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Home My WebLink About2002-033 Classification & Compensation Amendment (utility / finance / engineering) ORDINANCE NO. 2002- 33 A ORDINANCE relating to City personnel; adopting a classification and compensation plan for City employees to be effective July 1, 2002; amending Subsections 2.20.100 A, 2.20.100 B, 2.20.100 D, 2.20.110 A, and 2.20.110 B, all of the City of Yakima Municipal Code. BE IT ORDAINED BY THE CITY OF YAKIMA: Section 1. Subsection 2.20.100 A of the City of Yakima Municipal Code is hereby amended to read as follows: "2.20.100 Classification Plan. A. Plan Adopted. A classification plan for city employees is hereby adopted to be effective July 1, 2002, which plan shall consist of the various following subsections of this section." Section 2. Subsection 2.20.100 B of the City of Yakima Municipal Code is hereby amended to read as follows: "2.20.100 Classification Plan. B. Classes Exempt From Civil Service Class No. Class Title 1000 Exempt Classification Group 1100 Executive Series 1110 City Manager (Pay Code 960) 1120 City Attorney (Pay Code 964) 1130 Assistant City Manager (Pay Code 962) 1140 Director of Finance and Budget (Pay Code 964) 1150 Director of Community and Economic Development (Pay Code 964) 1160 Director of Public Works (Pay Code 964) 1180 Fire Chief (Pay Code 964) 1190 Police Chief (Pay Code 964) 1200 Management Series 1231 Human Resources Manager (Pay Code 970) 1232 Purchasing Manager (Pay Code 973) 1233 Information Systems Manager (Pay Code 968) 1234 City Clerk (Pay Code 973) 1241 Financial Services Manager (Pay Code 968) 1242 Utility Customer Services Manager (Pay Code 971 972) 1252 Code Administration and Planning Manager (Pay Code 968) 1253 Neighborhood Development Services Manager (Pay Code 971) 1254 Plannning Manager (Pay Code 971) 1255 Telecommunications Manager (Pay Code 973) 1261 Street and Traffic Operations Manager (Pay Code 970) PERSIX Work Ord. 5/21/02 -- 1 -- Class No. Class Title 1262 Transit Manager (Pay Code 971) 1263 Fleet Manager (Pay Code 972) 1266 Refuse and Recycling Manager (Pay Code 972) 1267 Park and Recreation Manager (Pay Code 970) 1271 City Engineer (Pay Code 966) 1272 Wastewater Manager (Pay Code 968) 1273 Water and Irrigation Manager (Pay Code 970) 1274 Public Safety Communications Manager (Pay Code 971) 1300 Executive Support Series 1311 Executive Secretary (Pay Code 979) 1321 Senior Assistant City Attorney II (Pay Code 965) 1322 Senior Assistant City Attorney I (Pay Code 968) 1323 Assistant City Attorney II (Pay Code 971) 1324 Assistant City Attorney I (Pay Code 973) 1331 Administrative Assistant to the City Manager (Pay Code 979) 1400 Municipal Court Series 1411 Municipal Court Judge (Pay Code 964) 1421 Court Services Manager (Pay Code 973) 1422 Municipal Court Clerk (Pay Code 987) 1423 Certified Court Interpreter (Pay Code 980) 1430 Deputy Court Services Manager (Pay Code 980) 1431 Probation Services Manager (Pay Code 975) 1432 Probation Officer (Pay Code 978) 1433 Probation Services Clerk (Pay Code 987) 1434 Case Specialist (Pay Code 980)" Section 3. Subsection 2.20.100 D of the City of Yakima Municipal Code is hereby amended to read as follows: "D. Union Exempt Civil Service Classes Class No. Class Title 10000 Union Exempt Management Support Group 10100 Human Resource Series 10101 Deputy Human Resources Manager (Pay Code 972) 10102 Chief Examiner (Pay Code 975) 10103 Human Resources Specialist (Pay Code 981) 10104 Human Resources Assistant (Pay Code 984) 10200 Data Processing Series 10201 Senior Analyst (Pay Code 974) PERSIX Work Ord. 5/21/02 -- 2 -- Class No. Class Title 10300 Fiscal Series 10301 Payroll Officer (Pay Code 975) 10302 Accountant (Pay Code 975) 10303 Financial Services Officer (Pay Code 972) 10304 Treasury Services Officer (Pay Code 972) 10305 Financial Services Technician -- Payroll (Pay Code 981) 10500 Clerical Series 10502 Deputy City Clerk (Pay Code 981) 10506 Executive Assistant (Pay Code 980) 10507 Administrative Secretary (Pay Code 983) 10510 Legal Assistant III (Pay Code (980) 10511 Legal Assistant II (Pay Code 983) 10512 Legal Assistant I (Pay Code 984) 10520 Utility and Finance Assistant (Pay Code 982) 10600 Civil Engineer Technical Support Series 10601 Engineering Contracts Specialist (Pay Code 980) 11000 Union Exempt Technical Supervisory Group 11100 Civil Engineering Supervisory Series 11101 Construction Supervisor (Pay Code 973) 11102 Utility Engineer (Pay Code 971) 11103 Supervising Traffic Engineer (Pay Code 973) 11104 Senior Engineer (Pay Code 972) 11105 Water/Irrigation Engineer (Pay Code 972) 11106 Surface Water Engineer (Pay Code 973) 11200 Planning Supervisory Series 11201 Supervising Associate Planner (Pay Code 973) 11202 Senior Project Planner (Transit) (Pay Code 972) 11250 Code Inspection Supervisory Series 11251 Supervising Code Inspector (Pay Code 973) ' 11300 Electrical Supervisory Series 11301 Traffic Operations Supervisor (Pay Code 974) 11400 Housing Services Supervisory Series 11401 Senior Program Supervisor (Pay Code 978) 11410 Neighborhood Development Services Operations Supervisor (Pay Code 973) 11500 Recreation Supervisory Series 11501 Recreation Program Supervisor (Pay Code 980) 11502 Aquatics Program Supervisor (Pay Code 975) PERSIX Work Ord. 5/21/02 -- 3 -- Class No. Class Title 11600 Clerical Series 11601 Community and Economic Development Office Administrator (Pay Code 980) 11602 Code Inspection Office Assistant (Pay Code 981) 11603 Public Works Office Assistant (Pay Code 983) 11700 Police Support Supervisory Series 11701 Administrative Assistant to the Police Chief (Pay Code 980) 11710 Police Services Supervisor (Pay Code 978) 11720 Corrections Sergeant (Pay Code 978) 11800 Administrative Support Supervisory Series 11801 Administrative Assistant to the Director of Public Works 11900 Data Processing Series 11901 Supervising Senior Analyst (Pay Code 972) 12000 Union Exempt Mechanical Maintenance and Repair Supervisory Group 12100 Fleet Maintenance and Repair Supervisory Series 12101 Equipment Maintenance Supervisor (Pay Code 977) 12102 Mechanic II (Pay Code 979) 12200 Industrial Maintenance and Repair Supervisory Series 12201 Industrial Maintenance Supervisor (Pay Code 974) • 13000 Union Exempt Maintenance Supervisory Group 13100 Parks Maintenance Supervisory Series 13101 Parks Operations Supervisor (Pay Code 972) 13102 Parks Superintendent (Pay Code 974) 13103 Cemetery Supervisor (Pay Code 978) 13200 Sewer Collections Supervisory Series 13201 Sewer Maintenance Supervisor (Pay Code 975) 13300 Street Maintenance and Repair Supervisory Series 13301 Street Supervisor (Pay Code 975) 13302 Street Maintenance Supervisor (Pay Code 973) 13400 Irrigation Supervisory Series 13401 Irrigation Supervisor (Pay Code 976) 13500 Waterworks Supervisory Series 13501 Water Distribution Supervisor (Pay Code 975) 13600 Facilities Maintenance Supervisory Series 13601 Building Superintendent (Pay Code 978) PERSIX Work Ord. 5/21/02 -- 4 -- • Class No. Class Title 13700 Traffic Sign Supervisory Series 13701 Traffic Sign Supervisor (Pay Code 977) 14000 Route Operations Supervisory Group 14100 Refuse Supervisory Series 14101 Refuse Supervisor (Pay Code 979) 14200 Transit Supervisory Series 14201 Transit Operations Supervisor (Pay Code 975) 14300 Utility Service Series 14301 Utility Service Supervisor (Pay Code 978) 15000 Plant Operations Supervisory Group 15100 Wastewater Treatment Plant Supervisory Series 15101 Assistant Wastewater Manager (Pay Code 971) 15102 Wastewater Treatment Plant Process Control Supervisor (Pay Code 973) 15103 Wastewater Treatment Plant Chief Operator (Pay Code 976) 15104 Environmental Analyst (Pay Code 975) 15200 Water Treatment Plant Supervisory Series 15201 Water Treatment Plant Supervisor (Pay Code 974) 15300 Wastewater Treatment Laboratory Supervisory Series 15301 Lab Coordinator (Pay Code 975) 16000 Union Exempt Fire Support Group 16101 Administrative Assistant to the Fire Chief (Pay Code 980) 17000 Union Exempt Fire Civil Service Supervisory Series 17101 Public Safety Communications Supervisor (Pay Code 975) 18000 Union Exempt Public Safety Support Group 18101 Communications Division Office Assistant (Pay Code 987)" Section 4. Subsection 2.20.110 A of the City of Yakima Municipal Code is hereby amended to read as follows: "2.20.110 Compensation Plan. A. Pay ranges and pay steps, set out in the schedule constituting Subsection B through G of this section, for the classes allocated to these pay ranges shall be in full force and effect as of July 1, 2002. The pay rates shall constitute full compensation for those employees with a work week of forty hours as set out in other sections of this code. Employees whose work week is less than forty hours shall be paid at the rate which is in the same proportion to the rates set out herein that their work week bears to forty hours. The hourly rate for those employees of the Fire Department whose work week exceeds forty hours shall be computed according to the provisions of Section 2.22.030 of this code. PERSIX Work Ord. 5/21/02 -- 5 -- The performance of employees in the series designated Subsection B shall be evaluated annually in accordance with a management performance evaluation plan. The result of the performance evaluations shall be the determination by the City Manager of the actual salary of each employee in the designated positions, and the determination by the City Council of the actual salary of the City Manager, which actual salaries shall be no less than the minimum nor no greater than the maximum set out in the pay range applicable to the position, according to the following schedule:" Section 5. Subsection 2.20.110 B of,the City of Yakima Municipal Code is hereby amended to read as follows: "B. General and Public Safety Management, Union Exempt Supervisors and Confidential Classes Pay Class Code Code Class Title A B C D E 960 1110 City Manager MO 1 /1 /00 7378.66 7751.32 8139.58 8546.90 8973.29 HR 1 /1 /00 42.57 44.72 46.96 49.31 51.77 MO 1/1/02 7598.79 7981.85 8382.24 8801.70 9240.22 HR 1/1/02 43.84 46.05 48.36 50.78 53.31 MO 7/1/02 7647.32 8032.11 8434.24 8857.16 9299.15 HR 7/1/02 44.12 46.34 48.66 51.10 53.65 961 No Allocated Classification MO 1 /1 /00 7285.06 7647.32 8032.11 8434.24 8857.16 HR 1 /1 /00 42.03 44.12 46.34 48.66 51.10 MO 1/1/02 7239.99 7598.79 7981.85 8382.24 8801.70 HR 1/1/02 41.77 43.84 46.05 48.36 50.78 MO 7/1/02 