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Home My WebLink AboutCintas - Facilities Solutions Agreement (PW)• C FACILITIES SOLUTIONS AGREEMENT Customer/Participating Agency city of Yakima Address 2301 Fruitvale Blvd Location No. 605 Contract No. 210564367 Customer No. 16254770 Main Corporate Code 4 New CC 13218 "-Pu•611.c.WorK n4r- ° ty in • Ar Date Phone nr)e) city Yakima State WA UNIFORM PRODUCT RENTAL PRICING: Item # Description "See Addendum A" Zip 98902 Unit Price O This agreement is effective as of this date from 11/8/2019 to 10/31/2023 , with a minimum term of 36 months. The length of this rental agreement will commence with the actual uniform rental, not affiliated with the start date of the Master Agreement. Any negotiations of price, terms or discounts must be approved by Prince William County Public Schools for the Master Agreement. Any such changes shall take effect on the anniversary date of the master agreement. All requests for price changes must be justified and based upon verifiable criteria which may include the Bureau of Labor Statistics Consumer Price Index (CPI -U). * Name Emblem$ N/A ea . Company Emblem $ N/A ea O Customer Emblem $ N/A ea . Embroidery $N/A ea O COD Termsper week charge for prior service (if Amount Due is Carried to Following Week) O Automatic Lost Replacement/A N Charge: Item N/A% of Inventory N/A $ N/A Ea. • Automatic Lost Replacement Charge: Item N/A % of Inventory N/A $ N/A Ea. • Minimum Charge $ 35.00 per delivery. O Make -Up charge $.15 per garment. * Non-Standard/Special Cut Garment (i.e., non-standard, non -stocked unusually small or large sizes, unusually short or long sleeve or length, etc.) premium $ NIA per garment. • Seasonal Sleeve Change $ N/A per garment. • Under no circumstances will the Company accept textiles bearing free liquid. Shop towels may not be used to clean up oil or solvent spills. • Artwork Charge for Logo Mat $ moo. • Size Change: Customer agrees to have employees measured by a Cintas representative using garment "size samples". A charge of $5.00 per garment will be assessed for employee's size changed within 4 weeks of installation. • Other FACILITY SERVICES PRODUCTS PRICING: Bundle* Item # Description "See Addendum A" Rental Freq. *Indicated bundled items/services Inventory Unit Price D Initial and check box if Unilease. All Garments will be cleaned by customer Date O Initial and check box if receiving Linen Service. Company will take periodic physical inventories of items in possession or under control Date customer. O Initial and check box if receiving direct embroidery. If service is discontinued for any employee or Customer deletes any of the garrnents Date direct embroidery for any reason, or terminates this agreement for any reason or fails to renew this agreement, Customer will purchase all direct embroidered garments at the time they are removed from service at the then current replacement values. Cintas Loc. No: CUSTOMER: Please Sign Name By: Please Print Name Title: Please Print TiliZT1,14-eri Accepted -GM: Email CITY CONTRACT NO: A:00-031 RESOLUTION NO : - Online Partners Public Sector Participating Public Agencies Terms 1. Participating Public Agencies: Supplier agrees to extend the same terms, covenants agreed to under the Master Agreement with Lead Public Agency Prince William County Public Schools to other govenurient agencies ("Participating Public Agencies") that, in their discretion, desire to access the Master Agreement in accordance with all terms and conditions contained herein or attached hereto. Each participating Public Agency will be exclusively responsible and deal directly with Supplier on matters relating to length of agreement, ordering, delivery, inspection, acceptance, invoicing, and payment for products and services in accordance with the terms and conditions of the Master Agreement. Any disputes between a Participating Public Agency and Supplier will be resolved directly between them in accordance with and governed by the laws of the State in which the Participating Public Agency exists. 2. Master Agreement available at httos://‘vww.ornniapartners.com/publicsector Supplier General Service Terms Section 3. Prices Customer agrees to rent from Company, and Company agrees to provide to Customer, the Merchandise, inventory and services described on Exhibit A, "Merchandise & Pricing" at the prices set forth in Exhibit A. There will be a minimum charge of thirty-five dollars ($35.00) per week for each Customer location required to purchase its rental services from Company as set forth in this Agreement. 