HomeMy WebLinkAbout2007-022 Downtown Yakima Beautification and Maintenance; Budget Amendment and Appropriations ORDINANCE NO. 2007 - 22
AN ORDINANCE amending the 2007 budget for the City of Yakima, and making
appropriations of $36,000 within the 161 - Parking and Business
Improvement Area Fund for expenditure during 2007 to provide for
safety, beautification, and maintenance of Downtown Yakima.
WHEREAS, the City Council of the City of Yakima, Washington, on April 3, 2007,
passed Ordinance No 2007 -15 expanding the boundaries of and increasing assessment rates
for the Parking and Business Improvement Area No 1 (PBIA) in Downtown Yakima, and
WHEREAS, the amount of $36,000 must be appropriated within the 161 - Parking and
Business Improvement Area (PBIA) Fund for expenditure during 2007 to provide for safety,
beautification, and maintenance of Downtown Yakima, and
WHEREAS, at the time of the adoption of the 2007 budget it could not reasonably have
been foreseen that the appropriation provided for by this ordinance would be required; and the
City Council declares that an emergency exists of the type contemplated by RCW 35 33 091
and that it is in the best interests of the City to make the appropriation herein provided, now,
therefore,
BE IT ORDAINED BY THE CITY OF YAKIMA.
Section 1 The amount of $36,000 is hereby appropriated from the Unappropriated
Fund Balance in the 161- Parking and Business Improvement Area Fund to the following
accounts as a 2007 appropriation:
Resources
PBIA Assessments ---- - - - - -- 161 - 161 - 323 -0000- 36850 -CAA -- $27,000
Expenditures -
Professional Services 161 - 161 - 320 - 0000 - 55910 -410 -- $36,000
Section 2: This ordinance is one making an appropriation and shall take effect
immediately upon its passage, approval and publication as provided by law and by the City
Charter
PASSED BY THE CITY COUNCIL, signed and approved this 1st day of
May , 2007 /
DAVID 9 - ER, MAYOR
ATTEST
/
C2sL
CITY CLERK
First Reading: 4 - 17 - 2007
Publication Date: 5 - - 2007
Effective Date 5 - - 2007
Cje PBIA Assess approp 07 (2) 4/26/2007
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No I L4
For Meeting of May 1, 2007
ITEM TITLE. Consideration of Legislation regarding beautification /maintenance, safety and
management services for Downtown Yakima: (A) Resolution authorizing
execution of professional management services agreement with Committee for
Downtown Yakima, and (B) Resolution authorizing execution of Memorandum of
Understanding relating to maintenance and safety programs, and (C) Ordinance
amending the 2007 budget in the Parking and Business Improvement Area
Fund (First Reading)
SUBMITTED BY Chris Waarvick, Director of Public Works
CONTACT PERSON /TELEPHONE. Chris Waarvick, Director of Public Works 576 -6411
Jeff Cutter, Assistant City Attorney 575 -6030
SUMMARY EXPLANATION -
The City Council directed staff in an approved 2007 major policy issue to bring back to the full Council
an alternative method for downtown maintenance It has previously been provided by the City Parks
and Recreation Division. The Committee for Downtown Yakima (CDY) has proposed to the City of
Yakima a comprehensive program providing for maintenance, cleaning, and citizen ambassador
services within the downtown area - -known as the "Safe and Clean" program. This proposal has been
through the City Council sub - committee structure, a study session, and now is presented to the full
Council in legislative format for deliberation and approval.
(Continued on next page.)
Resolution 2 Ordinance 1 Agreement 1 Other (Specify) MOU (1), Attachments
Mail to (name and address)
Funding Source Parks Bu . t ($50,000), PBIANo. 1 Funds ($72,000)
APPROVED FOR SUBMITTAL. `�, V City Manager
STAFF RECOMMENDATION: Staff respectfully requests Council: (A 8 B) to approve the
Resolutions enabling execution of the "Agreement" and "Memorandum of Understanding;" and (C) to
read the appropriation ordinance by title only at the April 17, 2007 meeting, pass ordinance (as
amended) after Second Reading at the May 1, 2007 Business meeting.
BOARD /COMMISSION RECOMMENDATION
COUNCIL ACTION: Ordinance passed. ORDINANCE NO. 2007 -22
CDY Downtown Maintenance
April 17, 2007
Page 2
The attached Agreement relates to the overall management of CDY's "safe and clean" activities for
the downtown The Memorandum of Understanding (MOU) more fully discusses the activities that will
take place While the professional management services element for the downtown "Safe and Clean"
program does not require bidding, the actual "Safe and Clean" program elements do Please see
attached legal memorandum dated April 12, 2007 The agreement outlines the processes why and
whereby the City will conduct the bidding activity and subsequently turn over the successful,
responsive bidder to CDY to manage and oversee The attachment titled "City Funding Matrix"
identifies the source and amount of City contributions to this effort. $25,000 from the Parks and
Recreation budget will go towards the management services agreement. $27,000 from the new PBIA
No 1 assessment is slated for the Safety Ambassador element. Since the rate and area adjustment
to PBIA No 1 was made after the 1 Quarter of 2007, only $27,000 of the annualized $36,000 will be
realized from the new assessment level. If Council is requested and so agrees, it may make up this
$9,000 difference from PBIA fund balances (Note Council authorized the additional $9,000 at their
April 17, 2007 meeting, therefore, the appropriation ordinance was increased accordingly) Activities
funded by PBIA resources must fall within the PBIA boundary
An additional $25,000 from the Parks and Recreation budget and $36,000 from the old PBIA No 1
assessment (for a total of $61,000) are slated for the downtown maintenance activities The MOU
and the letter, dated April 11, 2007, from Urban Place provides a description of the safety and
beautification maintenance activities to be performed under CDY management.
Additional resources from CDY are anticipated to cover the full costs of all these work activities. CDY
has previously committed $50,000 of its own resources. An appropriation ordinance is also included
amending the 2007 Budget reflecting the new PBIA No 1 assessment revenue The parking lots in
the downtown are not covered under this agreement. CDY has a separate proposal for Council
consideration at a future date for this matter