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Home My WebLink About2006-046 Gang Resistance Education & Jail Overtime Costs; Budget Amendment and Appropriations ORDINANCE NO. 2006- 46 AN ORDINANCE amending the 2006 budget for the City of Yakima; and making appropriations of $442,000 within the 000 - Police Department of the General Fund for expenditure during 2006 to provide for implementation of a Gang Resistance Education and Training Program and Unanticipated Jail and Overtime Costs. WHEREAS, the City of Yakima has been awarded a grant from the U S. Department of Justice, thereby resulting in the need to appropriate the amount of $138,000 within the 000 — Police Department of the General Fund to implement a Gang Resistance Education and Training (GREAT) Program, and WHEREAS, the amount of $150,000 must be appropriated within the 000 - Police Department of the General Fund for expenditure during 2006 to provide for Unanticipated Jail Costs, and WHEREAS, the amount of $154,000 must be appropriated within the 000 - Police Department of the General Fund for expenditure during 2006 to provide for Unanticipated Overtime Costs; and WHEREAS, at the time of the adoption of the 2006 budget it could not reasonably have been foreseen that the appropriation provided for by this ordinance would be required; and the City Council declares that an emergency exists of the type contemplated by RCW 35 33 091 and that it is in the best interests of the City to make the appropriation herein provided, now, therefore, BE IT ORDAINED BY THE CITY OF YAKIMA: Section 1. Appropriations are hereby made, for expenditure during 2006, from the Unappropriated Fund Balance in the 000 - Police Department of the General Fund to the various accounts in various amounts, for implementation of a GREAT program and unanticipated jail and overtime costs all as specified in Schedule 1 attached hereto and incorporated herein. Section 2. This ordinance is one making an appropriation and shall take effect immediately upon its passage, approval and publication as provided by law and by the City Charter PASSED BY THE CITY COUNCIL, s' d and app , ved 's 19th day of September 2006 / f/ .....DAVID EDLER, MAYOR ATTEST „r . Nitlp,N A )-46-LSX- t ■ ' "gym. �'4 SEA't' CITY CLER s, ' .. -a *a •• a , First Reading: 9 -5 -2006 , Publication Date 9 -22 -2006 Effective Date 9 -22 -2006 cje 8/31/2006 APPROP ORDINANCE PAGE 1 SCHEDULE I General Fund - Police Department RESOURCES Gang Resistance Education and Training (GREAT) Grant 000 - 000 -104- 0000 - 33116 -737 $250,000 Criminal Justice -High Crime 000-000-111-0000-33606-20C $154,000 TOTAL RESOURCES $404,000 APPROPRIATIONS. GREAT Grant: Permanent Salaries 000 - 031 -104- 0000 -52120 -111 $71,456 Deferred Compensation 000 - 031 -104- 0000 -52120 -114 $2,675 Overtime 000- 031 - 104 - 0000 -52120 -120 $2,000 Social Security 000 - 031 - 104 - 0000 -52120 -210 $1,083 State Retirement -LEOFF 000 - 031 - 104 - 0000 -52120 -222 $3,830 Industrial Insurance 000 - 031 -104- 0000 - 52120 -231 $1,727 Life lnsurance 000 -031- 104 - 0000 -52120 -243 $166 Medical Insurance 000- 031 -104- 0000 -52120 -253 $9,932 Dental Insurance 000 - 031 -104- 0000 -52120 -263 $1,048 Unemployment Compensation 000 - 031 - 104 - 0000 -52120 -270 $283 Office Supplies 000 - 031 -104- 0000 - 52120 -311 $25,000 Travel and Training 000 - 031 -104- 0000 -52120 -430 $9,800 Rental 000- 031 -104- 0000 -52120 -451 $1,000 Miscellanous 000 - 031 -104- 0000 -52120 -491 $1,000 Operating Equipment 000-031-104-0000-59421-642 $7,000 Subtotal -GREAT Grant $138,000 Yakima County Jail Costs 000 - 031- 103 - 0000 - 52360 -511 $150,000 Overtime Investigation 000- 031 -112- 0000 -52120 -120 $20,000 Preventive Patrol 000 - 031- 113 - 0000 -52120 -120 $100,000 Police Support Services 000 - 031 - 114 - 0000 -52120 -120 $9,000 Administration 000 - 031- 119- 0000 -52110 -120 $25,000 Subtotal - Overtime $154,000 TOTAL APPROPRIATIONS $442,000 erp 8/31/2006 10:02 AM approp Sched 1 Police OT GREAT grant fire gf BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT * - Item No /7 For Meeting Of' 9/19/06 - ITEM TITLE. An Ordinance Amending the 2006 Budget and Making Appropriations in the 000 - General Fund, Police Department to provide for implementation of a Gang Resistance Education and Training Program and Unanticipated Jail and Overtime Costs SUBMITTED BY Sam Granato, Police Chief Cindy Epperson, Financial Services Manager CONTACT PERSON/TELEPHONE. Sam Granato — 575 -6211 Cindy Epperson — 575 -6070 SUMMARY EXPLANATION Overview - In a recent review of the Police