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HomeMy WebLinkAbout2007-021 Occidental Annexation Appropriations (re: manpower, resources); Budget Amendment and Appropriations ORDINANCE NO. 2007- 21 AN ORDINANCE amending the 2007 budget for the City of Yakima, and making appropriations to serve the newly annexed Occidental area from Unappropriated Fund Balances within various Funds for expenditure during 2007 WHEREAS, the various funds indicated on the attached Schedule I contain Unappropriated Fund Balances available for appropriation and expenditures during 2007 in various amounts to serve the newly annexed Occidental area, and WHEREAS, at the time of the adoption of the 2007 budget it could not reasonably have been foreseen that the appropriation provided for by this ordinance would be required; and the City Council declares that an emergency exists of the type contemplated by RCW 35 33 091 and that it is in the best interests of the City to make the appropriation herein provided, now, therefore, BE IT ORDAINED BY THE CITY OF YAKIMA. Section 1. Appropriations are hereby made, for expenditure during 2007, from Unappropriated Fund Balances in the various Funds to the various accounts and in the various amounts, and for the various specific purposes to serve the newly annexed Occidental area, all as specified in the Schedule attached hereto and incorporated herein Section 2. This ordinance is one making an appropriation and shall take effect immediately upon its passage, approval and publication as provided by law and by the City Charter PASSED BY THE CITY COUNCIL, signed a • approved this 1st day of May , 2007 DAVID E r ER, MAYOR ATTEST: CITY CLERK First Reading: 4 - 17 - 2007 Publication Date 5 - - 2007 Effective Date. 5 - - 2007 Cepperson 4/12/2007 SCHEDULE I Description Account Number Amount General Fund RESOURCES' Sales Tax 000 - 000 - 699 - 0000 - 31310 -G17 $91,500 Electric Utility Tax 6% 000- 000 -699- 0000 - 31641 -G19 $18,792 Private Water Utility Tax 14% 000- 000 -699- 0000 - 31642 -G28 $4,933 Sewer Utility Tax 14% 000- 000 - 699 -0000- 31454 -SUT $8,453 Gas Utility Tax 6% 000- 000 - 699 - 0000 - 31643 -G20 $0 Private Garbage Utility Tax 10% 000 - 000 -699- 0000 - 31645 -G21 $2,625 Cellular Utility Tax 6% 000- 000 - 699 - 0000 - 31647 -CUT $2,784 Telephone Utility Tax 6% 000- 000 -699- 0000 - 31647 -G22 $3,480 Liqour Excise Tax 000 - 000 -699- 0000 - 33606 -94S $1,544 Liqour Board Profits 000 - 000 -699- 0000 - 33606 -95S $2,690 Building Permits 000- 000 - 141 - 0000 - 32210 -BLG $140,000 TOTAL GENERAL FUND RESOURCES $276,799 APPROPRIATIONS: Police Department Permanent Salaries 000 - 031 - 113 - 0000 - 52120 -111 $25,116 Deferred Compensation 000 - 031 - 113 - 0000 - 52120 -114 $1,009 Social Security 000 - 031 - 113 - 0000 -52120 -210 $379 State Retirement -LEOFF 000 - 031 - 113 - 0000 - 52120 -222 $1,339 Industrial Insurance 000 - 031 - 113 -0000- 52120 -231 $813 Life Insurance 000 - 031 - 113 - 0000 - 52120 -243 $78 Medical Insurance 000 - 031 - 113 -0000- 52120 -253 $4,959 Dental Insurance 000 -031 -113- 0000 - 52120 -263 $494 Unemployment Compensation 000 - 031 - 113 - 0000 - 52120 -270 $99 Uniforms 000 -031- 113- 0000 - 52120 -280 $714 Small Tools & Equipment 000- 031 - 119 - 0000 -52110 -350 $10,000 Total Police Department Appropriations $45,000 Fire Department Permanent Salaries 000 - 032 - 122- 0000 -52220 -111 $24,851 Deferred Compensation 000 - 032 - 122 - 0000 - 52220 -114 $993 Overtime 000 - 032 - 122 - 0000 - 52220 -120 $6,624 Social Security 000 - 032 - 122 - 0000 - 52220 -210 $375 State Retirement -LEOFF 000 - 032 - 122 - 0000 - 52220 -222 $1,325 Industrial Insurance 000 -032- 122 - 0000 -52220 -231 $941 Life Insurance 000 - 032 - 122 -0000- 52220 -243 $31 Medical Insurance 000 - 032 - 122- 0000 -52220 -253 $4,269 Dental Insurance 000- 032 - 122 - 0000 - 52220 -263 $493 Unemployment Compensation 000 - 032 - 122 - 0000 -52220 -270 $98 Fire New Turn Out 000 - 032 - 122 - 0000 - 52220 -282 $5,000 Total Fire Department Appropriations $45,000 cje4/12/2007 occidental annex approp Schedule 1 Page 1 of 3 SCHEDULE I Description Account Number Amount General Fund (continued) Safe Community Action Plan (SCAP) SCAP Contingency 000 - 030 - 105 - 0000 - 52120 -49C $15,000 Total SCAP Appropriations $15,000 Environmental Planning Permanent Salaries 000 - 021 - 310 - 0000 - 55820 -111 $19,695 Social Security 000 - 021 - 310 - 0000 - 55820 -210 $1,506 State Retirement 000 - 021 - 310 - 0000 -55820 -221 $1,129 Industrial