCE
Paints numbers on parking spaces in all City lots; paints curbs for no- parking and loading
zones; repairs and maintains chalk marking rod; orders parts for money boxes; repairs money
boxes, hydraulic parts and locks; cleans money boxes; keeps parking Tots free of trash
between scheduled contracted cleanings; removes snow from parking lot numbers; maintains
scooter by keeping it clean and fueled, by logging mileage and scheduling oil changes,
lubrication and other preventative maintenance.
MONEY ACCOUNTABILITY
Collects money from money boxes; tracks vehicle payment and hours; records money paid in
money boxes for parking tickets; logs all revenues.
TECHNOLOGY APPLICATIONS
Performs computer data entry; stores and retrieves information regarding citation records;
operates two -way radio.
ADMINISTRATIVE TASKS
Develops forms and formats for administration of parking enforcement; orders printing as
needed and replenishes chalk supplies.
PUBLIC CONTACT
Explains and /or informs the public regarding violations and methods of payment, including
dealing with hostile or irate individuals; provides general information to the public about the
community and driving directions to various locations; maintains effective relationships
regarding parking between the City and business owners.
COURT TESTIMONY
Attends court hearings regarding violations; photographs vehicles . in violation; maintains
records and compiles information for court proceedings; testifies for the City of Yakima;
gathers evidence and investigates violations; assists legal department in related case
preparation.
CHANGES IN POSITION
The primary changes to this position not covered in the current class specification are:
• Collecting money from money boxes; previously, money was collected from parking
meters.
• Performing computerized data entry and retrieval.
• Performing administrative functions such as developing forms and formats, and ordering
needed materials.
0 • . Performing maintenance on money boxes, painting numbers on parking lots and stripes
on curbs, and scheduling maintenance for City vehicle.
• Uses long handled rod to mark tires of vehicles which are parked in limited time parking
areas.
• Continually monitors parked vehicles throughout the day.
• ' Responds to inquiries from citizens, who may be irate, upset or disturbed about citations
issued.
• Explains the nature of citations by referring to and interpreting the City ordinances violated
and answers inquires regarding citation appeal procedures.
• Answers inquires concerning the location of streets, landmarks, business, or buildings in
the Central Business District.
• Responds to questions, complaints and suggestions from the general public and business
district patrons and business owners.
• Reports information about unusual activities or situations to the Police or proper
authorities.
• Periodically may be subpoenaed to appear in Municipal Court.
II • Under oath, answers questions regarding the circumstances surrounding a citation and
the ordinance violated.
RECOMMENDATIONS
DUTIES AND RESPONSIBILITIES
In analyzing this position's duties and responsibilities, we found that the classification of
Parking Enforcement Officer is still appropriate. However, the additional duties,
responsibilities and requirements need to be included in the class specification. Revisions to
the class specification are attached.
FACTORING ANALYSIS
The standard factoring system developed by the U.S. Civil Service Commission, using twelve
categories of criteria for measuring internal allocation, was applied to this position. Pay Range
13.0 is indicated for the position.
SIMILAR CITY CLASSIFICATIONS
The position of Parking Enforcement Officer shares some functions with other code
enforcement positions, such as issuing notices and citations, responding to citizen
complaints, field investigation of violations, maintaining records and logs, and appearing in
court. The Animal Control Officer, also at Range 15, faces significant job - related hazards
• beyond driving in traffic and diffusing hostility. These positions capture, lift and transport
injured, abused or dead animals, and administer tranquilizers and humane killers requiring
certification.
•
The Lead Parking Enforcement Officer at Range 9.5 is a position not currently in use by the
City. Its level is based upon providing lead direction to other officers, including directing new
parking enforcement emphases, assigning routes and schedules, and instructing new Parking
Enforcement Officers. The more senior incumbent of the current Parking Enforcement
Officers now provides training to new staff; this is an expectation of any more senior
incumbent of the City and does not by itself constitute assignment at the Lead level.
AVAILABILITY
The availability of skilled individuals to fill this position is not an issue. The applicant pool for
Parking Enforcement Officer may come as a promotional opportunity within the City, or from
other cities throughout the region.
PREVAILING RATES
A compensation survey for reclassification position was sent to the attached list of seven local
and 10 regional public employers, and seven local private employers. These include the
seventeen municipalities with which the City of Yakima normally compares, as well as Yakima
County. Private- sector responses are coded, as we guaranteed each individual participant
confidentiality of response data.
Jobs in the survey were matched by participants to summary descriptions of Yakima's
position. Yakima job matches were determined based on duties, not title only. A
summary page of data for the Parking Enforcement Officer position is attached. Jobs are
arrayed in descending order by range midpoint. Participant jobs which closely match
Yakima's are designated by "Good Match ".
This position has five good matches with five survey participants, all from the public sector.
The average (mean) range for jobs which are good matches for the Parking Enforcement
Officer is $1,991.22 - $2,498.99. This indicates that at its current Pay Range of 8.5
($1,877.16 - $2,249.82), the position is below market by approximately $114.06 at minimum
and by approximately $249.17 at maximum.