7285.06 7647.32 8032.11 8434.24 8857.16 HR 7/1/02 42.03 44.12 46.34 48.66 51.10 962 1130 Assistant City Manager MO 1/1/00 6692.27 7030.26 7378.66 7751.32 8139.58 HR 1/1/00 38.61 40.56 42.57 44.72 46.96 MO 1/1/02 6891.60 7239.99 7598.79 7981.85 8382.24 HR 1/1/02 39.76 41.77 43.84 46.05 48.36 MO 7/1/02 6934.93 7285.06 7647.32 8032.11 8434.24 HR 7/1/02 40.01 42.03 44.12 46.34 48.66 963 No Allocated Classification MO 1/1/00 6376.81 6692.27 7030.26 7378.66 7751.32 HR 1 /1 /00 36.79 38.61 40.56 42.57 44.72 MO 1/1/02 6567.47 6891.60 7239.99 7598.79 7981.85 HR 1/1/02 37.89 39.76 41.77 43.84 46.05 MO 7/1/02 6609.07 6934.93 7285.06 7647.32 8032.11 HR 7/1/02 38.13 40.01 42.03 44.12 46.34 964 1120 City Attorney MO 1/1/00 6075.22 6376.81 6692.27 7030.26 7378.66 1150 Director of Community and HR 1 /1 /00 35.05 36.79 38.61 40.56 42.57 Economic Development MO 1/1/02 6255.48 6567.47 6891.60 7239.99 7598.79 1140 Director of Finance and HR 1/1/02 36.09 37.89 39.76 41.77 43.84 Budget MO 7/1/02 6295.35 6609.07 6934.93 7285.06 7647.32 1160 Director of Public Works HR 7/1/02 36.32 38.13 40.01 42.03 44.12 1180 Fire Chief 1411 Municipal Court Judge 1190 Police Chief PERSIX Work Ord. 5/21/02 -- 6 -- Pay Class Code Code Class Title ' A B C D E 965 1321 Senior Assistant City MO 1 /1 /00 5785.76 6075.22 6376.81 6692.27 7030.26 Attorney II HR 1 /1 /00 33.38 35.05 36.79 38.61 40.56 MO 1/1/02 5957.35 6255.48 6567.47 6891.60 7239.99 HR 1/1/02 34.37 36.09 37.89 39.76 41.77 MO 7/1/02 5995.48 6295.35 6609.07 6934.93 7285.06 HR 7/1/02 34.59 36.32 38.13 40.01 42.03 966 1271 City Engineer MO 1 /1 /00 5510.16 5785.76 6075.22 6376.81 6692.27 6380 Deputy Fire Chief HR 1 /1 /00 31.79 33.38 35.05 36.79 38.61 6127 Police Captain MO 1/1/02 5674.82 5957.35 6255.48 6567.47 6891.60 HR 1/1/02 32.74 34.37 36.09 37.89 39.76 MO 7/1/02 5711.22 5995.48 6295.35 6609.07 6934.93 HR 7/1/02 32.95 34.59 36.32 38.13 40.01 967 No Allocated Classification MO 1 /1 /00 5244.97 5510.16 5785.76 6075.22 6376.81 HR 1 /1 /00 30.26 31.79 33.38 35.05 36.79 MO 1/1/02 5400.96 5674.82 5957.35 6255.48 6567.47 HR 1/1/02 31.16 32.74 34.37 36.09 37.89 MO 7/1/02 5435.63 5711.22 5995.48 6295.35 6609.07 HR 7/1/02 31.36 32.95 34.59 36.32 38.13 968 6328 Battalion Chief (Day) MO 1 /1 /00 4995.37 5244.97 5510.16 5785.76 6075.22 1241 Financial Services HR 1 /1 /00 28.82 30.26 31.79 33.38 35.05 Manager MO 1/1/02 5144.43 5400.96 5674.82 5957.35 6255.48 1233 Information Systems HR 1/1/02 29.68 31.16 32.74 34.37 36.09 Manager MO 7/1/02 5177.37 5435.63 5711.22 5995.48 6295.35 6126 Police Lieutenant HR 7/1/02 29.87 31.36 32.95 34.59 36.32 1322 Senior Assistant City Attorney I 1272 Wastewater Manager 1252 Code Administration and Planning Manager 969 6327 Battalion Chief (Shift) MO 1 /1 /00 4994.26 5245.87 5506.38 5784.71 6071.94 HR 1/1/00 22.43 23.56 24.73 25.98 27.27 MO 1/1/02 5143.45 5401.73 5671.15 5956.16 6252.29 HR 1/1/02 23.10 24.26 25.47 26.75 28.08 • MO 7/1/02 5176.85 5435.13 5706.78 5994.01 6292.37 HR 7/1/02 23.25 24.41 25.63 26.92 28.26 970 1267 Park and Recreation Manager MO 1 /1 /00 4759.64 4995.37 5244.97 5510.16 5785.76 1273 Water and Irrigation Manager HR 1/1/00 27.46 28.82 30.26 31.79 33.38 1231 Human Resources Manager MO 1/1/02 4901.77 5144.43 5400.96 5674.82 5957.35 1261 Street and Traffic Operations HR 1/1/02 28.28 29.68 31.16 32.74 34.37 Manager . MO 7/1/02 4932.97 5177.37 5435.63 5711.22 5995.48 HR 7/1/02 28.46 29.87 31.36 32.95 34.59 PERSIX Work Ord. 5/21/02 -- 7 -- Pay Class Code Code Class Title A B C D E 971 1323 Assistant City Attorney II HR 1 /1 /00 4530.85 4759.64 4995.37 5244.97 5510.16 15101 Assistant Wastewater HR 1 /1 /00 26.14 27.46 28.82 30.26 31.79 Manager MO 1/1/02 4666.04 4901.77 5144.43 5400.96 5674.82 4242 - . • _ HR 1/1/02 26.92 28.28 29.68 31.16 32.74 1253 Neighborhood Development MO 7/1/02 4695.51 4932.97 5177.37 5435.63 5711.22 Services Manager HR 7/1/02 27.09 28.46 29.87 31.36 32.95 1254 Planning Manager 1274 Public Safety Communications Manager 11102 Utility Engineer 1262 Transit Manager 972 10101 Deputy Human Resources MO 1 /1 /00 4315.92 4530.85 4759.64 4995.37 5244.97 Manager HR 1 /1 /00 24.90 26.14 27.46 28.82 30.26 10303 Financial Services MO 1/1/02 4444.18 4666.04 4901.77 5144.43 5400.96 Officer HR 1/1/02 25.64 26.92 28.28 29.68 31.16 10304 Treasury Services Officer MO 7/1/02 4471.91 4695.51 4932.97 5177.37 5435.63 1263 Fleet Manager HR 7/1/02 25.80 27.09 28.46 29.87 31.36 13101 Parks Operations Supervisor 1266 Refuse and Recycling Manager 11104 Senior Engineer 11202 Senior Project Planner (Transit) 11901 Supervising Senior Analyst 1242 Utility Customer Services Manager 11105 Water/Irrigation Engineer 973 1324 Assistant City Attorney I MO 1 /1 /00 4107.92 4315.92 4530.85 4759.64 4995.37 1255 Telecommunications HR 1 /1 /00 23.70 24.90 26.14 27.46 28.82 Manager 0 MO 1/1/02 4230.99 4444.18 4666.04 4901.77 5144.43 1234 City Clerk HR 1/1/02 24.41 25.64 26.92 28.28 29.68 11101 Construction Supervisor MO 7/1/02 4256.98 4471.91 4695.51 4932.97 5177.37 1421 Court Services Manager HR 7/1/02 24.56 25.80 27.09 28.46 29.87 11410 Neighborhood Development Services Operations Supervisor 1232 Purchasing Manager 13302 Street Maintenance Supervisor • 11201 Supervising Associate Planner 11251 Supervising Code Inspector 11103 Supervising Traffic Engineer 11106 Surface Water Engineer 15102 Wastewater Treatment Plant Process Control Supervisor PERSIX Work Ord. 5/21/02 -- 8 -- Pay Class Code Code Class Title A B C D E 974 12201 Industrial Maintenance MO 1 /1 /00 3913.79 4107.92 4315.92 4530.85 4759.64 Supervisor HR 1/1/00 22.58 23.70 24.90 26.14 27.46 13102 Parks Superintendent MO 1/1/02 4029.92 4230.99 4444.18 4666.04 4901.77 10201 Senior Analyst HR 1/1/02 23.25 24.41 25.64 26.92 28.28 11301 Traffic Operations MO 7/1/02 4055.92 4256.98 4471.91 4695.51 4932.97 Supervisor HR 7/1/02 23.40 24.56 25.80 27.09 28.46 15201 Water Treatment Plant Supervisor 975 10302 Accountant MO 1 /1 /00 3728.33 3913.79 4107.92 4315.92 4530.85 11502 Aquatics Program Supervisor HR 1 /1 /00 21.51 22.58 23.70 24.90 26.14 10102 Chief Examiner MO 1/1/02 3839.26 4029.92 4230.99 4444.18 4666.04 15104 Environmental Analyst HR 1/1/02 22.15 23.25 24.41 25.64 26.92 15301 Lab Coordinator MO 7/1/02 3863.53 4055.92 4256.98 4471.91 4695.51 10301 Payroll Officer HR 7/1/02 22.29 23.40 24.56 25.80 27.09 1431 Probation Services Manager 17101 Public Safety Communications Supervisor 13201 Sewer Maintenance Supervisor 13301 Street Supervisor 14201 Transit Operations • Supervisor 13501 Water Distribution Supervisor 976 13401 Irrigation Supervisor MO 1 /1 /00 3546.33 3728.33 3913.79 4107.92 4315.92 15103 Wastewater Treatment Plant HR 1 /1 /00 20.46 21.51 22.58 23.70 24.90 Chief Operator MO 1/1/02 3652.06 3839.26 4029.92 4230.99 4444.18 HR 1/1/02 21.07 22.15 23.25 24.41 25.64 MO 7/1/02 3674.60 3863.53 4055.92 4256.98 4471.91 HR 7/1/02 21.20 22.29 23.40 24.56 25.80 977 12101 Equipment Maintenance MO 1/1/00 3381.67 3546.33 3728.33 3913.79 4107.92 Supervisor HR 1 /1 /00 19.51 20.46 21.51 22.58 23.70 13701 Traffic Sign Supervisor MO 1/1/02 3482.20 3652.06 3839.26 4029.92 4230.99 HR 1/1/02 20.09 21.07 22.15 23.25 24.41 MO 7/1/02 3504.73 3674.60 3863.53 4055.92 4256.98 HR 7/1/02 20.22 21.20 22.29 23.40 24.56 978 13601 Building Superintendent MO 1 /1 /00 3218.74 3381.67 3546.33 3728.33 3913.79 13103 Cemetery Supervisor HR 1/1/00 18.57 19.51 20.46 21.51 22.58 11720 Corrections Sergeant MO 1/1/02 3314.07 3482.20 3652.06 3839.26 4029.92 11710 Police Services Supervisor HR 1/1/02 19.12 20.09 21.07 22.15 23.25 1432 Probation Officer MO 7/1/02 3334.87 3504.73 3674.60 3863.53 4055.92 11401 Senior Program Supervisor HR 7/1/02 19.24 20.22 21.20 22.29 23.40 14301 Utility Service Supervisor PERSIX Work Ord. 5/21/02 -- 9 -- Pay Class • Code Code Class Title A B C D E 979 1311 Executive Secretary MO 1/1/00 3067.94 3218.74 3381.67 3546.33 3728.33 1331 Administrative Assistant to HR 1/1/00 17.70 18.57 19.51 20.46 21.51 the City Manager MO 1/1/02 3159.81 3314.07 3482.20 3652.06 3839.26 12102 Mechanic II HR 1/1/02 18.23 19.12 20.09 21.07 22.15 14101 Refuse Supervisor MO 7/1/02 3178.87 3334.87 3504.73 3674.60 3863.53 HR 7/1/02 18.34 19.24 20.22 21.20 22.29 980 16101 Administrative Assistant MO 1 /1 /00 2922.34 3067.94 3218.74 3381.67 3546.33 to the Fire Chief HR 1 /1 /00 16.86 17.70 18.57 19.51 20.46 11701 Administrative Assistant to MO 1/1/02 3009.01 3159.81 3314.07 3482.20 3652.06 the Police Chief HR 1/1/02 17.36 18.23 19.12 20.09 21.07 1434 Case Specialist MO 7/1/02 3028.08 3178.87 3334.87 3504.73 3674.60 1423 Certified Court Interpreter HR 7/1/02 17.47 18.34 19.24 20.22 21.20 11601 Community and Economic Development Office Administrator 1430 Deputy Court Services Manager 10601 Engineering Contracts Specialist 10506 Executive Assistant 10510 Legal Assistant III 11501 Recreation Program Supervisor 981 10305 Financial Services MO 1 /1 /00 2781.95 2922.34 3067.94 3218.74 3381.67 Technician -- Payroll HR 1 /1 /00 16.05 16.86 17.70 18.57 19.51 10103 Human Resources Specialist MO 1/1/02 2865.14 3009.01 3159.81 3314.07 3482.20 10502 Deputy City Clerk HR 1/1/02 16.53 17.36 18.23 19.12 20.09 11602 Code Inspection Office MO 7/1/02 2822.48 3028.08 3178.87 3334.87 3504.73 Assistant HR 7/1/02 16.63 17.47 18.34 19.24 20.22 982 10520 Utility and Finance MO 1 /1 /00 2650.22 2781.95 2922.34 3067.94 3218.74 Assistant HR 1 /1 /00 15.29 16.05 16.86 17.70 18.57 MO 1/1/02 2729.95 2865.14 3009.01 3159.81 3314.07 HR 1/1/02 15.75 16.53 17.36 18.23 19.12 MO 7/1/02 2747.28 2882.48 3028.08 3178.87 3334.87 HR 7/1/02 15.85 16.63 17.47 18.34 19.24 983 10507 Administrative Secretary MO 1 /1 /00 2523.68 2650.22 2781.95 2922.34 3067.94 11603 Public Works Office HR 1 /1 /00 14.56 15.29 16.05 16.86 17.70 Assistant MO 1/1/02 2598.22 2729.95 2865.14 3009.01 3159.81 10511 Legal Assistant II HR 1/1/02 14.99 15.75 16.53 17.36 18.23 MO 7/1/02 2613.82 2747.28 2882.48 3028.08 3178.87 HR 7/1/02 15.08 15.85 16.63 17.47 18.34 984 10512 Legal Assistant I MO 1 /1 /00 2404.09 2523.68 2650.22 2781.95 2922.34 10104 Human Resources Assistant HR 1/1/00 13.87 14.56 15.29 16.05 16.86 MO 1/1/02 2475.15 2598.22 2729.95 2865.14 3009.01 HR 1/1/02 14.28 14.99 15.75 16.53 17.36 MO 7/1/02 2490.75 2613.82 2747.28 2882.48 3028.08 HR 7/1/02 14.37 15.08 15.85 16.63 17.47 PERSIX Work Ord. 5/21/02 -- 10 -- Pay Class Code Code Class Title A B C D E 985 No Allocated Classification MO 1 /1 /00 2289.69 2404.09 2523.68 2650.22 2781.95 HR 1 /1 /00 13.21. 