Insurance 000 -021- 310- 0000 - 55820 -231 $173 Life Insurance 000 -021- 310 - 0000 - 55820 -241 $77 Medical Insurance 000 - 021 - 310- 0000 - 55820 -251 $3,854 Dental Insurance 000 - 021 - 310- 0000 - 55820 -261 $492 Unemployment Compensation 000 - 021 - 310 - 0000 - 55820 -270 $74 Small Tools & Equipment 000 - 021 - 310 -0000- 55820 -350 $8,000 Total Environmental Planning Appropriations $35,000 Intergovernmental Intergovernmental Agreement 000 - 095 - 611 - 0000 - 59895 -521 $42,000 Total Intergovernmental Appropriations $42,000 Transfers Operating Transfer to Parks - Utility Tax 000 - 099 -645- 0000 - 59700 -55U $7,500 Total Transfers Appropriations $7,500 TOTAL GENERAL FUND APPROPRIATIONS $189,500 Parks & Recreation RESOURCES Operating Transfer Utility Tax 131 - 131 -645- 0000 - 39700 -OPU $7,500 APPROPRIATIONS - West Valley Park Maintenance 131 - 131 - 421 -PK00- 57680 -410 $7,500 cje4/12/2007 occidental annex approp Schedule 1 Page 2 of 3 SCHEDULE I Description Account Number Amount Street & Traffic Operations RESOURCES County Road Tax From Annexation 141 - 141 - 699 - 0000 - 31120 -CRT $148,388 Gas Tax 141- 141- 521 - 0000 - 33600 -87S $6,146 Total Street & Traffic Resources $154,534 APPROPRIATIONS Permanent Salaries 141 - 133 -525- 0000 - 54264 -111 $21,049 Social Security 141- 133 - 525 - 0000 - 54264 -210 $1,610 State Retirement 141- 133 - 525 - 0000 - 54264 -222 $1,207 Industrial Insurance 141 - 133- 525 - 0000 - 54264 -231 $1,110 Life Insurance 141 -133- 525 - 0000 -54264 -243 $78 Medical Insurance 141 - 133 -525- 0000 - 54264 -253 $2,600 Dental Insurance 141 - 133- 525 - 0000 - 54264 -263 $493 Unemployment Compensation 141- 133 - 525 - 0000 -54264 -270 $80 Street Light Power 141- 133 - 116 - 0000 - 54263 -471 $4,500 Street Light Supplies 141 -133 -116- 0000 -54263 -312 $750 Lane Markings 141 -133- 525 - 0000 -54264 -316 $15,000 Signs 141 - 133- 525 - 0000 -54264 -315 $3, 500 Snow & Ice Materials 141 - 141 - 524 - 0000 - 54266 -312 $3,150 Street Miscellaneous Supplies 141 - 141 - 521 - 0000 - 54230 -312 $12,000 Nameplate Materials 141 - 133 -525- 0000 - 54264 -315 $4, 000 Operating Transfer to Equipment Renta 141 - 141 -645 -0000- 59742 -550 $83,407 Total Street & Traffic Appropriations $154,534 Equipment Rental RESOURCES Operating Transfer In from Street 551 - 552 - 636 -ER06- 39742 -550 $83,407 APPROPRIATIONS: Sign Truck 551 - 552 - 636 -ER06- 59448 -645 $57,000 Transit RESOURCES Sales Tax 462 -462- 699 - 0000 - 31321 -TRT $32,000 Total Transit Resources $32,000 APPROPRIATIONS Professional Services 462 -462- 514 -T643- 54770 -410 $15,000 Dial -A -Ride Fuel 462 -462- 514 -T647- 54760 -320 $15,000 Total Transit Appropriations $30,000 cje4/12/2007 occidental annex approp Schedule 1 Page 3 of 3 City of Yakima 200 S. 3' Street Police Departfnent Yakima, Washington 98901 Sam Granato, Chief of Police Telephone (509)575 -6200 Fax (509)575 -6007 Memorandum March 27, 2007 TO Chief Granato FROM. Capt. J Schneider SUBJECT Occidental Annexation Service Plan Effective at 0001 hours on April 8, 2007 the Occidental Annexation area becomes part of the City of Yakima. The Yakima Police Department has full law enforcement responsibility for this area immediately upon its annexation. This area will become an extension and addition to our existing far west end police patrol beat # 9 Due to the low number of people living in the area and the relatively upscale nature of the annexation calls for service is not expected to be high. The City has budgeted one additional police officer position due to this annexation and the position is budgeted beginning on July 1, 2007 The addition of one police officer retains our relative 1 55 per officers thousand population ratio The $45,000 budgeted (half year budget position) will be allocated as $35,000 to service unit 113 (patrol) for salary, with the remaining $10,000 to service unit 119 (administration) for small tools. ,40-41741 - .3( ( , iir .