HomeMy WebLinkAboutR-2020-021 Fair Avenue Sanitary Sewer Improvements Phase A - Hurst Construction, LLC.RESOLUTION NO. R-2020-021
A RESOLUTION authorizing a contract with Hurst Construction, LLC for City of Yakima
Project No 2487A Fair Avenue Sanitary Sewer Main Improvements
WHEREAS, the City of Yakima owns and maintains the Wastewater Collections System
in accordance with applicable Federal, State and Local regulations, and
WHEREAS, the City of Yakima is planning and preparing for the Mill Site Development;
and
WHEREAS, a sewer system capacity analysis found that the existing eight (8)-inch sewer
main between East Spruce Street and Beech Street does not have adequate capacity to
accommodate Mill Site development, and
WHEREAS, by resolution R-2018-141 the City entered into an agreement with HLA
Engineering and Land Surveying, Inc., to provide engineering design, bidding, and construction
services for Fair Avenue Sanitary Sewer Main Improvements to provide adequate sewer main
capacity to accommodate full Mill Site development; and
WHEREAS, the City of Yakima used the procedure established by the State of
Washington for competitively bidding projects; and
WHEREAS, Hurst Construction, LLC submitted the low bid and has the ability to perform
the contract specified work, and
WHEREAS, the City Council finds that it is in the best interest of the City of Yakima to
enter into a contract with Hurst Construction, LLC. to perform the work detailed in the contract
documents for the installation of 1,540 linear feet of new fifteen (15)-Inch diameter sanitary sewer
main, reconstruction of existing roadway, sidewalk, curb and gutter and other related work; now,
therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized to execute the attached contract with Hurst
Construction, LLC, in the amount of One Million One Hundred and Fifty -Nine Thousand Five
Hundred and Fifty -Five Dollars ($1,159,555 ) for the installation of 1,540 linear feet of new fifteen
(15)-inch diameter sanitary sewer main, reconstruction of existing roadway, sidewalk, curb and
gutter and other related work on Fair Avenue between Beech Street and East Spruce Street
ADOPTED BY THE CITY COUNCIL this 18th day of February, 2020
ATTEST
Sonya Claar iFe
()Oa)
City Clerk
•
.4
(/)atricia Byers, IV): yor
CONTRACT
THIS AGREEMENT, made and entered in triplicate, this day of 20a by and between
the City of Yakima , hereinafter called the Owner, and c�r° a
Washington Corporation, hereinafter called the Contractor.
WITNESSETH:
That in consideration of the terms and conditions contained herein and attached and made a part of this
agreement, the parties hereto covenant and agree as follows:
I. The Contractor shall do all work and furnish all tools, materials, labor and equipment for THE
BID AMOUNT OF: $ _/,, /5 9, 553 c'G? for Fair Avenue Sanitary Sewer Main Improvements (FA-6),
City of Yakima Project No. 2487A, all in accordance with, and as described in the attached plans and
specifications and the 2018 Standard Specifications for Road, Bridge, and Municipal Construction which
are by this reference incorporated herein and made a part hereof, and shall perform any alterations in or
additions to the work provided under this contract and every part thereof.
Work shall start within ten (10) days after the Notice to Proceed and shall be completed in Fifty (50) working
days. If work has not commenced within the ten (10) days after the notice to proceed, the first chargeable
working day shall be the eleventh (11th) working day after the date on which the City issues the Notice to
Proceed.
If said work is not completed within the time specified, the Contractor agrees to pay to the Owner the sum
specified in the Standard Specifications for each day said work remains uncompleted after expiration of the
specified time, as liquidated damages.
The Contractors shall provide and bear the expense of all equipment; work and labor of any sort whatsoever
that may be required for the transfer of materials and for constructing and completing the work provided for
in this contract and every part thereof, except such as are mentioned in the specifications to be furnished
by the City of Yakima .
II. The City of Yakima hereby promises and agrees with the Contractor to employ, and does
employ the Contractor to provide the materials and to do and cause to be done the above described work
and to complete and finish the same according to the attached plans and specifications and the terms and
conditions herein contained and hereby contracts to pay for the same according to the attached
specifications and the schedule of unit or itemized prices hereto attached, at the time and in the manner
and upon the conditions provided for in this contract.
