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Home My WebLink About2006-003 Meetings of the City Council; YMC Amendment 1.06.010 r ORDINANCE NO. 2006- 03 AN ORDINANCE relating to regular meetings of the Yakima City Council, amending section 1 06 010 of the City of Yakima Municipal Code. BE IT ORDAINED BY THE CITY OF YAKIMA: Section 1 Section 1 06 010 of the city of Yakima Municipal Code is hereby amended to read as follows. "1.06.010 Meetings of the city council. A Day and Hour Commencing on March 21, 2006, Rregular meetings of the city council shall be held on the first and third Tuesday of each weekmonth, except that no . •- - - . • - . • - - = • . :. . . . . The meetings shall convene at the hour of 25 p.m. for executive session and at 6:00 p.m. for public business items, or at such other time occasionally designated by the city council. B Place of Meetings. The regular city council meetings shall be held at Yakima City Hall, or at such other place designated by the city council from time to time." Section 2. This ordinance shall be in full force and effect 30 days after its passage, approval, and publication as provided by law and by the City Charter PASSED BY THE CITY COUNCIL, signed and approved this 17 day of January, 2006 ATTEST David Edler, Mayor K "-- City Clerk Publication Date 1 - 20 - 2006 Effective Date. 2 - 19 - 2006 PROPOSED AMENDMENT TO THE CITY COUNCIL RULES AND PROCEDURES C MEETINGS. 1 Regular Meetings -- Time of Meeting Regular meetings of the Council shall be held on the first and third Tuesday of each month. Meetings shall convene at the hour of 5 o'clock p.m. for executive sessions and 6 p.m. for business meetings. (Adopted by the City Council on 1/17/06) I. PROCEDURE - ORDER OF BUSINESS 2. Daily order of business. The daily order of business of the Council is as follows 5 p.m. 1 Roll Call 2. Executive Session (if necessary — allow one hour) 6 p.m. Business Meeting 3 Invocation/Pledge of Allegiance 4 Proclamations (if any) 5 Open Discussion for the Good of the Order A. Special presentations B Citizen service request responses C Consideration of appointments to boards and commissions 6 Consent Agenda A. Approval of minutes 7 Audience Participation (up to 30 minutes) 7.00 p.m. 8 Intergovernmental presentations /reports/hearings (Any agenda (approximately) item with a governmental representative present will be considered at this time.) PROPOSED AMENDMENT TO THE CITY COUNCIL RULES AND PROCEDURES 9 General Public Hearings, Quasi-judicial hearings, public meetings* 10 City Manager Reports 11 Ordinances 12. Continuation of Audience Participation (if necessary) 13 Other Business 9 p m. 14 Adjournment (approximately) * For hearings expected to last more than one hour, set a special hearing in the evening on a different date. (Adopted by the City Council on 1/17/06) EXCERPT FROM COUNCIL RULES AND PROCEDURES ADOPTED MARCH 1984 C MEETINGS. 1 Regular Meetings -- Time of Meeting Regular meetings of the Council shall be held on Tuesday of each week. Meetings shall convene at the hour of 1.30 o'clock p.m., except for the meeting held on the second Tuesday of each month, which meeting shall convene at 6.30 o'clock p.m. I. PROCEDURE - ORDER OF BUSINESS 2 Daily order of business. The daily order of business of the Council is as follows Study Session Business Meeting 1 Roll Call 1 Open discussion for the 2. Invocation good of the order 3 Consent Agenda 4 Minutes 2 Review and consideration 5 Current Study Session Items of Special Reports /corres 6 Hearings pondence /legislation 7 Audience Participation 8 City Manager's Reports 9 Ordinances 10 Reports and Correspondence 11 Petitions and Claims 12. Other Business 13 Adjournment BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No p� For Meeting Of 1/17/06 ITEM TITLE Consideration of recommendation and ordinance to commence evening council meetings on March 21, 2006 and adoption of recommended agenda format SUBMITTED BY Council Meeting Review Committee (Council Members Neil McClure, Ron Bonlender, and Norm Johnson) CONTACT PERSON/TELEPHONE. Dick Zais /575 -6040 SUMMARY EXPLANATION The Council Committee on Meeting Review met on January 12, 2006 Council Members discussed several issues including • Council meeting time for evening meetings Recommendation Begin evening meetings on March 21, 2006 at 5 00 p m for executive sessions (If needed) and business meetings at 6 00 p m. Pass ordinance at Council's January 17 meeting • Council meeting agenda format Recommendation Change order of agenda (see attached amendment to the Council Rules of Procedures) Resolution _ Ordinance — Contract _ Other (Specify) APPROVED FOR SUBMITTAL. City Manager STAFF RECOMMENDATION This is a Council policy issue COMMITTEE RECOMMENDATION Pass ordinance to change the regular meetings of the City Council to evening meetings beginning at 5 00 p m for executive session and at 6 00 p m for the business meeting commencing on March 21, 2006 Pass motion to amend the Council Rules and Procedures to adopt recommended agenda format COUNCIL ACTION Ordinance passed. ORDINANCE NO. 2006-03 MEMORANDUM To Honorable Mayor and Members of the City Council From Karen Roberts, City Clerk Date January 12, 2006 Subject: Meeting notes for January 12, 2006 Council Meeting Review Committee The Council Committee on meeting review met on January 12, 2006 In attendance were Council Members Neil McClure, Ron Bonlender, and Norm Johnson Staff members present were City Manager Zais, Assistant City Manager Zabell, Randy Beehler, Community Relations Manager; Ray Paolella, City Attorney, Debbie Moore, and Karen Roberts Council Members discussed several issues including • Council meeting time for evening meetings Recommendation Begin evening meetings on March 21, 2006 at 5 00 p m for executive sessions (If needed) and business meetings at 6 p m • Council meeting agenda format Recommendation Change order of agenda — see attached. It was the consensus of the Committee members to present these recommendations to Council at the January 17 council meeting for consideration and possible adoption Future discussion / tasks for the Committee are • Off -site council meetings: study sessions? Business meetings? At high schools (with civics class) and /or other locations? Once decided, the Mayor could send letter to the schools saying we are available to hold council meeting with their class. • When to read resolution and ordinance titles? Use of "Call for the Question" • Three - minute rule for audience participation policy • Civility in government policy • Council member seating policy The next committee meeting was scheduled for February 1, 2006 at 9 a m —10 30 a.m RECOMMENDED AGENDA FORMAT FOR REGULAR YAKIMA CITY COUNCIL EVENING MEETINGS 5 00 p m. 1 Roll Call 2 Executive Session (if necessary — allow one hour) 6 00 p m. Business Meeting 3 Invocation /Pledge of Allegiance 4 Proclamations (if any) 5 Open Discussion for the Good of the Order A. Special presentations B Citizen service request responses C Consideration of appointments to boards and commissions 6 Consent Agenda A. Approval of minutes 7 Audience Participation (up to 30 minutes) 7 00 p m. 8 Intergovernmental presentations /reports /hearings (Any agenda item (approximately) with a governmental representative present will be considered at this time.) 9 General Public Hearings, Quasi-judicial hearings, public meetings* 10 City Manager Reports 11 Ordinances 12 Continuation of Audience Participation (if necessary) 13 Other Business 9 00 p m. 14 Adjournment (approximately) * For hearings expected to last more than one hour, set a special hearing in the evening on a different date