HomeMy WebLinkAbout2000-039 Amending the 2000 Budget; re: lost MVET revenues (Motor Vehicle Excise Tax) (backfill funds from State) ORDINANCE NO. 2000- 39
AN ORDINANCE amending the 2000 budget for the City of Yakima; and
making appropriations in the General, Economic
Development, and Parks Operating Funds for revenues
and expenditures relating to State Funding received in-
lieu of Initiative 695 MVET revenues in year 2000.
WHEREAS, the various funds indicated on the attached Schedule 1
contain Unappropriated Fund Balances available for appropriation and
expenditure during 2000 in various amounts and for the purposes mentioned in
the attached Schedule 1, and
WHEREAS, at the time of the adoption of the 2000 budget it could not
reasonably have been foreseen that the appropriation provided for by this
ordinance would be required; and the City Council finds that an emergency
exists of the type contemplated by RCW 35.33.091 and that it is in the best
interests of the City to make the appropriation herein provided, now, therefore,
BE IT ORDAINED BY THE CITY OF YAKIMA:
Section 1. Appropriations are hereby made, for expenditures in 2000,
from the Unappropriated Fund Balances in the various funds and in the various {,
amounts, and for the various specific purposes, all as specified in Schedule 1
attached hereto and incorporated herein.
Section 2. This ordinance is one making an appropriation and shall take
effect immediately upon its passage, approval and publication as provided by
law and by the City Charter.
PASSED BY THE CITY COUNCIL, signed and approved this 5th
day of September 2000.
nd..c
ARY PLACE, MAYOR
ATT ST:
/h .t
TI G CITY CLERK
First Reading: 8 -15 -2000
Publication Date: 9 -8 -2000
Effective Date: 9 -8 -2000
cje 08/09/00
SCHEDULEI
General Fund: Resources Appropriations
Total MVET allowance
000 -3- 000 - 699 - 0000 - 33604 -22S $ 237,263
1 Technology Support
Information Sytems
000 -4- 052 -631- 0000 - 518.80 -410 50,000
2 Overtime:
Police
000-4- 031 - 113- 0000 - 521.20 -120 25,000
Fire
000 -4- 032 - 122- 0000 - 522.20 -120 25,000
Legal
000 -4= 017 -622- 0000 - 515.20 -120 2,000
Total -- Overtime 52,000
3 Temporaries /Professional Services:
Legal
000 -4- 017 -622- 0000 - 515.20 -410 20,000
Purchasing
000 -4- 019 -632- 0000 - 518.40 -112 5,000
Human Resources
000 -4- 016 -623- 0000 - 516.10 -112 5,000
City Clerks
000 -4- 014 -611- 0000 - 514.30 -112 5,000
Total -- Temporaries 35,000
Transfer to Economic Development Fund 30,000
Transfer to Parks Operating Fund 33,500
Transfer to Contingency Fund 36,763
Total -- Transfers to Other Funds from General Fund
000 -4- 099 -645 -1695- 59700 -550 100,263
Total -- General Fund $ 237,263 $ 237,263
4 Grant/Loan Leverage
Economic Development Fund
Transfer from General Fund
123 -3- 123 -699- 0000 - 39700 -OPT 30,000
Professional Services
123-4- 123- 322 - 0000 - 558.80 -410 30,000
Total -- Economic Development Fund 30,000 30,000
5 Parks & Recreation
Transfers from General Fund
131 -3- 131 -645- 0000 - 39700 -OPT 33,500
Gang Prevention Program
131-4 -131- 427 -P511- 574.20 -410 33,500
Total Parks Operating Fund 33,500 33,500
Contingency Fund Transfer from General Fund
195 -3- 195 -645- 0000 - 39700 -OPT 36,763
Note: Refer to the June 22, 2000 memo to the Mayor and Councilmembers from Dick Zais and
Rita Anson, along with the August 9,2000 memo (enclosed) for detail of the expenditures.
•
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. r
For Meeting Of September 5, 2000
ITEM TITLE: Ordinance amending the 2000 Budget for the General, Economic Development,
and Parks Operating Funds for revenues and expenditures relating to State Funding
received In -Lieu of Motor Vehicle Excise Tax revenues which were lost as a result of
the passage of Initiative 695 last fall.
