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2005-053 Unanticipated Fuel Cost Increases
ORDINANCE NO. 2005 - 53 AN ORDINANCE amending the 2005 budget for the City of Yakima, and making appropnations within vanous operating funds for expenditure dunng 2005 to provide for increased fuel costs. WHEREAS, the vanous funds indicated on the attached Schedule I contain Unappropnated Fund Balances available for appropriation and expenditures dunng 2005 m vanous amounts as detailed in the attached Schedule I to provide for increased fuel costs, and WHEREAS, at the time of the adoption of the 2005 budget it could not reasonably have been foreseen that the appropriation provided for by this ordinance would be required, and the City Council declares that an emergency exists of the type contemplated by RCW 35 33 091 and that it is in the best interests of the City to make the appropriation herein provided, now, therefore, BE IT ORDAINED BY THE CITY OF YAKIMA: Section 1. Appropnations are hereby made, for expenditure dunng 2005, from Unappropnated Fund Balances in the vanous Funds to the vanous accounts and in the vanous amounts, to provide for increased fuel costs all as specified in the Schedule attached hereto and incorporated herein. Section 2. This ordinance is one making an appropriation and shall take effect immediately upon its passage, approval and publication as provided by law and by the City Charter PASSED BY THE CITY COUNCIL, signed and approved this 20 day of September , 2005 AUL P GEORGE, MAYOR ATTEST: CITY CLERK First Reading: 9 -6 -2005 Publication Date 9 -23 -2005 Effective Date 9 -23 -2005 Cepperson 9/1/2005 SCHEDULE I Appropriations Fund 000 - General Fund Resources Appropriations Police Patrol -Fuel 000 - 031 - 113 - 0000 - 52120 -320 $22,500 Fire -Fuel 000- 032 - 122 - 0000 - 52220 -320 $13,000 Code Administration -Fuel 000 - 022 - 149 - 0000 - 52410 -320 $3,200 Animal Control -Fuel 000 - 022 - 223 - 0000 - 53930 -320 $1,800 Utility Services -Fuel 000 - 054 -635- 0000 - 51970 -320 $3,000 Total General Fund $43,500 Fund 131 - Parks and Recreation Operating Fund Parks Maintenance -Fuel 131 - 131 - 421 -PK00- 57680 -320 $4,000 Fund 141 - Streets and Traffic Operating Fund Street Maintenance -Fuel 141 - 141 - 521 - 0000 - 54230 -320 $6,000 Fund 462 - Transit Operating Fund Transit -Fixed Routes - Fuel 462 -462- 212 -R420- 53780 -320 $120,000 Fund 471 - Refuse Fund Refuse - Fuel 471 -471- 212 -R420- 53780 -320 $20,000 Fund 473 - Wastewater Operating Fund Wastewater - Fuel 473 -473- 232 -S232- 53584 -320 $11,000 Fund 474 - Water Operating Fund Water - Fuel 474 -474- 341 - 0000 - 53480 -320 $13,000 Fund 475 - Irrigation Operating Fund Irrigation - Fuel 475 -475- 342 - 0000 - 53120 -320 $3,000 Fund 551 - Equipment Rental Fund Resources Reimbursement -Fuel 551 - 551 - 634 - 0000 - 34850 -320 $228,000 Appropriations Resale- Gasoline 551 - 551 - 634 -ER02- 54848 -342 $51,000 Resale - Diesel 551 -551 - 634 -ER02 -54848 -344 $177,000 Equipment Rental - Fuel 551 - 551 - 639 -ER04- 54810 -320 $7,500 Total Equipment Rental Fund $228,000 $235,500 Page 1 cje 9/1/2005 City of Yakima Public Works Department RECEIVED Equipment Rental Division CITY OF YAKIMA Dick Zais A �' 6 City Mana 1 Monthly Fuel Consumption Report (Gallons �G r 200x0^ _ ___ _ Diesel July OFFICE Or C;7 i�;A;;ACC1; Division 2001 2002 2003 20 2005 20 CM YTD CM YTD CM YTD CM YTD CM YTD CM YTD Personnel - - - - _ - - - - - - - Legal - - - - - - - - - - - - Env Plnng - - - - - - - - - - - - Code Admin - - - - - _ _ - _ _ - - Police 15 74 - 42 110 160 82 318 58 60 134.20 - - Fire 1,024 6,322 1,165 6,254 1,132 6,607 1,275 7,348 1,503.20 7,908.90 - - Engineering - - - - - _ _ - _ - - - City Hall Maint - - 82 82 - - 100 100 - - - - Info Systems - - - - - - _ _ - _ - - Animal Control - - - - - - - - _ - - - Parking - - - - - - - - _ - - - Utilities - - - - - - - - - - - - Housing - - - - - - - - 26.90 40 90 - - Cable TV Comm - - - - - _ _ - - - - - Parks and Rec 554 2,676 793 2,916 556 2,903 643 3,034 677 70 3,025.20 - - Traffic Engrg 179 880 249 1,453 288 1,700 219 1,317 218 10 1,566 70 - - Streets 1,756 12,208 1,540 14,087 3,244 20,854 2,455 19,782 2,108.90 17,433 80 - - Cemetery 135 780 128 645 155 763 179 822 126 80 631 90 - - Transit 10,108 70,588 12,500 76,675 11,560 73,399 12,368 77,530 14,883.70 88,880 30 - - Refuse 3,846 24,426 4,323 26,895 4,468 27,021 4,511 29,220 4,479 40 29,607 60 - - Sewer 582 5,149 1,184 6,538 1,554 7,449 1,132 8,152 951 30 7,738.00 - - Water 572 4,663 652 4,725 793 5,150 781 4,906 4,140 60 9,308 40 - - Irrigation 114 769 53 550 84 598 1,136 1,512 83.10 489 00 - - City Garage 29 103 16 58 - 25 6 1,434 11 30 1,551 50 - - P W Admin - 86 15 126 - 117 - 81 - 109 80 - - Total 18,915 128,724 22,701 141,047 23,945 146,745 24,888 155,555 29,26960 168,426.20 - - 8/25/2005 2:51 PM Public Works Fuel Distribution Report 2001 - 2006 7 City of Yakima Public Works Department Equipment Rental Division Departmental Monthly Fuel Consumption Report (Gallons) Gasoline July Division 2001 2002 2003 2004 2005 2006 CM YTD CM YTD CM YTD CM YTD CM YTD CM YTD Personnel - - - - - - - - 28.60 28 60 - - Legal - 2 - - - - - - - - - - Env Plnng - 13 - 53 - 61 - 11 50 - - - - CodeAdmin 158 1,088 162 1,235 221 1,364 212.40 1,71110 253.00 1,725.20 - - Police 6,006 40,306 6,075 41,887 6,780 42,220 6,828.60 46,338 60 7,377 10 49,534 50 - - Fire 430 2,926 550 3,216 670 3,617 742.50 4,284 50 658.50 4,394 30 - - Engineering 223 1,662 269 1,729 280 1,644 369 00 1,883.20 309 80 1,640 00 - - City Hall Maint - 45 - 25 - 50 - 49 70 - 51 50 - - Info Systems - 63 - 80 20 151 22.60 111 90 48.10 170 60 - - Animal Control 155 967 211 1,355 162 911 135 90 967 80 140 70 1,013 80 - - Parking 9 249 - - - - - - - - - - Utilities 347 2,420 397 2,189 392 2,543 328.40 2,209 70 355 90 2,591 60 - - Housing 62 247 55 326 167 625 55 00 617 30 156 30 776 10 - - Cable TV Comm - 51 18 36 - 70 16 90 70.20 18 90 53 00 - - Parks and Rec 1,343 7,267 1,586 8,244 1,692 8,445 1,392.00 7,853.80 1,327 70 8,069 90 - - Traffic Engrg 505 2,594 457 2,661 449 2,530 396.70 2,408 50 383 50 2,652.80 - - Streets 575 3,882 533 3,549 878 3,949 545.20 3,590 90 388 50 3,414 30 - - Cemetery 125 504 127 682 120 711 89 30 672.80 138 30 565 00 - - Transit 192 1,318 187 1,380 132 1,161 205 70 1,305 70 227 10 1,461 90 - - Refuse 220 1,410 259 1,442 294 1,450 227 90 1,516 80 165 30 1,287 70 - - Sewer 639 5,512 793 5,515 847 5,744 806 90 6,117 40 802.40 6,028 10 - - Water 630 4,068 741 3,679 695 3,880 728.80 3,807 10 503 00 3,237 30 - - Irrigation 516 2,980 503 2,736 375 2,346 468 60 2,826.60 458 70 2,535 40 - - City Garage 93 509 64 622 51 570 88.60 483 90 93 10 465 50 - - P W Admin 19 299 39 384 43 260 65.20 343.20 37 10 204 00 - - Total 12,246 80,381 13,025 83,024 14,267 84,300 13,726.20 89,182.20 13,871 60 91,901 10 - - 8/25/2005 2:51 PM Public Works Fuel Distribution Report 2001 - 2006 7 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. For Meeting of: Tune 7, 2005 ITEM TITLE. Fuel Consumption and Conservation Measures 2005 SUBMITTED BY Chris Waarvick, Director of Public Works Richard Wonner, Fleet & Facilities Manager CONTACT PERSON /TELEPHONE. Richard Wonner / 576 -6412 SUMMARY EXPLANATION: The purpose of this report is to develop awareness of the current and potentially increasingly severe situation with regard to gasoline and diesel fuel costs. Many implementation potentials, of varying degrees of