„ 44\ _,___,„ ifk-1 INTERDEPARTMENTAL MEMO TO Dick Zais, City Manager FROM: Deputy Chief Dave Willson RE Occidental Annexation firefighter funding DATE: April 11, 2007 The Fire Department began responding to incidents in the Occidental Annexation are on April 8, 2007, out of the Yakima Fire station #92 To assist with coverage we are requesting to add one additional Firefighter position this July 1, 2007 $45,000 is included in the proposed budget to cover wages for the half year and incidental expenditures for this firefighter Of this amount, approximately $35,000 will be allocated for salary and benefits for the new position, $5,000 will be allocated for turnout gear to properly outfit the new staff member The balance (approximately $5,000) will be allocated to overtime, to assist in coverage while the new firefighter is attending the training academy r --- k.)cuue --,:itaetrk. MEMORANDUM April 12, 2007 TO Honorable Mayor and Council Members Dick Zais, City Manager FROM. 14.14/ Cook, Director of CED SUBJECT Planning Division staffing plans for Occidental Annexation The City of Yakima is growing. From 1977 to today the population of the City of Yakima has grown from approximately 50,000 to almost 83,000, an increase of 66% In that same thirty year period the City has grown in area by 15 51 square miles or approximately 125% Over this same penod of time the assessed value of this area of expansion has doubled the City's total assessed value But the City is also growing in other ways Development activity is at historic high levels In 2005 we permitted almost $96,000,000 of development activity (i.e value of construction) This was the highest level ever seen in the history of the City of Yakima. But through the first quarter of 2007 we have permitted twice the dollar value of development that we did in the record setting year of 2005 We realize that three months of construction does not mean that development activity will remain high throughout the year However, we are expenencmg significant new growth, including almost 1100 new residential lots anticipated in the Occidental annexation area. In comparison, the City's professional planning staff level is at the same level as it was throughout much of the 1990's (before the statewide growth management mandate known as GMA added significant new planning responsibilities), and the staffing level is only one position higher than it was thirty years ago We thank the City Council for approving an entry level planner position in the 2007 City budget, but this "new" position incorporated funding for an intern and temporanes with the net effect of increasing staff by only 407 position. In conclusion • Planning staff levels have not kept pace with area and population growth, and with the ever increasing level of mandated environmental and growth management regulatory requirements • The Occidental annexation alone offers the City a great opportunity and challenge with an estimated nine new residential subdivisions and 1100 plus lots anticipated over the next twelve to eighteen months • New construction is not subject to the 1% cap on annual increase in City property tax assessment. • Planning review and subdivision approval adds assessed significant value to private property Example the Apple Blossom subdivision, recently annexed into the City, was recently reassessed as a result of the recording of an approved subdivision. The result of this reassessment was a six -fold increase in assessed value, from $650,000 to $4,165,000 • Developers are attracted to communities that can provide predictable, professional and timely land use reviews Therefore, we are respectfully requesting Council to authonze the addition of one Assistant Planner position to assist the Planning Division in processing our growing work -load. As descnbed in the proposed expenditures for the Occidental Annexation, because a new position would also cover growth in existing areas of the City, the new annexation area is proposed to fund 40% of this position, with the remaining 60% funded by other General Fund revenues and/or reserves The appropriation includes $27,000 for 6 months salary and related benefits of an Assistant Planner position, and $8,000 for related start-up costs (i e computers, office equipment, etc ) Prudential Bill Almon Commercial Manager Corporate Counsel Prudential Almon Realty Commercial Subsidiary of ATV. LLC 111 S. 33rd Street, Ste 100, Yakima, WA 98901 1471 Bus 509 966 -3800 Fax 509 966 -7183 March 6, 2007 E -mail wfalmon @ccim.net RECEIVED Mayor Dave Edier CITY OF YAKIMA City of Yakima 129 N 2 Street MAR - 7 2007 Yakima WA 98901 OFFICE OF CITY COUNCIL Re Critique of City Staff Dear Mayor Dave Because I'm aware that it isn't usual for this type of letter to make its way to you, I wanted to take a moment to let you know how pleased I and many clients of mine have been over the past couple of years whendealmg with Yakima City staff in the planning and community development divisions. It is particularly noticeable when a matter involves a purchaser or developer from outside