13.87 14.56 15.29 16.05 MO 1/1/02 2357.29 2475.15 2598.22 2729.95 2865.14 HR 1/1/02 13.60 14.28 14.99 15.75 16.53 MO 7/1/02 2372.89 2490.75 2613.82 2747.28 2882.48 HR 7/1/02 13.69 14.37 15.08 15.85 16.63 986 No Allocated Classification MO 1 /1 /00 2180.49 2289.69 2404.09 2523.68 2650.22 HR 1 /1 /00 12.58 13.21 13.87 14.56 15.29 MO 1/1/02 2244.62 2357.29 2475.15 2598.22 2729.95 HR 1/1/02 12.95 13.60 14.28 14.99 15.75 MO 7/1/02 2258.49 2372.89 2490.75 2613.82 2747.28 HR 7/1/02 13.03 13.69 14.37 15.08 15.85 987 1422 Municipal Court Clerk MO 1 /1 /00 2078.23 2180.49 2289.69 2404.09 2523.68 1433 Probation Services Clerk HR 1 /1 /00 11.99 12.58 13.21 13.87 14.56 18101 Communications Division MO 1/1/02 2140.63 2244.62 2357.29 2475.15 2598.22 Office Assistant HR 1/1/02 12.35 12.95 13.60 14.28 14.99 MO 7/1/02 2154.49 2258.49 2372.89 2490.75 2613.82 HR 7/1/02 12.43 13.03 13.69 14.37 15.08" Section 6. This ordinance shall be in full force and effect thirty days after its passage, approval and publication as provided by law and by the City Charter. PASSED BY THE CITY COUNCIL, signed and approved this 4th day of June , 2002. )77 / ATTEST: Mary Place, Mayor City Clerk Publication Date 6 Effective Date 74-2002 PERSIX Work Ord. 5/21/02 -- 11 -- hk T 1K N i ar ..a DATE: June 3, 2002 TO: The Honorable Mayor and Council Members FROM: Carol Bates, Chief Examiner Glenn Rice, Assistant City Manager SUBJ: Charter Civil Service Reclassification Studies and New Classifications as Recommended by Charter Civil Service Commission and City Management A management review of the Customer Services Manager classification was requested by the Finance Department. The review resulted in the proposed title change to Utility Services Manager and a recommended reduction in pay. The office of the Chief Examiner received 2 new classification requests and one' classification review in early 2002. The classification requests were formally approved by the Civil Service Commission at the April 8, 2002 and May 6, 2002 meetings: All: recommendations are subject to City Council review and. approval The additional funds have been budgeted within the respective department's. 2002. Budgets The positions are listed in the Classification Summary in Appendix "A ": Following each narrative is a tab reference to Appendix "B ", so that you may review the Classification Reports as prepared by RHW Consulting Services and the Chief Examiner. 1 NEW CLASSIFICATIONS 1. Utility Services Manager • Proposed new title and amended Classification for a position in Finance and Budget (Customer Service) • Pay range 972 ($4,666.04 - $5,140.97) (recommended reduction in salary) • Position will be competitive • RHW Consulting Services recommends the new class specification and allocation pay range 972 ($4,666.04 - $5,140.97) to be consistent with prevailing market rates and maintain internal equity. • See Appendix B -1 Commission's Recommendation: Accept class specification and allocation to pay range 972 ($4,666.04 - $5,140.97) Management's Recommendation: Accept and approve 2. Utility & Finance Assistant • New position in Finance and Budget Department (Finance Division) • Pay range 982 ($2,728.21 - $3,312.34) • Position will be competitive • RHW Consulting Services recommends the new class specification, allocation to pay range 982 ($2,728.21 - $3,312.34) to be consistent with prevailing market rates and maintain internal equity • Commission accepted and approved the creation of a new class specification and allocated to pay range 982 ($2,728.21 - $3,312.34) • See Appendix B -2 Commission's Recommendation: Accept class specification and allocate and allocation to pay range 982 ($2,728.21 - $3,312.34) Management's Recommendation: Accept and approve Commission's recommendation 2 3. Surface Water Engineer • New position in the Engineering Division • Pay range 973 ($4,227.52- $5,140.97) • Position will be competitive • RHW Consulting Services recommends the new class specification, allocation to pay range 973 ($4,227.52- $5,140.97) to be consistent with prevailing market rates and maintain intemal equity • Commission accepted and approved the creation of a new class specification and allocated to pay range 973 ($4,227.52 - $5,140.97) • See Appendix B -3 Commission's Recommendation: Accept class specification and allocate and allocation to pay range 973 ($4,227.52 - $5,140.97) Management's Recommendation: Accept and approve Commission's recommendation 4. Street Maintenance Supervisor • New position in Street Division (Replaces Street. Supervisor upon recruitment in January 2003. • Pay range 973 ($4,227.52- $5,140.97) • Position will be competitive • RHW Consulting Services recommends the new class specification, allocation to pay range 973 ($4,227.52 - $5,140.97) to be consistent with prevailing market rates and maintain internal equity • Commission accepted and approved the creation of a new class specification and allocated to pay range 973 ($4,227.52 - $5,140.97 • See Appendix B -4 Commission's Recommendation: Accept class specification and allocation to pay range 973 ($4,227.52 - $5,140.97) Management's Recommendation: Accept and approve Commission's recommendation 3 APPENDIXA APPENDIX A CLASSIFICATION SUMMARY NEW CLASSIFICATIONS RECOMMENDED PAY RANGE MANAGEMENT 1. Utility Services Manager Pay Range 972 ($4,442.45 - $5,397.50) (Replaces the old classification title of Customer Service Manager with a recommended reduction in pay) CHARTER CIVIL SERVICE 1. Utility & Finance Assistant Pay Range 982 ($2,729.95 - $3,314.07) 2. Surface Water Engineer Pay Range 973 ($4,227.52 - $5,140.97) 3. Street Maintenance Supervisor Pay Range 973 ($4,227.52 - $5,140.97) (Will replace Street Supervisor classification upon an upcoming retirement) APPENDIX B RHW CONSULTING SERVICES Human Resources Consulting 7005 Perry Court Yakima, WA 98908 Phone: 509.966.3756 Fax: 509.972.4079 E -mail: rweaver@yvn.com MEMORANDUM DATE: April 12, 2002 TO: Carol Bates, Chief finer FROM: Robert Weaver 4 .� RHW Consulting Services RE: Utility Services Manager Classification and Allocation Recommendation This report summarizes my findings relating to the classification study for the position of Customer Services Manager. Since the classification was vacant at the time of the study, I conducted an interview with the Director of Finance and Budget which is the immediate supervisor, development of a draft revised class specification, compared the revised specification with other management classifications in the City of Yakima's classification system, and conducted a compensation survey of local and regional public and private employers utilized by the City. This study was requested because several areas of responsibility had been removed from Customer Services and had been assigned to other City Departments. Among them were parking and animal control. The request was not based upon the perception of increased duties; rather, it was requested based on a decrease in responsibilities. Based on my findings discussed herein, it is my recommendation that the position be reclassified to Utility Services Manager and allocated to Pay Code 972 ($25.63 - $31.14/hr ) which is less than that assigned to the Customer Services Manager (Pay Code 971). DUTIES AND RESPONSIBILITIES SUMMARY: This is a management supervisory position responsible for the operation of a division of the Finance Department. An employee in this classification recommends and implements customer service policies and procedures; sets division goals and objectives; tracks, analyzes and forecasts operating results; performs analysis of operations compared to other utilities and to industry standards; supervises services provided to City utility accounts and operating departments; manages the collection of delinquent accounts; assists customers in resolving utility account issues; prepares and manages the annual division budget; prepares a variety of reports related to division activities; solicits information from and makes presentations to various groups including other City departments, other utilities, regulatory agencies, the public and City Council; oversees the functionality of and enhancements to the utility customer service system and ensures the accuracy of customer account information. SIGNIFICANT CHANGES IN POSITION The most significant changes in the duties and responsibilities of the classification are the transfer of the animal control and parking enforcement responsibilities to the Police Department. These functions included as many as four employees and two distinctly separate functions unrelated to utility services and billings. The balance of the changes in the class specification is generally clarifications of duties and creates a document more descriptive of the duties performed. They are not additions to the duties and responsibilities. COMPENSATION ANALYSIS FACTORING ANALYSIS Since this is a management classification, no factoring analysis was conducted. The relationships between the factoring analysis document and the compensation plan only exists between Civil Service classifications eligible on pay ranges and for union membership. There is not a direct relationship with classifications assigned to Pay Codes. INTERNAL COMPARISONS Prior to this study, the Customer Services Manager was aligned with classifications of Planning Manager and Transit Manager. It was compensated higher than the Fleet Manager, Refuse and Recycling Manager, Deputy Human Resources Manager, City Clerk and Purchasing Manager. The elimination of two significant areas of responsibilities substantially reduces the internal relationships. The two management classifications most closely resembling the new Utility Services Manager are the City Clerk and Purchasing Manager, both allocated to Pay Code 973 ($24.39 - $29.66). However, each of them have singular responsibilities and the Utility Services Manager provides specific services to and works closely with the various City utility departments and must consider a variety of state, local and federal regulatory requirements in managing the division. It also must work more closely with the general public in resolving difficult issues that most frequently involve billing and collections issues. For that reason, it would seem to align more closely with the Fleet Manager, Refuse and Recycling Manager and to a degree, with the Deputy Human Resources Manager. EXTERNAL COMPARISONS The new Utility