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Home My WebLink About2005-015 2004 Year-End Encumbrances; Budget Amendment and Appropriations ORDINANCE NO. 2005 - 15 AN ORDINANCE amending the 2005 budget for the City of Yakima, and making appropnations for 2004 Year -End Encumbrances from Unappropnated Fund Balances within vanous Funds for expenditure dunng 2005 WHEREAS, the vanous funds mdicated on the attached Schedule I contain Unappropnated Fund Balances available for appropriation and expenditures dunng 2005 m vanous amounts and for the purposes mentioned in the attached Schedule, and WHEREAS, at the time of the adoption of the 2005 budget it could not reasonably have been foreseen that the appropnation provided for by this ordinance would be required, and the City Council declares that an emergency exists of the type contemplated by RCW 35.33 091 and that it is in the best interests of the City to make the appropnation herem provided, now, therefore, BE IT ORDAINED BY THE CITY OF YAKIMA: Section 1. Appropriations are hereby made, for expenditure dunng 2005, from Unappropnated Fund Balances in the various Funds to the vanous accounts and in the vanous amounts, and for the vanous specific purposes, all as specified in the Schedule attached hereto and incorporated herein. Section 2. This ordinance is one making an appropriation and shall take effect immediately upon its passage, approval and publication as provided by law and by the City Charter PASSED BY THE CITY COUNCIL, signed and approved t .2 day of March, 2005 PAUL P GEORGE, MAYOR ATTEST: CITY CLERK First Reading: 3 - - 2005 Publication Date 3 - 25 - 2005 Effective Date 3 - 25 - 2005 Cepperson Final 3/16/04 SCHEDULE I Appropriate out of unappropriated fund balances of the various funds and in the various amounts and for the purposes as described. ACCOUNT AMOUNT FUND TOT DESCRIPTION GENERAL FUND Legal 000 017 131 0000.51522.350 $2,986 Furniture Police 000 031 113 0000 52120.280 $1,187 Honor Guard Shoes 000 031 113 0000.52120.280 $3,598 Ballistic Vests -SWAT 000 031 113 0000.52120 480 $2,158 SWAT Laptop 000 031 115 0000.52360.312 $1,444 Inmate Clothing 000 031 119 0000.52110.350 $6,711 Radar Units 000 031 119 0000.52110.350 $8,812 Motorcycle Systems $23,910 Fire 000 032.122 0000.52220 480 $1,073 Furnace Repair Information Systems 000 052 631 0000.51880.35C $4,270 Computer Equipment 000 052.631 0000.51880 410 $10,000 SNARE /Spillman Interface 000 052.631 0000.51880 410 $7,000 Wiring for Court Expansion 000 052.631 0000.59418.646 $40,000 Dataradio System 000 052.631 0000.59418 646 $48,000 Voice/Data Downlink $109,270 TOTAL GENERAL FUND $137,239 NEIGHBORHOOD DEV FUND Grant awards carried forward 124 124.331 0000 55920 41E $111,027 Community Service Programs 124 124.331 0000.55920 41S $52,254 Sidewalk Program 124 124.331 0000.55920 48B $25,000 Neighborhood Cleanup/Improvement 124 124.331 0000.55920 48P $25,000 Paint Program 124 124.331 0000.55920 48T $140,000 Economic Development 124 124.331 0000.55920 48U $51,439 Public Facilities 124 124.331 0000.55920 48W $25,000 Infrastructure: Water /Wwater connect. 124 124.331 0000.55920 48Z $7,100 Graffiti Abatement Program 124 124.331.HS01.55920 48F $13,850 Single Family Rehab Program 124 124.331.HS02.55920 48E $60,000 Senior/Diabled Home Rehab. 124 124.331.HSO4.55920 48C $25,000 Lead -based Paint Abatement 124 124.331.HS05.55920 481 $7,250 Rehab Relocation Program 124 124.333 0000.55920 421 $2,500 Affirmatively Furthering Fair Housing 124 124.337.HS08.55920 48M $575,001 HOME Program $1,120,421 cje 2/24/2005 Page 1 of 4 SCHEDULE I Appropriate out of unappropriated fund balances of the various funds and in the various amounts and for the purposes as described. ACCOUNT AMOUNT FUND TOT DESCRIPTION TELECOIVIlVIUNICATIONS FUND 125 125 428 0000.59473 642 $19,243 Video Conferencing Equipment $19,243 PARKS & RECREATION FUND 131 131 426.P610.57360.311 $6,410 Softballs 131 131 426.P610.59476 630 $1,597 Kiwams- Security Alarm $8,007 STREETS & TRAFFIC ENG FUND 141 133 116 0000.54263.312 $6,042 Replace Damaged Street Light 141 133.525 0000.54264.314 $6,620 Traffic Lighting Signals 141 133.525 0000.54264 480 $80,030 Traffic Signal Repair and Maintenance 141 133.525 0000.54264.316 $18,332 Traffic Supplies -Lines 141 133.526 0000.54340 410 $61,391 Prof Services- Transportation Plan 141 141.521 0000.54230.312 $141,132 Street Repair Supplies 141 141.521 0000.54230.350 $2,849 "Thumb" attachment to backhoe 141 141.522.0000.54261 410 $30,000 50/50 Sidewalk program $346,396 CAPITOL THEATRE FUND 171 171 638 