III. INDEMNIFICATION. The Contractor shall defend, indemnify, and hold harmless the City, its
officers, elected officials, employees and agents from and against all claims, causes of action, damages,
losses, and expenses of any kind or nature whatsoever, including but not limited to, attorney's fees and
court costs, arising out of, relating to, or resulting from The Contractor's performance or non-performance
of the services, duties and obligations required of it under this Agreement.
IV. The Contractor for himself, and for his heirs, executors, administrators, successors, and
assigns, does hereby agree to the full performance of all the covenants herein contained upon the part of
the Contractor.
V. It is further provided that no liability shall attach to the City of Yakima by reason of entering into
this contract, except as expressly provided herein.
IN WITNESS, WHEREOF the parties hereto have caused this agreement to be executed the day and year
first herein above written.
Countersigned: CITY OF YAKIMA
this day of, 20 t 1 -J"4,4 ,a LAX Corporation
Contetor
� s•
CITY CONTRACT NO. irvv
pec docx
Its':
Address:
4-2
CONTRACTOR
(Print Name)
(Prstdant, Owner, etc)
1
ITEM TITLE:
SUBMITTED BY:
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEM ENT
Item No. 6.H.
For Meeting of: February 18, 2020
Resolution authorizing a contract with Hurst Construction, LLC. for
Project No. 2487A Fair Avenue Sanitary Sewer Improvements
Phase A
Scott Schafer, Director of Public Works
David Brown, Assistant Director of Public Works
Mike Price, Wastewater/Stormwater Division Manager, 249-6815
SUMMARY EXPLANATION:
City of Yakima (City) Project No. 2487A Fair Avenue Sanitary Sewer Main Improvements Phase
A provides for the construction of the first of two phases (A & B) of sewer main capacity
improvements required to serve a fully developed Mill Site. Phase A uses open trenching to
replace 1,540 linear feet of existing 8-inch diameter sewer main along Fair Avenue between East
Spruce Street and East Beech Street (see attached Project Location Map) with a new 15-inch
sewer main. The project also reconstructs the existing roadway, sidewalk, curb and gutter and
other related work.
The City previously entered into an agreement with HLA Engineering and Land Surveying, Inc.
under resolution R-2018-141 to provide engineering design, bidding, and construction services
for the Fair Avenue Sanitary Sewer Main Improvements. The City utilized the procedure
established by the State of Washington for competitively bidding projects. Eight contractors
submitted bids, with Hurst Construction, LLC. submitting the lowest bid of $1,159,555.06 for
Phase A of the project. The contract is attached for City Council review.
The project is funded by Wastewater Capital Fund 476. Phase B of the project will go out to bid
in spring of 2020 and will consist of utilizing trenchless technology to upsize approximately 2,000
linear feet of sewer main between the Interstate 82/Fair Avenue off -ramp and East Chestnut
Avenue.
ITEM BUDGETED: Yes
STRATEGIC PRIORITY: Economic Development
APPROVED FOR SUBMITTAL BY THE CITY MANAGER
2
RECOMMENDATION:
Adopt Resolution
ATTACHMENTS:
Description Upload Date Type
D Resolution 1/342020 Resolution
D Project Location Mao 1133'2020 Backup Material
D Contract 21512020 Contract
May 20, 2020
OWNER.
PROJECT NAME.
City Project No
HLA PROJECT NO
CONTRACTOR.
CHANGE ORDER NO. 1
City of Yakima
Fair Avenue Sanitary Sewer Main Improvements (FA-6)
2487A
18182C
Hurst Construction, LLC
THE FOLLOWING CHANGES ARE HEREBY MADE TO THE CONTRACT DOCUMENT.
Original Contract Price (Including State Sales Tax).
$1,159,555
06
Current Contract Price Adjusted by Previous Change Order(s) (Including
State Sales Tax)
$1,159,555
06
Change in Contract Price Due to This Change Order (Including State Sales).
($1,121
41)
Adjusted Contract Price Due to This Change Order (Including State Sales
Tax)
$1,158,433 65
Original Contract Completion Date.