difficulty, are presented with the intent of making it possible for decision makers to develop an action plan. 2005 Findings • Gasoline and diesel prices are rising again at an accelerated rate. This rise has . significant impact on all City of Yakima divisional budgets. (Refer to the Fuel Delivery and Cost Report). • A 2005 fuel budget appropriation is likely necessary to cover costs over the adopted 2005 budget unless dramatic reductions in fuel consumption are achieved, either through reductions in service or conservation measures. (Refer to 2005 Fuel Cost Projection Report). (Continued on next page) Resolution _ Ordinance Other (Specify Report Contract Mail to (name and address)- Phone: Funding Source: APPROVED FOR SUBMITTAL. — - J - City Manager STAFF RECOMMENDATION Staff's recommendation is to implement reasonable fuel conservation measures. BOARD /COMMISSION RECOMMENDATION COUNCIL ACTION No action necessary. Fuel Consumption/Conservation June 7, 2005 Page 2 • Meetings have been conducted with several of the operating divisions to discuss consumption and cost reduction measures. Discussions and monitoring will continue. • The major fuel consumers in the City are: Police, consuming greater than 50% of the gasoline; Transit, consuming greater than 50% of the diesel fuel. Refuse and Streets divisions are the next highest consumers of diesel fuel. (Refer to March 2005 Monthly Fuel Consumption Reports for all City of Yakima divisions). • A 25% surcharge is levied on all fuel consumed. This fuel surcharge is used to fund the Environmental Fund for City -wide cleanup projects related to environmental regulations and should be funded at $150,000 per year When fuel was at $1.00 per gallon, the surcharge amounted to $0.25 per gallon. At $2.00 per gallon, the surcharge becomes $0.50 per gallon. At $3.00, $0.75 per gallon, providing a significant negative impact on fuel cost to the divisions. Discussions are being conducted to either index the surcharge or to cap it at some maximum Total Revenue level, potentially at the $150,000 leveL Short Term Most short term cost reduction potentials are operational in nature and must be analyzed individually to ensure meeting specific operational requirements. Meetings have been conducted with several of the operational divisions and the following short-term potential solutions were forthcoming ❑ Reduce early morning startup times as much as possible. ❑ Reduce engine idling time all possible. ❑ Some of our newer vehicles, transit buses and medium duty trucks, are programmable to limit idling time. After a pre - designated amount of time, such as 10 minutes, the engine would automatically shut down. Consideration must be given to passenger comfort especially during extremely hot or cold weather. ❑ Evaluate the need for infrequently utilized vehicles and remove them from the fleet. ❑ Eliminate all unnecessary driving. ❑ Where crews are returning to the Public Works facility for lunches, and when practical and safe, have crews take lunch wherever, or nearly where, they are located at lunchtime. ❑ Fully utilize the features available in the GPS tracking system to streamline and improve efficiency of Refuse Division routing. ❑ Make better use of the existing electrical connections available throughout the Public Works complex to connect engine block heaters during periods of cold weather, reducing warm -up time. ❑ Index or cap the fuel surcharge as fuel costs increase to some pre - determined total revenue level. Fuel Consumption/Conservation June 7, 2005 Page 3 ❑ Surplus motor oil from diesel engines is generated by means of the preventive maintenance process. Currently much of this oil is burned in furnaces to heat the maintenance shop during the winter. Many years there is excess generated that requires difficult disposaL A piece of equipment exists that processes the motor oil through a filter system then injects the clean motor oil directly into the diesel fuel tank, making it available to be burned as fueL Up to ten percent motor oil can be mixed with diesel fuel with no apparent problem. Engine manufacturers are being contacted to ensure that engine warranties are not invalidated. Due to the indusion of certain fuel additives, surplus engine oil from gasoline engines cannot be used in this process. Long Term Long -term solutions, for the most part, are technologically driven and will require additional study to determine feasibility and cost. For example: ❖ Incorporate more hybrid, Alternative, and Flexible vehides appropriately as staff vehicles. • Incorporate alternative fuels such as ethanol, biodiesel and/or compressed natural gas (CNG). ❖ Incorporate hydrogen powered vehides. ❖ Reduce idle time all possible. Diesel engines consume 0 6 to 1.0 gallons pre hour while idling. Vehicle vendors report that ten to fifteen minutes should be sufficient time to warm up most vehicles even during the coldest weather. ❖ Early morning startup time would be greatly reduced if the vehicles were maintained at a higher ambient temperature by means of sheltering the vehicles either under cover or in a parking garage. ❖ On older refuse trucks, early morning startup time is affected by the amount of time required to bring hydraulic system oil up to operating temperature. Investigate the feasibility and cost of incorporating hydraulic system tank heaters to maintain a higher oil temperature during the cold months. ❖ In recent years, engine horsepower and vehicle sizes have increased, with a corresponding reduction in fuel economy With no legislative pressure to change this trend, manufacturers have no reason to discontinue producing fuel inefficient vehides. • Apply pressure to legislative bodies to require the automotive industry to provide more fuel - efficient engines. Fuel Consumption/Conservation June 7, 2005 Page 4 ❖ Raise revenues. ✓ Raise Transit fares. ✓ Increase sales tax to fund Transit fuel cost increase. ✓ Reallocate $50,000 from .3% sales tax Law and Justice Capital account for Police Department fuel cost increase. ❖ Purchase land to create a West Valley sub - station that would cooperatively house portions of Police, Transit, and Streets, reducing driving distances. • Consider satellite fuel stations located strategically throughout the city to minimize travel distances for refueling. • Incorporate porta - potties for crews working remotely to make lavatory stops more convenient and, thereby, reducing travel distances. • Investigate the benefit of wide spread incorporation of LED lights on vehicles. ❖ Install engine block heaters in Police vehicles for use during cold weather periods. More Serious Measures * Survey the operating divisions to determine service level reductions. • Increase the fare rate for Transit passengers. * Reduce Transit route frequencies. * Eliminate some Transit routes. * Incorporate more Police motorcycles. • Expand the Police bicycle patrol. Historical Fuel Conservation Report During the 1970s, fuel supplies were depleted and the prospect of the complete curtailment of gasoline deliveries to the City of Yakima was imminent. A Gasoline Task Force was appointed to analyze the problem and identify potential savings areas. When comparing the Task Force's findings at that time with the 2005 findings, there are relatively small differences. > Significant reduction of fuel consumption, without considerable reduction in essential services seems to be difficult Recommendations were made to conserve both gasoline and diesel fuels. Two guidelines were given: "1) Each department must reduce gas consumption by 20 %. 