Central Washington, used to delays, bureaucratic hurdles and "turf - battles" in otherjunsdictions. When I give them an idea of how much time to expect for response on an application for short plat, boundary line adjustment, or approval of a particular use, it is not uncommon for disbelief to register Once direct contact has been made with a real person representing either division, I typically get a call back from the out -of -area party, not only confirmmg that what I'd told them to expect was accurate, but that they can't believe how helpful, direct, and informative the staff member(s) were It's a nice feeling - and 1 wanted you to know that our city is being well - represented in these particular areas by capable, courteous staff, and I'm proud to be able to make the recommendation to "outsiders" without fear of being embarrassed, and knowing that our local folks outshine their counterparts in larger municipalities. Best regards, Bill Almon, CCIM Commercial Manager [E1 CCIM REA`T °P• © An independently owned and operated member of The Prudential Real Estate Affiliates. Inc. MEMORANDUM To Dick Zais, City Manager Dave Zabell, Assistant City Manager From. Chris Waarvick, Director of Public Works Shelley Willson, Street and Traffic Operations Manager Joan Davenport, Supervising Traffic Engineer Dave Winton, Sign/Lines Supervisor & Acting Traffic Operations Sup Ken Mehm, Transit Manager Date: February 26, 2007— based on revised area as of November 1, 2006 Subject. Street and Traffic Operations and Transit Divisions' Analysis of Ability and Resources to Serve Proposed Occidental Annexation STREET AND TRAFFIC OPERATIONS DIVISION This memorandum highlights the service requirements associated with the Occidental Annexation and remaining areas. As with other annexations, this proposed area will require additional equipment, supplies and personnel in order to continue existing levels of service throughout the City of Yakima. Without the additional resources identified below, service levels in the area of snow and ice control and signs and markings will be reduced within the current city limits. AREA DESCTRIETION The proposed Occidental Annexation is a low - density residential area that has been included in the Urban Growth Area since 1976 Much of the existing housing and residential streets have been created under Yakima County standards. A wide variety of street conditions exist within the proposed annexation. Additionally, considerable vacant land is located within the area that will increase the overall miles of streets to be maintained as the area develops. The largest geographical challenge of the area is primarily the distance from the street and traffic operations base. It is approximately ten miles from the complex to the annexation area. This offers a unique challenge for operations such as winter snow and ice control operations. The distance traveled to refill sand and /or salt is not efficient, impacting response times, equipment maintenance and fuel use. This annexation area is unique in that the total impact to this division will not be realized until the area is improved. The growth potential would increase the total miles of streets well beyond the existing 8 4 linear miles. The new development will significantly impact the division in future years — our primary need today is in our signs/lines area and snow and ice control. Future growth of the division to keep pace with development should be programmed to meet the increasing needs as revenues from the area come on line to fund resources necessary to serve the area. RECENT ANNEXATIONS The last 3 annexations are noted with staffing levels of the division noted. The decrease from 2002 to 2005 was due to cost containment measures necessary to balance the city's general fund budget and support pnonty programs for police and fire Annexation revenues were pnmanly dedicated to public safety with the understanding that other needs would be addressed with revenues from future annexations. CLASSIFIED ALL LOCAL LOCAL GRAVEL ACTUAL FTE FTE ANNEXATION ST. (ML) ST. (MI.) ST. (ML) FTE RQST RCVD 72 Ave (2002) 6 4 22.0 1.9 42 7 1 Englewood (2005) 1 1 9 9 3.3 35 a 5 3/4 (2) 96 Ave (2005) 1.5 4.6 0_5 40 3 /4 1 1 % (3) 9 0 36.5 5 7 Occidental (2006) 4_9 3.5 1.76 42 '/4 2 (4) 13.9 40.0 7 46 44 1/4 (5) EXISTING STREET INVENTORY The proposed annexation includes approximately 8 4 miles of public streets. There are Just over 3 miles of unpaved or gravel streets and 6 64 miles are either paved or have a BST surface. 