HomeMy WebLinkAbout2006-026 Greater Yakima Valley Healthy Marriage & Responsible Fatherhood Community Demonstration Initiative ORDINANCE NO. 2006 - 26
AN ORDINANCE amending the 2006 budget for the City of Yakima, and
making an appropriation within the 127 - Community Services
Fund and other various funds for expenditure during 2006 to
provide for the "Greater Yakima Valley Healthy Marriage and
Responsible Fatherhood Community Demonstration
Initiative" child support enforcement demonstration project.
WHEREAS, the City of Yakima is serving as fiscal agent for a federal
Department of Health and Human Services grant, passed through the Washington
Department of Social and Health Services— Division of Child Support, thereby resulting
in the need to make appropriations in the 127 - Community Services Fund and other
various funds during 2006 in various amounts as detailed in the attached Schedule I to
provide for the "Greater Yakima Valley Healthy Marriage and Responsible Fatherhood
Community Demonstration Initiative" child support enforcement demonstration project,
and
WHEREAS, at the time of the adoption of the 2006 budget it could not
reasonably have been foreseen that the appropriation provided for by this ordinance
would be required; and the City Council declares that an emergency exists of the type
contemplated by RCW 35 33 091 and that it is in the best interests of the City to make
the appropriation herein provided, now, therefore,
BE IT ORDAINED BY THE CITY OF YAKIMA.
Section 1. Appropriations are hereby made, for expenditure during 2006, from
Unappropriated Fund Balances in the 127 - Community Services Fund and other various
funds to the various accounts and in the various amounts, to provide for the "Greater
Yakima Valley Healthy Marriage and Responsible Fatherhood Community
Demonstration Initiative" child support enforcement demonstration project, all as
specified in the Schedule attached hereto and incorporated herein
Section 2. This ordinance is one making an appropriation and shall take effect
immediately upon its passage, approval and publication as provided by law and by the
City Charter
PASSED BY THE CITY COUNCIL, signed a approved t --- —
27th day of June , 2006
W DAVID EDLER, MAYOR
ATTEST
CITY CLERK
First Reading. 6 - - 2006
Publication Date 6 - 30 - 2006
Effective Date 6 - 30 - 2006
Cepperson 6/2/2006
SCHEDULE 1
Healthy Families Yakima Demonstration Project
Appropriations
Fund 127 - Community Services Fund Resources Appropriations
Expenditures
Management Fees 127- 127 - 351- 0000 - 55721- 411 $46,500
Professional Services 127 -127- 351- 0000 - 55721 -410 $37,178
Office Supplies 127- 127 - 351- 0000 - 55721- 311 $4,089
Program Supplies 127 -127- 351-0000 -55721 -312 $5,000
Media - Marketing 127 - 127 -351 -0000 - 55721 -444 $31,000
Rent (facilities, sound systems, etc) 127 -127- 351 -0000- 55721 -451 $2,500
Revenues
DHHS Indirect Federal Grant 127 - 127 - 351 - 0000 - 333.95 -63F $83,336
Donations/Contributions 127 - 127 - 351-0000- 36711 -CNT $37,831
Operating Transfer -ONDS 127 -127- 351- 0000- 39700-OPT $30,000
Total Community Services Fund $151,167 $126,267
Fund 124 - Office of Neighborhood Development Services (ONDS) Fund
Transfer to Community Services Fund 124 - 124-340-0000 -59700 -550 $30,000
Page 1 cje 6/2/2006
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No.* 4.4
For Meeting of Junes 2006
ITEM TITLE. Consideration of Legislation regarding the establishment of a Community
Healthy Marriage and Fatherhood Demonstration Project:
A. A Resolution authorizing the execution of a contract with the State of
Washington Department of Social and Health Services, Division of Child
Support (DCS),
B A Resolution authorizing the execution of a professional services contract
with Kraft Consulting for Executive Director services,
C An Ordinance creating the Community Services Fund, and;
D An Ordinance Amending the 2006 Budget and Creating an Appropriation in
the 127 — Community Services Fund
SUBMITTED BY Dick Zais, City Manager w
Rita DeBord, Finance Direct. ; ^' � �[
CONTACT PERSON/TELEPHONE. Cindy Epperson, Financial Services Manager; 575 -6070
SUMMARY EXPLANATION:
At the Federal Level, the Department of Health and Human Services (DHHS) has authorized
demonstration projects to test the effectiveness of alternative approaches to the child support
enforcement issue. The emphasis of these projects is to strengthen marriages and promote
responsible fatherhood which should decrease the need for child support enforcement, along with
other positive outcomes for the community
Continued ..
Resolution 2 Ordinance 2 Other (Specify) Project Summary
Contract _ Mail to (name and address)
Funding Source DCS Grant and donations in the newly created Community Services Fund
APPROVED FOR SUBMITTAL. City Manager
STAFF RECOMMENDATION: Staff respectfully recommends the following actions.
A. Approve the resolution authorizing the City Manager to execute the contract with DCS,
B Approve the resolution authorizing the City Manager to execute a professional services
contract with Kraft Consulting for Executive Director services;
C Pass the ordinance creating a new "Community Services" Fund, and;
D Read the Appropriation Ordinance by title only at the June 6, 2006 meeting Pass
Ordinance after second reading at the June 27, 2006 meeting.
