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Home My WebLink About2004-016 2003 Year-End Encumbrances ORDINANCE NO. 2004 - 16 AN ORDINANCE amendmg the 2004 budget for the City of Yakima, and making appropriations for 2003 Year -End Encumbrances from Unappropriated Fund Balances within various Funds for expenditure during 2004 WHEREAS, the various funds indicated on the attached Schedule I contain Unappropriated Fund Balances available for appropriation and expenditures during 2004 in various amounts and for the purposes mentioned in the attached Schedule, and WHEREAS, at the time of the adoption of the 2004 budget it could not reasonably have been foreseen that the appropriation provided for by this ordmance would be required, and the City Council declares that an emergency exists of the type contemplated by RCW 35 33 091 and that it is m the best interests of the City to make the appropriation herein provided, now, therefore, BE IT ORDAINED BY THE CITY OF YAKIMA: Section 1. Appropriations are hereby made, for expenditure during 2004, from Unappropriated Fund Balances m the various Funds to the various accounts and in the various amounts, and for the various specific purposes, all as specified m the Schedule attached hereto and incorporated herem. Section 2. This ordmance is one making an appropriation and shall take effect immediately upon its passage, approval and pubhcation as provided by law and by the City Charter PASSED BY THE CITY COUNCIL, sign. d approved t;„ day of March, 2004 - gm". UL P GEORGE, MAYOR ATTEST: CITY CLERK First Readmg: 3 - - 2004 Pubhcation Date 3 =19 - 2004 Effective Date 3 - 19 - 2004 Cepperson 2/25/2004 SCHEDULE I Appropriate out of unappropriated fund balances of the various funds and in the various amounts and for the purposes as described. ACCOUNT AMOUNT FUND TOT DESCRIPTION GENERAL FUND Human Resources 000 016.623.PERS.51 610 410 $3,500 Prof Services- -Human Resources 000 016 627.PFCS.51610 410 $7,500 Prof. Services- -Human Resources $11,000 Police 000 031 113 0000.52120.280 $2,050 K9 Uniforms 000 031 113 0000.52120.280 $2,158 Uniforms 000 031 113 0000.52120.280 $2,158 Under Armor 000 031 113 0000.52120.280 $3,709 Uniforms 000 031 113 OERT.52120.280 $1,807 ERT Uniforms 000 031 119 0000.52110.350 $2,266 Training Equipment 000 031 119 0000.52150 480 $1,273 File Cabinets 000 031 119 0000.52150 480 $1,543 Shelving 000 031 119 0000.52150 480 $2,877 Electrical update for Computers 000 031 119 0000.52360.511 $50,000 Jail Costs $69,841 City Hall Maintenance 000 051 633 0000.51830 480 $1,544 Shelving Information Systems 000 052.631 0000.51880.35C $6,873 Computer Equipment 000 052.631 0000.51880 410 $105,397 Police Records Consolidation Software 000 052.63] 0000.51880 410 $130,000 Utility Billing System Design 000 052.631 0000.51880 410 $3,345 Electrical Work -Tech Shop 000 052.631 0000.51880 430 $1,694 Oracle Training -3 Programmers 000 052 631 0000.59418 641 $9,624 3 Workstations 000 052.631 0000.59418 646 $109,234 Dataradio equipment 000 052.653 0000.59418 660 $100,000 Replace High Speed Copy Machine 000 052.653 0000.51870.346 $2,323 Copy Paper $468,490 TOTAL GENERAL FUND $550,875 NEIGHBORHOOD DEV FUND Grant awards carried forward 124 124.331 0000.55920 41.E $68,754 Community Service Programs 124 124.331 0000.55920 48T $163,542 Economic Development 124 124.331 0000.55920 48Z $8,722 Graffiti Abatement Program 124 124.337.HS08.55920 48M $351,300 HOME Program 124 124.337.HS09.55920 410 $18,543 HOME Program 124 124.340 0000.55920 48N $20 440 Major Maintenance -South East Center $631,301 cje 2/25/2004 Page 1 of 4 SCHEDULE 1 Appropriate out of unappropriated fund balances of the various funds and in the various amounts and for the purposes as described. ACCOUNT AMOUNT FUND TOT DESCRIPTION TELECOMMUNICATIONS FUND 125 125 428 0000.59473 642 $19,243 Video Conferencing Equipment $19,243 PARKS & RECREATION FUND 131 131 426.P610.57360.311 $8,792 Softballs 131 131 425.P180.55573.311 $3,140 Senior Center Kitchen Supplies 131 131 425.P180.59455 642 $5,000 Senior Center Equipment 131 131 426.P610.59476.630 $2,380 Kiwanis- Concession Stand 131 131 427.P512.57420 410 $4,500 Americorp Stipends -Youth Programs $23,812 GROWTH MANAGEMENT FUND 140 140.314 1994.54440 410 $32,656 Update Met Transportation Model $32,656 STREETS & TRAFFIC ENG FUND 141 133 116 0000.54263 480 $2,240 Pole Repair 141 133.525 0000.54264.314 $10,804 Traffic Lighting Signals 141 133.525 0000.54264 480 $39,200 Traffic Signal Repair and Maintenance 141 133.525 0000.54264.316 $2,749 