According to the City Charter, 2.20.030, prevailing rates of pay in the Yakima area and rates
of pay in other jurisdictions are not the sole considerations for linking salary ranges to the
classification plan. Because of the strong need for internal parity within the City, Range 13.0
is the closest supportable range to the survey data for this position.
FINANCIAL POLICY AND ECONOMIC CONSIDERATIONS
The Customer Service Division attests that the funds necessary to accommodate the
implementation of this reclassification are available with budgeted funds.
RECOMMENDATION
We recommend the revision and approval of the Parking Enforcement Officer class
specification. We recommend the incumbents be reclassified and reallocated to the class of
Parking Enforcement Officer to the City's Master Pay Ordinance at pay Range 13.
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LABOR MARKET SOLICITED
•
Boise Cascade Corporation
City of Auburn
City of Bellingham
City of Edmonds
City of Everett
City of Federal Way
City of Kennewick
City of Kirkland
City of Lynnwood
City of Olympia
City of Pasco '
City of Puyallup
City of Redmond
City of Renton "
City of Richland i
City of Vancouver
Darigold, Inc.
Del Monte Corporation
Dowty Aerospace
Yakima Pepsi -Cola Bottling Co. /Noel Corp.
Providence Yakima Medical Center
Selah School District
Snokist Growers
Yakima County
0 Yakima Herald- Republic
Yakima School District
Yakima Valley Memorial Hospital
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JOB 19: Parking Enforcement Officer This position performs parking enforcement services for
the City.
Issue citations and reminders for overtime parking, abandoned vehicles, illegal parking, and
other non - moving traffic Violations.
Marks tires of vehicles parked in limited time areas.
Collects parking fees from designated boxes; logs collections; turns in cash and checks at the
end of the day.
Responds to inquires, complaints and suggestions from general citizens and those in receipt
of a citation; answers relate questions surrounding City codes and appeal processes, and
generally gives directions.
Reports information about unusual activities or situation to' police or other appropriate
authorities.
May be subpoenaed to appear in municipal court; under oath responds to questions
• regarding circumstances surrounding citation.
Maintains files and records, including photographic records of violations.
Drives a City parking enforcement vehicle.
Summary Data
MATCH Average Average Average Count
(degree) Minimum Midpoint - Maximum ( #)
GOOD $11.95 $13.56 $15.16 8
ALL $11.95 $13.56 $15.16 8
Good Match Data
Organization Title MIN MID MAX
City of Renton Traffic Controller $11.38 $13.70 $16.02
City of Kirkland Parking $12.48. $13.66 $14.84
Enforcement
•
Officer
City of Olympia Parking Control $11.70 $12.96 $14.22
Officer
City of Vancouver Parking $10.81 $12.30 $13.79
Enforcement
Officer
City of Bellingham Parking $11.07 $12.15 $13.22
Enforcement
Officer
City of Walla Walla Parking $12.92 $14.71 $16.49
Enforcement
Officer
City of Everett Parking $12.59 $13.95 $15.30
Enforcement
Officer
City of Auburn Parking Control $12.66 $15.04 $17.42
Attendant
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CITY OF YAKIMA
CLASS SPECIFICATIONS ,
CJDE 6610 'TITLE Parking Checker
Illi EFINITION
Unier general supervision, enforces, non - moving traffic violations in the
16 block Central Business District parking meter violations lead supervision,
j and related work as required. 1, .
1 tlF
RANK TIME
DUTIES
1 55 Issuing citations and reminders for nonmoving traffic violations
j in the 16. block Central Business District and parking meter
violations.
1
2 . 25 Parking meter repair and maintenance except for repair of
meter clockwork.
3 15 Collecting and counting money from parking meters.
.
4 05 Miscellaneous work, i.e. ordering supplies, etc. •
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MAJOR WORKER CHARACTERISTICS:
Ability to read and write; to meet and deal with the general public in
a cows manner. 1
i
'IUNUSUAL WORKING CONDITIONS:
Possibility of traffic accidents due to constant driving in City traffic;
exposure to varying temperatures and weather conditions, dust and dirt.
LICENSES, REGISTRATION OR CERTIFIeAIE: .
Washington State Driver's License STATE Endorsement
LICENSE ()Opr. () Intm. ()Comb.
111 11) CITY LICENSE ()yes Ono
MINIMUM CLASS REQUIREMENTS: .
Any combination of education or experience which would demonstrate the .
ability i ty to do the work.
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CITY OF YAKIMA
CLASS SPECIFICATIONS
I CODE: 6610 TITLE: Parking Enforcement Officer rev. 12/98 I
DEFINITION: Under general supervision, enforces non - moving traffic ordinances
and laws in the Central Business District and various other areas with regulated
parking.
DUTIES
Issues citations and reminders for overtime parking, abandoned vehicles, illegal
parking and other non - moving traffic violations in the Central Business District and
various other districts; where parking is regulated or restricted by local ordinances.