4 8 miles of the streets are classified and have lane markings. Many large parcels will have public or pnvate local access streets. The current signing and street markings are a rural standard that is not consistent with the urban methods used by the city Yakima County currently has established lane markings on over ten miles of street. Culverts and drainage ditches along the shoulders of the streets are also common. There are approximately 50 public streetlights located in the proposed annexation. These are primarily in the newer subdivisions. Many of the ' FTE;s reduced by 7 due to budget reduction between 2003 -2005 2 Partially restored position lost from prior cuts — no net gain. 3 These FTEs are programmed for 2007 4 This is in addition to existing programmed level of 42 '/4 F1E shown for 2007 5 If all FIEs existing and programmed were filled there would be 44 ' /41•TE's. However, positions are vacant due to retirements and have been left vacant in past years due in large part to budget constraints. classified streets have no streetlights and several residential neighborhoods also are without any lighting. STREET MAINTENANCE ESTIMATES Pavement conditions of the paved streets vary widely throughout the annexation area. Annual maintenance activities for paved streets include patching, crack filling, sweeping, gravel shoulder maintenance and culvert cleaning. The area would need chip sealing on a routine basis. The Englewood and 96 Avenue Annexations required the city move from an 11 -year cycle to a 12 -year cycle. This additional area will either require an annual increase in the number of miles of street included in the program or increase the program cycle to 13 years. Additional supply funds will be necessary to address the routine measures noted above. When fully developed the streets in this area will be equal to a typical one -year program for residential and arterial street maintenance Under existing YMC, property owners will be responsible for weed control and nght -of- way maintenance up to the edge of the street. The county currently mows, cleans drainage ditches and provides shoulder maintenance. The annexation will either require the city to provide a service that we have not provided in the past or will require residents of the annexation to mamtam their rights -of -way It is often difficult for property owners in the western portion of the city to "buy into" the maintenance of unimproved rights -of- way Yet in many areas of the existing city limits, property owners maintain wide landscaped or grass areas that are city right -of -way The city does not have the resources to maintain the rights -of -way without a significant investment in personnel and equipment. SNOW AND ICE REMOVAL Providing winter maintenance to assist in snow and ice control will result in a reorganization of our existing snow and ice districts. Areas on the eastern side of the city may be increased. This will accommodate the longer distance from the public works shop to the southwestern edge of the city The recent annexations, due to the elevation, hills and schools require a higher level of attention then do the streets in the areas that are predominantly flat. If the current snow areas remain constant and a new area is added, 2 additional trucks would be necessary Even with additional trucks, the division will have no spare trucks. The number of trucks will only be at a critical level during the months of November through February We are currently investigating the potential to rent trucks. The city may need to provide the salt/sand spreader for the vehicles and they will not be equipped to plow snow These rental trucks would be assigned to snow areas east of First Street because of the relatively flat geography and lesser snow accumulation (generally) GRAVEL STREET DUST ABATEMENT PROGRAM The annexation area includes 1 76 miles of gravel public streets. In 2003, the City of Yakima began a program to apply a hard fight surface to all the existing gravel streets within the city limits as a method to improve air quality and reduce dust. In 2006, one gravel street remains to be hard surfaced. A source of funds would need to be identified for the application of a Bituminous Surface Treatment and street base for this annexation area. REET2 funds could be obligated for surfacing. In 2007, REET2 funds that had been dedicated to BST Programs funds were reallocated toward an on -going arterial maintenance program. The estimated matenal cost