Services classification was included in the salary study submitted to thirty (30) public and private entities within Washington and Idaho. Eighteen (18) responses were received with 5 indicating a good match to the City's classification. While a sampling of 5 is small and can easily be skewed by individual responses, the mean maximum hourly rate was $31.91/hr. DISCUSSION If the primary consideration for allocation to a Pay Code was the external relationship, then the closest salary would be that of Pay Code 972 ($25.63 - $31.14/hr). The classifications currently allocated to PC972, Deputy HR Manager, Fleet Manager, and Refuse and Recycling Manager and each have somewhat different and in some instances, greater responsibilities. As examples: Deputy HR Manager is responsible for collective bargaining including a myriad of governing federal and state statutes; the Fleet Manager has a significant safety responsibility and inherent City liability as well as a significantly large workforce; and the Refuse and Recycling Manager has a Large workforce and multiple and distinctly different areas of responsibility Refuse vs. Recycling. On the other hand, the City Clerk and Purchasing Manager each have singular areas of responsibility. The Utility Services Manager deals with a variety of utility accounts (sewer, water, irrigation and refuse), which creates a diversification not found in the PC 973 classifications. It also involves a high degree of public contact in dealing with customers pursuing relief from billings or in dispute of utility billing actions which brings in to consideration an element not found in PC973. RECOMMENDATION Based on the foregoing, it is my recommendation that the Utility Services Manager be allocated to Pay Code 972 ($25.63 - $31.14/hr ). 02utilsvcsmgr.rpt SALARY SURVEY RESULTS UTILITY SERVICES MANAGER GOOD MATCH DATA Organization Title Minimum Maximum City of Bellingham Supt. Utilities $ 29.14 $ 34.81 City of Pocatello, ID Utility Bill Dir. $ 22.08 $ 25.97 City of Vancouver Operations Supt. $ 25.20 $ 33.28 Yakima County Manager $ 22.77 $ 33.59 Mean Hourly Rate $ 24.80 $ 31.91 Mean Monthly Rate $ 4,298.58 $ 5,530.96 GREATER MATCH DATA City of Kirkland Treasury Mgr $ 32.77 $ 42.28 City of Lewiston, ID Util Billing/Payroll $ 13.52 $ 18.93 City of Walla Walla Accountant $ 20.37 $ 26.00 LESSER MATCH DATA City of Boise, ID Office Coord $ 15.70 $ 23.55 City of Lynnwood Manager - Accntg. $ 29.10 $ 36.83 City of Olympia Util. Acctg. Supv $ 22.43 $ 27.28 City of Renton Util. Accts. Supv $ 18.34 $ 22.34 2000 SALARY DATA SUBMITTED NO MATCHING CLASSIFICATION City of Burien; City of Edmonds; City of Federal Way; City of Longview; Clark County; Yakima School District; Private Employer #4. CITY OF YAKIMA CLASS SPECIFICATION I CODE: 1242 TITLE Utility Services Manager rev. 5/02 I DEFINITION: This is a management supervisory position responsible for the operation of a division of the Finance Department. An employee in this classification recommends and implements customer service policies and procedures; sets division goals and objectives; tracks, analyzes and forecasts operating results; performs analysis of operations compared to other utilities and to industry standards; supervises services provided to City utility accounts and operating departments; manages the collection of delinquent accounts; assists customers in resolving utility account issues; prepares and manages the annual division budget; prepares a variety of reports related to division activities; solicits information from and makes presentations to various groups including other City departments, other utilities, regulatory agencies, the public and City Council; oversees the functionality of and enhancements to the utility customer service system and ensures the accuracy of customer account information. Work is performed under the general direction of the Director of Finance and Budget and is reviewed through observation, customer feedback, results achieved and personal conferences. DUTIES Manages division operations: sets division goals and objectives in order to achieve department and City missions; utilizes reports and other resources to track, analyze and forecast operating results; analyzes operations to determine operational effectiveness when compared to other utility services and industry standards; establishes, monitors and adjusts services provided to business and individual water, wastewater, irrigation and refuse utility accounts; and coordinates services provided to utility operating departments. Develops and implements customer service policy and procedures including: establishment of utility accounts; credit management; development of service and work orders for utility meter installation; utility meter reading and reporting; emergency and after -hours service; utility billing processes and procedures; customer treatment and service; and delinquent account recovery. Ensures compliance with State regulations and City ordinances, policies and procedures. Ensures that water, wastewater, irrigation and refuse utility accounts are properly established and invoiced and that service and work orders are properly prepared for new water meter installations in accordance with appropriate ordinances, policies and procedures. Ensures accurate and timely implementation and communications to customers of rate /fee changes; including new annexation areas. Provides information to internal and external customers, contractors, and developers on the availability and accessibility of City utility services and related costs. Recommends and implements ordinances and policies regarding utility connections, billing, delinquent account recovery and write -offs. Ensures high -level customer service is provided to City water, wastewater, irrigation, and refuse divisions, public and private businesses, developers, governmental agencies, other customers and private citizens. Supervises Utility Business Office and field personnel including: monitoring daily and project work assignments; hiring, training and developing staff; evaluating individual performance; including disciplinary action up to and including termination of employment within City policies. Provides assistance to staff in resolving difficult or unusual customer service situations and problems. Develops, monitors and modifies customer complaint process and procedures; ensures complaints are appropriately processed and addressed and keeps supervisor informed, as needed. Mgmt. Specs 1242 UtilitySvcsManager Supervises account collection practices of the division, including: internal delinquent account follow up; transfer of accounts to collection agency; requests and evaluates proposals for collection services, negotiates terms and monitors performance of contracts; and coordinates with credit and collection agencies to ensure that cost effective services are provided. Evaluates and analyzes City's utility revenue, expenditures, service usage, billing and collection trends; prepares related forecasts; and analyzes comparisons to other utilities and industry standards. Follows up as appropriate on any anomalies identified. Prepares and /or reviews periodic and special reports on divisional activities and makes presentations to operating department personnel, customers and the City Council, as needed. Develops, monitors and manages the division budget. Ensures the accuracy of customer and account information and the utility systems' interfaces to other City computer systems. Coordinates the design, implementation, maintenance, enhancement, usage and functionality of the utility information system(s). Performs other related duties as assigned. MAJOR WORKER CIHARACTERISTICS: Knowledge of modern supervisory regulations, practices, methods, techniques and procedures; current customer service processes; leadership and motivational methods and techniques. Knowledge of: utility operations and successful customer service practices. Knowledge of: budget development; BARS accounting; automated utility billing systems; financial recordkeeping and modern office practices and procedures. ,Knowledge of: analysis, trending, and forecasting techniques. Knowledge of: collection laws, regulations practices and procedures. Knowledge of City ordinances and regulations related to water, wastewater, irrigation and refuse operations, processes, procedures and systems. Knowledge of: implementation, maintenance and enhancements of automated customer account and billing systems. Ability to plan, organize and supervise the work of assigned staff; communicate effectively orally and in writing; and to establish effective working relationships with a widely economically, socially and educationally diverse customer base. Ability to gather information, analyze data and develop and present clear and concise reports. Ability to: make understandable and persuasive public presentations. Ability to: identify and define problems and to develop appropriate solutions; and to make sound business decisions. Ability to: operate a variety of office equipment including personal computer, copy machine, fax machine, and calculator. UNUSUAL WORKING CONDITIONS: This is primarily indoor work with few unusual conditions; however, may require some work outdoors in difficult terrain when working with field personnel. May work with angry, irate or upset customers. May require some evening or weekend work when meeting with the public. LICENSES, REGISTRATION AND CERTIFICATE: Valid Washington State Driver's License. Within six months of hire date, obtain and maintain a valid First Aid Certificate and a Flagging Card. MINIMUM CLASS REQUIREMENTS: Graduation from an accredited four -year college or university with a degree in Business Administration, Finance, Accounting, Information Systems or a related field plus five years of progressively responsible customer service, billing and collection experience (utility industry preferred) including at least two years experience in a supervisory capacity. Additional experience may substitute for the education requirement. Mgmt. Specs 1242 Utili ty S vcs Manager RHW CONSULTING SERVICES Human Resources Consulting 7005 Perry Court Yakima, WA 98908 Phone: 509.966.3756 Fax: 509.972.4079 E -mail: rweaver@yvn.com MEMORANDUM DATE: April 11, 2002 TO: Carol Bates, Chief Examiner FROM: Robert Weaver . A\ RHW Consult' RE: New Classification Financial Services Office Assistant