Collects money from money boxes; records and logs revenue.
Drives a City vehicle and uses a long handled rod to mark tires of vehicles which are
parked in limited time parking areas. Continually monitors parked vehicles
throughout the day and issues citations to vehicles violating the time constraints or
ordinances of the regulated areas.
Responds to inquiries from citizens who may be irate, upset or disturbed about
citations issued; explains the nature of citations by referring to and interpreting the
City ordinances violated. Answers inquiries regarding citation appeal procedures.
Answers inquiries concerning the location of streets, landmarks, businesses or
buildings in the central business district.
Responds to questions, complaints and suggestions from the general public and
business district patrons and business owners.
Reports information about unusual activities or situations to the Police or proper
authorities.
Periodically may be subpoenaed to appear in Municipal Court. Under oath, answers
questions regarding the circumstances surrounding a citation and the ordinance
violated.
Performs a variety of administrative support for parking enforcement, such as
developing forms and formats, and ordering needed materials. Performs a variety of
maintenance support, such as painting parking lot numbers and curb stripes,
cleaning and repairing money boxes.
Performs data entry and retrieval regarding citation records.
Performs other related duties as required.
CLSPEC /6610/6611
• MAJOR WORKER CHARACTERISTICS: Ability to read and write; to meet and
deal with the general public in a calm and courteous manner at times under
stressful situations; to speak in a clear, understandable manner, provide logical
explanations; use correct grammar when speaking; operate assigned . equipment
skillfully and safely. Ability to understand the obligation of the position as a duly
sworn law enforcement officer with the authority to issue citations. Knowledge of
street locations in business district; City ordinances that pertain to non - moving
violations.
UNUSUAL WORKING CONDITIONS: Possibility of traffic accidents due to
continuous driving in City traffic; exposure to varying temperatures and weather
conditions, dust and dirt; may come in contact with the public who may be irate,
upset or disturbed. Parking Enforcement Officers are required to maintain and
wear uniforms.
LICENSES, REGISTRATION AND CERTIFICATE: Must possess a
Washington State Driver's License at the time of appointment and obtain a Basic
First Aid Certificate within six months of appointment.
MINIMUM CLASS REQUIREMENTS: One year of experience dealing with the
public which demonstrates the ability to enforce policies, regulations, and rules and
deal with people under adverse 'conditions.
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CLSPEC/6610 /6611
0
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. ) 1
For Meeting Of March 2, 1999
ITEM TITLE: Legislation Amending the Classification and Compensation Plan for Certain
City Employees
SUBMITTED BY: Charter Civil Service Commission and Carol Bates, Chief Examiner
CONTACT PERSON/TELEPHONE: Carol Bates, x6090
SUMMARY EXPLANATION:
Charter Civil Service provides the employees under its jurisdiction the prerogative to request a
review and analysis of their jobs when sufficient evidence supports a preliminary conclusion that the
0 'ob has significantly changed in response to service needs and technical requirements.
The following reclassification/ classification summary report involves twenty -three current
employees, from twelve different classifications, who had their reclassification requests formally
approved by the Civil Service Commission at the December 7, 1998 and January 20, 1999 meetings.
Also listed and approved are twelve revised class specifications, four title changes and salary
changes. All recommendations are subject to City Council review and approval.
The attached ordinance amends the Classification and Compensation Plan to reflect the actions of the
Charter Civil Service Commission at its December and January meetings. The estimated annualized
cost of the recommendations is $19,811.70. The approved reclassification actions would be effective
March 1, 1999. The above mentioned amount impact of the reclassifications has been included in the
1999 Budget.
Resolution Ordinance X Contract Other (Specify) Reports, Financial Analysis
Funding Source Operating Budgets of the affected Divisions
APPROVED FOR SUBMITTAL: .: �� _
City Manager
BOARD /COMMISSION RECOMMENDATION: Civil Service Commission recommends the adoption of
the reports.
lO TAFF RECOMMENDATION: City Management recommends the adoption of Commission's actions.
Page 2
COUNCIL ACTION:
ITEM TITLE: Legislation Amending the Classification and Compensation Plan for Certain
City Employees
e
Council has the option to choose:
• Civil Service Commission's Recommendation, Attached Ordinance
I
• i' Council's Directive
Also attached for Council's information is a memorandum outlining the reclassification procedure
and an analysis of the financial impact of ' the reclassification actions and other supporting
documentation. Appendix C is a compilation of the reclassification reports submitted to the Charter
Civil Service Commission.
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;y MEMORANDUM "- • -. i-.4',-;--:-',.1: ,
I,.
DATE: March 2, 1999
TO: The Honorable Mayor and Council Members
FROM: Carol Bates, Chief Examin
Glenn Rice, Assistant City 'Manager
SUBJ: Charter Civil Service Reclassification Studies and New Classifications
as Recommended by Charter Civil Service Commission and City
Management
Charter Civil Service provides the employees under its jurisdiction the prerogative to request
a review and analysis of their jobs when sufficient evidence supports a preliminary conclusion
that the job has significantly changed in response to service needs and technical requirements.
