The URL can be used to link to this page

Home My WebLink About2005-087 Fire Department Overtime Costs ORDINANCE NO. 2005 -- 87 AN ORDINANCE amending the 2005 budget for the City of Yakima, and making an appropriation of $100,000 within the 000 — General Fund and $20,000 within the 150 — Emergency Management Services Fund for expenditure during 2005 to provide for unanticipated Fire Department overtime costs WHEREAS, the 000 - General Fund and 150 - Emergency Services Fund contain Unappropriated Fund Balances available for appropriation and expenditures during 2005 in the amount of $100,000 within the 000 - General Fund and $20,000 within the 150- Emergency Services Fund to provide for unanticipated Fire Department overtime costs, and WHEREAS, at the time of the adoption of the 2005 budget the revenue funds for this project were not known, and the City Council declares that an emergency exists of the type contemplated by RCW 35 33 091 and that it is in the best interests of the City to make appropriation herein provided; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF YAKIMA. Section 1 The amount of $100,000 is hereby appropriated from the Unappropriated Fund Balance in the 000 — General Fund to Account 000 - 032 - 122 -0000- 52220 -120 titled Fire Suppression Overtime, and the amount of $20,000 is hereby appropriated from the Unappropriated Fund Balance in the 150 — Emergency Management Services Fund to Account 150 - 150 - 122 - 0000 - 52220 -120 titled Fire Suppression Overtime, as a 2005 appropriation to provide for unanticipated Fire Department overtime costs Section 2: This ordinance is one making an appropriation and shall take effect immediately upon its passage, approval and publication as provided by law and by the City Charter PASSED BY THE CITY COUNCIL, at a regular meetin • - d signed and es oved this 13th day of December, 2005 V' Paul P George, Mayor AT E� City Clerk First Reading. 12 - - 2005 Publication Date 12 - 16 - 2005 Effective Date 12 - 16 - 2005 Cje Fire OT Dec ordinance 0511/23/2005 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT _ Item No A— 33 For Meeting Of December 6, 2005 ITEM TITLE. An Ordinance Amending the 2005 Budget and Making an Appropriation in the 000 — General Fund and 150 — Emergency Services Fund to Provide for Fire Department Overtime SUBMITTED BY Dennis Mayo, Fire Chief Steve Scott, Deputy Fire Chief Cindy Epperson, Financial Services Manager CONTACT PERSON/TELEPHONE. Dennis Mayo, 575 -6060 SUMMARY EXPLANATION The Fire Department continues to experience significant demand for overtime during this calendar year The primary cause of this overtime demand is two fold, lean staffing AND extended illnesses /injuries, vacancies and absences. The lean staffing creates a situation where anytime that the contractually granted 5 positions for time off are filled with employees on earned leave, and a Battalion Chief takes a leave day; an overtime hiring backfill is required to maintain minimum staffing. This situation became exacerbated due to absences created by short and long term illnesses and injuries We anticipate two additional Family Medical Leave Absences in December in addition to continued long -term absences related to cancer and to an orthopedic injury that will require overtime hiring to maintain minimum staffing. Two ankle injuries occurred over the recent holiday weekend — both could result in up to 6 -week absences (Continued Resolution X Ordinance Contract Other (Specify) FUNDING SOURCE. General Fund and Emergency Services Fund Reserves APPROVED FOR SUBMITTAL. City nager STAFF RECOMMENDATION Read Ordinance by title only at the December 6, 2005 meeting Pass Ordinance after second reading at the December 13, 2005 meeting BOARD /COMMISSION RECOMMENDATION The Public Safety Committee recommended approval of additional overtime COUNCIL ACTION First reading of ordinance; second reading scheduled 12 - 13 - 2005 Ordinance passed. ORDINANCE NO. 2005-87 Cje 12/1/2005 Fire OT approp Dec 05 agenda Fire Department Overtime Agenda, page 2 The following table identifies the percentage of overtime attributable to a particular cause (January to July 2005) Overtime Cause Percenta • e of Total Overtime Staffing Shortage 85 5% Emergency Callback 7 3% Mandatory 5 1% Training /Drills /Meetings (1) Fire Investigations 2.1% (1) Aircraft Rescue Firefighting, Hazardous Materials Technicians, Rapid Intervention, Incident Command, National Incident Management System, Entrance Exam, Police Reserve Academy for Investigators, Reserve Drill Night, Community Special Events, etc. The City Manager and the members of the Public Safety Committee of the City Council have been briefed and kept updated during the year on the overtime demand and status This subject was also discussed on November 22, 2005 during the Fire Department budget hearing before the City Council As we continue to maintain close tolerance between authorized shift strength numbers and minimum staffing needs, we find ourselves routinely meeting staffing requirements through overtime hiring At this time, it is anticipated that we will need an appropriation of $120,000 to maintain a balanced overtime budget for 2005 ($100,000 in General Fund, and $20,000 in Emergency Services Fund) The attached appropriation will add these amounts to the respective funds This appropriation combined with a strict and fiscally conservative spending freeze should maintain a balanced budget for 2005 A 2005 year to date summary of long -term illnesses /injuries follows. This list also includes the most frequent causes for absences DUTY or DISORDER DURATION NON -DUTY Long Term Disability 13 months Duty Cancer Surgery/Therapy 3 months Duty Long Term Injuries (i.e knee, ankle, tendon, back strain, foot) 65 weeks Non Duty Long Term Injuries (i e knee, ankle, tendon, back strain, foot) 22 weeks Duty Heart Attack 3 months TBD Family Medical Leave Act (Family Illness, Childbirth, etc.) 28 weeks Eye Surgery 1 month Non duty Chicken Pox 2 weeks Non duty ADDITIONAL ABSENCES Sinusitis /Flu /Cold 123 shifts Family Illness 64 shifts /partial shifts Childbirth /Addition to family 6 babies VACANCIES FF Retirement 6 months Probationary FF Resignation 7 months Probationary FF Resignation 7 months Deputy Chief 2 1/2 months Cje 12/1/2005 Fire OT approp Dec 05 agenda