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HomeMy WebLinkAbout2001-064 Sick Leave Exchange (Management) ORDINANCE NO. 2001- 64 AN ORDINANCE relating to personnel; increasing the maximum compensation a management employee may receive for exchange of sick leave upon leaving service with the City; providing three days of bereavement leave for management employees for the death of an immediate family member; amending subsections B and E of Section 2.40.030 of Chapter 2.40 of the City of Yakima Municipal Code; and adding new Section 2.40.035 to Chapter 2.40 of the City of Yakima Municipal Code. BE IT ORDAINED BY THE CITY OF YAKIMA: Section 1. Subsections B and E of Section 2.40.030 of the City of Yakima Municipal Code are hereby amended to read as follows: "2.40.030 Sick leave. B. Permissible Use of Sick Leave. An employee eligible for sick leave with pay shall be granted such leave for the following reasons: 1. Personal illness or physical incapacity resulting from causes beyond employee's control; 2. Quarantine of employee due to exposure to a contagious disease; 3. On-the-job injuries; arty employee receiving sick leave with pay, who is eligible for time -loss payments under the workman's compensation law shall, for the duration of such payment, receive only that portion of the employee's regular salary which, together with said payments, will equal the employee's regular salary. In order not to work an undue hardship on the employee caused by the time lag involved in time -loss payments, the employee shall be paid full salary and on receipt of time -loss payments shall endorse such payments to the city. Said employee shall be charged with sick leave only for that portion of the employee's regular salary for which the city is not reimbursed by the workman's compensation payments endorsed to the city; 4. Subject to and in accordance with section 2.40.035 of this chapter, Tthe death of a member of the immediate family of an employee or employee's spouse; for purposes of subparagraph, "immediate family" means any husband, wife, parent, grandparent, child, grandchild, brother, or sister. No leave of unless dal leave is recommended by,the employee's department head and approved by to appointing authority; 5. Serious injury or illness to members of employee's immediate family living with and dependent upon the employee, constituting an emergency or crisis; any sick leave granted for this purpose must be recommended by the department head and approved by the appointing authority; 6. Illness and disability caused or contributed to by pregnancy, miscarriage, abortion, or childbirth; Page 1 (Ik)ord -sick leave exchange -pm 7. Sick leave shall not be allowed for any period of time that the employee is gainfully employed by another employer; 8. Leave taken pursuant to and in accordance with the Family and Medical Leave Act of 1993 and the FMLA policy of the city of Yakima. E. Sick Leave Exchange. All pe; management employees as defined by YMC § 2.20.115 may exchange accrued sick leave for pay or for additional leave time as appropriate, in accordance with the options provided the employee, subject to the following provisions: 1. Except as otherwise provided in subsection (E)(3), Ne-exchange of accrued sick leave for additional leave days or for cash will be granted for those employees with ninety days or less than ninety days (720 hours) of accrued sick leave except in accordance with the following: a. Effective January 1, 1988 2002, upon retirement or death the employee's accrued sick leave up to ninety days or lcsa will be exchanged for pay at the rate of fifty percent of the employee's current base pay to a maximum of twelve eighteen thousand fie seven hundred and fifty dollars. b. Effective January 1, 4.88 2002, upon termination under honorable conditions, as distinct from retirement or death, the employee's accrued sick leave up to ninety days or lc-xi will be exchanged for pay at the rate of twenty - five percent of the employee's current base pay to a maximum of twelve eighteen thousand five seven hundred and fifty dollars. Honorable termination includes layoff for budget reasons, resignation with proper notice, and position abolition. 2. Except as otherwise provided in subsection (E)(3), Exchange of accrued sick leave for additional leave days or for cash will be granted to employees who have accrued ninety days (720 hours) -ene or more days subject to the following provisions: a. Effective January 1, 1988 2002, upon retirement or death, the employee's accrued sick leave up through a maximum of ftifiett one hundred twenty five days (1000 hours) will be exchanged for pay at the rate of one hundred percent of the employee's current base pay to a maximum of twenty five thirty seven thousand five hundred dollars. b. Effective January 1, 1988 2002, upon termination under honorable conditions, as defined in subsection LE).(1).bI above, as distinct from dho retirement, the employee's accrued sick leave up to a maximum of niftett one hundred twenty five days (1000 hours) will be exchanged for pay at the rate of fifty percent of the employee's current base pay to a maximum of twelve eighteen thousand five seven hundred and fifty dollars. c. Employees who have accrued more than ninety days (720 hours) of sick leave may exchange such sick leave for bonus (additional) leave days at the rate of four days of sick leave for each additional leave day, not to exceed a total of five added leave days annually, utilization of which would be subject to the scheduling and approval by the department head. Page 2 (lk)ord -sick leave exchange -pm 3. Effective January 1, 2002, upon the death of an employee, the employee's accrued sick leave up through a maximum of one hundred twenty five days (1000 hours) will be exchanged for pay at the rate of one hundred percent of the employee's current base pay to a maximum of thirty seven thousand five hundred dollars. &4. In December of each year, any accruals beyond the one- hundred- twenty -day limitation applicable to fire department employees not covered by the Washington State Law Enforcement Officer's and Firefighter's Retirement System will be automatically exchanged based upon the formula of eight hours pay for each thirty -two hours accrued or a percentage thereof for smaller accruals. Such pay will appear on the employee's final paycheck for the year. 45. Sick Leave Exchange Procedure. Any peffnanent management employee may exchange accrued sick leave as provided in subsections £E)(1), (E)12L or L,E) of this section at the option of the employee, subject to the following conditions and provisions, effective January 