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Home My WebLink About2002-014 Appropriations for 2001 Year-End Encumbrances ORDINANCE NO. 2002- 14 AN ORDINANCE amending the 2002 budget for the City of Yakima; and making appropriations for 2001 Year -End Encumbrances from Unappropriated Fund Balances within various Funds for expenditure during 2002. WHEREAS, the various funds indicated on the attached Schedule I contain Unappropriated Fund Balances available for appropriation and expenditures during 2002 in various amounts and for the purposes mentioned in the attached Schedule, and WHEREAS, at the time of the adoption of the 2002 budget it could not reasonably have been foreseen that the appropriation provided for by this ordinance would be required; and the City Council finds that an emergency exists of the type contemplated by RCW 35.33.091 and that it is in the best interests of the City to make the appropriation herein provided, now, therefore, BE IT ORDAINED BY THE CITY OF YAKIMA: Section 1. Appropriations are hereby made, for expenditure during 2002, from Unappropriated Fund Balances in the various Funds to the various accounts and in the various amounts, and for the various specific purposes, all as specified in the Schedule attached hereto and incorporated herein. Section 2. This ordinance is one making an appropriation and shall take effect immediately upon its passage, approval and publication as provided by law and by the City Charter. PASSED BY THE CITY COUNCIL, signed and approved this 19 day of March , 2002. 7MARY PLACE, MAYOR ATTEST: ,,... CITY CLERK First Reading: 3 -5 -2002 Publication Date: 3 -22 -2002 Effective Date: 3 -22 -2002 SCHEDULE 1 Appropriate out of unappropriated fund balances of the various funds and in the various amounts and for the purposes as described: ACCOUNT AMOUNT FUND TOT. DESCRIPTION GENERAL FUND City Council 000.4.011.611.0000.51160.430 $1,000 Travel City Manager 000.4.012.621.0000.51310.430 $1,400 Travel Financial Services 000.4.015.624.0000.51420.350 $5,000 Equipment for FMS conversion 000.4.015.624.0000.51420.49R $7,500 Recruiting expenses -4 vacancies $12,500 Human Resources 000.4.016.623.PERS.51610.410 $3,500 Prof. Services —Human Resources 000.4.016.627.PFCS.51610.410 $8,000 Recruit for Police and Fire - Annexation $11,500 Purchasing 000.4.019.632.0000.51840.340 $1,446 Batteries Planning 000.4.021.310.0000.55820.410 $20,000 Prof. Services -- Annexation Census Code Administration 000.4.022.149.0000.52410.350 $20,000 Shelving- Reconfigure Basement • 000.4.022.149.0000.52410.491 $2,000 Education Program $22,000 Police 000.4.031.113.0000.52120.280 $3,426 Bulletproof Vests 000.4.031.113.0000.52120.280 $11,981 Uniforms 000.4.031.113.0000.52120.480 $2,050 Police Car Repair /Painting 000.4.031.119.0000.52110.311 $1,723 Civil Disturbance Equipment 000.4.031.119.0000.52110.350 $1,498 Office Furniture 000.4.031.119.0000.523.60.511 $30,000 Jail Costs - Yakima County 000.4.031.119.0000.523.60.51T $15,000 Jail Costs - Sunnyside 000.4.031.119.0000.523.60.51T $25,000 Jail Costs - Toppenish 000.4.031.119.0000.523.60.51S $30,000 Jail Costs - Wapato 000.4.031.119.0000.52150.480 $1,010 Material to Secure Property Room $121,688 Fire 000.4.032.122.0000.52220.282 $1,296 Uniforms 000.4.032.122.0000.52220.31 M $3,485 Fire Extinguishers $4,781 cje 02/28/2002 Page 1 of 4 SCHEDULE I Appropriate out of unappropriated fund balances of the various funds and in the various amounts and for the purposes as described: ACCOUNT AMOUNT FUND TOT. DESCRIPTION Information Systems 000.4.052.631.0000.51880.410 $137,952 Police Field Reporting Project 000.4.052.631.0000.51880.410 $6,397 Aerial Photo Color Negatives 000.4.052.631.0000.51880.410 $9,571 Computer Virus Detection Software 000.4.052.631.0000.51880.410 $12,894 Quick Restore Media Server 000.4.052.631.0000.51880.410 $21,069 Financial Mgmt System Upgrade 000.4.052.631.0000.51880.410 $25,000 Utility System Design 000.4.052.631.0000.51880.410 $22,000 Fiber Optic Lines to Fire Stations 000.4.052.631.0000.51880.480 $2,837 Quick Restore Media Server 000.4.052.631.0000.59418.646 $1,144 Hewlett Packard Computer hardware 000.4.052.631.0000.59418.646 $6,613 Quantum Tape Library $245,477 Customer Services 000.4.054.635.0000.51970.480 $12,500 Reconfigure office space TOTAL GENERAL FUND $454,292 NEIGHBORHOOD DEV FUND Grant awards carried forward 124.4.124.331.0000.55920.41S $56,705 Sidewalk Program 124.4.124.331.0000.55920.41E $65,265 Community Service Programs 124.4.124.331.0000.55920.48P $25,813 Paint Program 124.4.124.331.0000.55920.48T $32,208 Economic Development 124.4.124.331.0000.55920.48W $75,000 Infrastructure 124.4.124.331.0000.55920.48U $45,000 Public Facilities Program 124.4.124.331.0000.55920.48Z $10,774 