4. Buyback of Non -Standard Garments Customer has ordered from Company a garment rental service requiring embroidered garments that may not be standard to Company's normal rental product line. Those non-standard products will be designated as such under -Garment Description in Exhibit C. In the event Customer deletes a non-standard product, alters the design of the non-standard product, fails to renew the Agreement, or terminates the Agreement for any reason other than documented quality of service reasons which are not cured, Customer agrees to buy back all remaining non-standard products allocated to Customer that the Company has in service and out of service at the then current Loss/Damage Replacement Values. 5. Service Guarantee: Company guarantees to deliver the highest quality textile rental service at all times. Any complaints about the quality of the service which have not been resolved in the normal course of business must be sent by registered letter to Company's General Manager. If Company then fails to resolve any material complaint in a reasonable period of time, Customer may terminate this agreement provided all rental items are paid for at the then current replacement values or returned to Company in good and usable condition. 6. GarmentsLack of Flame Retardant or Acid Resistant Features Unless specified otherwise in writing by the Company, the garments supplied under this Agreement are not flame retardant or acid resistant and contain no special flame retardant or acid resistant features. They are not designed for use in areas of flammability risk or where contact with hazardous materials is possible. Flame resistant and acid resistant garments are available from Company upon request. Customer warrants that none of the employees for whom garments are supplied pursuant to this Agreement require flame retardant or acid resistant clothing. 7. Logo Mats In the event that Customer decides to delete any mat bearing the Customer's logo (Logo Mat) from the rental program, changes the design of the Logo Mats, terminates this agreement for any reason or fails to renew this Agreement, the Customer will purchase at the time of deletion, design change or termination, all remaining Logo mats that the Company has in service and out of service held in inventory at the then current Loss/Damage Replacement Value. 8. Adding Employees Additional employees and Merchandise may be added to this Agreement at any time upon written or oral request by the Customer to the Company. Any such additional employees or Merchandise shall automatically become a part of and subject to the terms of this Agreement. If such employees are employed at a Customer location that is then participating under this Agreement, the Customer shall pay Company the one-time preparation fee indicated on Exhibit A. Customer shall not pay Company any one-time preparation fee for garments for employees included in the initial installation of a Customer location. There will be a one-time charge for name and/or company emblems when employees are added to the program in garments requiring emblems. 9. Emblem Guarantee Customer has requested that Company supply emblems designed exclusively for Customer featuring Customer's logo or other specific identification (hereinafter "Customer Emblems"). Company will maintain a sufficient quantity of Customer Emblems in inventory to provide for Customer's needs and maintain a low cost per emblem through quantity purchases. 10. In the event Customer decides to discontinue the use of Customer Emblems, changes the design of the Customer Emblems, terminates this Agreement for any reason or fails to renew this Agreement, the Customer will purchase at the time of deletion, design change, termination or expiration, all remaining Customer Emblems that the Company allocated to Customer at the price indicated on Exhibit A of this Agreement. In no event shall the number of Customer Emblems allocated to Customer exceed the greater of (a) twelve (12) months' volume for each unique Customer Emblem or (b) a quantity agreed to by Company and Customer and noted on Exhibit A. 11. Terminating Employees Subject to the provisions of this Agreement, the weekly rental charge attributable to any individual leaving the employ of the Customer, or on a temporary leave of absence of three (3) weeks or more, shall be terminated upon oral or written notice by the Customer to the Company but only after all garments issued to that individual, or value of same at the then current Loss/Damage Replacement Values, are returned to Company. 