May 1, 2020
Current Contract Completion Date Adjusted by Non -Working Days and/or
Previous Change Order
May 1, 2020
Change in Contract Completion Date Due to This Change Order
23 Working Days
Revised Contract Completion Date.
June 4, 2020
CONTRACTOR.
ENGINEER.
OWNER:
Digitally signed by
Brett S k u be Date: 2020 06 03
15'16 06-07'00'
Hurst Construction, LLC
HLA En tj�jeering and Land urve yin g, Inc.
6621
City of akima
Date. 6/3/2020
Date.
Date.
b/ovAd 7-49
CITY CONTRACT NO:T� �O -6 C4
at/ Nancy, 0 rote r 1
RESOLUTION NO:.-- 202,6— Uo11
G\PROJECTS\2018\18182C VA FAIR AVE SEWER MAIN - HURST CONST\CHANGE ORDERS \220.06-01 CHANGE ORDER 1.0W
May 20, 2020
City of Yakima
Fair Avenue Sanitary Sewer Main Improvements (FA-6)
City Project No 2487A
HLA Project No 18182C
CHANGE ORDER NO. 1
ITEM
NO.
DESCRIPTION
UNIT
QTY
UNIT
PRICE
AMOUNT
1-1
Add 890 TONS to Bid Item 6, Crushed
Surfacing Base Course
TON
890
$27.50
$24,475 00
1 2
Deduct 410 TONS from Bid Item 7, Crushed
Surfacing Top Course
TON
410
($27 50)
($11,275 00)
1-3
Add 500 TONS to Bid Item 9, HMA 1/2-Inch
PG 64-28
TON
500
$78 00
$39,000 00
1-4
Deduct 4,140 TONS from Bid Item 18, Select
Backfill
TON
4,140
($30 00)
($124.200 00)
1-5
Excavation and disposal of additional depth of
asphalt (see backup information)
LS
1
$27,937 94
$27,937 94
1 6
Traffic Control for 13 additional working days,
$800/day x 13 days
LS
1
$10,400 00
$10,400 00
1 7
COVID impacts to work force and schedule (10
working days)
$0 00
1-8
Additional project signing and message Boards
(Add to Change Order No 1 and deduct from
Minor Change)
FA
---
$6,560.39
$6,560.39
1-9
Irrigation piping removal and replacement -
(add to Change Order No 1 and deduct from
Minor Change)
LS
1
$9,131 76
$9,131.76
1-10
Revisions to apartment complex manhole
connection (add to Change Order No 1 and
deduct from Minor Change)
FA
---
$11,911 03
$11,911 03
1-11
Manhole No 6 connection conflicts (add to
Change Order No 1 and deduct from Minor
Change)
FA
---
$5,063 70
$5,063 70
CHANGE ORDER NO 1 SUBTOTAL
($995 18)
8.2% STATE SALES TAX THROUGH 03/31/20
$3,577 67
8.3% STATE SALES TAX BEGINNING 04/01/20
($3,703 90)
CHANGE ORDER NO 1 TOTAL
($1,121 41)
G PROJECI S\2018\18182C VA FAIR AVE SEWER MAIN - HURST CONSTCHANGE ORDERS\220.06.01 CHANGE ORDER I xisx
2
REASON
Items
1-1 to
1-5
The asphalt in the existing road section is 1-3" thick while only 6" was expected The contractor had added costs
associated with the removal and disposal of the extra depth asphalt. The aspalt design depth will increase from 4" to
6" to better match the adjacent roadways and to occomadate this busy arterial and bus route Most of the existing
native material was suitable for backfill, so the quantity of select backfill could be significantly reduced
Item
1-6
13 additional working days were requested and are hereby granted to the contractor for Change Order Items 1-5, 1-9,
1-10, and 1-11 Traffic control costs were calculated by dividing the original contract bid amount of $40,000 by the
number of working days, 50, or $800/day
Item
1-7
The contractor requested 10 additional contract days for their work force and schedule impacts due to the COVID 19
pandemic. 10 additional working days are hereby granted with no additional compensation.
Item
1-8
The addition of project message boards and additional construction signing was deemed necessary by the City for the
State Basketball Tournament at the Sun Dome and for truck detours. See attached backup documentation.