Department, several areas were identified as needing an appropriation. These include a recent grant award for implementing a Gang Resistance Education and Training (GREAT) program of $138,000; jail costs paid to Yakima County of $150,000; and overtime costs of $154,000 It should be noted that these additional costs are being funded by increased General Fund revenues in 2006, including the grant award, an increase in the State allocation of Criminal Justice -High Crime distribution, and growth in criminal justice and general sales taxes GREAT Grant: The Yakima Police Department has applied for and been awarded a grant from the United States Department of Justice for $138,000 The purpose of the grant is to administer a Gang Resistance Education and Training (GREAT) program. The duration of the grant is from April 1, 2006 to March 31, 2007 The grant funds will be used for salaries and benefits for 1 8 FTE officer positions, supplies and equipment, and travel and training related to the start up and operation of the program. Appropriation of these funds will allow us to reimburse costs related to the GREAT program that have already been incurred by the City as of April 1, 2006. Continued Resolution Ordinance X Other (Specify) Contract Mail to (name and address) Phone: Funding Source General Fund- GREAT Grant and other Revenue Growth APPROVED FOR SUBMITTAL. 4 City Manager STAFF RECOMMENDATION Read the attached ordinance by title only at the September 5, 2006 Council Meeting. Pass ordinance at the September 19, 2006 Council Meeting. BOARD /COMMISSION RECOMMENDATION. COUNCIL ACTION First reading of ordinance; second reading scheduled 9 - 19 - 2006 Ordinance passed. ORDINANCE NO. 2006-46 Police Department Appropriations (Continued) Jail Costs: During the course of 2006 the costs of housing Yakima Police Department prisoners at the Yakima County Department of Corrections (YCDOC) rose to exceed the funds originally budgeted for that purpose The added expense resulted primarily from an increase in the contracted per -bed cost charged by YCDOC, together with an increase in the number of prisoners held on a daily basis. The increase in prisoner population took place due to longer average sentencing, together with a change in State law requiring incarceration for an expanded number of suspended drivers. Although a 5% increase has been budgeted for the 2006 budget cycle, it is apparent that due to the above - listed factors, we will exceed our 2006 budget. Therefore, we request $150,000 be appropriated from the 3% Criminal Justice Sales Tax funds to cover Yakima County Department of Corrections costs for the remainder of 2006, increasing the amount from $1,020,000 to $1,170,000 Overtime The actual overtime expenditure for the Police Department in 2005 was $843,000 department wide The amount budgeted for overtime in 2006 was approximately $605,000 This reduction was budgeted with the assumption that there would be a collaborative effort with the courts and prosecutors to reduce the amount of overtime paid to officers attending court, however, we have not experienced the anticipated reduction to this level. In addition, the department must cover several special events with overtime staff Special events this year have included the cruise nights and the visit of Mexican president Vicente Fox. Finally, unanticipated callouts for major crimes and SWAT situations, and other contractual obligations continue to drive the increase in overtime Additionally, the department has not conducted a special emphasis patrol in 2006 and will be unable to do so without an overtime appropriation. The department requests an appropriation of $154,000 for 2006, to be funded by an increase in Washington State High Crime funds. Even with this requested appropriation, there is still an estimated reduction of $80,000 from the 2005 actual expenditures to anticipated 2006 expenditures. Conclusion. The attached appropriation includes revenue adjustments for the anticipated annual amount of the GREAT grant of $250,000, and related program expenditures pro -rated for costs anticipated to be incurred in 2006 of $138,000 Also included is the estimated revenue increase of State High Crime of $154,000, and jail and overtime expenditure increases of $150,000 and $154,000 respectively Total resources included in this appropriation are $404,000, while total expenditures are $442,000 Current year growth in sales taxes are estimated to cover the additional costs, however, general revenue budgets are typically not adjusted so that historical comparisons are not distorted.