This report summarizes my findings relating to the creation of a new classification in the Department of Budget and Finance. In creating the attached class specification and enclosed salary recommendations, I interviewed the Director of Finance and Budget, developed a draft class description, conducted comparisons with similar classifications in the City of Yakima's classification system and conducted an external compensation survey of local and regional public and private employers in Washington and Idaho as required by the City. This new classification is designed to perform duties not currently assigned and not part of other classifications. Based on my findings discussed herein, it is my recommendation that the position be classified as Financial Services Office Assistant, be considered to be Civil Service — union-exempt and allocated at Pay Code 982 ($15.74 - $19.11/1u). DUTIES AND RESPONSIBILITIES SUMMARY: An incumbent in this classification provides administrative and technical support and high -level clerical services to the Finance Director and division managers in the Department' of Finance and Budget. An incumbent in this classification works independently as a confidential assistant within established procedures and: creates spreadsheets, charts and graphs; conducts a variety of projects from concept to conclusion; works with sensitive and confidential information; gathers data for use in collective bargaining; drafts flyers, brochures, and other public information documents; monitors department budget expenditures v. projections; and performs typical clerical and secretarial functions. Work is performed with considerable latitude for making responsible decisions, resolving unusual problems, interpreting or explaining programs, regulations and policies and in performing the tasks of the classification COMPENSATION ANALYSIS FACTORING ANALYSIS A factoring analysis was conducted, which resulted in a preliminary finding of pay range 12.0 ($13.77 - $16.51 /hr). It must be recognized that the factoring analysis process is subjective in nature and should not be used as an absolute indicator of range allocation. INTERNAL COMPARISONS There are several classifications of a comparable nature within the City's classification and compensation plan. They include Department Assistant IV, Public Works Office Assistant, Code Inspections Office Assistant, and Community and Economic Development Office Administrator. Specific comments are: • Department Assistant IV Pay Range 10.5 ($12.91 - $15.44/hr). This is the senior level clerical position in the City. It is characterized by the responsible and consequential nature of the work performed and the independent judgment exercised in making decisions, and resolving problems, interpreting guidelines. They typically perform varied administrative tasks thereby relieving an administrator of important details. Often the DA IV is a supervisor, however, the class specification simply indicates that the DA IV "may" monitor or coordinate the activities of others. • Public Works Office Assistant Pay Code 983 ($14.99 - $18.22/hr). This is a non- union classification. The duties are similar to those of the DA IV. However, this classification serves as the secretary to the director of a large and complex department or may function as the office manager. • Code Inspections Office Assistant Pay Code 981 ($16.52 — $20.08). This classification is also similar to the DA IV and serves in a capacity like the Public Works Office Assistant. The greatest difference between this classification and the latter seems to be a supervisory function, which is not found in the PWOA. • Community and Economic Development Office Administrator Pay Code 980 ($17.35 - $21.06/hr). While many of the duties of this classification are similar to the others listed above, this classification serves as the office manager and is a liaison between the Director and other managers including those of the Convention Center and Capitol Theater, hearing bodies and the public. There are also significant management responsibilities and requirements for greater responsibility for exercising independent judgment and discretion in making responsible decisions. EXTERNAL COMPARISONS This classification was included in a salary survey sent to thirty (30) public and private employers in Washington and Idaho. Eighteen (18) responded (60 %) including 9 which indicated a good match for the City's proposed classification. The mean hourly maximum pay rate was $19.96/hr and included a low maximum rate of $17.91 /hr (Bellingham) and a high maximum rate of $21.541hr (Kirkland). DISCUSSION This classification is similar in design to the Public Works Office Assistant with the exception that it is highly project oriented and deals with highly sensitive and confidential collective bargaining materials and matters. The PWOA (non- union) is allocated to Pay Code 983 ($14.99 - $18.22/hr). Because of the above matters, I believe the new classification should be allocated to a higher range and should also be non - union. The Code Inspections Office Assistant is allocated to Pay Code 981 and based on the job duties; I believe the new classification should be between the two. RECOMMENDATION Based on the above, it is my recommendation that the new classification be non -union and allocated to Pay Code 982 ($15.74 - $19.11/hr). It is recognized that this is nearly $1.50 less than the mean maximum hourly rate found in the salary survey. However, based on the duties and responsibilities, a higher recommendation cannot be justified. Since this is a new classification, it should be filled by competitive process. SALARY SURVEY RESULTS FIANCIAL SERVICES OFFICE ASSISTANT GOOD MATCH DATA Organization Title Minimum Maximum City of Bellingham City Clerk Rep. $ 15.02 $ 17.91 City of Burien Finance Dept. Asst. $ 16.33 $ 19.85 City of Federal Way Management Analyst $ 16.48 $ 20.85 City of Kirkland Financial Admin Asst. $ 18.31 $ 21.54 City of Lewiston, ID Administrative Asst. $ 13.52 $ 18.93 City of Olympia Office Specialist III $ 16.25 $ 19.74 City of Renton Admin. Secretary II $ 17.61 $ 21.46 City of Vancouver Administrative Asst $ 16.39 $ 20.92 Yakima School District Conf. Sec. Bus. Ofc. $ 16.37 $ 18.42 Mean Hourly Rate $ 16.25 $ 19.96 Mean Monthly Rate $ 2,816.61 $ 3,459.67 GREATER MATCH DATA None LESSER MATCH DATA Clark County Office Assistant III $ 13.35 $17.06 2000 SALARY DATA SUBMITTED City of Edmonds Executive Asst. $ 18.84 $ 23.55 NO MATCHING CLASSIFICATION City of Boise, ID; City of Longview; City of Lynnwood; City of Pocatello, ID; City of Walla Walla; Yakima County; Private Employer #4. �. DEPARTMENT OF FINANCE & BUDGET 4 �^ i � � -- pA ' , 129 North Second Street ' Zi Yakima, Washington 98901 MEMORANDUM May 3, 2002 To: Carol Bates, Chief Examiner Civil Service Commission From: Rita Anson, Finance Directo Subject: "Financial Services Office Assistant" Position May 7, 2002 Civil Service Commission Agenda Item - The position of "Financial Services Office Assistant" is on the agenda for the May 7th Civil Service Meeting. Unfortunately, I will be out of town and unable to attend this meeting. Therefore, I am writing this memo to convey the following: 1. To communicate my strong support for this position and of Mr. Weaver's analysis and recommendations regarding this position, and 2. To request the position to be titled "Utility and Finance Assistant ". The title supplied by Mr. Weaver (Financial Services Office Assistant) is one that we used informally as we were discussing this position, but not one I wish to utilize in an official capacity. This position will be supporting all three divisions within the Finance Department with primary support focused on the Utility and Finance Divisions. I'd like to remove the term "office" from the title as I feel it places too much emphasis on the clerical portions of the position. And I very much desire to utilize the word "Utility" in the title due to the amount of assistance that will be provided to the Utilities Division and due to the fact that this position will be funded from both the General Fund and the Utilities Enterprise Fund. Recommendation: Approve this position at the level and with the specifications outlined in Mr. Weaver's report with the one exception of the title. Title this position "Utility and Finance Assistant ". Yakima VP acn \ \ISNT\Users \ranson \Dept. Admin\Hire Admin Assistant 2002 \05 -06 -02 Ltr to Civil Svc Comm - re Position Title.doc Customer Service (509) 575 -6080 • Finance (509) 575 -6070 • Information Systems (509) 575 -6098 1994 CITY OF YAKEVIA CLASS SPECIFICATION I CODE: 10520 TITLE Utility & Finance Assistant Est. 5/02 I DEFINITION: Under limited supervision, provides administrative and technical support and high -level clerical services to the Finance Director and division managers in the Department of Finance and Budget. An incumbent in this classification works independently as a confidential assistant within established procedures and: creates spreadsheets, charts and graphs; conducts a variety of projects from concept to conclusion; works with sensitive and confidential information; gathers data for use in collective bargaining; drafts flyers, brochures, and other public information documents; monitors department budget expenditures v. projections; and performs typical clerical and secretarial functions. Work is performed with considerable latitude for making responsible decisions, resolving unusual problems, interpreting or explaining programs, regulations and policies and in performing the tasks of the classification. Work is evaluated through completed projects, user feedback, direct observation and personal conferences. DUTIES Provides general staff and clerical support and administrative assistance to the Director of Finance and Budget and division staff, as requested. Organizes and coordinates office functions, activities and communications. Gathers and monitors confidential data such as collective bargaining, revenue receipts, and risk analysis data; creates charts, graphs, tables and spread sheets depicting trends in revenues, expenditures, budgets, operating results and various City statistics; drafts reports, letters, memoranda, agenda statements and other written documents. Conducts research and prepares projects with limited direct instruction. Performs detailed and complex work assignments; coordinates