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HomeMy WebLinkAbout1999-026 AMENDING THE 1999 CITY BUDGET. ORDINANCE NO 99- 26 AN ORDINANCE amending the 1999 budget for the City of Yakima; and making an appropriation of $12,300 in the Refuse Operating Fund for expenditure during 1999 for the "Refuse Collection Pilot Program ". WHEREAS, the amount of $12,300 must be appropriated 'within the Refuse Operating Fund in order to provide funding for the Refuse Collection Pilot Program, and WHEREAS, at the time of the adoption of the 1999 budget it could not reasonably have been foreseen that the appropriation provided for by this ordinance would be required; and the City Council finds that an emergency exists of the type contemplated by RCW 35.33.091 and'that it is in the best interests of the City to make the appropriation herein provided, now, therefore, BE IT ORDAINED BY THE CITY OF YAKIMA: Section .1. The amount of $12,300 is hereby appropriated from the Unappropriated Fund Balance in the Refuse Operating Fund as a 1999 appropriation to Account No. 471 -4- 471 - 212 -R420- 537.80 -451. Section. 2. This ordinance is one making an appropriation and shall take effect immediately upon its passage, approval and publication as provided by law and by the City Charter. PASSED BY THE CITY COUNCIL, signed and approved this 15th day of June , 1999. • a� / / _ JOHN PUCCINELLI, Mayor ATTEST: e itiue_p , "2/63- 4 -e CITY CLERK First Reading: 5 -18 -99 Publication Date : 6-18-99 Effective Date: 6-1R-99 LEGAL /bd Ordinances A02 • ® BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No • For Meeting Of 5/18/99 ITEM TITLE: An Ordinance amending the 1999 Budget for the Refuse Collection Pilot Program SUBMl1 TED BY: Chris Waarvick, Director of Public Works Cam-', Nancy Gaudette, Refuse & Recycling Manager Cindy Epperson, Accounting Manager • CONTACT PERSON/TELEPHONE: Nancy Gaudette / 576 -6421 SUMMARY EXPLANATION: At the Council Study Session on May 4, 1999, staff presented Council with a proposal for an automated/semi- automated Refuse Collection Pilot Program. The program start-up costs include freight charges and a $3.00 per container per month rental fee. • 900 Containers @ $3.00 each, for 4 months $10,800 Container delivery charges $ 1.500 Total program Start -up Costs $12,300 Staff respectfully requests Council consideration and approval of a $12,300 budget appropriation from the Refuse Division operating fund for the implementation of the pilot program. A copy of the report is included. Resolution _ Ordinance X Contract _ Other (Specify) Report • Funding Source Refuse Division Operating Budget APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: Read Ordinance by title only at the May 18, 1999 meeting. Pass Ordinance after the second reading at the June 15, 1999 meeting. BOARD /COMMISSION RECOMMENDATION: • COUNCIL ACTION: First reading of ordinance; second reading scheduled 6/15/99. Legal BD /Agenda Refuse Containers STUDY SESSION MEMORANDUM 4110 April 22, 1999 TO: Honorable Mayor, Members of City Council and City Manager FROM: Nancy Gaudette, Refuse and Recycling Manager Chris Waarvick, Director of Public Works SUBJECT: Proposed Automated /Semi - automated Refuse Collection Pilot Program Refuse Division staff has been involved with the Code Enforcement Committee in an attempt to address certain garbage related issues. Some issues that have been discussed include garbage cans with no lids; damaged cans that present safety hazards; overflowing garbage cans; and garbage placed out for collection in plastic bags rather than in appropriate garbage cans. Many of the areas of concern are centered on alleys in which garbage is often stored and collected from a set location. Property owners or tenants are at times inclined to neglect the area. Animals create further problems by scattering the garbage. In addition to garbage related problems, plans need to be made for future growth within the Refuse Division service area. In the next three years the Refuse Division will begin to provide collection for approximately 1,150 new residential accounts due to annexations between 1994 and February 1997. The areas annexed later in .1997 to date will add approximately 700 additional accounts within seven years: The possibility of significant annexations in the urban area west of the current city limits could potentially add approximately 2,500 accounts. This is a total of 4,350 accounts by the year 2006. The service requirements for this number of accounts could not be incorporated into the present route structure. Additional equipment and personnel would be necessary if our current manual method for refuse collection is implemented. It