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HomeMy WebLinkAbout2000-046 APPROPRIATION; Parking & Business Improvement Area - holiday decorations ORDINANCE NO. 2000- AN ORDINANCE amending the 2000 budget for the City of Yakima; and making an appropriation of $30,000 within the 161- Parking and Business Improvement Area (PBIA) Fund for expenditure during 2000 to provide for holiday decorations. WHEREAS, the amount of $30,000 must be appropriated within the 161 - Parking and Business Improvement Area (PBIA) Fund for expenditure during 2000 to provide for holiday decorations, and WHEREAS, at the time of the adoption of the 2000 budget it could not reasonably have been foreseen that the appropriation provided for by this ordinance would be required; and the City Council finds that an emergency exists of the type contemplated by RCW 35.33.091 and that it is in the best interests of the City to make the appropriation herein provided, now, therefore, BE IT ORDAINED BY THE CITY OF YAKIMA: Section 1. The amount of $30,000 is hereby appropriated from the Unappropriated Fund Balance in the 161 - Parking and Business Improvement Area (PBIA) Fund to account number 161 -4- 161 -612- 0000 - 573.90 -480 as a 2000 appropriation. Section 2. This ordinance is one making an appropriation and shall take effect immediately upon its passage, approval and publication as provided by law and by the City Charter. PASSED BY THE CITY COUNCIL, signed and approved this 3rd day of October 2000. �2�t.e MARY PLACE, MAYOR ATTEST: W K �r ) GVne CITY CLERK First Reading: 9 - 19 - 2000 Publication Date: 10- 6-2000 • Effective Date: 10 - 2000 cje 09/11/00 DOWNTOWN AREA REDEVELOPMENT COMMITTEE MEETING MINUTES September 7, 2000 Co- Chairman Moultray called the meeting of the Downtown Area Redevelopment Committee to order at 8:05 a.m. in the Large Conference Room, Second Floor City Hall, 129 North 2nd Street. MEMBERS PRESENT: Jar Arcand (Co- Chairman), Bill Moultray, Steve Caffery, Joe Mann, Don Moen, and Herb Hill, Absent: Terry Powell, Pat Gilmore, Joe Morrier, Jr., and Mel Lewis (one position vacant) Staff Present: Judy Arington, Bill Cook, Michael Morales, Ken Crockett, Jim Maine, Joan Davenport, Don Skone, Council Present: Council member Puccinelli Guest: Doug Rich, Cec Vogt, and Mr. Joe Morrier, Sr. Minutes: Caffery moved to approve the minutes of August 4, July 13 and June 1 Moen requested a correction for the minutes of August 4 page 3, last paragraph. He stated his question was "Are we meeting with them to merge the City of Union Gap and the City of Yakima ?" Moen seconded approval of minutes with correction noted for minutes of August 4 Minutes of August 4, July 13 and June 1 approved. DARC Budget: Cook reviewed DARC's current budget. (See attached budget report). Discussion continued about the $20,000 budgeted for the seal coating of one of the parking lots, and , revenue from the Larson Garage. This is the last year to receive revenue from the sale of the Larson Garage. DARC Walk About Report: Davenport reported at the last DARC Walk there was discussion to purchase additional Christmas decorations with the idea of doing something nice on Yakima Avenue. She was asked to bring a recommendation to this meeting for the purchase of Christmas decorations for approximately $15,000. Installation cost for Christmas decorations has been running in the range from $5,000 to $7,000 every year. Some of the installations have been done in the evening and on weekends and if this can be done during regular , working hours no overtime will be paid and that would be the goal. The cost includes cleaning up older decorations, . relamping older decorations and putting up and taking down of the decorations. Davenport recommended white lights on Yakima Avenue. She proposed a 40 -ft swag to go across the Avenue between Meryvn's and Seattle Best Coffee. Then purchase either 4 Y2 feet or 6 feet snowflakes for each of the light poles. These decorations are guaranteed for 6 years. (See attached memorandum with breakout of cost.) Discussion continued about holiday decorations for Yakima Avenue and the DARC area. There are 23 hangers on poles with power along Yakima Avenue from 4 Street to 1 Street. The older decorations will be displayed on the other side streets within the DARC boundary. Consensus was to purchase a second swag to go across Yakima Avenue at the North First Street entrance and enough 6 feet snowflakes to put one on each side of the pole. Caffery recommended the older decorations be used to frame DARC to enhance the side streets. Caffery will work with Davenport for the Christmas decorations. Cost for decorations will be approximately $26,000 and installation of new hangers and new lights in