The office of the Chief Examiner recei 23 requests for reclassifications in 1998. Of those
0 requests, 20 were preliminarily approved by the Chief Examiner and forwarded to Walsh
Moncada for detailed review. Walsh Moncada denied twelve of the reclassifications after a
detailed review. The Commission heard appeals and recommended the Divisions and
incumbents to review and revise the reports and bring them forth for consideration.
The following reclassification / classification summary report involves twenty -three
individuals, from twelve different classifications, who had their reclassification requests
formally approved by the Civil Service':; Commission at the December 7 and January 20, 1999
meeting. Also listed and approved are nine revised class specifications, three new
classifications and title changes all with salary change. All recommendations are subject to
City Council review and approval, to become effective March 1, 1999.
i
The positions are listed according to the Classification / Reclassification Summary. Appendix
A
The annualized cost of implementing the final salary recommendation from the Civil Service
Commission and Management for all the affected positions is listed in Appendix "B ".
Following each narrative will be a tab reference to Appendix "C ", so that you may review the
Classification /Reclassification Reports as prepared by Division Managers and the Chief
Examiner.
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Reclassification Actions
1. Irrigation Crewleader
• Irrigation Crewleader, pay range 14.5 ($2,525.42 - $3,021.14)
• Division Manager and Chief Examiner recommended a revised class specification,
and pay range 17.0 ($2,821.81 - $3,386.87)
• Commission accepted and approved revised class specification and pay range 17.0
• See Appendix C -1
Commission's Recommendation: Accept and approve Chief Examiner's recommendation
Management's Recommendation: Accept and approve Commission's recommendation
2. Water Distribution Crewleader
• Water Distribution Crewleader, pay range 14.5($2,525.42- $3,021.14)
• Division Manager and Chief Examiner recommended a revised class specification
and pay range 17.0 ($2,821.81- $3,386.87)
• Commission accepted and approved revised class specification and pay range 17.0
• See Appendix C -2
Commission's Recommendation: Accept and approve Chief Examiner's recommendation
Management's Recommendation: Accept and approve Commission's recommendation 411
3. Water Quality Specialist
• Water Quality Specialist, pay range 15.5 ($2,646.75- $3,166.74)
• Division Manager and Chief Examiner recommended a revised class specification
and pay range 17.5 ($2,892.88- $3,464.87)
• Commission accepted and approved revised class specification and pay range 17.5
• See Appendix C -3
Commission's Recommendation: Accept and approve Chief Examiner's recommendation
Management's Recommendation: Accept and approve Commission's recommendation
4. Waterworks Specialist II
• Waterworks Specialist II , pay range 12.5 ($2,317.42 - $2,764.61)
• Division Manager and Chief Examiner recommended a revised class specification,
and pay range of 15.0 ($2,582.62 - $3,092.21)
• Commission accepted and approved revised class specification and pay range 15.0
• See Appendix C-4
Commission's Recommendation: Accept and approve Chief Examiner's recommendation
Management's Recommendation: Accept and approve Commission's recommendation
2
• 5. Waterworks Specialist I
• Waterworks Specialist I, pay range 10.5 ($2,111.16- $2,525.42)
• Division Manager and Chief ; Examiner recommended' a revised class specification
and pay range 13.5 ($2,412.75L$2,892.88)
• Commission accepted and approved revised class specification and pay range 13.5
• See Appendix C -5
Commission's Recommendation: Accept and approve Chief Examiner's recommendation
Management's Recommendation: Accept and approve Commission's recommendation
6. Waterworks Device Technician
• Waterworks Device Technician, pay range 13.5 ($2,412.75- $2,892.88)
• Division Manager and Chief Examiner recommended a revised class specification
pay range 16.0 ($2,700 -48- $3,232.60)
• Commission accepted and approved revised class specification and pay range 16.0
• See Appendix C -6
•
Commission's Recommendation: Accept and approve Chief Examiner's recommendation
Management's Recommendation: Accept and approve Commission's recommendation
III 7. Street Inspector
• Street Inspector, pay range 14.5 ($2,525.42 - $3,021.14)
• Division Manager and Chief Examiner recommended a revised class specification
