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Home My WebLink About2007-013 2006 Year-End Encumbrances; Budget Amendment and Appropriations ORDINANCE NO 2007 - 13 AN ORDINANCE amending the 2007 budget for the City of Yakima, and making appropriations for 2006 Year -End Encumbrances from Unappropriated Fund Balances within various Funds for expenditure during 2007 WHEREAS, the various funds indicated on the attached Schedule I contain Unappropriated Fund Balances available for appropriation and expenditures during 2006 in various amounts and for the purposes mentioned in the attached Schedule, and WHEREAS, at the time of the adoption of the 2007 budget it could not reasonably have been foreseen that the appropriation provided for by this ordinance would be required, and the City Council declares that an emergency exists of the type contemplated by RCW 35 33 091 and that it is in the best interests of the City to make the appropriation herein provided, now, therefore, BE IT ORDAINED BY THE CITY OF YAKIMA. Section 1. Appropriations are hereby made, for expenditure during 2007, from Unappropriated Fund Balances in the various Funds to the various accounts and in the various amounts, and for the various specific purposes, all as specified in the Schedule attached hereto and incorporated herein. Section 2. This ordinance is one making an appropriation and shall take effect immediately upon its passage, approval and publication as provided by law and by the City Charter PASSED BY THE CITY COUNCIL, signed and approved this 20th day of March , 2007 DAVID EDLER, MAYOR ATTEST 411-601-cik. CITY CLERK First Reading 3 - - 2007 Publication Date 3 - 23 - 2007 Effective Date 3 - 23 - 2007 Cepperson 3/1/2007 SCHEDULE I Appropriate out of unappropriated fund balances of the various funds and in the various amounts and for the purposes as described ACCOUNT AMOUNT FUND TOT DESCRIPTION GENERAL FUND City Manager 000 012.621 0000 51310 430 $543 Transportation City Clerk/Records 000 014 611 0000 51130 492 $6,500 Print Municipal Code Updates 000 014 611 0000 51430 410 $5,500 Prof Service to Codify Mun Code $12,000 Finance 000 015 624 0000 51420 350 $2,766 Office Furniture Human Resources 000 016 623 PERS 51610 311 $1,226 Chairs for Conference Room Purchasing 000 019 632.0000 51840 311 $2,437 Office Supplies Hearing Examiner 000 020 313 0000 55860 410 $15,000 Hearing Examiner Case Load Planning 000 021 310 0000 55820 410 $12,900 Comprehensive Plan Editing /Prep 000 021 310 0000 55820 422 $2,000 Postage -Land Use Issues 000 021 310 0000 55820 440 $3,500 Advertising -Land Use Issues 000 021 310 0000 55820 492 $3,500 Printing -Land Use Issues $21,900 Code Administration 000 022 149 0000 52410 350 $5,000 Computers for Fire Inspection program Indigent Defense 000 024 132.0000 51283 410 $46,000 Transition to complete prior caseload Police 000 031 104 0000 52120 311 $7,584 GREAT Program Supplies 000 031 119 0000 52110 311 $2,705 Rebuild Chiller Pumps 000 031 119 0000 52110 311 $1,506 Ammunition 000 031 119 0000 52110 311 $2,164 Taser Cartridges 000 031 119 0000 52110 350 $5,165 Firearms 000 031 119 0000 52150 480 $3,787 Furnace repair- Hanson Bldg $22,911 cje 3/1/2007 Page 1 of 4 SCHEDULE I Appropriate out of unappropriated fund balances of the various funds and in the various amounts and for the purposes as described ACCOUNT AMOUNT FUND TOT DESCRIPTION Police Pension 000 035 642 0000 51720 410 $5,500 Actuarial Valuation -LEOFF 1 Medical Engineering 000 041 528 0000 53220 350 $2,612 Office Furniture 000 041 528 0000 53220 350 $6,000 Survey Equipment 000 041 528 0000 53220 410 $15,000 Professional services- project support $23,612 Information Systems 000 052 103 0000 59418 646 $16,822 Police Network - Airport Substation 000 052.103 0000 51880 35C $31,336 Computer /Camera Equip -2 police cars 000 052.631 0000 51880 35C $5,652 Miscellaneous Computer Equipment 000 052 631 0000 51880 410 $17,669 Prepare Power Poles for Fiber 000 052.631 0000 51880 410 $30,691 Agenda Software 000 052 631 0000 51880 411 $14,615 City Clerk Index System 000 052.631 0000 51880 480 $6,600 Blackberry CAD project 000 052.631 0000 59418 646 $29,844 Network Server Upgrade 000 052.631 0000 59418 646 $15,200 Server Rack for Computer Room $168,429 TOTAL GENERAL FUND $327,324 ECONOMIC DEV FUND 123 123 322.0000 55880 410 $5,400 Economic Dev Programs 123 123 322.0000 55880 430 $2,500 Economic Dev Travel $7,900 NEIGHBORHOOD DEV FUND Grant awards carried forward 124 124 331 0000 55920 41E $5,000 Community Service Programs 124 124 331 0000 55920 41S $20,000 Sidewalk Program 124 124 331 0000 55920 48T $50,000 Economic Development 124 124 331 0000 55920 48U $114,478 Public Facilities 124 124 331 0000 55920 48W $150,000 Infrastructure Water/Wwater connect. 