2) Each department must live within its budget." A third comment was made as further consideration, "Hopefully, conservation measures will not result in an appreciable change in service level." Historic documents are included for consideration: City Manager Bulletin No. 61 of November 15, 1973, Gasoline Task Force Interim Report of January 3, 1974, Gasoline Task Force — Final Report of January 14, 1974, and City Manager's Bulletin #73 of January 29, 1974. City of Yakima Public Works Department Equipment Rental Division Departmental Monthly Fuel Consumption Report (Gallons) Gasoline April Division 20 20 2003 _ 20 2005 2006 CM YTD CM YTD CM YTD CM YTD CM YTD CM YTD Personnel - - - - - - - - - - - - Legal - 2 - - - - - - - - - - Env Plnng - - - 42 21 40 - 11 50 - - - - Code Adm in 133 591 215 697 198 749 291.20 948.50 254 60 903.00 - - Police 5,854 22,955 5,556 24,016 5,856 23,399 6,371 70 26,163.50 6,632.80 27,763.50 - - Fire 439 1,558 519 1,754 523 1,911 659.50 2,199 60 696.80 2,406.60 - - , Engineering 245 845 255 1,025 198 890 269.50 96100 282.90 756.40 - - City Hall Maint 20 45 - 25 - 25 - 23.80 - 25.10 - - Info Systems 40 40 21 44 46 92 23.20 64 90 47 10 97.20 - - Animal Control 112 516 177 762 93 540 130.60 571 50 138.20 575.30 - - Parking 47 168 - - - - - - - - - - Utilities 328 1,332 273 1,125 397 1,441 29100 1,228.10 32410 1,440.90 - - Housing 44 121 66 175 99 182 117 90 361.20 118.70 348.50 - - Cable TV Comm - 18 17 17 18 53 19 40 36.10 16.20 34 10 - - Parks and Rec 1,137 3,444 1,329 3,960 1,263 4,001 1,260.60 3,829 50 1,373.40 4,093.90 - - Traffic Engrg 302 1,227 330 1,360 414 1,258 365.30 1,213.80 485.40 1,574 30 - - Streets 531 2,037 591 2,057 513 1,927 430.10 2,012.50 365.90 2,064 40 - - Cemetery 32 179 153 310 138 330 137 30 347 40 73.80 210.70 - - Transit 190 678 209 772 134 668 184 50 749 60 237 80 768.30 - - Refuse 224 880 298 688 204 730 265.60 831 70 186.30 697 90 - - Sewer 828 3,265 952 3,087 896 3,248 899 90 3,540.90 911 10 3,488.20 - - Water 574 2,316 501 1,974 561 2,204 587 30 2,129.50 448.20 1,788.60 - - Irrigation 634 1,435 541 1,302 530 1,133 645.40 1,537 50 525 40 1,251 00 - - City Garage 72 278 95 341 85 338 46.40 246.40 61 00 240.90 - - P W Admin 21 146 57 229 45 116 29.70 157 10 18.00 133.30 - - Total 11,808 43,874 12,156 45,763 _ 12,211 45,274 13,006.10 49,165.60 13,197 70 50,662.10 - - 6/2/2005 9:42 AM Public Works Fuel Distribution Report 2001 - 2006 4 City of Yakima Public Works Department Equipment Rental Division Monthly Fuel Consumption Report (Gallons) Diesel April Division 2001 2002 20 2004 2005 2006 CM YTD CM YTD CM YTD CM YTD CM YTD CM YTD - Personnel - - - - - - - - - - - Legal - - - - - - - - - - - - Env Plnng - - - - - - - - - - - - Code Admin - - - - - - - - - - - Police 14 29 - 15 9 28 26 182 - 27 - - Fire 803 3,394 765 3,300 843 3,323 1,213 3,782 1,032 4,096 - - Engineering - - - - - - - - - - - City Hall Maint - - - - - - - - - - - - Info Systems - - - - - - - - - - - knimal Control - - - - - - - - - - Parking - - - - - - - - - _ _ - Utilities - - - - - - - - - Housing - - - - - - - - - - - - Cable TV Comm - - - - - - - - - - - - arks and Rec 451 933 429 665 530 1,010 522 1,073 470 808 - - Traffic Engrg 137 431 179 615 291 844 249 583 211 824 - - Streets 2,211 7,050 2,411 9,015 4,520 12,912 4,224 12,738 1,969 8,498 - - Cemetery 158 346 126 248 158 318 145 277 108 210 - - Transit - 9,888 39,794 11,368 42,224 10,317 40,974 11,252 41,753 11,993 48,573 - - Refuse 3,723 12,761 4,303 14,285 4,082 14,097 4,658 15,615 4,300 15,520 - - Sewer 988 3,056 1,282 3,203 1,194 3,586 1,321 4,685 1,230 4,533 - - Nater 696 2,758 722 2,679 705 2,615 634 2,458 653 2,373 - - Irrigation 45 390 63 282 102 333 34 218 92 254 - - City Garage - 39 - 20 - - 7 1,427 - 1,528 - - P W Admin 5 86 34 102 6 111 69 75 110 - - Total 19,119 71,067 21,662 76,655 22,758 80,153 24,283 84,857 22,133 87,351 _ - - 6/2/2005 9 AM Public Works Fusel Distribution Report 2001 - 2006 4 City of Yakima Equipment Rental Division Fuel Delivery and Cost Report 2005 2005 , ' ' #1 Diesel Monthly Total Year to Date Total Gallons Cost Gallons Cost Gallons Cost Gallons Cost Gallons Cost January 12,800 $ 19,730.88 20,983 $ 32,774 42 2,230 , $4,179.22 36,013 $ 56,684 32 38,013 $ 58,684.32 February 11,500 $ 20,825.58 18,298 $ 38,315 99 0 $ 0 38 29,798 $ 59,141 91 85,811 $115,828.24 March 14,003 $ 27,807 84 21,501 $ 45,872.09 0 $ - 35,504 $ 73,479 93 101,315 $189,306.17 April 12,500 $ 27,841 47 19,403 $ 41,971 61 0 $ - _ 31,903 $ 89,813.08 133,218 $259,119.25 May 15,499 $ 30,898 41 28,502 $ 48,748.76 0 $ - 42,001 $ 77,447 17 175,219 $ 336,588.42 June - $ - - $ - 0 $ - - $ - 175,219 $ 338,568.42 July _ August September October November December Total 68,302 $128,903 98 106,887 $ 205,482.88 2,230 $ 4,179 58 175,219 $ 336,588 42 Budget $ 289,000 $403,000 $ 872,0001 Average Cost per Gallon $1 91 $1 93 $1 87 6/2/2005 12:03 PM Fuel Delivery and Cost Report - 2005 1 City of Yakima Equipment Rental Division 2005 Fuel Cost Projection Yet to Yet to 2005 Purchase Total 2005 Purchase Total 2005 consumption Most 2004 Actual 2006 Cost Cost Cost Cost thru 2005 Fuel Average recent Fuel gallons projection projecting projection projecting 5/31/2006 Dollars Spent Cost Per Cost Per Consumption yet to at average average at most most recant Gallons thru 5/31/2005 Gallon Gallon Gallons purchase cost fuel cost recent cost cost Gasoline 66,302 $126,904 $1 91 $1 98 150,000 83,698 $180,200 $287,104 $185,722 $ 202,826_ Diesel 108,917 $209,662 $1 92 $1 76 272,000 183,083 $313,931 $823,593 $287,028 5 408;889 MOM Totals $336,566 $474,131 $810,897 $452,748 5789,315 Nrojectea Difference from Budget - 5138,697 4117,315 6/2/2005 1202 PM 2005 Projected Fuel Cost 1 PR 101 CITY OF YAKIMA City Manager Bulletin #73 January 29, 1974 To: Management Group Subject: Gasoline Conservation Faced with the prospect of curtailment of gasoline, a Gasoline Task Force was appointed in December to analyze the problem and identify potential savings areas. The results of their work contained in the two attached *reports provides a comprehensive list of conservation suggestions and recom- mendations. Gas conservation measures must now be taken. However, no new "rules or regulations" will be issued on how reductions should be made. Municipal life is complicated enough - -what with allocation systems, state laws, federal regulations and all the rest. Two guidelines remain, however, and must be observed: . Each department must reduce gas consumption by 20 %. . Each department must live within its budget. r Each department head is asked to take whatever steps are appropriate to meet these guidelines, utilizing these suggestions and recommendations of the Task Force as appropriate. Only circumstances beyond your control should be cause for adjustment either in the budget or in gasoline use. Hopefully, conservation measures will not result in an appreciable change in service level. However, in the event we are forced to reduce certain ser- vices, I hope you would not deny a service request "because of gas restric- tions. " In the interest of good public relations, it should be pointed out that higher priorities, such as those involving the safeguarding of We, health or property, have made it necessary to reduce services in less critical areas. Cr ' McMicken Ci Manager * Previously sent you PR 103 -1 MEMORANDUM January 14, 1974 To: City Manager From: Administrative Assistant Subject: Gasoline Task Force - Final Report The intention of this report is to present the final recommendations of the Gasoline Task Force in regard to gas conservation, car pooling, and the use of City transit. Gas Conservation In addition to the departmental gasoline reductions submitted in the interim report of the Task Force we have received notice from the Yakima Valley Regional Library of their intent to cooperate with the City in the current fuel crisis. They have made a 24% cutback in their gas consumption. Stops and fuel cutbacks are listed below: Rimrock Lake 424 gals. Satus 375 " Outlook School 104 " 1207 S. 29th Avenue 3402 Barge 414 S. 15th Avenue Broadway Grange Liberty School - once a month 91 " Total Cutback 994 gals. The Library has indicated that to go beyond a 24% cut in gasoline usage, ser- vices would have to be severely curtailed. Transit In examining the potential methods of stimulating the use of City transit, the Gasoline Task Force makes the following recommendations. 1. In order to publicize the availability of transit to City employees, the Transit Manager will prepare for posting in each City depart- ment, a detailed map indicating the residence of each City em- ployee and suitable transit routes close by. PR 103 -2 • 2. In the event of gas rationing, the Task Force agreed that reduced transit rates to City employees would be a superfluous incentive ' to encourage use. However, if rationing does not occur, but the gas situation remains tight, the Task Force recommends that a 5 - 10% reduction in transit rates be made during off -peak periods to any citizen who purchases monthly commuter passes or tokens. 3. It is further recommended that the Transit Manager discourage Senior Citizen ridership during peak travel periods. 4. It is recommended that the legality of authorizing City employees to ride City transit buses without charge when conducting City busi- ness during the working day be investigated. This practice is per- missible under the franchise of a private city bus line, (Article XI Sec. 9: City Code. ) 5. It is recommended that the Transit Manager investigate the practi- cality of establishing a "park and ride" system for City employees pursuant to the ordering of additional buses. (This would entail an agreement with the Council of Churches or retail shopping centers to use their parking lots for employees to park in free and then ride a bus into downtown, ) 6. If rationing is implemented, the Task Force recommends that Management Group meetings held outside of City Hall be discon- tinued and remain inhouse. However, it is proposed that a Manage- ment Group meeting be held on a bus sometime in the future. Private Car Pooling In discussing the feasibility of private car pooling, the Task Force concurred that this alternative should be allowed to develop informally rather than being an established policy.. Nevertheless, it was agreed that some publicity be given to the pooling concept. Accordingly, the following recommendations were made: 1. In concert with the map prepared by the Transit Manager, it is pro- posed that a "locator sheet" be made for posting in all City depart- ments indicating the employee's name, address, phone number, working schedule and work location. Such a device would enable interested employees to identify prospective car poolers . with similar travel needs. b 2. It is further recommended that the City arrange for reduced monthly rates with the Yakima Mall garage for employees who join car pools. The Manager of the garage has indicated an interest in such a policy, which would promote business and contribute to gasoline conserva- tion PR 103- 3. 3. As an incentive measure, it is recommended that a City Manager bulletin be prepared advising employees of the convenience and benefits of pooling which include: a. Time: Pooling can be personally tailored to working hours with limited stops and may be nearly as fast as "driving your own." b. Cost: With the prospect of rationing, pooling can a- void using gas necessary for normal household needs and emergencies; reduce the expense of driving to work everyday, or eliminate the necessity to buy a second car. (According to the Federal Energy Office, a person driving solo who switches to a three -man car pool would save about 200 gallons a year and avoid out -of- pocket costs between $100 - $225 per year.) c. Convenience• Pooling offers door -to -door service, a guaranteed seat and fewer driving days. d. Results: Pooling can decrease pollution and reduce park- ing needs. 4. Should rationing necessitate the expansion of private car pooling ef- forts, the Task Force agreed that the City should be prepared to take the initiative in implementing a formal car pool program. This may be accomplished by plotting a grid map from the information contained on the "locator sheet" and employing computer services for setting up car pool matching. Furthermore, the City could dis- continue the present policy of allocating individual parking spaces for the City lot, and base employee parking assignments solely on the number of people in the car. This concept has been imple- mented for all Federal employee parking. City Car Pool In reviewing the 11/21/73 City Manager memorandum from the Administrative Assistant on the "Use of City Vehicles and the Parking Lot, " the proposed "City Car Pool" concept and parking assignments were recommended for im- plementation. In addition, the Task Force proposed that a /4 increase be made in the employee transportation allowance to compensate for the rising costs of fuel and operating expenses. Other The Task Force felt that employees should be advised on the future availability of a bike rack in the Police garage at City Hall, and further suggested that the PR 103 -4 Police Department examine the possibility of installing a motorcycle rack as well. In regard to City vehicle purchases, the Task Force recommends that the Public Works Group Director be responsible for coordinating all departmental vehicle purchases. In order to publicize the Task Force's recommendations concerning gas con- servation, transit, and pooling, it is recommended that a City Manager bulletin be issued advising all employees of the new conservation measures recbm- mended for implementation. Conclusion We have been advised by the Office of Petroleum Allocation that for a period of 60 days, effective immediately, suppliers must give preference in the alloca- tion of diesel fuels in the middle distillate range to the following purposes: 1. For the operation of power movers or power units necessary for the exploration, production, refining, and distribution of fossil fuels which includes petroleum, natural gas, and coal. 2. For the - operation of mobile and fixed farm and ranch equipment essential to the planting, growth, or harvesting of crops and/or livestock. 