12. Replacement In the event any Merchandise is lost, stolen or is not returned to Company, or is destroyed or damaged by fire, welding damage, acid, paint, ink, chemicals, neglect or otherwise, the Customer agrees to pay for said Merchandise at the then current Loss/Damage Replacement Values. 13. Indemnification To the fullest extent permitted by law, Company agrees to defend, indemnify, pay on behalf of and save harmless the Participating Public Agency, its elected and appointed officials, agents, employees and authorized volunteers against any and all claims, liability, demands, suits or loss, including reasonable attorneys' fees and all other costs connected therewith, arising out of or connected to the services provided by Company under this Contract, but only to the extent of Company's negligence. 14. Additional Items: Additional customer employees, products and services may be added to this agreement and shall automatically become a part of and subject to the terms hereof and all of its provisions. If this agreement is terminated early for convenience, the parties agree that the damages sustained by Company will be substantial and difficult to ascertain. Therefore, if this agreement is terminated by Customer prior to the applicable expiration date for any reason other than documented quality of service reasons which are not cured, or terminated by Company for non-payment by Customer at any time Customer will pay to Company, as termination charges and not as a penalty based upon the following schedule: If this agreement is cancelled for convenience in the first twelve months of the term, Customer shall pay as termination charges equal to 50 weeks of rental service. If this agreement is cancelled for convenience in months thirteen (13) through eighteen (18) of the term, Customer shall pay as termination charges equal to 36 weeks of rental service. If this agreement is cancelled for convenience in months nineteen (19) through twenty-four (24) of the term, Customer shall pay as termination charges equal to 23 weeks of rental service. If this agreement is cancelled for convenience after 24 months of service, Customer shall pay as termination charges of 10 weeks of rental service. Customer shall also be responsible to return all of the Merchandise allocated to such Customer locations terminating this Agreement at the then current Loss/Damage Replacement Values and for any unpaid charges on Customer's account prior to termination. i4p9pE,wDvw► A Location No. 0605 Agreement No. 210564367 Customer No. 16254770 Date Customer US COMM-YAKIMA. CITY OF Phone 5095766462 Address 2301 FRUITVALE BLVD City YAKIMA State WA Zip 98902-1225 UNIFORM PRICING: Material #. Description Rental Freq. Inventory Unit Price X270 CARGO PANT - Rental ANY 0.332 X270 CARGO PANT - Unilease ANY 0.238 X275 HI PERFORMANCE POLO - Rental ANY 0.186 X297 FR CARHARTT T-SHIRT - Rental ANY 0.850 X299 CINTAS POLO - Rental ANY 0.320 X361 JCKT/INNER/WTRPRF/NV - Rental ANY 1.000 X381 CARHARTT 5 PKT JN - Rental ANY 0.383 X382 CARHARTT CARP JN - Rental ANY 0.342 X383 CARHARTT PANT - Rental ANY 0.370 X383 CARHARTT PANT - Rental ANY 0.238 X384 CARHARTT SHIRT - Rental ANY 0.301 X59970 PRM LND JKT - Rental ANY 1.477 X61342 SHOP COAT KT30 - Rental ANY 1.180 X64659 DUCK BIB OVERALLS - Rental ANY 1.210 X910 COTTON COVERALLS - Rental ANY 0.425 X912 COVERALL - Rental ANY 0.365 X912 COVERALL - Rental ANY 0.311 X935 COMFORT SHIRT -Rental ANY 0.186 X935 COMFORT SHIRT - Unilease COMFORT PANT - Rental ANY ANY 0.134 0.153 X945 X945 I COMFORT PANT - Unilease ANY 0.153 EMBLEM PRICING: Material # BA2000S LXXXXXS LXXXXXS Description NAVY/ NAVY/ WHITE* LXXXXX LXXXXX Rental Freq. Inventory ANY ANY ANY Unit Price 1.555_ 1.813 2.000 FACILITY SERVICES PRODUCTS PRICING: Material # Description X10184 3X5 ACTIVE SCRAPER - Rental X10192 4X6 XTRAC MAT ONYX - Rental Rental Freq. ,Inventory Unit Price 02 02 ANY ANY 3.500 