and pay range 17.0 ($2,821.81- $3,386.87)
• Commission accepted and approved revised class specification and pay range 17.0
• See Appendix C -7
Commission's Recommendation: Accept and approve Chief Examiner's recommendation
Management's Recommendation: Accept and approve Commission's recommendation
8. Park Specialist III
• Park Specialist III, pay range 12.5 ($2,317.42 - $2,764.61)
• Division Manager and Chief Examiner recommended a new class specification and
title, Golf Course Maintenance Specialist, pay range 16.5 ($2,764.61 - $3,315.80)
• Commission accepted and approved the new class specification, title, and pay range
16.5
• See Appendix C -8
Commission's Recommendation: Accept and approve Chief Examiner's recommendation
Management's Recommendation: Accept and approve Commission's recommendation
•
3
9. Housing Rehabilitation Specialist III
• Housing Rehabilitation Specialist III, pay range 19.0 ($3,092.21- $3,714.46)
• Division Manager and Chief Examiner recommended a new class specification ,title,
Neighborhood Development Services Operations Supervisor, and placed in the
Supervisory series at pay range 973 ($4,005.66 - $4,870.57)
• Commission accepted and approved the new class specification, title, and pay range
973
• See Appendix C -9
•
Commission's Recommendation: Accept and approve Chief Examiner's recommendation
Management's Recommendation: Accept and approve Commission's recommendation
10. Department Assistant III
• Department Assistant III, pay range 8.5. ($1,931.63- $2,317.42)
• Division Manager and Chief Examiner recommended a new class specification and
title, Neighborhood Development Assistant, pay range 11.5 ($2,204.76 - $2,646.75)
• Commission accepted and approved the new class specification, title, and pay range
11.5
• See Appendix C -10
Commission's Recommendation: Accept and approve Chief Examiner's recommendation
Management's Recommendation: Accept and approve Commission's recommendation
11. Department Assistant II- Planning •
• . Department Assistant II, pay range 6.5 ($1,726.37- $2,111.16)
• Study recommended a new classification, title, Planning Specialist, pay range 10.5
($2,111.16- $2,525.42)
• Commission accepted and approved new class specification, title and pay range 10.5
• See Appendix C -11 .
Commission's Recommendation: Accept and approve Chief Examiner's recommendation
Management's Recommendation: Accept and approve Commission's recommendation
12. Parking Enforcement Officer
•
• Parking Enforcement Officer, pay range 8.5 ($1,932.63- $2,317.42)
• Incumbents appealed
• Commission accepted appeal and approved class specification and pay range 13
• See Appendix C -12
Commission's Recommendation: Accept and approve Chief Examiner's recommendation
Management's Recommendation: Accept and approve Commission's recommendation
4
APPENDIX A
• Classification /Reclassification Summary
Current Classification Recommendation Reclassification
Pay Ranges Pay Ranges
1. Irrigation Crew Leader p Irrigation Crewleader
Range 14.5 ($2,525.42 - $3,021.14) Range 17 ($2,821.81 - $3,386.87)
Ron Smith, Bill Morris
2. Water Distribution Crew Leader Water Distribution Crewleader
Range 14.5 ($2,525.42 - $3,021.14) Range 17 ($2,821.81- $3,386.87)
David Epperson, Rich Peck, Jim Bumgarner
3. Water Quality Specialist Water Quality Specialist
Range 15.5 ($2,646.75 - $3,166.74) Range 17.5 ($2,892.88 - $3,464.87)
Mel Young
4. Waterworks Specialist II 11 Waterworks Specialist II -
Range 12.5 ($2,317.42 - $2,764.61) Range 15 ($2,582.62- $3,092.21)
Ron Gilpin, Mike Vetsch, Emilio Lopez
James Dean, Dustin Miley; Eric Kotlarz
5. Waterworks Specialist I Waterworks Specialist 'I
Range 10.5 ($2,111.16 - $2,525.42) Range 13.5 ($2,412.75 - $2,892.88)
Norm Eslinger, Elmer Schbonhoven
Joe Chin
6. Waterworks Device Technician Waterworks Device Technician
Range 13.5 ($2,412.75 - $2,892.88) Range 16 ($2,700.48 - $3,232.60)
Will Monroe, Steve Martinez
7. Street Inspector Street Inspector
Range 14.5 ($2,525.42 - $3,021.14) Range 17 ($2,821.81- $3,386.87)
John Rutter
i t
8. Park Specialist III Golf Course Maintenance Specialist
Range 12.5 ($2,317.42 - $2,764.61) Range 16.5 ($2,764.61 - $3,315.80)
Bill Abhold
9. Housing Rehabilitation Specialist III Neighborhood Development Services
Range 19 ($3,092.21 - $3,714.46) Operations Supervisor
Marvin Miller Range 973 ($4,005.66 - $4,870.57)
1
APPENDIX A
10. Department Assistant III Neighborhood Development Assistant
Range 8.5 ($1,931.63 - $2,317.42) Pay 11.5 ($2,204.76 - $2,646.75) •
Vacant