3. For the operation of public mass transportation systems within metropolitan areas when certified essential to the public welfare by the Governor of the state. (Governor Evans did so on November 23, 1973.) Thus far, there has been no mandatory allocation of gasoline but according to the Office of Petroleum Allocation it is to be implemented on January 17, 1974. This report concludes the Gasoline Task Force's primary assignment. No further changes are made in respect to the interim report issued January 3, 1974. However, it should be recognized that depending on the severity of the gas shortage, and future action of the federal government, further cutbacks in gasoline may be necessary. In such case, the City may be ge to reduce service levels sharply to meet the deficit. In the interest of aiding the decisions regarding service cutbacks, the Task Force recommends the follow- ing priority usage rankings for all City departments: 1. Police, Fire, Transit, and Refuse service. PR 103- 5, 2. Street Department - arterial service. 3. Water and Sewer service. ' • 4. Garage. 5. Building Inspection, Engineering, and Traffic Engineering. 6. General Accounting, Utility Accounting. 7. Parks. ' r. ' (Emergency needs In all departments should receive priority treatment. ) Other cities and towns have been developing their own priorities as to the =.use of their gasoline allocated under their 1972 year usage. The Task Force believes that the general guidelines, departmental gasoline reductions and other suggestions regarding pooling and transit use can accommodate the an- ticipated reductions in gasoline allocations to the City. Nevertheless, the effort itself must be cooperative among all departments in dealing with this challenge. Dick Zais cc: Management Group MEMORANDUM PR 102 -1 January 3, 1974 To: City Manager From: Administrative Assistant Subject: Gasoline Task Force Interim Report The purpose of this report is to present the preliminary findings and recommen- dations of the Gasoline Task Force in accordance with the guidelines established in. City Manager Bulletin #62. Although the Task Force has not completed evalu- ating all the conservation measures suggested, enough information has been assimilated and reviewed to recommend an immediate curtailment plan for meet- ing the gasoline shortage at City Hall. In line with the Federal Government's messages stressing voluntary curtailment, many of the suggestions in this report concern voluntary decreases in gasoline use. Many of these ideas are being im- plemented throughout City departments and operations. They are timely in that few changes in policy are required to secure their implementation. The recommendations of the Task Force are divided between general City vehicle use and intradepartmental fuel conservation measures directed toward achieving a 20% or more reduction in the present level of gasoline consumption. GENERAL GUIDELINES The Task Force recognizes that transportation is an area where significant im- provements can be effected since it is the sector over which the greatest amount of control can be exerted. The answer to accommodating a 20% cut in gasoline supplies lies in more efficient operation of the current vehicles. Accordingly, the following Vehicle Operating Tips are recommended for implementation by all City departments: 1. Eliminating unnecessary trips which could be accomplished by tele- phoning, walking, bicycling or public. transportation 2. Combining several errands, planning the work route ahead and mak- ing one trip do for two. 3. No gunning of vehicle engines. 4. Reduce engine idling time, turning engine off when vehicle is parked 5 Driving with steady accelleration. 6. Lower cruising speeds. 7. Using the brake to hold the car rather than the accellerator. 8. Use the air - conditioner sparingly, only when absolutely necessary. 9. Eliminating unnecessary weight. 10. Travel during off -peak hours. 11. Planning ahead to stop. 12. Making certain tires are inflated to the proper pressure. 13. Have the City garage perform a maintenance check and tune -up every 2000 miles. 14. Do not fill the gas tank to the brim so as to allow room for fuel ex pansion. 2. PR 102 -2 In addition to the above vehicle operating tips, the following recommendations concerning City operations and vehicle use are made 1. Eliminating taking vehicles to lunch, except where justified for meeting purposes. 2. Consolidation of trips to City Hall from external departments and operations. 3. Establishing a bike pool for use by municipal employees for trips in town. 4. All out -of -town trips to be approved by Group Directors to de- termine the value to the City of the information gained by the trip. 5. Signout sheets for pool cars to indicate the purpose of trips, and mileage in order to monitor use. 6. Employees assigned City vehicles and attending meetings during the day or evening should pool their transportation when possible with other employees planning to attend. *7. Car pooling with private vehicles and transit use should be encouraged 8. All City departments and operations should use compact cars in- stead of sedans where possible, for City business during the day or after normal working hours. 9. Travel to distant parts of the state should be made by air rather than by car, provided that appropriate arrangements can be made with the airlines. 10. Institution of a ten -hour, four -day work week should be made where applicable, with shifts operating on Mondays and Fridays being half staffed. (Example Refuse, Street Department, Traffic Engineering, etc. ) 11. All future departmental budgets should anticipate replacing stand- ard size vehicles with compact cars and trucks within two or three years. DEPARTMENTAL GASOLINE REDUCTIONS The following measures are recommended for implementing gasoline conser- i vation throughout City departments and operations 1. Police Department. Recommendations for obtaining a 20% or more re- duction in Police Department gas consumption include - Reducing vehicle idling .time. - Increased tire pressure on all vehicles. - Increased use of telephone. - Reduce patrol districts from ten to five and increase use of two - man patrol units contingent on manpower resources. - Increased use of mid -sized automobiles. - Increased use of motorcycles. - Discontinuance of house checks - Stopping Police cars for ten minutes and observing activity dur- ing each hour of cruising. * To be discussed further in final r an nr+ PR 102- 3. 2. Fire Department. Recommendations for reducing gas consumption 20% - 30% include - f, (- Doubling up on inspections when possible, for the Inspec- ( tion Bureau. _ 10% (- Reducing testing the power generators from three hours to ( to one hour a week. 15% (- Shutting off engines during periods of making reports, ( clean up after fire is out or wen pump is not in operation. ( (- Shutting off engines during drills. 20% to ( (- Curtailing miscellaneous supply deliveries station to station 30% ( (- Less administrative vehicle use. ( (- Eliminating apparatus non- emergency use. (- Reducing Radio Division non - emergency use. (- Reducing Alarm Division non - emergency use. (- Reducing Mechanic vehicle non - emergency use. (- Limiting Battalion Chief station to station movement. (- Restricting multi - company schools and drills. (- Restricting drill periods requiring apparatus movement. (- Reduction in vehicles taken home. In regard to vehicle use in the Fire Department, it is recommended that Inspector I, Fire Marshal be relieved of his vehicle after normal working hours due to the low incidence of emergency calls during the year (three in 1973); and the distance from home to work (14 miles round trip). It is further suggested that miscellaneous off -duty inspector calls, such as hos- pital emergency evacuation drills, weedy lot complaints, etc., be re- scheduled for normal working hours. 