BOARD /COMMISSION RECOMMENDATION: The Office of Neighborhood Development
Services (ONDS) Council Committee met to review this program on May 25, 2006 and June 2,
2006, and is recommending this program be brought before the full Council for approval of the
applicable legislation.
COUNCIL ACTION' Ordinance passed. ORDINANCE NO. 2006-26
Healthy Families- Yakima
June 6, 2006
Page 2
Because of innovative programs already provided by the Yakima Region of DCS, and the
partnerships made with other service providers in the area, Yakima DCS and its partners were
asked by the Urban Institute to participate in this demonstration project. A community steering
committee was established, and a proposal and budget were developed over the past few years.
Because of the tie to state and federal agencies, it was desirable for a local govemment to be the
contracting agency with the State. Therefore, the Healthy Families Yakima steering committee
approached the City of Yakima to perform as the grant sub - recipient and fiduciary agent for this
project.
At its March 7, 2006 meeting, City Council approved the concept of being the fiscal agent for this
program, and directed staff to negotiate applicable contracts and bring back legislation to
accomplish this program. Since that time, staff has worked with representatives of DCS, the
Steering Committee, and Kraft Consulting to define the City's role in relation to this project. In
accepting the fiscal agent responsibility, the City will be accepting the responsibilities of being a
sub - recipient of a federal grant. Prior commitments made to the Federal DHHS established June,
2006 as the start date for Yakima's program. Should Council approve this legislation, the program
would go forward as described herein.
Several documents are attached. These include
A) A summary of the Healthy Families Yakima purpose and organizational structure
This includes the vision, mission, strategic direction, and objectives, outcomes and
activities related to the program. Members of the Steering Committee are also identified.
B) A one -page budget summary This is a 5 year program, totaling $1,500,000 with a
Federal commitment of $990,000, and a local match requirement of 34% or $510,000
DCS and the City are proposing to charge an administrative fee of up to 5% each, leaving
a program budget of $1,350,000 over the 5 year period. Staff is comfortable that the
majority of the costs incurred by the City to administer the program will be reimbursed.
C) A resolution authorizing the execution of an agreement with DCS which sets forth
the program requirements. Supporting documentation for this item includes:
o The contract with DCS Because this is a demonstration project, the state and
federal agencies recognize that the scope and timelines may need to be adjusted
after the start-up phase. Therefore, the terms of the current contract is for 2 years,
with three one -year options to renew
o A Statement of Work. A key component to this project is research and data
gathering. Major components in the statement of work (as well as the budget)
include
• A pre - project survey regarding community attitudes and behaviors on
marriage and family, followed by
• A public awareness campaign, combined with
• Enrollment of interested parties into the project programs, and
• Data collection/follow-up on project participants.
• The final step is a post - project survey to determine if the project had any
effect on community attitudes and behaviors regarding marriage and
families.
o The application to the Federal DHHS by the State DCS (Note in this document,
Families Northwest is named as the funds administrator For a variety of reasons, this
Healthy Families- Yakima
June 6, 2006
Page 3
organization was unable to take on this project, and the City of Yakima will be substituted
as the fiduciary agent.)
o The application by the local coalition to establish `The Greater Yakima Valley
Healthy Marriage and Responsible Fatherhood Community Demonstration
Initiative"
Note Both of the "applications" noted above are incorporated by reference into this
contract. These applications represent the State's agreement with the Federal
agency According to our DCS contact, these documents will be updated after our
contracts and Statement of Work are finalized, and the Federal agency is expecting
these to be changed to better match current program plans.
D) A resolution authorizing the execution of a professional services contract with Kraft
Consulting for Executive Director services Linda Kraft has been a part of the program
planning since its inception, and is well - versed in program requirements. The director's
duties will primarily include
o program coordination among the various partners;
o ensure compliance with Federal regulations;
o oversight of programs offered by various service providers;
o fiscal oversight, including fund- raising and monitoring local match receipts, and
o research and data collection and reporting.
E) An ordinance creating a new "Community Services" Fund (a special revenue fund)
F) An ordinance amending the 2006 budget to establish the first year program budget
in this new fund. The committee is confident that with the broad -based community
support for this project, the local match will be met, and the executive director has
indicated that one of the first jobs is soliciting match. Since this is a reimbursable grant
program there could be timing/cash flow issues. It was determined that non - federal
moneys available in the ONDS fund could be appropriately used for this program, and we
are recommending that $30,000 be transferred to set up the cash in this new fund. This
should meet the match requirement in the program start-up phase, and provide adequate
cash flow for related expenses There is a possibility that this "seed" money could be
returned to the City if actual local match exceeds the grant requirement, but it is unlikely
that we can determine that until the end of the 5 year program.
Note Both contracts have been negotiated with the program managers (i.e DCS and Kraft
Consulting), but have not yet been reviewed by their respective legal counsel. We do not anticipate
substantive changes to the contracts as a result of these reviews, but because there is a potential for
minor changes to the documents, the resolutions give the City Manager the authority to execute final
documents in consultation with the City Attorney