0000.59475 620 $5,206 Four Stage Border Curtains $5,206 CONTINGENCY FUND 195 195 195 0000.53150 410 $37,032 Stormwater Development $37,032 CBD CAPITAL FUND 321.321.321 0000.55820 410 $65,000 Central Business District (CBD) Study 321.321.321 0000.59642.630 $25,000 CBD Maintenance $90,000 CAPITOL THEATRE CONST FUND 322.322.638.2065.59475 650 $29,424 Complete Restroom/HVAC Projects $29,424 PARKS & REC CAPITAL FUND 331.331 428 0000.59476 630 $36,771 Parks Improvements $36,771 cje 2/24/2005 Page 2 of 4 SCHEDULE I Appropriate out of unappropriated fund balances of the various funds and in the various amounts and for the purposes as described. ACCOUNT AMOUNT FUND TOT DESCRIPTION FIRE CAPITAL FUND 332.332.122 0000.59422.640 $196,300 Fire Apparatus 332.332.122 0000.59422 642 $26,550 Investigative Truck $222,850 LAW AND JUSTICE CAPITAL FUND 333.333 111 0000.59421 642 $4,451 Coban Hard Drives 333.333 111.2017.594.21 642 $215,000 Mobile Wireless Data Network 333.333 111 1831.59421.350 $2,065 SWAT Equipment Storage 333.333 111 1831.59421.350 $6,103 Computer Equipment 333.333 111 1831.59421.350 $21,194 Various Equip -Block Grant Program 333.333.518 1923.59421 620 $1,619 HVAC controller /computer 333.333.518.2018.51250.350 $24,912 Court Expansion- Furniture 333.333.518.2018.59412.620 $25,000 Court Expansion - Buildings $300,344 PUBLIC WORKS TRUST FUND 342.342.528 1783.59418 620 $120,000 City Hall -Safety Upgrades $120,000 REET 2 CAPITAL FUND 343.343.348 0000 59530 650 $200,000 REET 2 Capital Projects $200,000 TRANSIT CAPITAL FUND 364.364.518 0000.54790.350 $2,099 Schedule Holders 364.364.518 0000.59447 630 $1,778 TV screen/monitor 364.364.518.0000.59447 642 $2,158 Bus Cameras 364.364.518 0000.59447 644 $29,008 Pickup Truck 364.364.518 0000.59447 644 $10,215 Service body for the Pickup 364.364.518 0000.59447 644 $36,546 ADA Compliant Service Van $81,804 TRANSIT OPERATIONS 462 - 462 - 514 -T646 -54770 410 $8,267 ADA grant - Training $8,267 WASTEWATER CAP RES FUND 472.472.218 0000.53550 480 $3,588 Mist Eliminator Pad 472 472.218 0000.53550 480 $13,016 Replacement Pump $16,604 WASTEWATER OPERATIONS 473 473.213 S213.53581 410 $25,000 Prof Services- Stormwater $25,000 cje 2/24/2005 Page 3 of 4 SCHEDULE I Appropriate out of unappropriated fund balances of the various funds and in the various amounts and for the purposes as described. ACCOUNT AMOUNT FUND TOT DESCRIPTION WATER OPERATIONS 474 474.341 0000.53480 480 $12,032 Street Patch Supplies 474 474.343 0000.53480.3CL $2,101 Chlorine Tablets for Wells $14,133 WELLNESS/EAP FUND 516.516 655 0000 51790 410 $7,289 $7,289 Wellness Program -Prof Services EQUIPMENT REPLACEMENT FUND 551.552 636.ER06.59448 644 $20,695 Street Anti -Ice Unit 551.552 636.ER06 59448 644 $33,546 Small Truck for Streets $54,241 PUBLIC WORKS FUND 560.560 633 0000.51820 480 $2,611 Furnace Repair $2,611 TOTAL ALL FUNDS $2,882,882 cje 2/24/2005 Page 4 of 4 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No For Meetmg Of March 1, 2005 ITEM TITLE An Ordinance Amending the 2005 Budget for 2004 Year -End Encumbrances SUBMITTED BY Department of Finance and Budget CONTACT PERSON /TELEPHONE Cindy Epperson, Financial Services Manager — 575 -6070 SUMMARY EXPLANATION Attached is an Ordinance amending the 2005 Budget to provide appropriations for encumbrances outstanding at the close of the 2004 Fiscal year Encumbrances represent orders (included in 2004 Budget appropnations) for matenals which had been authonzed but not yet received, or for services authorized but not yet completed, as of December 31, 2004 Therefore, appropnations from Unencumbered Fund Balances are required to provide for payment when the matenals are received or services completed. In some instances, the appropnations will be funded by approved grants (i.e Neighborhood Development Block Grants, Capitol Theatre Construction project, Transit ADA grants, etc ) For these items, Finance will also increase the grant revenue budgets to match the estimated revenues to the corresponding expenditures. In all other instances, the appropnations will be funded by reserves m their respective funds. This is an annual year -end accounting requirement. Resolution Ordinance XX Contract Other (Specify) Schedule 1 Funding Source Vanou Funds APPROVED FOR SUBMITTAL City Manager STAFF RECOMMENDATION Read Ordinance by title only at the March 1, 2005 meeting. Pass Ordinance after the second reading at the March 22, 2005 meeting. BOARD /COMMISSION RECOMMENDATION COUNCIL ACTION 3/1/05: First reading of Ordinance 3/22/05: Ordinance passed. ORDINANCE NO. 2005 - 15