3. Transit Department. Recommended measur s to reduce fuel consumption by 20% include: - Elimination of shift. - Leaving pickups in the garage at nights. Recommendations regarding vehicle use in Transit after working hours include - T -2 Pickup to remain in the garage 4. Airport. Recommendations for reducing gas consumption 20% at the Air- port include. - Eliminating vehicles taken to lunch. - Taking coffee breaks on site - Shutting motors off when working on runway lights. - Consolidating trips to City Hall. - Airport Manager and Airport Maintenance take turns being on call - Cut down on mowing during summer months - Shut down of heat in maintenance hangar. 4. PR 102 -4 5. Cemetery. Recommendations for reducing gas consumption 20% - 25% at the Cemetery include• - Parking dump truck when digging graves. - Scheduling all garbage hauling through Refuse Department. - Elimination of City car during noon for travel to lunch. - Mowing lawns every other week. 6. Refuse Department. The following steps are recommended to conserve both diesel and gas by 20% - 30% (- Rerouting west side trucks to landfill site via freeway. (- All trucks not fully loaded will return to the garage to ( complete loading the following day. 15% (- Permitting men to go home when the route is completed. (- Trade in large sedan and pickup for smaller vehicles. (- Make moves to institute cuts in rates or furnish bags. (- Explore further concept in using large cans. (- Coordinate with Parks to increase pick ups. ( (- Transition to ten -hour, four -day work week. 20% ( to ( (- No special hauls, no special trips to homes on pick ups, 30% ( (- No carryout service. ( (- All refuse to be included in disposable containers. (- Further changes to improve handling of refuse to eliminate ( two trucks. No changes are made regarding Refuse vehicle assignments. 7. Parks and li,ecreation. Recommendations for reducing Parks' gasoline consumption 20% include• - Scheduling all garbage hauling through Refuse Department. - Tuning all equipment at shorter, regular intervals. - Covering windshields of vehicles during winter months to shorten warmup time for defrosting. - Installing block heaters. - Turning off all engines when not in use. - Re- examining all schedules such as mowing, distribution of supplies, watering trees, etc. - Increasing storage capacity in inventory of supplies. - Replacing gasoline powered tractor with diesel unit. - Limiting all hauling to the distribution of pool supplies, picnic tables and benches. - Investigation of use of FRS Funds to purchase small pickup trucks for further fuel savings - Revising all schedules of mowing and maintenance personnel PR 102- 5. Recommendations for accommodating a 20% or more cut in gasoline use in the Recreation Division include - Directing Aquatic Supervisor to drive own vehicle during winter months. - Reduced uses of summer vehicles. - Rescheduling of mobile recreation unit programs.. - Reducing Recreation Superintendent vehicle use by pairing with Aquatic Supervisor and Playground Supervisors and walking to facilities where possible. In regard to vehicle use in the Department, no changes in vehicle assign- ments are made; however, it is recommended that whenever several de- partmental personnel attend the same meeting, employees should pool their transportation. Further, it is recommended that the Director should attempt to reschedule or consolidate evening meetings where possible, and drive a compact vehicle for all out of town trips. 8. Street Department. Recommendations for reducing gasoline consumption 20% or more in the Street Department include. - Reduction in ancillary operations. - Requiring other departments to furnish fuel on equipment rentals. - Turning truck engines off while being loaded, (savings of 12% for each truck). - Proceeding to dump only with maximum loads. - Shortening engine warmup time. • - Using nearest coffee shop for coffee breaks, one vehicle serving all requests. - Reducing leaf pickup for only the street section. - Eliminating tree removal. - Prioritizing snow plowing for arterial streets, and residential areas, and curtailing haul -out of snow from downtown area. No changes are recommended with respect to vehicle assignments. 9. Water Department. No recommendations were made for reducing Water Department services with the exception of suggesting that the Fire Depart- ment assume the responsibility for performing fire hydrant maintenance service. In respect to vehicle use in Water Department, it is recommended that the Irrigation Fbreman no longer be permitted to drive his vehicle home during the off season. 10. Sewer Department. Reductions recommended for a 20% curtailment in gas usage include Reduction of sewer rodding and cleaning by the sewer rodder truck SM -35 by 50% - Reduce use of SM -7 sewer maintenance pickup by 75 %. - Sewer flushing with flush truck SM -5 will be reduced from five to four days per week. 6. PR 102 - 6 - Parts chasing with SM -2 pickup would be stopped. - Use of City equipment to go home for lunch will be discontinued. With respect to vehicle use it is recommended that the Sewer Superin- tendent be relieved of his current vehicle assignment (SM -1 sedan) for overnight use and pool his transportation to and from work with sewer maintenance (SM -4 pickup). 11. City Engineer. Recommended reductions for a 20% - 30% curtailment in gas consumption include - Reduction in inspection and surveying services in both City and private contract work. - Curtailing specialized inspections such as material testing and inspections on private work which requires considerable travel. Regarding Engineering vehicle use it is recommended that vehicles E -5 pickup, assigned to Construction Engineer, and E -8 sedan, assigned to Project Engineer, remain at City Hall after working hours rather than being taken home during the present inactive construction period. Fur- ther, it is recommended that the City Engineer travel to and from work in a compact vehicle-- (E-3). 12. Traffic Engineering. The recommended 20% curtailment in Traffic Engi- neering's monthly gas consumption includes - Shut off of all vehicles while on job site. - Reduce warmup time on vehicles during cold weather. - Organize trips such that they are confined to one area of the City. - Eliminate lunch trips. - Eliminate street striping for Yakima County. - Eliminate unnecessary delivering and pick up of barricades for private contractors, moving vans, and other governmental agencies - Eliminate barricading for parades, street dances and other special events. - Reduce unnecessary emergency calls on traffic signals. - Initiate a ten -hour, four -day work week. - Replace standard size vehicles with. compact. Regarding Traffic Engineering vehicle use, it is recommended that the Traffic Engineer utilize a compact vehicle (E -7) after workg hours. 13. Ga,rage Department. Recommendations for accommodating a 20% - 30% in gasoline consumption include - More reliance upon local delivery for repair parts. - Cutting out tire service on the road. - Cutting immediate "while you wait" maintenance service. - Charging for fuel consumed by departments using welder, fork lift or other vehicles. No changes are sugf?e_stp -1 with rPCnan+ fn 77ahir'1 TT rr er. +� PR 102- 7. 