11. Department Assistant II- Planning Planning Specialist
Range 6.5 ($1,764.50- $2,111.16) Range 10.5 ($2,111.16- $2,525.42)
Chris Wilson
12. Parking Enforcement Officer Parking Enforcement Officer
Range 8.5 ($1,932.63 - $2,31.42) Range 13 ($2,367.69- $2,821.81)
Annette Fordyce, Sammie Mountlear
•
•
• Charter Civil Service 1998
4/1a Reclassification I i
pct Analysis s Commission Recomendation APP X B
EMPLOYEE CLASSIFICATION PLUS 5% SPECIAL RECOMMENDED 1999 MONTHLY 1999
ASSIGNMENT PAY RATE OF PAY IMPACT ANNUAL
APPROVED BY IMPACT
COMMISSION
Incumbent 1 Irrigation Crewleader $3,171.94 $3,232.60
Incumbent 2 Irrigation Crewleader $3,171.94 $3,232.60
Total Budget Impact for Irrigation Crewleader $1,213.20
Incumbent 1 Water Distribution Crewleader $3,171.94 $3,232.60
Incumbent 2 Water Distribution Crewleader $3,171.94 $3,232.60
Incumbent 3 Water Distribution Crewleader $3,171.94 $3,232.60
$181.98
Total Budget Impact for Water Distribution Crewleader $1,819.80
Incumbent 1 Water Quality Specialist $3,464.87 $3,464.87
• $0.00
Total Budget Impact for Water Quality Specialist $0.00
Charter Civil Service 1998 Reclassification Impact Analysis Commission Recomendation APPENDIX B
EMPLOYEE CLASSIFICATION PLUS 5% SPECIAL RECOMMENDED 1999 MONTHLY 1999
ASSIGNMENT PAY RATE OF PAY IMPACT ANNUAL
APPROVED BY IMPACT
COMMISSION
Incumbent 1 Waterworks Specialist I $2,534.08 $2,646.75
Incumbent 2 Waterworks Specialist I $2,433.55 $2,525.42
Incumbent 3 Waterworks Specialist I $2,651.95 $2,764.61
$317.20
Total Budget Impact for Waterworks Specialist I $3,172.00
Incumbent 1 Waterworks Specialist II $2,903.28 $3,002.08
Incumbent 2 Waterworks Specialist II $2,903.28 $3,002.08
Incumbent 3 Waterworks Specialist II $2,778.48 $2,821.81
Incumbent 4 Waterworks Specialist II $2,534.08 $2,582.62
Incumbent 5 Waterworks Specialist II $2,534.08 $2,582.62
Incumbent 6 Waterworks Specialist II $2,534.08 $2,582.62
$386.55
Total Budget Impact for Waterworks Specialist II $3,865.50
411
Y • p
Charter Civil Service 19 Reclassification eclassification act Analysis Commission Recomendation APP X 0 B
EMPLOYEE CLASSIFICATION PLUS 5% SPECIAL RECOMMENDED 1999 MONTHLY 1999
ASSIGNMENT PAY RATE OF PAY IMPACT ANNUAL
APPROVED BY IMPACT
COMMISSION
Incumbent 1 Waterworks Device Technician $3,036.74 $3,092.21
Incumbent 2 Waterworks Device Technician $3,036.74 $3,092.21
$110.94
Total Budget Impact for Waterworks Device Technician $1,109.40
Incumbent 1 Street Inspector $3,171.94 $3,232.60
$60.66
Total Budget Impact for Street Inspector $606.60
Incumbent 1 Park Specialist III $2,903.28 $3,021.14
Golf Course Maintenance Specialist $117.86
Total Budget Impact for Golf Course Maintenance Specialist $1,178.60
Incumbent 1 Parking Enforcement Officer $2,433.55 $2,463.02
Incumbent 2 Parking Enforcement Officer $2,433.55 $2,463.02
$58.94
Total Budget Impact for Parking Enforcement Officer $589.40
Charter Civil Service 1998 Reclassification Impact Analysis Commission Recomendation APPENDIX B
EMPLOYEE CLASSIFICATION PLUS 5% SPECIAL RECOMMENDED 1999 MONTHLY 1999
ASSIGNMENT PAY RATE OF PAY IMPACT ANNUAL
APPROVED BY IMPACT
COMMISSION
Incumbent 1 Housing Rehabilitation Specialist 111 $4,418.18 $4,641.78
Neighborhood Development Operations Supervisor $223.60
Total Budget Impact for Neighborhood Development Operations Supervisor $2,236.00
Vacant Department Assistant III $2,111.16 $2,412.75
Neighborhood Development Assistant $301.59
$3,015.90
Total Budget Impact for Neighborhood Development Assistant
Incumbent 1 Department Assistant II $2,216.89 $2,317.42
Planning Assistant $100.53 $1,005.30
Total Budget Impact for Planning Assistant
Grand Total as Recommended by Civil Service Commission $1,981.17 $19,811.70
•
MEM ORANDUM
DATE: March 2,1999
TO: The Honorable Mayor and Council Members
FROM: Carol Bates, Chief Examiner
SUBJ: Charter Civil Service Reclassification Studies
The reclassification studies currently before the Commissions were conducted by Carol
Bates, Chief Examiner and the Division Managers. This transmittal memorandum will
outline for the Council's background, information regarding the Charter Civil Service
system and reclassification studies, covering:
What is a reclassification study
• Why are reclassification studies conducted
411 • Le authority for the studies
• Effect on pay of a reclassification study
• Financial impact of these reclassification studies
The Charter Civil Service Commission (hereinafter referred to as the "Commission ")
and personnel system were established by an amendment to the City Charter in 1959.