Items
1-9 to
1-11
These three items involved work outside the original contract that had significant schedule and monetary impacts.
These three items represent 8 of the 13 additional working days mentioned in Items 1-6 above. See attached backup
documentation
G \PROJECTS\2018\18182C YA FAIR AVE SEWER MAIN HURST CONSTTCHANGE ORDERS\220-06-01 CHANGE ORDER 1 Asx 3
OWNER:
PROJECT NAME:
City Project No,
HLA PROJECT NO.:
CONTRACTOR:
August 24, 2020
CHANGE ORDER NO. 2
City of Yakima
Fair Avenue Sanitary Sewer Main Improvements (FA-6)
2487A
18182C
Hurst Construction, LLC
THE FOLLOWING CHANGES ARE HEREBY MADE TO THE CONTRACT DOCUMENT:
Original Contract Price (Including State Sales Tax):
Current Contract Price Adjusted by Previous Change Order(s) (Including
State Sales Tax):
Change in Contract Price Due to This Change Order (Including State Sales):
Adjusted Contract Price Due to This Change Order (Including State Sales
Tax):
Original Contract Completion Date:
Current Contract Completion Date Adjusted by Non -Working Days and/or
Previous Change Order:
Change in Contract Completion Date Due to This Change Order:
Revised Contract Completion Date:
CONTRACTOR:
ENGINEER:
OWNER:
Digitally signed by Bret!
Skube
Brett Skube Dale: 2020 00,28
10140:45-07W'
Hurst Construction, LLC
HLA Engine and Land Su.',ii1j, Inc.
City of Yakima
CITY CONTRACT NO'
RESOLUTION P10 1
G. IPROJECTSI201811011120 TA FAIR AVE SEWER MAIN - HURST CONSTICHANGE ORDERSICHANGE PRDER NO 22020-08 MAP CHANGE ORDER aMm
$1,159,555.06
$1,158,433.65
$42,443.04
$1,200,876.69
May 1, 2020
June 4, 2020
Zero (0) Additional Working Days
Date: 8/28/2020
Date:
June 4, 2020
3/2-r
Date: I
'ITEM
NO.
2-1
2-2
2-3
City of Yakima
Fair Avenue Sanitary Sewer Main Improvements (FA-6)
City Project No. 2487A
HLA Project No.: 18182C
CHANGE ORDER NO. 2
DESCRIPTION
Add 612 TONS to Bid Item 5, Unclassified
Excavation
Add 2 EA to Bid Item 15, Manhole 48 In, Diam.
Type 1
Add 31 CY to Bid Item 33, Controlled Density
Fill
UNIT
CY
EA
CY
QTY
612
2
31
UNIT
PRICE
$28.50
$7,000.00
$250.00
CHANGE ORDER NO. 2 SUBTOTAL
8.2% STATE SALES TAX THROUGH 03/31/20
August 24, 2020
AMOUNT
$17,442.00
$14,000.00
$7,750.00
$39,192.00
$155.51
REASON:
Item
2-1
Item
2-2
Item
2-3
8.3% STATE SALES TAX BEGINNING 04/01/20
CHANGE ORDER NO. 2 TOTAL
$3,095.53
$42,443.04
The contractor requested payment for asphalt removal in the sewer trench area which during project design was
considered part of excavation for the sewer trench. Since the entire roadway was being removed, the City agreed that
the asphalt removal should be a separate payment from trench excavation.
The contractor replaced an existing brick manhole at approximate Station 13+65, left (west leg of East Spruce Street).
An additional manhole was needed when the connection to an existing manhole was not possible at approximate
'Station 13+98, right, because of existing utility conflicts. The manhole provides connection to an apartment complex.
Additional Controlled Density Fill (CDF) was used throughout the project at locations where utilities crossed and
normal compaction methods were not practical. Many of the CDF locations were at crossings with City water facilities.
G TROJECT592018V 8162C YA FAIR AVE SEWER MAIN - MUMMY CONSMCHANGE ORDERS1CHANGE PRDER NO 2t202MOR Matt CHANGE ORDER 2Msx