14. Building Inspection. Recommended conservation measures for accommo- dating a 10% - 15% cut in gasoline consumption include. - Relieving one vehicle assignment currently taken home at night i by Mechanical Inspector (B -1 sedan). - All Inspectors to be instructed to telephone from field to receive messages on additional inspections that may be made without returning to the office. - All contractors and builders to be requested to program their work so as to give 24- hours' advanced notice for calling an inspection. - Wherever possible framing and footing inspections should be com- bined with plumbing inspections. 15. General Accounting. Recommendations for reducing vehicle use in the Parking Meter Maintenance area include - Reducing meter maintenance vehicle use by establishing more . walking routes. - Relieving Parking Meter Maintenance of vehicle currently taken home (PM -1 pickup). 16. Utility Accounts. Recommended areas for accommodating a 20% curtail-. ment in gas consumption include - Assign all jobs to both Service Representatives and dividing town geographically. - Service Representatives will radio in to check for orders not previously called to them. - Future vehicle replacements should be with compact vehicles. 17. City Manager. In regard to the City Manager's vehicle, it is recommended purchase of a compact vehicle be made at the time of future replacement. PROGRAM PERFORMANCE In an effort to monitor the City's progress in reducing gas consumption, the following actions are recommended 1. Periodically members of the Management Group responsible for City operations using substantial amounts of gasoline, would be asked to supply a report to the Manager of the conservation measures in use and their apparent effectiveness and acceptance by employees. These mem- bers include Bill Hutsinpiller, Parks & Rec. Paul Page, Sewer Harvey Qualley, Police Dept. Glen Perkins, Water Matt Young, Fire Dept Bill Stark, Traffic Eng. Glen Koelling, Refuse Fritz Jaeger, Engineering Al Richards, Street Jim Eakin, Airport Bob Knight, Transit Bob Laird, Cemetery 8. 2. The Garage Division will compile and submit to the Manager a monthly report of gasoline consumption for the major gas users describe.d above. In this context, a chart for each department and operation will be maintained and posted in the Conference Room to illustrate gasoline consumption with the new restrictions, compared with normal con- sumption for 1972 and 1973. The Task Force should complete its assignment within the next two weeks. The Task Force's remaining subjects include evaluating the feasibility of car pooling with private vehicles and encouraging the use of City Transit. Attention will also be given to the proposed City Pool concept. A final report will be issued pursuant to these reviews. Dick Zais cc: Management Group PR 100 -1 CITY OF YAKIMA } City Manager Bulletin No. 61 November 15, 1973 TO: All Employees FROM: City Manager SUBJECT: Energy Conservation The past few months it has become increasingly apparent that this country is facing a critical energy shortage. Our natural energy sources are limited, especially so now in the Northwest after our extremely dry year so far in 1973. Pacific Power & Light has advised that in order to en- sure an available supply of energy for all users, the Northwest must voluntarily reduce its energy consumption by 7% or face the possibility of mandatory curtailments of 15% or more. In an effort to coorporate with Pacific Power & Light and the President's recent request to reduce electric power and other resource consumption, the City of Yakima has implemented a voluntary power reduction program. Presently, lights and equipment not in use are being turned off. Light- ing intensity levels in offices, work, and public areas are being reduced. All unnecessary lighting is turned off after normal working hours and only a minimum Number of lights are left on during the night. All hot water in City Hall has been reduced 10° in temperature from 170° to 160 °. Employees are advised that the temperature in the building has been re- duced to 68 °, which may necessitate wearing warmer clothing to work. In addition, employees are asked to refrain from using the passenger elavator in City Hall and use the stairs instead. All external City departments and operations have also been asked to make similar power cut -backs where feasible. r . In the spirit of conservation, all employees are asked to cooperate and practice energy reductions where possible both at work and at home. Employees are apprised on how to conserve energy in the home by the attached information sheet provided by Pacific Tower & Light. If you can think of things the City can do to save energy that we are not doing now, please let us know. A monthly review of City killowatt consumption and billing will be made of all City departments and operations to ensure that reductions in con- sumption are being realized and that the program is successful. With your support, it is anticipated that a 10% reduction in consumption should be readily obtainable, by improving operating efficiency and cur- tailing the use of unnecessary lights and excess heating throughout all City operations. 1ttachment Craig McMicken ' City Manager PR 100 -2 . 1 Watch Where the Watts Go ` APPROX. AVERAGE MONTHLY KWH USE RANGE 200 600 WATER HEATER (Family of 4) REFRIG.•FRE ER 100 (Stand•rd) • F000 FREEZER 100 (20 cu. ft.) DISHWASHER - 100 (Includes hot water) WASTE DISPOSER . 5 Ener COFFEE MAKER 11 10 w TOASTER . 5 FRY PAN 11115 I r �. CLOTHES DRYER 100 4 i\IA (5 loads a week) AUTO. WASHER 15 • It (Not including hot water) IRON -20 a• ■ — 4116 TV(B&W) 30 \ ° ,1 4 TV (color) — 50 STEREO -RADIO 1111111 40 RADIO .15 Cul. Watts His Narne ELECTRIC BLANKET 25 FURNACE FAN 90 LIGHTING 150 WHAT 1S A KWH? Kwh stands for kilowatt hour Electric power is measured in watts, like gasoline is measured in gallons. All electric appliances and light bulbs are sued, or rated, in watts Some time ago, someone took the Greek word "kilo (meaning 1,000) and joined it to "watt." The term kilowatt is simply an easy way to say 1,000 watts. A kilowatt hour, then. is 1,000 watts of power used for one hour One kilowatt hour will run a 100 watt light bulb for 10 hours. 1 _.,, Ufa What You Need 1,....... f Electricity is something we've all taken for granted. And, rightfully so it's u C e, always been there in abundant supply Now the picture is different electricity ► is a vital resource and an essential part of our lives, whether we are at work, at home • AI' 1. or at play We must, now, consider its value in a world where all the energy sources are becoming ever scarcer and more costly both to produce and consume. All People should use what electricity they need (no one wants a cut in the ' ' standard of living that electricity has helped bring about) but in light of the ilip changing energy supply situation we should save what we an. Adjusting our • bU habits on the use of electricity — even on a small scale — will have far reaching glif, benefits for us now and for these using electricity 20 yearn from now Cafl Beuse electricity can't be seen, unlike watcing sand go through an hour glass, we need to think twice about our use of it. The following tips might help you save ©Ps. 1973 electricity at home and by saving electricity you'll save on your electric bill j as well. Electric Range: If your refrigerator is not frost -free, defrost Showers use less hot water than tub baths. Keep the oven door closed until food is regularly or when ice gets % inch thick If you prefer tub baths, use lees water cooked. Opening the door drops the temp- accumulation overworks refrigerator Check faucets for leaks. a leak of 60 erature between 25' and 50' Be sure the seal around the door is in good drops a minute will send approximately Small amounts of water heat faster. Mast condition. To check, close door on a piece 192 gallons down the drain a month. 