The Commission is responsible ford the personnel system for over half of the City's
workforce and two of their functions are position classification and allocation.
1. What is a Reclassification Study?
li
The Charter Civil Service Rules and Regulations, Chapter . IV, Classification Plan,
require that the Chief Examiner asce the duties and responsibilities of each position
in the classified service. Class specifications which set forth in general terms, duties to
be performed within the class; supervision received; the extent of authority exercised
over others; major, worker characteristics; unusual working conditions; licenses,
IA classification plan groups all positions, in the classified service into classes based upon their duties
and responsibilities. A class is defined as a group of positions similar in duties and responsibilities so
that the same class title may be used; the same entrance qualifications may be required; and the same
schedule of pay may be applied equitably under similar employment conditions. Allocation refers to the
assignment of a position to a class on the basis of the kind, difficulty and responsibility of the position.
Page
registrations and certifications required and minimum qualifications are prepared by
the Chief Examiner and submitted to the Civil Service Commission for approval. When
an appropriate class does not exist, the Chief_ Examiner is required to propose a new
class and submit it to the Commission for approval who in turn submit a revised
classification plan in ordinance form to the Council for approval and adoption. This is
the standard procedure for the creation of new classifications.
The Charter Civil Service Rules, Chapter IV, Classification, Section D (2),
Reclassification, require the following actions as classifications change and evolve due
to legal mandates, organizational change, or specific needs of the City:
"2. Reclassification: Whenever the duties of an existing position no
longer substantially resemble the original class, the appointing authority
shall prepare a revised description of the position and submit it to the
Chief Examiner for evaluation no later than March 31st of the calendar
year for consideration during the following calendar year. Reclassification
may be requested by the appointing authority or incumbent in any
position using procedures prescribed by the Chief Examiner. The Chief
Examiner or the Commission, may initiate action to investigate the duties
of any position or the entire classified service. No later than April 30th of
the calendar year; the Chief Examiner shall investigate the request and
determine if the position has changed substantially. If in the Chief
Examiner's determination a reclassification study is warranted, the Chief
Examiner shall submit the reclassification request and documentation to
the contracted compensation consulting firm for study and recommended
allocation on January 1St of the following calendar year. If the Chief
Examiner denies the reclassification request, the incumbent may submit
additional information for consideration no later than May 31st for
reconsideration by the Chief Examiner.
In the event the Chief Examiner determines the duties or responsibilities
of a classification have substantially increased, the Chief Examiner will
recommend to the appointing authority that special assignment pay be
granted to the affected employee(s) providing that special pay and that
the additional duties warrant such consideration.
The Personnel Officer shall annually request funds to conduct
reclassification studies. All reclassification studies conducted by any
compensation consulting firm shall be conducted under the auspices of
the Chief Examiner.
Without limiting the generality. of rights of appeal under these Rules, the
determinations of the Chief Examiner or the appointing authority herein
Page 2
i .
j
I,
are appealable to the full Civil Service Commission as other appeals are
• handled under the terms of t his Rule, and any denial of forwarding for
Y g
reclassification study or denial of special assignment pay shall be
forwarded to the employee in writing and time frames for appeals shall
begin to run from the date of any such letter.
Nothing contained in this Rule shall prevent the Commission for good
cause shown from awarding retroactive pay or other appropriate remedy
to an employee for proper circumstances shown in the event that
reclassification is not handled in a reasonable and proper manner under
the terms of this Rule, or otherwise.
2. Leg al Authority for Reclassification Studies.
City Charter, Article XVI, Civil Service, was adopted by a vote of the people March 10,
1959 and was effective June 1, 1959. Section 1 of this Article states:
"The general purpose of this charter amendment is to establish for the
City of Yakima a system of personnel administration based on merit
principles and governing the appointment, promotion, transfer, layoff,
0 removal, discipline and welfare of its employees and other incidents of
city employment."
Article XVI further grants the Civlil Service Commission in Section 5 rule making
authority as shown below:
"It shall be the duty of the Civil Service Commission:
h
(a) To make suitable rules and regulations not inconsistent with the
provisions hereof. Such rules and regulations shall provide in detail the
manner in which examinations may be held, and appointments,
promotions, transfers, reinstatements, demotions, suspensions, and
discharges shall be made, and may also provide for any other matter
connected with the general subject of personnel administration and which
may be considered desirable to further carry out the general purposes of
this Article, or which may be found to be in the interest of good personnel
administration."
As a result of this rule making authority, the Charter Civil Service Commission has
promulgated a set of rules and regulations, (hereinafter referred to as the "Rules "); the
most recent set was adopted April 20, 1995. Chapter IV, Classification Plan, governs the
classification plan and the allocation of positions to a classification and an appropriate
® pay range.