SUBMITTED BY: Dick Zais, City Manager
All Department Heads
CONTACT PERSON /TELEPHONE: Rita Anson, Director of Finance, or
Cindy Epperson, Manager, Accounting (575 -6070)
SUMMARY EXPLANATION:
With the passage of Initiative 695 last fall, the City lost approximately $1.4 million in Motor Vehicle Excise
Tax (MVET) revenue it would otherwise have received. In the 2000 State legislative session, a bill was
passed which "reimburses" cities and counties for a portion of the funds lost due to the passage of Initiative
695. The City of Yakima has received $237,263 for the Year 2000.
City staff submitted a recommendation to Council for the use of these funds at the June 27, 2000 study
session. However, since that time, staff has received additional information regarding the legislature's
intended use of these funds and staffs recommendation has been adjusted accordingly. The individual funds
receiving the MVET back fill funds and the specific projects /programs for which these funds will be used
has changed in some cases. (Refer to supplemental memo and worksheet enclosed for detailed information
on the revised allocation of these funds.) Approval of this ordinance will allow expenditure of funds for the
purpose stated in the attached Schedule and enclosed documentation.
Resolution _ Ordinance X Other (Specify)Schedule / Supplemental Memo - Worksheet
Contract Mail to (name and address):
Phone
Funding Source General Fund (see attached)
APPROVED FOR SUBMITTAL:
City Manager
STAFF RECOMMENDATION: Read Ordinance by title only at the August 15, 2000 meeting. Pass
Ordinance after second reading at the September 5, 2000 meeting.
BOARD /COMMISSION RECOMMENDATION:
COUNCIL ACTION: First reading of ordinance; second reading scheduled 9 -5 -00.
Legal /BD
Back FHI /MVET
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DEPARTMENT OF FINANCE & BUDGET
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0 129 North Second Street
V '�` ,,:.1 (ORPORATl Yakima, Washington 98901
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MEMORANDUM
AUGUST 9, 2000
TO: The Honorable Mayor and Members of the City Council
FROM: Dick Zais, City Manager
Rita Anson, Finance Director
SUBJECT: REVISED Recommendation
Re: Use of State Funds "In Lieu" of MVET Revenue
With the passage of Initiative 695 last fall, the City lost approximately $1.4 million in
Motor Vehicle Excise Tax (MVET) revenue it would otherwise have received. As a
result of the loss of this revenue, and the downturn in the area economy, which
produced further reductions in the City's revenues, the City made significant budget
reductions in nearly every department in the City. These budget reductions included
reducing or eliminating funding for many important projects and resulted in the
elimination of 33.5 permanent positions.
In the 2000 session of the State legislature a bill was passed which "reimburses" cities
and counties for a portion of the funds lost due to the passage of Initiative 695. (In the
attached, we refer to these funds as "MVET Backfill funds" and "State funds in lieu of
MVET. ") The City of Yakima has received MVET Backfill funding in the amount of
$237,263 for 2000 and $474,527 for the year 2001. It is uncertain at this time whether any
funding will be forthcoming in ensuing years.
We held several working sessions with Department Directors and identified where
these funds could be best utilized based on the known restrictions at that time. (This
information was presented to Council at the June 27, 2000 study session and was
included in the July 18 and August 1, 2000 Council agenda packages.) The August 1,
2000 council package was pulled from the agenda as we recently became aware that the
legislature intended for these funds to be used exclusively for the purposes of public
safety, criminal justice, public health, transportation and other operations. Our original
proposal for use of these funds was not completely consistent with the legislative intent;
thus, we have revised our recommendation.
Our revised recommendation for utilization of the "MVET Backfill funds" is identified
below and on the attached spreadsheet. In some instances these funds will increase the
total city funding for a particular program or project and in other instances this funding
Yakima
kreesA
r
Office of the City Manager lc?
1-695 Backfill Memo
Customer Service (509) 575 -6080 • Finance (509) 575 -6070 • Information Systems (509) 575 -6098 1994
will supplant, and thereby free up, city funds that are being used to subsidize a
particular program, project or department as a result of the loss of the MVET tax
revenues at the beginning of this year.