the area of $7,000 to $8,000. Motion: Caffery moved to authorize appropriation of up to $30,000 from DARC reserve funds for the purpose of holiday decorations. Seconded by Moen. Motion carried. Monier, Sr. volunteered to contact the banks to hang the second swag. Cook reported the appropriation ordinance would be on Council September 19` Discussion began about the proposed policy issue to use $25,000 of DARC money to replace signs, poles, new tops to garbage cans and outdoor furniture. Davenport stated the policy issue addresses issues beyond normal maintenance. The policy issue was to remove $25,000 from reserves to be spent in 2001 at the direction of DARC. Moultray read the motion: To approve a recommendation to Council in support of the policy issue from Public Works in the $25,000 for replacement of capital items to include old sign posts, painting of fire hydrants, curbs, replacement of garbage cans, replacement of curbing with exposed rebar and sidewalk repairs. Morrier seconded, however, he is not a member of the committee and his second could not be counted. Discussion revealed the money is proposed for spending in 2001 with direction from DARC where to spend the money. Consensus was to table this issue until the October meeting with staff continuing to prepare the policy issue for discussion at the next meeting. After further discussion, some of the DARC members felt fixing the sidewalks were more important than street signs. Morrier inquired if a proposal could be prepared and brought back to DARC that addressed the cost to upgrade the sidewalks in the 16 square block area. Puccinelli recommended Michael Morales, Grant Coordinator, start looking for projects to take care of some of the problems in the downtown where DARC reserves could be used as the match. The goal would be to redo shrubbery, redo sidewalks, and better signage. Morales reported there are 2 programs that could be considered for sidewalk improvement. One, the Enhancement Program through Conference of Government, the deadline is 2 weeks away. This is the last call for two years on Enhancement funds. The Trust Fund comes out every year and the next round would come out in the spring of 2001, which would be for 2002 monies. Approval is done one year in advance. The 1 Transportation Improvement Board -has had a Pedestrian Mobility Safety Program each year that takes a 20% match and is a grant program. The difficulty in this situation would be just the replacement of sidewalks rather than extending or connecting to new area. He recommended the Trust Fund monies as the most desirable because of the flexibility. The representative from the Trust Fund Board will be in Yakima in the fall and Michael will set up a meeting with DARC representatives. Yakima Avenue Project .City Engineer staff member, Jim Maine, reported the worst sections of curb, gutters and sidewalks are currently being removed. Cold milling will start Tuesday evening and run for 15 days and a pre -level will be placed before the 23rd. After the 23 of September the final surface will be laid. Millennium Project: Doug Rich reported the Millennium project is continuing to move along. Two additional committees have been formed. The Technical Design Team was formed to look at specific materials for construction of the upper plaza. Approximately. 80% complete for compiling the'dollar figure for construction cost. The Selection Committee was formed to look at all the items and ideas to be presented in two community walls. The final selections have been made. Approximately 40 items will be placed within the two walls subject to the City's approval. They are in the drafting stage of presenting plans to the City Engineering Division for review. The tentative parking lot design is complete. When the original design of the parking lot was done there were 5 spaces more than what is currently in the lot. There was a turn around that the City requested stay in. That turn around removed some of the extra spaces. There were 2 light standards currently on the parking lot that should remain which dropped the parking lot spaces below the current level by one space. The design was reviewed again and a couple of the handicap parking stalls were consolidated so that the ingress and egress isle were shared bringing back the total parking spaces available being 1 more than is currently in the lot. By doing this, the requirement of no substantial loss of parking spaces was met. Doug related that one of the things Allied Arts is asking the DARC Board to consider the possibility of making a contribution either toward the construction of the Plaza or toward the on going maintenance fund that is currently being developed. He suggested using part of the