is therefore essential that we investigate alternative methods to collect residential refuse. Staff is presently reviewing the Revised Code of Washington (RCW) to determine alternatives to the City providing refuse service five (5) years after annexation. PROPOSAL The Refuse Division is proposing a pilot program to collect refuse using automated/semi- automated containers. The program will focus on residential customers located in the northeast and southeast area of Yakima. GOALS FOR THE PROGRAM The primary goals for the pilot program are as follows: • Determine the feasibility of automated/semi- automate refuse collection • Reduce employee injuries • Reduce garbage related problems, i.e. garbage placed in plastic bags, hazardous garbage cans • Assist the City Refuse Division in future solid waste management planning ® PROGRAM RECOMMENDATIONS The recommendations of the pilot program are as follows: • Target approximately 900 City of Yakima residents to participate in the program • Schedule the program for a four month period, July through October 1999 • Provide at least one 96 gallon automated/semi- automated container to each single family participant • Provide weekly refuse collection to each participant • Collect refuse using refuse vehicles equipped with semi - automated tippers FISCAL IMPACT Toter Inc., a manufacturer of plastic rollout waste handling carts has, offered a Pilot Program Agreement to the City of Yakima. (See the attached proposal and brochures) Toter Inc. will furnish to the City of Yakima, 900 96- gallon Toter containers to use in conducting a refuse collection pilot program. A rental charge of $3.00 per container per month will be assessed. The City will also be responsible to pay the freight charges. The following shows the start-up cost impact to the City. 900 containers @$3.00 each, for 4 months $10,800 Container delivery charges $ 1.500 Total Program Start-up Costs $12,300 Upon the completion of the program, the City will have the option of purchasing the containers or returning them to Toter. If the City chooses to purchase the containers, the cost will be $48.50 per container, contingent upon payment of four months' rental and shipping costs. If the City goes out for bid on a cart system and Toter is not the successful bidder, the City will purchase the Toter containers at the unit price of the successful bidder, with the rental charges credited towards the purchase price. If the City decides to return the containers, the City will need to clean the containers and pay the return shipping charges, in addition to the initial start -up costs. PUBLIC IMPACT Approximately 900 residential customers located in the area from the railroad tracks east and from "D" Street to Adams have been selected for the pilot program. (See enclosed map) Prior to the implementation of the pilot program, information will be distributed to the selected participants. Each participant will be furnished one wheeled 96- gallon container to be used for refuse collection. During the pilot program, the regular refuse service charge will be waived and each participant will be charged the basic refuse fee of $7.29 per month. Regular subscribed fees will resume upon completion of the pilot program. FUTURE PROGRAM VISION Many changes in container design and size have been made over the past several years. Sizes in residential containers now include 32, 64 and 96- gallon containers. In the pilot program, the 96- gallon container is recommended in order to standardize the program. However, should the program be successful and City Council determines to implement an automated/semi- automated program, customers could have the choice of container size suitable for their needs, with rates set accordingly. The Refuse Division equipment is presently set up with tippers to collect the containers semi - automated. Equipment to handle the program would be sufficient should the program be implemented and expanded to other collection areas. As the present equipment is replaced, it could be replaced with automated equipment. The program could be gradually converted into a one - person system, allowing for a more efficient overall program. r RECOMMENDATIONS • Staff recommends the implementation of the automated/semi- automated refuse pilot program. Upon Council approval of the pilot project, Council action will be needed on an Appropriation Ordinance to provide the $12,300 in funding for the program. The funding will come from Refuse reserves. Subsequent to the completion of the pilot program, staff will prepare a report measuring the program's success and analyzing the costs to provide automated/semi- automated refuse collection.