When reviewing the revised allocation, please note that:
• In determining the revised allocation, we maintained our original criteria that
these funds will not be used to support any new, permanent staff or positions
since we do not know if this funding will continue after the year 2001.
• The primary differences between the original and revised funding allocations are:
(a) Information technology funding will be directed solely to public safety
communications. These funds will both increase total public safety
expenditures as well as supplant (ie: free up for other critical needs) some
funding in this area.
(b) Grant /Loan Leverage funding will be used to leverage significant state and
federal funds for public safety, criminal justice, transportation and /or other
operations.
(c) Parks funding will be directed to the Substance Abuse Coalition's Gang
Prevention program (thereby freeing up general funds currently utilized to
subsidize this program), and
(d) We have eliminated the proposed allocation of 2001 funding to storm water,
as this is not consistent with our understanding of the legislative intent for
use of these funds.
• The Transit funds being "reimbursed" to the City of approximately $352,000
must be utilized for transit purposes only. The Transit funds the City will
receive are in addition to the general "MVET Backfill funding" amounts listed in
the 2nd paragraph on page 1.
• The 2001 allocation recommendations are preliminary at this time and subject to
change as we continue our review and budget process for 2001.
The changes made in the allocation of the MVET backfill funding resulted in changes to
some projects /programs that will be the direct recipient of this funding. Therefore; the
ordinance submitted to Council for a first reading on July 18, 2000 has been adjusted to
reflect these changes. We are now submitting a revised ordinance for a first reading at
Council's August 15, 2000 meeting and for a second reading and final adoption at the
September 5, 2000 meeting.
•
Worksheet attached
C: \Council Projects Info & Misc Docs \8 -4 -00 I695 Backfill Revised Memo 4 Agenda Stmt.doc
Office of the City Manager
I -695 Backfill Memo
City of Yakima
State Funds "In Lieu" of MVET
(Revised 8/9/00)
Expenditure Recommendation:
Legend Year 2000 Year 2001
# Use Of Funds: (6Mo.) (Preliminary)
1 Technology Support (Info. Systems) $ 50,000 $ 100,000
2 Overtime
a. Police 25,000 50,000
b. Fire 25,000 50,000
c. Legal 2,000 4,000
3 Temporary Support (General Fund)
a. Legal 20,000 20,000
b. Purchasing 5,000 5,000
c. Human Resources 5,000 5,000
d. City Clerks 5,000 5,000
4 Grant / Loan Leverage 30,000 95,000
5 Parks: 33,500 52,000
Total Expenditure Recommendation 200,500 386,000
Contingency Reserve (15% & 19 %) $ 36,763 $ 88,527
Total State "MVET Backfill" Allocation $ 237,263 $ 474,527
6 Transit Allocation $ 351,700
Legend - Recommendations Overview:
1 Technology: Year 2000 - expand public safety communications network, install: (a) a high speed
data communications fiber for Fire Station #1 and (b) a document imaging system computer upgrade
for police dept. Year 2001 - Projects under review, to be determined during 2001 budget process
2 -a Overtime Police: for uniformed officers to cover unanticipated shortages and critical staffing
needs due to vacant positions and staffing reductions in 1999
2 -b Overtime Fire: to cover staffing shortages due to 1999 staff reductions and large number of
long -term disabilitites, (LTD currently 10% of total FTE; has been as high as 14% year to date.)
2 -c Overtime Legal: cover work load issues resulting from a 10% staff reduction due to budget cuts
3 a, b, Temporary Support: for temporary personnel and outside legal services to cover work load
c & d issues resulting from staff reductions due to budget cuts
4 Grant / Loan Leverage: use funds to leverage significant state and federal funds for public
safety, criminal justice, public health, transportation and other operations
5 Parks: 2000 & 2001; Substance Abuse Coalition - Gang Prevention
6 Transit: One time funding in 2000; $12,000 for "Best -Self" program within Yakima's Fixed Route
transit service area; the balance will be placed in the transit capital fund for future needs
8 -14 -00 1695 Back Fill REVISED Recommendations