124 124 331 0000 55920 48F $100,000 Single Family Rehab Program 124 124 331 HS02.55920 48E $60,138 Senior /Diabled Home Rehab 124 124 337 HS08 55920 48M $542,931 HOME Program 124 124 337 HS09 55920 410 $2,200 HOME CHDO Program $1,044,747 COMMUNITY RELATIONS FUND 125 125 428 0000 59473 642 $62,811 Extend Data Communications Fiber 125 125 428 0000 59473 642 $42,006 Council Chamber Video stystem $104,817 cje 3/1/2007 Page 2 of 4 SCHEDULE I Appropriate out of unappropriated fund balances of the various funds and in the various amounts and for the purposes as described ACCOUNT AMOUNT FUND TOT DESCRIPTION COMMUNITY SERVICES FUND Healthy Families Yakima Grant 127 127 351 0000 55721 311 $4,089 Office Supplies 127 127 351 0000 55721 312 $5,000 Program Supplies 127 127 351 0000 55721 410 $25,386 Professional Services 127 127 351 0000 55721 444 $31,000 Media - Marketing $65,475 PARKS & RECREATION FUND 131 131 429 P195 57610 350 $6,000 Computer Equipment $6,000 GROWTH MGMT FUND 140 140 314 0000 55880 410 $20,305 $20,305 SEPA Integration STREETS & TRAFFIC ENG FUND 141 133 116 0000 54263 312 $3,938 Replace Damaged Street Light 141 133.526 0000 54340 410 $68,060 Prof Services- Transportation Plan 141 141 522 0000 54261 410 $38,274 50/50 Sidewalk program $110,272 GROWTH MGMT FUND 143 143 528 0000 59570 650 $30,829 $30,829 Gateway Landscaping PUBLIC SAFETY COMM. FUND 151 151 124 0000 59428 642 $1,027 $1,027 Modems TROLLEY FUND 162.162.326 2153 59479 650 $257,479 $257,479 Trolley Barn Enhancement Project FIRE CAPITAL FUND 332.332.122.0000 59422 630 $41,874 $41,874 Extend Data Communications Fiber TRANSIT CAPITAL FUND 364 364 518 0000 59447 630 $47,546 $47,546 Complete the Bus Wash TRANSIT OPERATIONS 462 -462- 514 -T646 -54770 410 $40,623 $40,623 ADA grant- Training REFUSE FUND 471 471 212 R420 53780 410 $90,000 $90,000 Refuse Routing Software cje 3/1/2007 Page 3 of 4 ty SCHEDULE I Appropriate out of unappropriated fund balances of the various funds and in the various amounts and for the purposes as described ACCOUNT AMOUNT FUND TOT DESCRIPTION WASTEWATER OPERATIONS 473 473 213 S213 53581 410 $40,000 Prof Services - Stormwater 473 473 232 S232 53584 311 $2,001 Pump Motors 473 473 232 S232 53584 311 $1,258 Door Replacement $43,259 WELLNESS /EAP FUND 516 516 655 0000 51790 350 $6,751 Fitness Equipment 516 516 655 0000 51790 410 $12,063 $18,814 Wellness Program -Prof Services EQUIPMENT REPLACEMENT FUND 551 551 634 ER02 54848 346 $1,862 Bus Parts 551 551 634 ER02.54848 348 $2,138 Tires 551 552.636 ER06 59448 643 $13,411 Mid -size pickup 551 552.636 ER06 59448 644 $56,948 Service Body 551 552.636 ER06 59448 645 $254,313 SWAT Vehicle - Police (Grant- funded) 551 552.636 ER06 59448 64R $5,455 Mower Accessories $334,127 ENVIRONMENTAL FUND 555 555 639 2145 54650 480 $50,000 $50,000 Richardson Airway Dirt Removal FIREFIGHTERS PENSION FUND 612 612.642.0000 51720 410 $5,500 $5,500 Actuarial Valuation -LEOFF 1 Medical TOTAL ALL FUNDS $2,647,918 cje 3/1/2007 Page 4 of 4 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT 2- Item No za For Meeting Of March.' 2007 ITEM TITLE. An Ordinance Amending the 2007 Budget for 2006 Year -End Encumbrances SUBMITTED BY Department of Finance and Budget CONTACT PERSON/TELEPHONE. Cindy Epperson, Financial Services Manager 575 -6070 SUMMARY EXPLANATION Attached is an Ordinance amending the 2007 Budget to provide appropriations for encumbrances outstanding at the close of the 2006 Fiscal year Encumbrances represent orders (included in 2006 Budget appropriations) for materials which had been authorized but not yet received, or for services authorized but not yet completed, as of December 31, 2006 Therefore, appropriations from Unencumbered Fund Balances are required to move forward the budget for payment when the materials are received or services completed In some instances, the appropriations will be funded by approved grants (i e Neighborhood Development Block Grants, Growth Management Fund grants, Transit ADA grants, etc.) For these items, Finance will also increase the grant revenue budgets to match the estimated revenues to the corresponding expenditures In all other instances, the appropriations will be funded by reserves in their respective funds This is an annual year -end accounting requirement. Resolution_ Ordinance XX Contract Other (Specify) Schedule 1 Funding Source Various Funds APPROVED FOR SUBMITTAL Ili _ , / — k e Ci ty Manager STAFF RECOMMENDATION Read Ordinance by title only at the March 6, 2007 meeting Pass Ordinance after the second reading at the March 20, 2007 meeting BOARD /COMMISSION RECOMMENDATION COUNCIL ACTION Ordinance passed. ORDINANCE NO. 2007