projects; researches and prepares a variety of routine and complex statistical, financial, and narrative reports, documents and worksheets; prepares information in professional presentation formats. Data research may be performed using historical paper files, the City's on -line databases, or the Internet, as applicable. Maintains confidentiality of data. Coordinates, monitors and assists in the preparation and distribution of financial documents, including annual financial statements and budgets. Prepares draft agenda statements and other documents for presentation to City Council and other public forums. Prepares drafts of flyers, brochures, informational documents and other written materials for public dissemination. Assists and coordinates the department's annual budget preparation; performs budget research and analysis; monitors department's budget vs. expenditures and advises Director when anomalies are identified and when expenditures appear to be out pacing budget projections. CSPECS /A Performs and manages a variety of responsible administrative office support functions; coordinates support for assigned divisions; types a variety of materials including reports, letters, memoranda, notes and other written materials. Maintains files and records of a complex and confidential nature; coordinates travel and training plans; maintains log of Continuing Professional Education Credits for department CPAs; prepares and maintains department personnel files. Operates a variety of modern office equipment including personal computer, printers, copiers, fax machines, scanners, calculators and others. . Answers and screens telephone calls, answers questions when possible and re- directs callers. Schedules meetings and conferences and handles related logistical needs. Reviews, sorts and re- directs, as appropriate, Department Director's electronic and paper mail and performs other secretarial and clerical duties. Performs other related duties as assigned. MAJOR WORKER CHARACTERISTICS: Knowledge of: modern secretarial and office principles, practices and techniques; related department and division functions, terminology and current activities; time management, planning and organizational practices and techniques. Knowledge of: correct and appropriate use of the English language, vocabulary, spelling, grammar and punctuation; and of communications formats including letters, memoranda, agendas and reports. Knowledge of basic arithmetic and basic principles of accounting/bookkeeping. r Ability to understand and execute complex oral or written instructions and guidelines to a variety of issues, use good judgement in applying guidelines to a wide variety of work situations; express ideas clearly and concisely orally and in writing. Ability to anticipate departmental requirements; organize and establish individual priorities and tasks; evaluate and recommend improvements in operations, systems, practices, and procedures; establish and maintain effective working relationships with others. Ability to compose correspondence; produce and maintain accurate and timely records and reports; perform word processing, data entry and use a variety of computer software systems /applications proficiently. Ability to perform and understand basic mathematical computations. Ability to work independently and meet deadlines with minimal supervision and direction and maintain appropriate confidentiality of highly sensitive matters. UNUSUAL WORKING CONDITIONS: Office environment with frequent interruptions and distractions. Extension of workday and weekend work required as needed to meet deadlines. LICENSES; REGISTRATION AND CERTIFICATE: Obtaining and maintaining a valid Washington State Drivers License is highly desirable. MINIMUM CLASS REOUIREMENTS: Two years of progressively responsible office, secretarial or related administrative support experience; education in related field may be considered in lieu of experience. Ability to perform basic mathematical calculations; basic skills in use of Microsoft Word and Excel software applications. CSPECS /A RHW CONSULTING SERVICES Human Resources Consulting 7005 Perry Court Yakima, WA 98908 Phone: 509.966.3756 Fax: 509.972.40 79 E -mail: rweaver @yvn.com MEMORANDUM DATE: April 17, 2002 TO: Carol Bates, Chief Examiner ;' FROM: Robert Weaver r RHW Consulting D Cl, - RE: New Classification Surface Water Engineer This report summarizes my findings relating to the creation of a new classification in the Engineering Division. In creating the attached class specification and salary allocation recommendation, I interviewed the City Engineer, developed a draft class specification, conducted comparisons with positions . in the City of Yakima's classification system with similar levels of complexity and responsibility, and conducted a compensation survey of local and regional public and private employers as provided by the City. The new classification is neither a combination of previously performed duties nor a revision of a current classification. It is my understanding that the duties and responsibilities generally are newly assigned but may include some facets of duties previously performed in one manner or another Based on my findings discussed herein, it is my recommendation that the position be classified as Civil Service, union - exempt, titled Surface Water Engineer and allocated at Pay Code 973 ($24.39 - $29.66). DUTIES AND RESPONSIBILITIES SUMMARY: This is professional engineering and administrative work developing, planning, organizing and/or managing the City's surface water and storm water programs. Under limited supervision, individuals assigned to this classification address current and emerging storm water management and environmental issues including but not limited to the Endangered Species Act and implementation of NPDES Phase II. Additionally, they design and develop the professional and support staffing levels; develop appropriate programs, work with a variety of public and private entities and individuals, write and submit reports, make public presentations, monitor storm and surface water programs and reviews development plans for compliance with various regulations. Supervision is exercised over both professional and administrative staff. Work is performed in a highly regulated discipline, requires significant attention -to- detail and is performed under limited supervision with significant latitude for exercising independent judgment and discretion individual effort and initiative in resolving unusual problems. COMPENSATION ANALYSIS FACTORING ANALYSIS A factoring analysis was conducted that resulted in an initial pay range of 23.5. It must be recognized that a factoring analysis is a subjective tool that should only be used as a general indicator of approximate relationship to other classifications. It should not be utilized as a sole mechanism for determining pay range allocation. INTERNAL COMPARISONS The City has relatively few positions with which this new classification can be compared. They include: • Development Engineer — Range 21.0 ($20.70 - $24.85/hr). This classification works primarily with the development process dealing with rights of way, easements, maintaining maps and descriptions of city -owned properties and facilities, maintaining and/or developing standards, specifications and details for city - involved projects and responding to a variety of public inquiries. This does not require professional licensing. This is a Civil Service, union eligible classification. • Project Engineer — Range 22.5 ($22.19 - $26.61/hr). This classification develops public improvement projects for funding, design and construction; prepares plans, specifications, estimates and related documents; prepares grant applications; coordinates project planning and preparation; and performs a variety of other professional engineering functions. This classification requires and Engineer -in- Training certificate. This is a Civil Service, union eligible classification. • Senior Engineer — Pay Code 972 ($24.90 - $30.26/hr). This classification supervises the design and development engineering staff. In addition, it develops public improvement projects for funding, design and construction; supervises the preparation of plans, specifications, estimates and related documents; develops transportation, public works and utilities system projects; and performs other related duties. This classification requires licensing as a Professional Engineer in the State of Washington. This is a Civil Service, union exempt classification. • Utility Engineer — Pay Code 971 ($26.14 - $31.79/hr). This classification manages and supervises the planning, engineering and construction activities for the improvement of the City's wastewater utility; represents the City in dealing with consultants, contractors, other agencies and the public; prepares reports, projects budgets, cost analyses, rate studies, grant/loan applications and other related duties. This classification requires licensing as a Professional Civil Engineer in the State of Washington. EXTERNAL COMPARISONS A salary survey was conducted which included thirty (30) public and private employers in Washington and Idaho. A total of eighteen (18) responded (60 %). Of those responding, eleven (11) indicate a good match for the City's job. Another two indicated classifications with greater responsibilities. The mean maximum hourly pay rate for those characterized as good matches is $30.49/hr. The lowest mean maximum salary was $23.56/hr (Pocatello, ID) and the highest was $35.90/hr (Federal Way). It should be noted that since the survey was conducted, additional information surfaced that previously had been overlooked. This new information significantly changed the focus of the proposed classification to essentially be a management -type position. The classification listed for Yakima County (Engineer) is no longer a good match. The County has a similar classification of Surface Water Senior Manager with a 2000 salary range of $20.65 - $33.13. With salary increases averaging 2.5% for 2001 and 2002, the salary would be in the $34.00 - $35.00/hr range maximum. DISCUSSION Clearly, this is a new classification. The greatest concern is the placement within the classification and compensation plan. The City's Engineering staff is directed by the City Engineer with the "second in command" being the Senior Engineer. The Surface