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Home My WebLink About2003-018 2002 Year-End Encumbrances ti ORDINANCE NO. 2003- 18 AN ORDINANCE amending the 2003 budget for the City of Yakima, and making appropriations for 2002 Year -End Encumbrances from Unappropriated Fund Balances within various Funds for expenditure during 2003 WHEREAS, the various funds indicated on the attached Schedule I contain Unappropriated Fund Balances available for appropriation and expenditures during 2003 in various amounts and for the purposes mentioned in the attached Schedule, and WHEREAS, at the time of the adoption of the 2003 budget it could not reasonably have been foreseen that the appropriation provided for by this ordinance would be required, and the City Council finds that an emergency exists of the type contemplated by RCW 35 33 091 and that it is in the best interests of the City to make the appropriation herein provided, now, therefore, BE IT ORDAINED BY THE CITY OF YAKIMA. Section 1. Appropriations are hereby made, for expenditure during 2003, from Unappropriated Fund Balances in the various Funds to the various accounts and in the various amounts, and for the various specific purposes, all as specified in the Schedule attached hereto and incorporated herein Section 2. This ordinance is one making an appropriation and shall take effect immediately upon its passage, approval and publication as provided by law and by the City Charter PASSED BY THE CITY COUNCIL, signed and approved this 18th day of March , 2003 � ✓�‘-e6 MARY PLACE, MAYOR ATTEST f1 ,� CITY CLERK First Reading 3 -4 -2003 Publication Date 3 -21 -2003 Effective Date 3 -21 -2003 Cepperson 02/26/03 SCHEDULE I Appropriate out of unappropriated fund balances of the various funds and in the various amounts and for the purposes as described. ACCOUNT AMOUNT FUND TOT DESCRIPTION GENERAL FUND City Manager 000 4 012.621 0000.51310 430 $1,400 Travel Financial Services 000 4 015 624 0000.51420 410 $18,000 Accounting Professional Services Human Resources 000 4 016 623.PERS.51610.350 $2,000 Office Equipment/Furniture 000 4 016 627.PFCS.51610 410 $9,000 Prof. Services —Human Resources $11,000 Planning 000 4 021.310 0000.55820 410 $10,000 Comprehensive Plan Update Code Administration 000 4 022.149 0000.52410.350 $2,489 File Folders Police 000 4 031 113 0000.52120.280 $23,120 Uniforms 000 4 031 119 0000.52110.311 $1,366 ERT Munitions 000 4 031 119 0000.52110.350 $4,668 Civil Disturbance Equipment 000 4 031 119 0000.52360.511 $62,000 Jail Costs $91,154 Fire 000 4 032 122 0000.52220.282 $16,000 Uniforms/Fire Turnouts 000 4 032.122.0000.52220.350 $1,707 Rescue Tool Cutter 000 4 032.123 0000.52230.312 $2,350 Fire Department Supplies $20,057 City Hall Maintenance 000 4 051 633 0000.51830 480 $10,500 Complete City Hall Storage Project Information Systems 000 4 052.631 0000.51880.310 $2,331 Paper 000 4 052.631 0000.51880 410 $72,125 Police Field Reporting Project 000 4 052.631 0000.51880 410 $95,000 Police Records Consolidation Software 000 4 052.631 0000.51880 410 $80,000 Utility Billing System Design 000 4 052.631 0000.51880 410 $25,000 Fin. Mgmt Svcs Upgrade 000 4 052.631 0000.51880 410 $9,996 Oracle Training 000 4 052.631 0000.51880 410 $20,000 Expand Technical Support Work Area 000 4 052.631 0000.51880 42D $4,894 Frame Relay 000 4 052 