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Home My WebLink About2005-034 School Warning Signs ORDINANCE NO. 2005 — 34 AN ORDINANCE amending the 2005 budget for the City of Yakima, and making an appropriation of $35,086 within the 141 -- Street and Traffic Operations Fund for expenditure during 2005 to purchase school warning signs. WHEREAS, the amount of $35,086 has been awarded as a grant from the Washington Traffic Safety Commission, thereby resulting in the need to appropriate this amount of $35,086 within the 141 — Street and Traffic Operations Fund to purchase school warning signs, and WHEREAS, the grant funds for this project from the Washington Traffic Safety Commission must be fully expended by June 30, 2005, presenting a restricted time limit for project implementation, and WHEREAS, at the time of the adoption of the 2005 budget the revenue funds for this project were not known, and the City Council declares that an emergency exists of the type contemplated by RCW 35.33.091 and that it is in the best interests of the City to make appropriation herein provided, now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF YAKIMA. Section 1: The amount of $35,086 is hereby appropriated from the Un- appropriated Fund Balance in the 141 — Street and Traffic Operations Fund to the following accounts: Resources: Washington Traffic Safety Comm- 141-133-525-0000-33403.5TS — $35,086 Expenditures: Operating Supplies /Signs- - - - - -- 141 - 133 - 525 -0000- 54264-315 — $35,086 Section 2: This ordinance is one making an appropriation and shall take effect immediately upon its passage, approval and publication as provided by law and by the City Charter PASSED BY THE CITY COUNCIL, at a regular meeting and signeifi d approved this 28th day of June, 2005. V' Paul P George, Mayor ATTEST 4 City Clerk First Reading: 6 - - 2005 Publication Date: 7 -1 -2005 Effective Date: 7 -1 -2005 Cje WThC Grant ordinance 05 6/2/2005 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No a� For Meeting of June 7, 2005 ITEM TITLE. An Ordinance Amending the 2005 Budget and Making an Appropriation in the 141 — Streets and Traffic Operations Fund to provide for the purchase of school warning signs (first reading) SUBMITTED BY Chris Waarvick Director of Public Works Cindy Epperson, Financial Services Manager CONTACT PERSON/TELEPHONE. Shelley Willson /575 -6005 SUMMARY EXPLANATION The Washington Traffic Safety Commission awarded the City of Yakima $35,086 30 on May 9, 2005 for the purchase of 684 sign plates. The signs will replace existing school warning signs from the "Bright Orange" to "Strong Green" City of Yakima personnel will install the signs at school crossing locations throughout the City The Washington Traffic Safety Commission Grant covers the entire cost of purchasing ready -made signs. The attached appropriation ordinance amends the 2005 Street and Traffic Operations Budget to include the increase in sign supply costs that will be reimbursed to the City from Washington Traffic Safety Commission Resolution _ Ordinance X Other (Specify) Grant Award Letter from Washington Traffic Safety Commission, Grant Application Funding Source. Washington Traffic Safety Commission Grant –141 Street & Traffic Operations Fund APPROVED FOR SUBMITTAL. City Manager STAFF RECOMMENDATION. Read Ordinance by title only at June 7, 2005 meeting; pass Ordinance after second reading at the June 28, 2005 meeting. BOARD /COMMISSION RECOMMENDATION COUNCIL ACTION First reading of ordinance; second reading scheduled 6 -28 -2005 Ordinance passed. ORDINANCE NO. 2005-34 f STAro N it Opp Lit STATE OF WASHINGTON WASHINGTON TRAFFIC SAFETY COMMISSION 1000 5. Cherry St., PO Box 40944 • Olympia, Washington 98504 -0944 • (360) 753 -6197 May 9, 2005 Ms Joan Davenport Supervising Traffic Engineer City of Yakima Electronic Approval RE. School Zone Funds / Sggnage Purchase Dear Joan, Thank you for your grant request to purchase new signage, your request for funding has been approved not to exceed $35,086.30. It is understood these signs will be placed in school zones through out your city All equipment must be purchased and delivered by June 30, 2005 and submitted for reimbursement on a state A -19 reimbursement claim form by July 15, 2005 Any requests for reimbursement received after this date will not be honored by WTSC. I have detailed the order/ reimbursement procedure below: 1. Your agency must order the item(s) granted and be billed for the equipment 2. Upon receipt of the vendor billing, your agency must submit for the reimbursement using the enclosed Invoice Voucher, A -19 -1A From. Submit the voucher and duplicate copy of your vendor - billing invoice to WTSC for reimbursement Please note that we cannot accept a FAX. We must have your agency identified as the Claimant, a Federal Tax ID Number and original signature of the agency head, command officer or contracting officer on the A -19 form. 3. Upon receipt of the above, your agency / jurisdiction will be reimbursed. Disputes arising from the agreement shall be resolved by a panel consisting of one representative of the Washington Traffic Safety Commission, one representative from your agency and a mutually agreed upon third party The dispute panel shall there after decide the dispute with the majority prevailing. Either party may terminate this agreement upon (30) day's written notice to the other party In the event of termination of this agreement, the terminating party shall be liable for the performance render prior to the effective date of termination. If you cannot meet this deadline or you have any questions or concerns, please feel free to contact me; my direct line is 360.586 3484 and email is Idrake @wtsc.wa.gov. It is a pleasure to work with you to improve school zone and traffic safety Sincerely, Lynn brake Program Manager May 4, 2005 Lynn Drake, Traffic Safety Coordinator Washington Traffic Safety Commission 1000 S Cherry St PO Box 40944 Olympia, WA 98504 -0944 Subject. City of Yakima Conversion of School Warmng Signs to "Strong Green" Dear Lynn, As I discussed with you, the City of Yakima has 18 elementary schools, 6 middle / humor high schools and 2 high schools within its jurisdiction. In order to convert all school warmng signs from the `Bright Orange" to "Strong Green" the City of Yakima is requesting grant assistance from the Washington Traffic Safety Commission to cover the cost of the sign plates. City of Yakima staff will install the signs and provide new or upgraded sign posts, as needed. The total amount requested to purchase ready -made School Warmng Signs for the City of Yakima is $36,000 Below is a breakdown of sign costs, based on the attached estimate from a local vendor, Zumar Industnes, Inc Sign Type Message Size Number Cost Total Cost S1 -1 Ped Symbol 36" 250 $75 95 $18,987.50 W16 -9P AHEAD 36" X 20" 125 $49 45 $6,181.25 W16 -7 Diagonal Arrow 30 "x18" 125 $31 95 $3,993 75 S4 -3 SCHOOL 36 "X12" 50 $26 50 $1,325 00 SCHOOL -20 S5 -1 MPH, FLASHING 24" X 48" 34 $41 95 $1,426 30 SCHOOL- 20 S5 -1 MPH, FLAGGED 24" X 48" 50 $41 95 $2,097 50 SPEED LIMIT 20 R2 -1 MPH 24 "X30" 50 $21.50 $1,075 00 $35,086 30 I checked with the Department of Corrections (DOC) regarding their availability to fill this order and it was determined that they did not stock or pre -make any of these signs, but could special order and manufacture the requested signs. Due to the delay m obtaimng the necessary signs if manufactured by DOC, our preference is to purchase the school warning signs from our normal vendor Attached is the vendor estimate Please let me know if you have any questions regarding this request. Sincerely, Joan Davenport Supervising Traffic Engineer