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Home My WebLink About2005-054 Public Safety overtime costs f ORDINANCE NO. 2005 - 54 AN ORDINANCE amending the 2005 budget for the City of Yakima, and making appropnations within the 000 - General Fund and 150 - Emergency Services Fund for expenditure dunng 2005 to provide for unanticipated Public Safety overtime costs WHEREAS, the 000 - General Fund and 150- Emergency Services Fund contain Unappropnated Fund Balances available for appropnation and expenditures during 2005 in various amounts as detailed in the attached Schedule I to provide for unanticipated Public Safety overtime costs, and WHEREAS, at the time of the adoption of the 2005 budget it could not reasonably have been foreseen that the appropriation provided for by this ordinance would be required, and the City Council declares that an emergency exists of the type contemplated by RCW 35 33 091 and that it is in the best interests of the City to make the appropnation herein provided, now, therefore, BE IT ORDAINED BY THE CITY OF YAKIMA: Section 1. Appropriations are hereby made, for expenditure dunng 2005, from Unappropnated Fund Balances in the 000 - General Fund and 150- Emergency Services Fund to the vanous accounts and in the vanous amounts, to provide for unanticipated Public Safety overtime costs all as specified in the Schedule attached hereto and incorporated herein. Section 2. This ordinance is one making an appropnation and shall take effect immediately upon its passage, approval and publication as provided by law and by the City Charter PASSED BY THE CITY COUNCIL, signed and approved this 20 day of September , 2005 PAUL P GEORGE, YOR ATTEST: CITY CLERK First Reading: 9 - - 2005 Publication Date 9 - 23 - 2005 Effective Date 9 - 23 - 2005 Cepperson 9/1/2005 SCHEDULE I Public Safety Overtime Appropriations Resources Fund 000 - General Fund Police Department Police Investigation - Overtime 000 - 031 - 112- 0000 - 52120 -120 $34,000 Police investigation- CCNU Overtime 000-031-112-CCNU-52120-120 $5,400 Police Patrol- Overtime 000 - 031 - 113 - 0000 - 52120 -120 $75,000 Police Detention Services- Overtime 000 - 031 - 115 - 0000 - 52360 -120 $10,000 Police Administration - Overtime 000 - 031 - 119 - 0000 - 52110 -120 $13,000 Total Police Department $137 400 Fire Department Fire Suppression- Overtime 000 - 032 - 122 - 0000 - 52220 -120 $224,000 Total General Fund - Expenditures $361,400 General Fund Resources FEMA Grant 000 - 000 - 699 - 0000 - 33383 -FEM $49,000 Fund 150 - Emergency Services Fund Emergency Response- Overtime 150 - 150 - 122 - 0000 - 52220 -120 $9,000 Total Appropriation $370,400 Total Resources $49,000 Page 1 cje 9/6/2005 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT - - Item No vo For Meeting of Sept.,6; 2005 ITEM TITLE. An Ordinance Amending the 2005 General Fund and Emergency Services Fund Budgets for Unanticipated Public Safety Overtime Costs SUBMTTTED BY Dennis Mayo, Fire Chief Sam Granato, Police Chief Cindy Epperson, Financial Services Manager CONTACT PERSON/TELEPHONE. Dennis Mayo -575 -6060; Sam Granato -575 -6178 SUMMARY EXPLANATION During the 2006 budget development process, it was noted that Public Safety Overtime is performing at a rate that will result in overages in the 2005 budget. The attached appropriation increases the 2005 Fire Department budget by $183,000, ($174,000 in General Fund and $9,000 in the Emergency Services Fund), and the Police Department Budget by $137,400; for a total of $320,400 that will be supported by General and Emergency Services Fund reserves. (These increases are being incorporated in the 2005 year -end estimates and resulting reserve balance calculation.) Fire Department The Fire Department continues to experience significant demand for overtime during this calendar year The primary cause of this overtime demand is two fold, lean staffing AND extended illnesses /injuries, vacancies and absences. The lean staffing creates a situation where anytime that the contractually granted 5 positions for time off are filled with employees on earned leave, and a Battalion Chief takes a leave day; an overtime hiring backfill is required to maintain minimum staffing. This situation became magnified due to three vacant positions that were not filled until August 1, 2005 and further exacerbated due to 'absences created by short and long term illnesses and injuries. The vacant positions have been filled and the new hires have entered the training academy Those new employees will not be assigned to shifts until October 1, 2005, which will be some noticeable relief to the overtime demand. (Continued....) Resolution _Ordinance X Other (Specify) Schedule I Funding Source: General Fun. and Ems =,• , �y Services Fund Unreserved Balances Approved for Submittal. 1Z TAIL -_ MIRIk City ' anager STAFF RECOMMENDATION Read Ordinance by title only at the September 6, 2005 meeting. Pass Ordinance after second reading at the September 20, 2005 meeting. BOARD /COMMISSION RECOMMENDATION COUNCIL ACTION First reading of ordinance; second reading scheduled 9 -20 -2005 Ordinance passed. ORDINANCE NO. 2005-54 Public Safety Overtime Agenda (Continued) The following table identifies the percentage of overtime attributable to a particular cause. Overtime Cause Percentage of Total Overtime Staffing Shortage 85.5% Emergency Callback 7.3% Mandatory 51% Training /Drills /Meetings (1) Fire Investigations 2.1% (1) Aircraft Rescue Firefighting, Hazardous Materials Technicians, Rapid Intervention, Incident Command, National Incident Management System, Entrance Exam, Police Reserve Academy for Investigators, Reserve Drill Night, Community Special Events, etc. The City Manager and the members of the Public Safety Committee of the City Council have been briefed and kept updated during the year on the overtime demand and status. As we continue to maintain close balance between authorized shift strength numbers and minimum staffing needs, we find ourselves routinely meeting staffing requirements through overtime hiring. Staff is continuing to evaluate ways to address this demand for overtime, which include a recent application for a Homeland Security staffing grant that would supplement the addition of three firefighting positions. At this time, it is anticipated that we will need an appropriation of $183,000 to maintain a balanced budget for 2005 Police Department The Police Department increased demand for overtime in 2005 is due to several factors. The Patrol Division continues to run approximately 10 positions short and 13% of the overtime expended in that division has been due to shift coverage. 25% of patrol overtime has gone to covering court appearances by officers. Although we are continuing our recruiting efforts, our current eligibility list is dwindling. It will take some time to test and establish a new roster, and beyond that the hiring process takes several months. Once hired, it is 15 months before a new officer is a fully functioning officer Therefore, we don't foresee a change in shift coverage overtime for several months. Another significant area of overtime expenditure has been in the Detective Division, where 48% of the overtime has been due to callouts and investigation of homicides or other major crimes. Another $21,000 has been expended for SWAT callouts and overtime. SWAT Training has cost $14,243 10 in the first six months of the year, while callouts have cost $6,841.10. Finally, special events have impacted overtime, specifically cruise nights throughout the summer The preliminary estimate for overtime for the three cruise nights is $20,000, with the July cruise weekend costing $12,783. In comparison, the three -week emphasis in District 4 cost approximately $12,572. Additional special events are remaining this year, including the Sunfair Parade, and a parade scheduled for September 9 in honor of William 0 Douglas. The Police Department is anticipating a need for an additional $137,400 in overtime appropriation to maintain a balanced budget for the year