631 0000.51880 480 $25,000 IBM/Umdata Maintenance 000 4 052.631 0000.51880 480 $2,500 Firewall Maintenance 000 4 052 631 0000.59418 646 $971 Disk Drive for PW Copier 000 4 052 631 0000.59418 646 $7,088 Gigabit to Public Works $344,905 cue 02/27/2003 Page 1 of 4 SCHEDULE Appropriate out of unappropriated fund balances of the various funds and in the various amounts and for the purposes as described. ACCOUNT AMOUNT FUND TOT DESCRIPTION Utility Services 000 4 054.635 0000.51970 480 $12,500 Reconfigure office space TOTAL GENERAL FUND $522,005 NEIGHBORHOOD DEV FUND Grant awards carried forward 124 4 124.331 0000.55920 41S $3,000 Sidewalk Program 124 4 124.331 0000.55920 41E $62,260 Community Service Programs 124 4 124.331 0000.55920 48P $10,000 Paint Program 124 4 124.331 0000.55920 48T $22,092 Economic Development 124 4 124.331 0000.55920 48W $57,737 Infrastructure 124 4 124.331 0000.55920 48Z $5,000 Graffiti Abatement-Program 124 4 124.331 1918.55920 48W $35,236 Infrastructure - Fruitvale Water /Sewer 124 4 124.331.HS02.55920 48E $5,000 Elderly/Disabled Rehab 124 4 124.331.HSO4.55920 48C $10,000 Lead -based Paint Abatement 124 4 124.337.HS08.55920 48M $419,635 HOME Program 124 4 124.337.HS09.55920 410 $7,084 HOME Program $63 7,044 PARKS & RECREATION FUND 131 4 131.P61.57360.311 $8,533 Softballs 131 4 131 421.PK00.57680.350 $1,726 Cargo container -Parks Maintenance $10,259 GROWTH MANAGEMENT FUND 140 4 140.314 0000.55820 410 $37,233 Grant Project 140 4 140.314 1994.54440 410 $34,157 Update Met Transportation Model $71,390 STREETS & TRAFFIC ENG FUND 141 4 133.525 0000.54264.312 $2,467 Computer.Equipment 141 4 133.525 0000.54264.314 $35,000 Traffic Lighting Signals 141 4 133.525 0000.54264.315 $18,000 Traffic Supplies- Signs 141 4 133.525 0000.54264.316 $9,600 Traffic Supplies -Lures 141 4 133.525 0000.54264 480 $4,771 Install Video Detection Equipment 141 4 133 526 0000.54340 410 $91,000 Prof Services - Transportation Plan 141 4 141.521 0000.54230.312 $39,750 Street Repair Supplies 141 4 141.529 0000.54310.311 $10,000 Start up supplies for Env Engineer 141 4 141.529 0000.54310 410 $10,000 Prof Services - Stormwater Plan $220,588 EMERGENCY SERVICES FUND 150 4 150 126 0000.52690.318 $10,400 Emergency Medical Supplies 150 4 150 126 0000.59426 642 $29,458 Station Alerting System $39,858 cje 02/27/2003 Page 2 of 4 SCHEDULE I Appropriate out of unappropriated fund balances of the vanous funds and in the various amounts and for the purposes as described. ACCOUNT AMOUNT FUND TOT DESCRIPTION CONTINGENCY FUND 195 4 195 195 0000.53150 410 $86,973 Stormwater Development 195 4 195 195 0000.57525 480 $25,000 Fire Alarm System - Capitol Theatre $111,973 CBD CAPITAL FUND 321 4.321.321 0000.55820 410 $35,000 Central Business Distnct (CBD) Study 321 4.321.321 0000.59642.630 $30,000 CBD Maintenance $65,000 PARKS & REC CAPITAL FUND 331 4.331 428 0000.59476 630 $35,517 Parks Improvements $35,517 FIRE CAPITAL FUND 332.4.332.122.0000.59422.620 $55,000 Airport Exhaust System 332.4.332.122.0000.59422.410 $18,000 Service Demand Analysis 332.4.332.122.0000.59422.640 $384,000 Replace Pumper/Ladder $457,000 LAW AND JUSTICE CAPITAL FUND 333 4.333 111 0000.52110.350 $30,000 Misc. Furnishings/Minor Equip 333 4.333.518.1988.59421 620 $50,000 Remodel Police Annex II 333 4.333.518.2018.59412.410 $10,000 Architect -Court Expansion $90,000 PUBLIC WORKS TRUST FUND 342.4.342.528 1783.59418 620 $140,479 City Hall Remodel $140,479 TRANSIT CAPITAL FUND 364 4.364.518 0000.59447 630 $40,000 Parking Lot lmp. /Site Study 364 4.364.518 0000.59447 642 $75,000 Radios /Communications Equip $115,000 TRANSIT OPERATING FUND 462.4 462.519 T643.54710 410 $5,000 Complete Facility Study 462.4 462.519 T643.54710.350 $6,000 Office Furniture 462.4 462.512.T642.54750 480 $11,000 Office Remodel $22,000 REFUSE 471 4 471.212.R420.53780.280 $2,079 Uniforms /Safety gear $2,079 WASTEWATER OPERATIONS 473 4 473.211.S211.59735.550 $286,860 Vactor Truck (Transfer to 552) $286,860 cje 02/27/2003 Page 3 of 4 SCHEDULE I Appropriate out of unappropriated fund balances of the various funds and in the various amounts and for the purposes as described: ACCOUNT AMOUNT FUND TOT DESCRIPTION WATER OPERATIONS 474 4 474.341 0000.53480.340 $2,584 Meter Supplies 474 4 474.343 0000.53480 480 $2,000 Actuator $4,584 WELLNESS/EAP FUND 516 4.516 655 0000.51790 491 $2,417 Lockers for Fitness Center 516 4.516 655 0000.51790 491 $2,500 Upgrade Men's Locker Room 516 4.516 655 0000.51790.350 $3,100 Exercise Equipment $8,017 EQUIPMENT REPLACEMENT FUND 551 4.551 634.ER02.54848.346 $1,976 Door Parts 551 4.551 639.ER04.54810 410 $3,000 Complete Facilities Study 551 4.552.636.ER06.59448 644 $15,000 Service body - Irrigation truck 551 4.552.636.ER06.59448 644 $15,000 Streets sand spreader 551 4.552.636.ER06.59448 644 $31,099 Water Van Retrofit 551 4.552.636.ER06.59448.644 $88,638 Wastewater Intl Cab and Chassis 551 4.552 636.ER06.59448 644 $103,687 Streets Truck 551 4.552.636.ER06.59448.645 $286,860 Wastewater Vactor Truck 551 4.552.636.ER06.59448.64R $124,790 Street Sweeper $670,050 ENVIRONMENTAL FUND 555 4.555 639 0000.53190 410 $3,000 Complete Facilities Study $3,000 PUBLIC WORKS FUND 560 4.560 633 0000.51820 410 $2,000 Complete Facilities Study 560 4.560 639 0000.51990.350 $2,500 Furniture 560 4.560 639 0000.59419 641 $8,500 Office Equipment $13,000 TOTAL ALL FUNDS $3,525,703 cje 02/27/2003 Page 4 of 4 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No 1 18 For Meeting Of March; 2003 ITEM TITLE An Ordinance Amending the 2003 Budget for 2002 Year -End Encumbrances SUBMITTED BY Department of Finance and Budget CONTACT PERSON/TELEPHONE Cindy Epperson, Financial Services Manager 575 -6070 SUMMARY EXPLANATION Attached is an Ordinance amending the 2003 Budget to provide appropriations for encumbrances outstanding at the close of the 2002 Fiscal year Encumbrances represent orders (included in 2002 Budget appropriations) for materials which had been authorized but not yet received, or for services authorized but not yet completed, as of December 31, 2002 Therefore, appropriations from Unencumbered Fund Balances are required to provide for payment when the materials are received or services completed This is an annual year -end accounting requirement. Resolution_Ordinance XX Contract Other (Specify) Schedule 1 Funding Source Various Funds APPROVED FOR SUBMITTAL City Manager STAFF RECOMMENDATION Read Ordinance by title only at the March 3, 2003 meeting Pass Ordinance after the second reading at the March 17, 2003 meeting BOARD /COMMISSION RECOMMENDATION COUNCIL ACTION 3/403 First Reading of Ordinance 3 -18 -2003: Ordinance passed ORDINANCE NO. 2003 -18