'foods only need % to 1.4 cups of water of paper If it can be pulled out eaaily the Check your water heater thermostat When cooking vegetables use only enough seal is not good replace the gasket. 150° is ideal for household needs. water to create a steam and prevent stick- If going on vacation, raise temperature. H ome Heating: ing vegetables retain more vitamins. The door won't be opened so it will atay thermostat where comfortable and Set the Use your cooking utensils to help save F3131 but be sure to remove highly per- leave it there during the day F iattable items, electricity be sure they fit the surface rrrrg Y request unit use flat bottom pots and pans for changes increase the coat oi operation (70' Clothes Washer: is a good temperature for living room, 65° even heat distribution and cook with covers. for bedrooms) Load your washer to capacity Don't hest your kitchen with your oven. If machine has water level control, choose Set thermostat lower at night but not Don't leave the kitchen exhaust fan on appropriate level for each load. more than b' or the furnace will have to longer than necessary 15 minutes work overtime to reheat in the morning. should be sufficient. Save hot water for white, colorfast cottons and heavily soiled clothes. Most new fabrics nerally every degree of temperature over cs Thaw frozen meats before cooking a come clean with either warm or cold water 70' will add five percent to the cast of heating your home. defrosted roast requires approximately 33 Rinse clothes in cold water Open drapes on sunny days and let tt percent lees cooking time than a frozen one. Use small appliances. such as electric fry Clothes Dryer: natural heat help warm your house. pans and grills, when you an they use More isn't better Don't overdry it Shut off registers and heat vents in unuseu less electricity causes wrinkling of fabrics which in turn rooms close doors to unheated rooms. • Plan your meals an entire meal can be requires unneeded ironing and energy Draw drapes to reduce heat lose through done in the oven, even frozen vegetables. Use your dryer wisely dry full loads, window surfaces in winter it can atop Select correct temperatures for fabrics being up to 16 percent of heat loss through Prepare double quantities of such things as g windows. soups or stew which take a long time to dried not all need high heat. cook then freeze unused portion. Clean the lint trap after each load. If you have baseboard heating, be sure air flow is not blocked by furniture or drapes. Use aluminum pans for most baked foods s Avoid frequent opening and closing of out it reflects and distributes heat evenly side doors and windows (Pastry cruata are an exception.) Turn it off when no one is watching. But When fireplace is unused, close deco r not for just a few minutes it requires a p pe Not all oven - cooked foods require a pre - power surge to come back on. a good chimney can draw as much as 20 heated oven. If buying a new set, look for solid -state percent of heat out of a house in one hour For some dishes a pressure .cooker cuts type it uses less power than older tube Maintenance is important change down on cooking time and energy types. Another thing to keep in mind color furnace filter; regularly examine and TVs use more electricity than black and clean heating system each fall. keep return Dishwasher: white. air grills and warm air ducts clean. Wait until it's fully loaded. Home Cooling: If you rinse dishes before loading. rinse Lights: Be sure you purchase the proper-sized air with cold water Turn off unneeded lights make use of conditioning unit for your home If you hand wash dishes, fill a dishpan or natural light during the day other sink with rinse water Constantly Buy proper -sized bulb or lamps — use Keep the drapes closed light - colored running hot water is costly flourescent lamps where appropriate (kitch- out drapes and curtains reflect sun and heat en, bath, laundry, work area) They take Refrigerator- Freezer less energy than incandescent lamps and Turn off unused - lights and minimize the Keep condensor coil clean dust and dirt last longer use of heat - producing appliances while sir restrict cooling and overwork the appliance. conditioning. Hot foods should be nartially cooled be- Don't overcool. Set thermostat at highe 1 fore refrigerating or freezing. Water Heater. comfortable temperature (about 78" ) refrigerators operate each extra degree of coolness adds anprni. Freezers and refri g perate mast Water heaters use almost four times more mately five percent to the chat of operatic” economically when filled to capacity energy than any appliance in your home — but don't overload to the point of interfer- which means watching your hot water Replace and clean filters. ing with air circulation. consumption is a good way to save. Avoid direct sunlight on the cooling unit. BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No _ �g For Meeting of: Sept fe 2005 ITEM TITLE. An Ordinance Amending the 2005 Equipment Rental and Other Operating Budgets for Unanticipated Diesel and Gasoline Cost Increases SUBMITTED BY Chris Waarvick, Director of Public Works Richard Wonner, Fleet and Facilities Manager Cindy Epperson, Financial Services Manager Cr." CONTACT PERSON/TELEPHONE. Richard Wonner, 575 -6412 SUMMARY EXPLANATION As follow -up to the Fuel Consumption and Conservation Measures 2005 Report presented to the City Council at the June 7, 2005 meeting, the Equipment Rental Division is presenting a fuel budget appropriation request to cover fuel expenditures projected to exceed the 2005 Budget by $228,000. Gasoline and diesel prices, accelerating at unprecedented rates, are the primary cause of this budget shortfall. In addition, even though user divisions are doing what they can to be fuel efficient, city -wide fuel consumption is greater than previous years because of recent annexation additions, requiring expansion of services. The attached Appropriation Ordinance amends the 2005 Equipment Rental and other operating fund budgets to accommodate unanticipated fuel expenditures due to significant increases in fuel costs during the first half of the year The three divisions most effected are Transit for $120,000, Police for $22,500, and Refuse for $20,000 —the adjustments in these three divisions make up over 70% of the total appropriation. It should be noted that these estimates were made just prior to the recent disruption in the fuel supply caused by the hurricane on the Gulf Coast. If this situation drives up costs even further, another appropriation may be necessary before year -end. Resolution Ordinance X Other (Specify) Schedule I Funding Source: Various User Departments and Divisions Reserve Funds Approved for Submittal. City Manager STAFF RECOMMENDATION Read Ordinance by title only at the September 6, 2005 meeting. Pass Ordinance after second reading at the September 20, 2005 meeting. BOARD /COMMISSION RECOMMENDATION COUNCIL ACTION First reading of ordinance, second reading scheduled 9 -20 -2005 Ordinance passed. ORDINANCE NO. 2005-53