Traffic Supplies -Lines 141 133.525 0000.54264 480 $1,331 Replace Wooden Street Light Poles 141 133.526 0000.54340 410 $43,188 Prof Services- Transportation Plan 141 141.521 0000.54230.312 $50,322 Street Repair Supplies 141 141.524 0000.54266 120 $70,000 Snow & Ice Control - Overtime 141 141.524 0000.54266.312 $22,000 Traction Sand 141 141.524 0000.54266.312 $31,350 Bulk Salt and Anti -Icing Material 141 141.524 0000.54266 410 $58,544 Professional Service -Snow Control 141 141.529 0000.54310 410 $8,000 Prof Services - Stormwater Plan $339,728 CEMETERY FUND 144 144.225 0000.53620 480 $4,700 Irrigation Line Repair 144 144.225 0000.59436.630 $4,500 Irrigation Improvements $9,200 CAPITOL THEATRE FUND 171 171 638 0000.57520.350 $5,200 Intercom Upgrade 171 171 638 0000.59475.620 $5,603 Choral Risers $10,803 cje 2/25/2004 Page 2 of 4 SCHEDULE I Appropriate out of unappropriated fund balances of the various funds and in the various amounts and for the purposes as described. ACCOUNT AMOUNT FUND TOT DESCRIPTION CONTINGENCY FUND 195 195 195 0000.53150 410 $54,318 Stormwater Development 195 195 195 0000.57525 480 $7,227 Fire Alarm System - Capitol Theatre $61,545 CBD CAPITAL FUND 321.321.321 0000.55820 410 $35,000 Central Business District (CBD) Study 321.321.321 0000.59642.630 $30,000 CBD Maintenance $65,000 PARKS & REC CAPITAL FUND 331.331 428 0000.59476 630 $77,589 Parks Improvements $77,589 FIRE CAPITAL FUND 332.332 122.0000.59422.620 $8,000 Airport Exhaust System 332.332 122.2043.59422 642 $27,843 Radio Site Upgrade $35,843 LAW AND JUSTICE CAPITAL FUND 333.333 111.2043.59421.642 $41,764 Radio Site Upgrade 333.333 111.2019.52330 410 $22,000 Probation System Implementation 333.333.518 1988.59421 620 $16,000 Police Annex - Repair/Remodel 333.333.518.2018.51250.350 $36,710 Court Expansion- Furniture 333.333.518.2018.59412.410 $85,897 Court Expansion -Prof Services 333.333.518.201 8.59412.620 $372,141 Court Expansion - Buildings $574,512 PUBLIC WORKS TRUST FUND 342.342.528.1783.59418.620 $120,000 City Hall- Safety Upgrades $120,000 TRANSIT CAPITAL FUND 364.364.518 0000.54790.350 $24,844 Bus Shelters 364.364.518 0000.59447 630 $60,000 Parking Lot Imp. /Site Study $84,844 WASTEWATER OPERATIONS 473 473.213 S213.53581 410 $15,000 Prof Services - Stormwater $15,000 cje 2/25/2004 Page 3 of 4 SCHEDULE I Appropriate out of unappropriated fund balances of the various funds and in the various amounts and for the purposes as described. ACCOUNT AMOUNT FUND TOT DESCRIPTION WATER OPERATIONS 474 474.341 0000.53480.340 $1,543 Meter Supplies 474 474.343 0000.59434 642 $15,000 Chlorine Analyzer 474 474.349 0000.53410 410 $5,248 Prof Services $21,791 IRRIGATION OPERATIONS 475 475.342 0000.59438 630 $2,739 Pump Repair $2,739 WELLNESS/EAP FUND 516.516 655 0000.51790 410 $5,881 Treadmill $5,881 EQUIPMENT REPLACEMENT FUND 551.552 636.ER06.59448 644 $4,833 Flush Truck Box Modification 551.552.636.ER06.59448 644 $10,758 Sander - Spreader 551.552.636.ER06.59448.644 $48,555 Street Flusher -Cabin 551.552.636.ER06.59448 644 $64,575 Aerial Manlift 551.552 636.ER06.59448 645 $2,945 Tailgate Spreader $131,666 PUBLIC WORKS FUND 560.560 639 0000.59419 641 $15,000 Copy Machine $15,000 TOTAL ALL FUNDS $2,829,028 cje 2/25/2004 Page 4 of 4 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No 1__ t(0 For Meeting Of March,2, 2004 ITEM TITLE An Ordinance Amending the 2004 Budget for 2003 Year -End Encumbrances SUBMITTED BY Department of Finance and Budget CONTACT PERSON /TELEPHONE Cindy Epperson, Financial Services Manager — 575 -6070 SUMMARY EXPLANATION Attached is an Ordmance amending the 2004 Budget to provide appropriations for encumbrances outstandmg at the close of the 2003 Fiscal year Encumbrances represent orders (included m 2003 Budget appropnations) for materials which had been authorized but not yet received, or for services authorized but not yet completed, as of December 31, 2003 Therefore, appropriations from Unencumbered Fund Balances are required to provide for payment when the materials are received or services completed. This is an annual year -end accounting requirement. Resolution Ordmance XX Contract Other (Specify) Schedule 1 Fundmg Source Various Funds A Al p APPROVED FOR SUBMITTAL = - �I City Manager STAFF RECOMMENDATION Read Ordmance by title only at the March 2, 2004 meetmg. Pass Ordinance after the second readmg at the March 16, 2004 meeting. BOARD /COMMISSION RECOMMENDATION COUNCIL ACTION First reading of ordinance; second reading scheduled 3 - - 2004 Ordinance passed. ORDINANCE NO 2004 -15