4.000 X2160 SM SHOP TWL-RED - Rental 01 ANY 0.112 X2160 SM SHOP TWL-RED -Rental X2161 SM SHOP TWL-WHT - Rental X2195 X2570 SEAT COVER - Rental 24" DUST MOP - Rental 02 01 04 01 ANY ANY ANY ANY 0.112 0.099 1.325 0.829 X2570 X2590 24" DUST MOP - Rental 36"DUST MOP - Rental X2700 TERRY TOWEL - Rental X2701 #2 TERRY TOWEL - Rental X2921 STRIPE GLASS TOWEL - Rental X2921 STRIPE GLASS TOWEL - Rental 01 01 01 01 01 01 ANY 1.320 ANY ANY ANY ANY ANY X6923 FIBGLS WET MOP HANDL - Rental 04 ANY 0.984 0.206 0.150 0.176 0.279 0.000 X8511 1000ML HVY DTY HD SVC - Rental 02 ANY 2.400 X8512 1000ML HVY DTY HD RF - Rental 04 ANY 0.000 Material # X9540 X9541 X9980 X9980 Description ZEP CHERRY BOMB 1000ML - Rental 1000 HD CHERRY SVC - Rental SOAP DISPENSER - WH - Rental SOAP DISPENSER - WH - Rental Rental Freq.,, 04 01 01 02 Inventory ANY ANY ANY ANY Unit Price 0.000 5.027 0.000 0.000 • This agreement is effective as of the date of execution for a term of 60 months from date of installation;; • The additional charges listed below are subject to adjustment by Company effective upon notice to Customer, which notice may be in the form of an invoice. • COD Terms $ per week char ee for delayed payment ( if Amount k ue is Carried to Following Week) • Credit Terms - Charge Payments due 10 Days After End of Mo hh • Automatic Lost Replacement Charge: Material )(21 $0 % of Inve .ry`' 6.000 $ 0.700 EA. • Automatic Lost Replacement Charge: Material X2700 % of In : ntory 5.000 $ 2.390 EA. • Automatic Lost Replacement Charge: Material X2921 % of 'ventory 3.000 $ 2.750 EA. • Automatic Lost Replacement Charge: Material % + `Inventory $ EA. Make -Up charge $ 3.250 per garment. • Non-Standard/Special Cut Garment (i.e., non-standard, non -stocked unusua premium $ per garment Artwork Charge for Logo Mat $ Under no circumstances will the Company accept textiles bearing free 11 • Service Charge: $ per delivery. This Service Charge is used to help Company pay various fluctu� indirectly related to the environment, energy issues, service and de or that may be incurred in the future by Company. • Size Change: Customer agrees to have employees measured $ 5.000 per garment will be assessed for employees or large sizes, unusually short or long sleeve or length, etc.) p owels may not be used to clean up oil or solvent spills. urrent and futu : costs including, but not limited to, costs directly or ery of goods and ervices in addition to other miscellaneous costs incurred y a Cintas representative u.ing garment"size samples". A charge of changed within 4 weeks of i stallation Uniform Advantage per garment. P ium Advantage $ garment. Uniform and Premium Advantage covers damaged garn is needing to be replaced outside of normal wear; Uniform Advantage and Premium Advantage do not cover lost or unreturned garments, T Customer or Company may cancel Un orm'Advantage and Premium Advantage at any time. • Emblem Advantage $ 0_092 per garment. E •'Iem Advantage covers name and company e lems initially selected by Customer. The Customer or Company may cancel Emblem Adva -age at any time after six months from date of ins t- lation.. • Prep Advantage $ per garment. Pr Advantage covers all costs associated with garmen preparation. The Customer or Company may cancel Prep Advantage at any time after s months from date of installation,.. • Other / ❑ Initial and check •'ox if Unilease. All garments will be cleaned by Customer. Date / ❑ Initial and cher+ box if receiving Linen Service. Company may make periodic ph inventories of items in Date possession +, under control of customer. / Initial and eck box if receiving direct embroidery. If service is discontinued for an mployee, or Customer deletes any Date of the g ants with direct embroidery for any reason, or terminates this agreemenor any reason, or fails to renew the agreement" Customer will purchase all direct embroidered garments at the time " ey are removed from service at the the current replacement values. Customer certifies that ❑ it is is not a federal, state, or local government branch or agency This agreement is subject to the ter s and conditions on the back of this agreement. By signing below, Custom ` agrees to and accepts the terms and conditions on the back •f this agreement. Cintas Loc. No. By Title Accepted -GM: CUSTOMER: Please Sign Name Please Print Name Please Print Title E-mail