Water Engineer will be subordinate to the Senior Engineer and, because of the management and supervisory responsibilities anticipated, should be union- exempt and allocated to a Pay Code. It must be recognized that initially, supervision will not be exercised as the program must be developed and staffing must be designed. Both of those tasks will be the responsibility of the Surface Water Engineer. The Senior Engineer is allocated to Pay Code 972 with an hourly salary range of $25.63 - $31.14. The next lower Pay Code (973) is compensated between $24.39 and $29.66/hr. Based on the salary survey information, even with inappropriate information regarding Yakima County, the salary level would barely be adequate. There is a significant need for skilled Surface Water Engineers nation -wide and there appears to be somewhat of a shortage. It may be difficult to attract well skilled applicants, regardless of the salary offered by the City. The salary rate for Pay Code 973 rises to a maximum of $29.86 on July 1, 2002. While the external comparisons suggest a maximum salary range in excess of $31.00 per hour, the internal comparisons dictate that the City cannot and should not offer that level for this classification. Depending on the success in attracting skilled candidates, it may become necessary to revisit the salary structure of the entire engineering series. RECOMMENDATION Based on the foregoing, it is my recommendation that the Surface Water Engineer be classified as union- exempt and allocated to Pay Code 973, $24.39 - $29.66/hr. Since this is a new classification, it must be filled by competitive announcement. SALARY SURVEY RESULTS SURFACE WATER ENGINEER GOOD MATCH DATA Organization Title Minimum Maximum City of Bellingham Program Mgr. 2 $ 27.47 $ 32.00 City of Burien Surface Water Engineer $ 27.34 $ 33.23 City of Federal Way SWM Project Engr $ 28.37 $ 35.90 City of Kirkland Ld. Stormwtr Util Engr $ 29.26 $ 34.41 City of Lewiston, ID Asst. City Engineer $ 19.80 $ 27.72 City of Longview Stormwater Manager $ 23.16 $ 29.78 City of Olympia Project Engineer II $ 25.52 $ 31.03 City of Pocatello, ID - Environmental Engr $ 20.03 $ 23.56 City of Renton Civil Engineer III $ 25.91 $ 31.58 City of Vancouver Civil Engineer(PE) $ 24.34 $ 31.06 Yakima County Engineer $ 17.50 $ 25.09 Mean Hourly Rate $ 25.34 $ 30.49 Mean Monthly Rate $ 4,392.18 $ 5,284.83 GREATER MATCH DATA City of Walla Walla Water Systems Mgr. $ 25.86 $ 33.01 Clark County Sr. Planner $ 26.04 $ 36.81 LESSER MATCH DATA None NO MATCHING CLASSIFICATION City of Boise, ID; City of Edmonds; City of Lynnwood; Yakima School District; Private Employer #4. CITY OF YAKIMA CLASS SPECIFICATION I CODE: 11106 TITLE Surface Water Engineer Est. 5/02 DEFINITION: This is professional engineering and administrative work developing, planning, organizing and/or managing the City's surface water and storm water programs. Under limited supervision, individuals assigned to this classification address current and emerging storm water management and environmental issues including but not limited to the Endangered Species Act and implementation of NPDES Phase II. Additionally, they design and develop the professional and support staffing levels; develop appropriate programs, work with a variety of public and private entities and individuals, write and submit reports, make public presentations, monitor storm and surface water programs and reviews development plans for compliance with various regulations. Supervision is exercised over both professional and administrative staffs. Work is performed in a highly regulated discipline and requires significant attention -to- detail and is performed under limited supervision with significant latitude for exercising independent judgment and discretion, individual effort and initiative in resolving unusual problems. Work is reviewed through public feedback, direct observation, results achieved and through conferences and other meetings. DUTIES Designs, develops, implements and manages a surface water management program to meet or exceed federal, state and local environmental regulations addressing surface water, storm water, flood control and related issues. Recommends staffing levels including classifications and employee FT Es. Es. Exercises supervisory responsibility and authority over assigned staff. Develops, implements and administers storm and surface water management programs. Coordinates with: City departments, County entities, other governmental bodies, business enterprise, developers and private citizens to comply with federal, state and local environmental laws, rules, regulations and ordinances. Reviews public and private development plan specifications to ensure compliance with all regulatory restrictions. Ensures compliance with federal, state and local environmental legislation including, among others, National Pollution Discharge Elimination System requirements. Develops and administers grants and contracts; designs flood control /storm water facilities; prepares SEPA checklists; acquires or renews permits as needed. May visually inspect construction and development sites to ensure compliance with regulatory requirements. Monitors, develops and submits annual or other required reports as mandated. Coordinates with: federal, state and local permitting resources, developers, private businesses, cities, towns and other governmental agencies, special interest groups and private citizens to comply with local, state and federal permit requirements. Develops, submits and monitors annual storm water utility budget ensuring compliance with allocations and appropriateness of expenditures. Reviews fee structures and recommends modifications as necessary. Makes presentations to: development groups, at public meetings and hearings, to the City Council, and before other governing bodies and interested or concerned groups. May supervise the work of other employees. Performs other related work as required. CSPECS MAJOR WORKER CHARACTERISTICS: Knowledge of: federal, state and local environmental laws, rules, regulations and ordinances including but not limited to the Endangered Species Act and NPDES Phase II; surface water and storm water tendencies and behaviors; modern office management and supervisory practices; budgetary processes and state - mandated budget and expenditure accounting. Ability to use modern engineering principles and practices to develop effective storm and surface water programs. Ability to: make clear and understandable public presentations; communicate effectively, orally and in writing; establish effective working relationships with a variety of public and private entities in a widely economically and culturally diverse community. Ability to: operate a personal computer using word processing, spread sheet and desk -top publishing programs; prepare clear, concise and complete reports, analyses and other written documents; to use correct grammatical structure and content. UNUSUAL WORKING CONDITIONS: May be exposed to seasonal weather extremes, construction noise, dust, exhaust fumes, uneven terrain and other typical construction site hazards. LICENSES, REGISTRATION AND CERTIFICATE: Washington Driver's License within 3 months of employment; possession of Engineer -in- Training (EIT) Certificate or Professional Engineer (PE) license (preferred). MINIMUM CLASS REQUIREMENTS: Degree in Civil Engineering, Environmental Science or a closely related field from an accredited four -year college or university plus four (4) years of related experience including at least two years in a supervisory capacity. Possession of EIT Certificate or PE license may substitute for the educational requirements. CSPECS MEMORANDUM TO: Carol Bates, Chief Examiner FROM: Chris Waarvick, Director of Public Wo s Shelley Willson, Street and Traffic Operations a�ger DATE: March 11, 2002 SUBJECT: Street Maintenance Supervisor Class Specification This memorandum is submitted to respectfully request approval for the creation of an amended classification, job description and allocation for the position of Street Maintenance Supervisor. This position will perform supervisory, administrative and fiduciary duties necessary for the maintenance and repair of city roads and rights -of -way and the street break/utility inspections and permits. This request is being made at this time, anticipating the retirement of the existing Street Supervisor, in conjunction with management's need to restructure the duties of the position prior to the hiring of the new supervisor. Management recommends that the existing position and allocation be removed from the City of Yakima's Classification and Compensation Plan when a Street Maintenance Supervisor is hired. DUTIES AND RESPONSIBILITIES Summary: An incumbent in this classification will be responsible for the activities and resources of the Street Maintenance Section of the Street and Traffic Operations Division. The incumbent will plan, estimate costs and assign work and priorities to maintain the City of Yakima's streets and sidewalks; and coordinate with the capital projects and engineering staff to advise and determine construction schedules and repairs. Responsibilities will include supervision of skilled and unskilled workers; representing the division at a variety of public meetings; evaluation of division workloads and prioritization of projects; infrastructure maintenance, street cleaning, snow removal and response to emergency situations, and providing for the safety of the public. The 2002 operating budget for the street maintenance section is $2.6 million, with an additional capital budget of $765,000. Changes in position: This position will see an increase in duties relating both to short and long range street maintenance activities and responsibilities. The amended street maintenance supervisor position will actively participate in the oversight of these activities and the acquisition of necessary resources. The street supervisor position will be amended to reflect the upgrade in responsibilities to a level equivalent to those found in the Supervising Traffic Engineer position in the Street and Traffic Operations Division. \\Isnt \Users\swillson\st mntce super.doc The job description has been amended to reflect the Major Worker Characteristics being _ upgraded from a position that was focused on blue - collar issues to characteristics dealing with increased technical