1, 19-7-$: a. A request for such an exchange shall be made to the director of finance and budget. All requests shall be in writing and shall be signed by the employee making the request, or the legal representative of the estate of the employee in the event of the death of the employee. b. Requests will be accepted only during the first five working days of each month with exchanged leave to be available within fifteen calendar days of the date the request is received by the office of the director of finance and budget. Exceptions to the above will be made for death, termination, layoff or disability retirement. c. No request will be granted for less than eight hours' pay or a minimum of three days' leave. d. No exchange will be granted to an employee who has been terminated for cause, as defined by civil service. ems Section 2. New Section 2.40.035 is hereby added to the City of Yakima Municipal Code to read as follows: "Bereavement leave 2.40.035. In the event of the death of a member of the immediate . family of a management employee or his /her spouse, the employee shall be granted up to three days of bereavement leave without loss of pay per calendar year. For purposes of this section, "immediate family" means husband, wife, parent, grandparent, child, grandchild, brother, or sister of the employee or his /her spouse. No leave of absence in excess of three days for a family death shall be taken by an employee unless additional leave is recommended by the em.lo ee's de . artment head and a . •roved b the a. . ointin : authori . Approved leave in excess of three days for the death of a family member shall be Page 3 (lk)ord -sick leave exchange -pm debited against the employee's accrued sick leave, annual leave, compensatory time and /or other accrued leave." Section 3. This ordinance shall be in full force and effect 30 days after its passage, approval, and publication as provided by law and by the City Charter. PASSED BY THE CITY COUNCIL, signed and approved this 20th day of Nov. , 2001. ATTEST: ry Place, Mayor City Clerk Publication Date: 11 -23 -2001 Effective Date: 12 -23 -2001 Page 4 (Ik)ord -sick leave exchange -pm • BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 5 For Meeting Of 11/20/01 ITEM TITLE: Legislation Amending the Classification and Compensation Plan for Certain City Employees and Legislation Amending subsection B of Section 2.24.010, subsections B and E of Section 2.40.030 and adding new Section 2.40.035, all of the City of Yakima Municipal Code SUBMITTED BY: ' Dick Zais, City Manager Sheryl Smith, Deputy Human Resources Manager Carol Bates, Charter Civil Service Commission Chief Examiner CONTACT PERSON/TELEPHONE: Sheryl M. Smith, x6090 SUMMARY EXPLANATION: . • The attached ordinance amends the Classification and Compensation Plan to implement wage adjustments pursuant to current collective bargaining agreements effective January 1, 2002. These adjustments are required by the terms of the current YPPA (Yakima Police Patrolman's Association), AFSCME - Municipal, and IAFF Fire LEOFF /PERS /Public Safety Dispatchers collective bargaining agreements. Negotiations are ongoing with the AFSCME- Transit bargaining unit and therefore no adjustment is included in this ordinance. Pursuant to my November 6, 2001 notice to the Council, this ordinance also incorporates the management pay and compensation adjustments which would take effect pursuant to the current formula prescribed in the Yakima Municipal Code, Section 2.20.116B. Attachment A is a copy of the November 6, 2001 memorandum to Council outlining the requirements of the current Municipal Code provisions is attached for information purposes. Additionally, this memorandum described benefit changes to longevity pay, bereavement leave and sick leave cashouts. Attachment B is an ordinance adjusting the longevity pay schedule for management employees amending subsection B of Section 2.24.010 of Chapter 2.24 of the City of Yakima Municipal Code. Attachment C is an ordinance increasing the maximum compensation a management employee may receive for exchange of sick leave upon leaving service with the City and providing three days of bereavement leave for management employees for the death of an immediate family member amending subsections B and E of Section, 2.40.030 of Chapter 2.40 and adding new Section 2.40.035 to Chapter 2.40 of the City of Yakima Municipal Code. This classification and compensation ordinance also incorporates the recommendations of the Charter Civil Service Commission on the 2001 reclassification studies effective January 1, 2002. Attachment D is a report from the Charter Civil Service Chief Examiner regarding the 2001 reclassifications. The office of the Chief Examiner received 12 requests for reclassifications and four new classifications for 2001. • Continued • Resolution Ordinance X Contract Other (Specify) Report Funding Source Operating Budg f the affected Divisions APPROVED FOR SUBMITTAL ...:_, > City Manager STAFF RECOMMENDATION: Recommend approval. BOARD /COMMISSION RECOMMENDATION: COUNCIL ACTION: • • • Of those requests, 16 were forwarded to RHW Consulting Services for detailed review. The attached reclassification /classification summary report involves 16 current employees, from 9 different classifications, who had their reclassification requests approved by the Civil Service Commission at the October 1, 2001 meeting. All recommendations are subject to City Council review and approval. The estimated annualized cost of the recommendations is $36,187.80. Last, this classification and compensation ordinance is being amended to reflect the change in the minimum wage effective January 1, 2002. This ordinance amends the Classification and Compensation Plan by adjusting base wages as shown below: Base Wage Effective Estimated Employee Group % Change Date Settlement Costa' Yakima Police Patrolman's Assoc. 3.0% 1/1/02 $353,000 1.0% 7/1/02 AFSCME - Municipal 3.25% 1/1/02 $486,000 Fire LEOFF /PERS /Dispatch 3.0% 1/1/02 $248,000 1.0% 7/1/02 All Management 2.92 % 1/ 1 /02 $386,000 0.67% Total $1,473,000 2001 Reclasses $36,000 Grand Total $1,509,000 The estimated costs of the labor settlements, the management pay and compensation /benefit adjustments and the reclassification studies have been budgeted in the 2002 Preliminary Budget. (a) Estimated cost showrt is inclusive of base wage increases plus negotiated benefit enhancements. (b) The base wage increases for management effective January 1, 2002 and July 1, 2002 have been reduced by the cost of benefit changes described in Attachment A and reflected in legislation amending the Yakima Muncipal Code.