Graffiti Abatement Program 124.4.124.331.HS01.55920.48F $42,255 Single Family Rehab 124.4.124.331.HS02.55920.48E $17,808 Elderly /Disabled Rehab 124.4.124.337.HS08.55920.48M $280,652 HOME Program 124.4.124.337.HS09.55920.410 $110,413 HOME Program $761,893 PARKS & RECREATION FUND 131.4.131.P61.57360.311 $8,533 Softballs $8,533 cje 02/28/2002 Page 2 of 4 SCHEDULE I Appropriate out of unappropriated fund balances of the various funds and in the various amounts and for the purposes as described: ACCOUNT AMOUNT FUND TOT. DESCRIPTION STREETS & TRAFFIC ENG FUND 141.4.133.525.0000.54264.314 $22,000 Traffic Lighting Signals 141 .4.133.525.0000.54264.350 $4,541 Traffic Lighting Tools 141.4.133.525.0000.54264.316 $7,555 Traffic Supplies -Lines 141.4.133.525.0000.54290.311 $2,831 Workstation- Traffic Operations 141.4.133.526.0000.54340.312 $1,300 Office Equipment 141.4.133.526.0000.54340.410 $35,000 Prof Services- Transportation Plan 141.4.141.521.0000.54290.350 $1,539 Misc Safety Supplies 141.4.141.521.0000.54290.350 $1,619 Misc Tools 141.4.141.521.0000.54230.312 $50,000 Street Repair Supplies 141.4.141.524.0000.54266.312 $14,045 Rock Salt -Snow Removal $140,430 CEMETERY FUND 144.4.144.225.0000.53620.480 $6,500 Section "C" Irrigation Project $6,500 EMERGENCY SERVICES FUND 150.4.150.126.0000.59426.642 $93,247 Mobile Data Computers $93,247 CONTINGENCY FUND 195.4.195.195.1897.59436.630 $5,000 $5,000 Tahoma Cemetery Sign PARKS & REC CAPITAL FUND 331.4.331.428.0000.59476.630 $32,333 Parks Improvements $32,333 FIRE CAPITAL FUND 332.4.332.122.0000.59422.620 $5,517 Re -roof Station 4 332.4.332.122.0000.59422.640 $380,000 Replace Pumper /Ladder $385,517 LAW AND JUSTICE CAPITAL FUND 333.4.333.518.1923.59421.620 $119,521 Repair /Replace Chiller 333.4.333.111.1831.59421.642 $81,893 Grant Equipment 333 .4.333.111.1831.59421.350 $4,910 Grant Minor Equipment 333.4.333.111.0000.52110.350 $15,000 Small Tools 333.4.333.111.0000.59421.642 $25,000 Misc. Equipment 333.4.333.518.0000.59421.620 $7,600 Building Projects $253,924 TRANSIT CAPITAL FUND 364.4.364.518.0000.59447.644 $25,878 Van Pool Vehicle 364.4.364.518.0000.59447.645 $107,833 Bus Lifts $133,711 cje 02/28/2002 Page 3 of 4 SCHEDULE 1 Appropriate out of unappropriated fund balances of the various funds and in the various amounts and for the purposes as described: ACCOUNT AMOUNT FUND TOT. DESCRIPTION REFUSE 471.4.471.212.R420.53780.350 $15,582 Automated Refuse Carts $15,582 WASTEWATER OPERATIONS 473.4.473.232.S232.59435.642 $18,572 Telephone System 473.4.473.232.S232.59435.642 $21,933 Telephone System $40,505 WATER OPERATIONS 474.4.474.122.0000.53480.312 $3,709 Water Hydrants 474.4.474.341.0000.53480.312 $3,035 Cold Mix 474.4.474.341.0000.53480.340 $1,887 Meter Supplies 474.4.474.343.0000.53480.4WT $2,552 Water Quality Testing 474.4.474.349.w002.53410.410 $47,634 Prof. Services -Water Rights $58,817 WELLNESS /EAP FUND 516 .4.516.656.0000.51790.410 $4,000 Managed Health Impvmt Study 516.4.516.656.0000.51790.350 $3,100 Exercise Equipment $7,100 EQUIPMENT REPLACEMENT FUND 551.4.552.636.ER06.59448.644 $5,647 Complete Streets Dumptruck 551.4.552.636.ER06.59448.645 $8,528 Spare Reels for Toro Reelmasters $14,175 ENVIRONMENTAL FUND 555.4.555.639.0000.53990.410 $15,000 Facilities Study $15,000 PUBLIC WORKS FUND 560.4.560.639.0000.51990.350 $3,863 Furniture 560.4.560.639.0000.59419.641 $10,000 $13,863 Printer /Copy Machine TOTAL ALL FUNDS $2,440,422 cje 02/28/2002 Page 4 of 4 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. For Meeting Of March ' ', 2002 ITEM TITLE: An Ordinance Amending the 2002 Budget for 2001 Year -End Encumbrances SUBMITTED BY: Department of Finance and Budget CONTACT PERSON/TELEPHONE: Cindy Epperson, Financial Services Manager — 575 -6070 SUMMARY EXPLANATION: Attached is an Ordinance amending the 2002 Budget to provide appropriations for encumbrances outstanding at the close of the 2001 Fiscal year. Encumbrances represent orders (included in 2001 Budget appropriations) for materials which had been authorized but not yet received, or for services authorized but not yet completed, as of December 31, 2001. Therefore, appropriations from Unencumbered Fund Balances are required to provide for payment when the materials are received or services completed. This is an annual year -end accounting requirement. Resolution_Ordinance XX Contract Other (Specify) Schedule 1 Funding Source Various Funds APPROVED FOR SUBMITTAL C\� City Manager STAFF RECOMMENDATION: Read Ordinance by title only at the March 5, 2002 .meeting. Pass Ordinance after the second reading at the March 19, 2002 meeting. BOARD /COMMISSION RECOMMENDATION: COUNCIL ACTION: First reading of ordinance; second reading scheduled 3 -19 -2002. Ordinance passed ORDINANCE NO. 2002 -14