reserves or part of the budget overages in 2000. The FundRaiser campaign is about 75% there for construction. Next will be the endowment process to take care of the maintenance. Allied Arts is beginning to meet with the City Parks and Recreation Division to ascertain the cost for the on going maintenance of the Plaza will be. The initial indications are that the cost will be lower than the original estimate. One of the issues for cost was how to maintain running water during the winter months and it has been decided that the active waters will be turned on and off with the irrigation season. He asked the DARC Board, at some future meeting, make some kind of recommendation toward the on going maintenance of the Plaza. Cec Vogt reported there would be two Millennium events where there will be public activities. One is the next news conference will announce the selections that were made by the Selection Committee. The second activity is the groundbreaking ceremony that will include a community activity to be held early October. Farmers Market: Joe Mann announced that the Yakima Farmers Market was mentioned in the Sunset Magazine. They were one of 4 in Washington State. He is working with the vendors to get some signage for the Market. Signage will be placed on the trailer. He commented the Labor Day market was greater than last year. CBD Signal Project: The Yakima CBD contains 40 traffic signals which were installed in the early 1980's and use "fixed time" controllers rather than vehicle detection. The air quality of the Yakima CO Non - attainment area and the Yakima CBD will be improved if excessive vehicle delay at traffic signals can be reduced. Replacement of the traffic signal controllers and related equipment will enable the city to be more responsive to traffic demand and improve air quality. Likewise, in a weather related air quality advisory situation, vehicle emissions can be reduced with Co Air Quality Contingency Plan which gives traffic flow priorities to the main arterial streets within the CBD. The effect of this reduction in Carbon Monoxide vehicle emissions has been modeled and quantified. The results of this study are under consideration by the Yakima Regional Clean Air Authority which may result in the City of Yakima qualifying for funding through the CMAQ - Congestion Mitigation and Air Quality funds of the Washington State Department of Transportation. Yakima City Council will consider official support of this program at their September 19th meeting. Meeting adjourned at 8:56 a.m. BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. For Meeting Of: l>- • ITEM'rrrLE: An Ordinance amending the 2000 budget for the City of Yakima; and making an appropriation of $30,000 within the 161— Parking and Business Improvement Area (PBIA) Fund for expenditure during 2000 to provide for holiday decorations SUBMITTED BY: Department of Community & Economic Development Department of Finance and Budget CONTACT PERSON/TELEPHONE: William Cook, Director (575 -6227) SUMMARY EXPLANATION: During the year 2000, many changes have taken place to improve the downtown. To continue that momentum the Downtown Area Redevelopment Committee (DARC) at their September 7 meeting voted unanimously to recommend to Council the appropriation of $30,000 from DARC reserves for the purpose of holiday decorations. The projected FY 2000 year end unencumbered balance in the Parking and Business Improvement Area (PBIA) account 161 is $222,424. Joan Davenport, Streets & Traffic Supervisor recommended using all white lights along Yakima Avenue. The approval of this appropriation will allow the purchase of two 40 -foot swags to be hung across Yakima Avenue. In addition, it is proposed to purchase enough 6 -foot snowflakes to be mounted on both sides of the 23 light poles along Yakima Avenue from approximately 4 Street to North First Street. The older decorations are to be mounted on poles to border the entire DARC area to give the downtown a festive appearance. Staff respectfully requests that Council approve the attached ordinance. The ordinance increases the Parking and Business Improvement Area Fund (161) by $30,000 for expenditure during 2000. Resolution Ordinance X Contract Other Specify Funding Source: Parking and Business Improvement Area (161) APPROVAL FOR SUBMITTAL: �- s City Manager STAFF RECOMMENDATION: Read Ordinance by title only at the September 19, 2000 meeting. Pass Ordinance after second reading at the October 3, 2000 meeting. BOARD /COMMISSION RECOMMENDATION: The Downtown Area Redevelopment Committee unanimously approved this appropriation at their September 7 regular meeting . COUNCIL ACTION: Ordinance read by title only; second reading scheduled for October 3, 2000.