applications, program or project management and regulations related to street maintenance. The minimum class requirements have been amended upward to require three years of supervisory experience and a minimum of five years of experience relating to street maintenance. The college degree has been revised from a two -year degree to a bachelor's degree. Both allow for the substitution of experience for a college degree. However, the amended description requires that the experience be at a level equivalent to supervisory or program/project manager. The attached job description details the duties, worker characteristics and minimum class requirements for the new position. Also, a copy of the current street supervisor job description is included for comparison. COMPENSATION ANALYSIS: INTERNAL COMPARISION: The existing position of Street Supervisor is currently allocated to Pay Code 975 ($3,863 - $4,694). There are a few classifications within the City of Yakima's Pay Code that require similar broad technical and supervisory experience relating to an area with high public safety impacts. Those comparable are Supervising Traffic Engineer, Wastewater Treatment Plant Process Control Supervisor and Construction Supervisor in Pay Code 973 ($4,255 - $5,175). EXTERNAL COMPARISIONS: As a part of this review, a salary survey was conducted with information solicited from thirty public and private agencies across the state and three agencies from Idaho. All of the private agencies are from Yakima. Nine of the responding agencies had good match data. The mean minimum and maximum rates were $23.50 /hour - $29.78/hour or $4073 /month to $5162 /month. RECOMMENDATION: The position of Street Supervisor be revised to Street Maintenance Supervisor and be allocated to Pay Code 973 ($4,255 - $5,175). \\Isnt \Users\swillson \st mntce super.doc Salary Survey Results Street Maintenance Supervisor Good Match Data Agency Title Minimum Maximum City of Bremerton P.W. Oper. Mgr. $26.66 $32.49 City of Kennewick Maint/opns Mgr $21.42 $28.67 City of Federal Way Street Systems Super $23.06 $27.21 Citiy of Auburn Street Div Super $22.44 $27.59 City of Edmunds Street Mgr $25.75 $32.19 City of Renton St Maint Svc Super $22.79 $27.76 City of Redmond Super III $23.74 $32.76 City of Olympia St Super $22.27 $27.05 City of Bellevue Maint Super $23.45 $32.36 Mean Hourly Rate $23.50 $29.78 Mean Monthly Rate $4,073 $5,162 \\Isnt\ Users \swillson\st mince super.doc CITY OF YAKIMA CLASS SPECIFICATION CODE: 13302 TITLE: Street Maintenance Supervisor Est. 4/02 DEFINITION: Under general supervision performs a variety of administrative and supervisory duties involved in the maintenance, upkeep and repair of City roads and rights of way. Responsibilities include short and long -term planning of street and road projects; supervision of skilled and unskilled workers; represent the division at a variety of public meetings; evaluate division workload, achievements and goals; street repair, cleaning, snow removal and responds to emergency situations; and performs a variety of administrative functions. DUTIES Recommends development of division goals, priorities and objectives. Assists in the planning, development and implementation of strategies to achieve goals. Supervises daily operations and evaluates programs for cost - effectiveness and functionality. Reports on equipment needs and applicability and works with fleet division to identify equipment selections and operational abilities appropriate for street division tasks. Plans and schedules work to maintain streets; responds to street - related emergencies such as flooding, snow removal, traffic accident debris, downed trees and other street safety matters. May attend hearings, meetings, bid- openings and other occasions as a spokesperson for the division. May confer with elected officials, other division supervisors, officials of local, state and federal agencies; and responds to citizen concerns and complaints. Participates in the establishment of priorities. Assigns work, evaluates staff performance; effectively recommends employment and disciplinary decisions. Evaluates training needs of staff and implements or identifies training to ensure staff is trained to enable the division to achieve its goals. Utilizes the City safety program to enable staff to be oriented in workplace hazards and appropriate safety practices and is able to safely operate assigned equipment. Researches, analyzes and addresses problems; ensures compliance with local, state and federal laws and regulations; assists in the preparation and operates within the limitations of the budget. Prepares or generates a variety of reports, letters, memoranda, policies for internal use or for public presentation. Prepares project files, work orders, requisitions, purchase orders within budget limits. Performs other related duties as assigned. MAJOR WORKER CHARACTERISTICS: Working knowledge of: public sector supervisory practices and procedures; modern supervisory theories, practices and principles; terminology, laws, regulations, ordinances and rules related to street construction and maintenance. Knowledge of asphalt, concrete, seal coat and other street surfacing materials and processes. Knowledge of modern street maintenance, repair and construction equipment and capabilities. Knowledge of project management, customer service techniques and staff motivational methods. Knowledge of modern occupational safety and health practices and job related hazards. Ability to communicate effectively orally and in writing with a diverse group representing all ethnic, social and economic backgrounds. Ability to establish effective working relationships with employees, supervisors, managers, contractors, representatives CLSPC- B/13302 from local, state and federal agencies, elected officials and private citizens. Ability to use a personal computer and related software applications as required by the job. Ability to plan, teach, coach, monitor and evaluate work of staff. Ability to read blueprints; compute material, labor and equipment requirements; and to perform mathematical calculations. Ability to perform the essential physical requirements of the job. UNUSUAL WORKING CONDITIONS: Exposed to adverse weather conditions and traffic hazards including but not limited to loud noises, dust, fumes, toxic materials and extremely hot liquid or mixed asphalts. Shift work may be required. Will be required to be available for on- call response. Subject to random controlled substance and alcohol testing pursuant to Department of Transportation regulations including 49 CFR Part 40 and Section 382 of the Federal Motor Carrier Safety Regulations. LICENSES. REGISTRATION AND CERTIFICATE: Must possess and maintain a valid Washington State Driver's License within 30 days of employment and possess a basic first aid certificate and flagging card. Commercial Driver's license with either an A, B or C endorsement is desired. MINIMUM CLASS REQUIREMENTS: Bachelor's degree in a related field plus five years of experience in street maintenance including three in a supervisory capacity. Additional experience providing the knowledge, skills and ability to perform the job may substitute for the educational requirement on a year- for -year basis. (Experience for education substitution will only be considered for time in grade at a supervisory or program /project manager level.) Supervisory experience may not be substituted. *Replaces Street Supervisor (Class Specification 13301) effective 1/1/03. CLSPC- B/13302 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT / Item No. For Meeting of June ' 4, 2002 ITEM TITLE: Legislation Amending the Classification and Compensation Plan for Certain City Employees SUBMITTED BY: Charter Civil Service Commission Archie Sutton, Human Resources Manager CONTACT PERSON/TELEPHONE: Carol Bates, x6090 SUMMARY EXPLANATION: The attached ordinance amends the Classification and Compensation Plan to implement compensation adjustments recommended by City Management and the Charter Civil Service Commission. This ordinance reallocates and retitles the Customer Service Manager classification from Pay Code 971 ($4,666.04 - $5,6374.82/mo.) to Utility Services Manager at Pay Code 972 ($4,444.18 - $5,400.96) which was a policy issue for 2002. Review of the Customer Service Manager classification resulted in a title change and a recommended reduction in pay. The office of the Chief Examiner received two new classification requests and one classification review pending an upcoming retirement. The following classification summaries were approved by the Civil Service Commission at the April 8, 2002 and the May 6, 2002 meetings. All recommendations are subject to City Council review and approval. The Charter Civil Service Commission approved the Street Maintenance Supervisor at the April 8, 2002 meeting. The current employee is retiring in January 2003 and management would like to start recruitment in July 2002. The Surface Water Engineer and Utility & Finance Assistant were approved by the Charter Civil Service Commission at the May 6, 2002 meeting. The attached ordinance amends the Classification and Compensation Plan to reflect management's recommendation and reallocation of the Customer Service Manager and the actions of the Charter Civil Service Commission at the April 8, 2002 and the May 6, 2002 meetings. All actions would be effective July 1, 2002. The budget impact of implementing the classifications has been included in the respective department's 2002 Budgets. Resolution Ordinance X Other (Specify) Contract Mail to (name and address): Phone: Funding Source Operatin ..j. daets of the Affected Divisions APPROVED FOR SUBMITTAL. ' Cit Mana•er STAFF RECOMMENDATION: Accept Civil Service Commission's Recommendations BOARD /COMMISSION RECOMMENDATION: Charter Civil Service Commission recommends approval COUNCIL ACTION: Ordinance passed. ORDINANCE NO. 2002 -33 ITEM TITLE: Legislation Amending the Classification and Compensation Plan for Certain City Employees Council has the option to choose: • Management's and Civil Service Commission's Recommendation, Attached Ordinance • Council's Directive Also attached for Council's information is a memorandum outlining the classification actions and other supporting documentation. Appendix B is a compilation of the new classification reports submitted to the Charter Civil Service Commission.