Page 3
Article XVI grants to the Civil Service Commission and the Chief Examiner authority
for classification and salary administration. Article XVI, Section, 4 states:
"A pay and classification plan with job descriptions providing equal pay
for equal work shall be devised by the chief examiner with the
cooperation and approval of the civil service commission which shall be
submitted in ordinance form to the City Council for passage."
The Council has the ultimate authority over pay, as decided in a Yakima County
Superior Court case between the City of Yakima , and the Charter Civil Service
Commission. As a result, the Commission can recommend changes in the allocation of
a classification, but the Council is the final determining body in the allocation of a
classifications and setting of salaries.
3. Effect on Pay of a Reclassification Study.
Upon the adoption of the classification and compensation ordinance by Council
approving a reclassification study, the Rules allow the incumbent to be promoted
without competition under certain circumstances or if the Commission determines that
the preservation of merit system principles are best served by requiring competition for
the position, the Commission may require that competition take place. The Rules state:
3. Effect of Reclassification:
a. If a position is reallocated to a class in a higher pay range,
the incumbent may be promoted upon recommendation of
the Chief Examiner and with the approval of the
Commission if such person has permanent status; meets the
minimum qualifications for the position at the time of
reclassification; and has been performing the reclassified
duties for a period of not less than six months. However, if
the Commission determines that the preservation of merit
system principles will be best served by requiring
competition among qualified persons, it may direct that such
competition take place. If the incumbent is ineligible for the
position, or elects not to compete for the position, such
person may be transferred to a vacant position or be laid off
in accordance with the provisions of Chapter XI of these
Rules and Regulations.
•
Page 4
• R '
.
I II
0 The effect of a reclassification action, considered an appointment to a reclassified
position, on an employee's pay is also governed by the Rules. Chapter IV, Section D (3)
(b) require that an employee's pay be adjusted as follows:
"b. Upon appointment of 1 an employee to a reallocated position, the
employee's pay shall be adjusted as follows:
i
li
(1) If the appointment has the effect of a promotion, the pay
shall be adjusted to the step in the higher pay range which is
next higher in compensation to the employee's current base
pay. A probationary period shall be served by the employee
if the reclassified duties have not been performed for at least
six months.
ii
(2) If a position has been reallocated to a lower pay range, the
employee's pay shall not be reduced but shall remain as an
authorized exceptional rate until the pay range exceeds that
rate at which time the pay will be adjusted to the pay step in
the range which is next above the exceptional rate with no
change in the employee's annual review date.
it
■
ill The City of Yakima Municipal Code, hereinafter referred to as the "Municipal Code ",
also governs salary administration. Municipal Code Chapter 2.20 governs the
classification and compensation plan, contents of the plan, procedure for determining
salary ranges, policy for pay steps, policy for present employees, transfers, promotions,
reclassifications, demotions and other salary matters. Chapter 2.20.060, Section 2
governs the effects on pay of promotions and reclassifications and specifically requires
that an employee's pay be adjusted as follows if the employee's position is reclassified
to a higher pay range:
"a. If the employee's rate of pay in the lower class is below the minimum
salary of the higher class, the employee's rate of pay shall be increased to
the minimum rate of the higher class.
b. If the employee's rate of pay in the lower class falls within the range of
pay for the higher class, the employee shall be advanced to the pay step in
the higher range which is next higher in amount above the employee's
pay before promotion."
•
Page 5 -
1.
The employee's anniversary date (annual merit step increase review date) is potentially
impacted by a reclassification action and Chapter 2.20.060, Section 2 requires:
"d. In the case of reclassification, the employee shall be eligible for a
within -range increase on the employee's normal anniversary date. For
employees who have been at the maximum of the salary range for more
than one year, the date of reclassification shall become the employee's
anniversary date for further within -range increases."
The results of the studies conducted by Carol Bates, Chief Examiner, and the Division
Managers indicated that the duties of the classifications had substantially changed and
that reallocation to a higher pay range was warranted. How that reallocation affects the
individual employee's rate of pay will vary with each employee as required by the
Rules shown above. An example of an adjusted rate of pay due to a reclassification to a,
higher pay range is illustrated below.
Example: Employee A's classification has been reallocated from pay range 8.5 to pay
range 10.5 At the time of reclassification, Employee A was at step E (top step) of range
8.5 earning $2,017.56 per month or $11.64 per hour.
Assuming the Commission recommended that Employee A be promoted without
competition as provided for in the Rules, Employee A's rate of pay would be adjusted
to Step D of pay range 10.5 or $2,100.76 or $12.12 per hour. It is important to note that
Employee A does not automatically move to the top step (step E) of the new range
because that was where he /she was at the time of reclassification. The Rules and Code
both require that the employee's pay be adjusted to the step in the higher range which
is next higher in compensation to the employee's current base pay.
•
RECOMMENDATIONS:
This memorandum transmits to the Council for consideration and action the
recommendations of the Commission and Chief Examiner on . the attached
reclassification studies conducted by Carol Bates, Chief Examiner and the Division
Managers. The source of funding for the recommended reclassification actions is the
operating budget of the Division for each affected employee.
Page 6