to complete a BST surface on the streets in this area is $80,000 Dust abatement is estimated at $20,000 annually STREET SIGNS AND LINES Over ten miles of streets within the proposed annexation have lane markings (centerlines, edge lines and stencils). The annual cost to maintain the markings is estimates at $2,000 per mile. An increase in the paint supplies line to accommodate lane lines and stencils will be necessary The signs /lines crew has not been able to keep pace with the increasing demands due to annexations and mandated markings and signs. An additional stencil truck and crew (two FTE) will be necessary to maintain the markings. A routine sign maintenance program was reduced to "call -in" replacements. Many of the existing signs have faded and are past their expected life cycle. Reflectivity level is mandated by the FHWA to insure visibility of signs. The city has not initiated this program, due to minimal personnel and sign supply line fund availability Currently, all personnel are assigned to paint or stencil crew during the months of May through September This results in only emergency work orders being processed during the painting season, delaying response times up to five months for completion of work orders. (Work orders are compnsed on new sign installation, i.e., stop signs, ADA, parking regulations, speed limit and school related signs.) Increasing the supply sign line $20,000 and two additional FTE's at a cost of $88,000 would address many of these needs. STREET LIGHTS AND TRAFFIC SIGNALS There are no existing signals in the annexation area and approximately 50 street lights. Power costs for street lights averages nearly $90 each annually, for a total increase of $4,500 Relamping and routine maintenance supplies for the street fights are estimated at $750 Over time, residents will request additional street fights, currently the city funds a program that allows for the installation of 8 to 10 street lights per year There is a large potential for developer installed lighting as vacant parcels are improved. This will significantly impact power costs in future years. SUMMARY OF COST TO SERVE YEAR 1 YEAR 2 ESTIMATED ANNUAL COSTS REQUESTED PLAN PLAN Personnel Signs/Lines 2 F1'E $88,000 $33,000 $88,000 Total Personnel $88,000 $33,000 $88,000 Operating Costs Street Maintenance Miscellaneous $12,000 Annual Maintenance Program (REET2) $10,000 Snow and Ice truck rental Unknown Snow and Ice Materials $3,150 Power $4,500 Street Light Supplies $750 Paint $15,000 Signs $3,500 Total Operating (plus rental rates) $48,900 $74,000 $72,000 One Time Costs 1 -ton flat bed truck with paint equipment $57,000 BST Surface for Gravel Streets $80,000 Purchase of spreaders for rental trucks $ Change out nameplates $4,000 Total (plus spreaders) $141,000 $128,736 GRAND TOTAL $277,900 $235,736 5160,000 (Revenues are from REET1, REET2, Property and Gas Taxes for Year 1 & Year 2 Plans) TRANSIT DIVISION Due to the population density and demographics of the area, transit staff observes that potential ridership does not warrant standard bus service. Some type of demand response service would be more suitable For example, Transit could use the DAR contractor to make the pick up and then transfer the passenger to a fixed route bus that operates in the area. Transit would only pay the contractor for mileage or a fixed rate to provide the ride. The passenger then pays the regular fare when they board the bus. Once the demand in a certain area is established then a more normal transit service could be considered. Should the demand response service be used, the cost is estimated to be less than $200,000, depending on the usage Other proposed options are as follows A deviated bus route can be established to run all day and have transfer points with routes 1, 2, 5 and 8 on the west side Transit would then be using a smaller vehicle that does not require the operator to have Certified Driver's License (CDL) Depending on the length of the route, the service frequency would be anywhere from every 30 to 45 minutes Due to the population density and demographic of the area, Transit believes that for the first year of operation that ridership will not require a standard size bus to be operated on this route. A full size transit bus may not easily negotiate the projected "deviated route" that currently appears reasonable due to the geometric design of the streets. The cost of this route is estimated to be $240,000 using a van with a non -CDL operator and $260,000 using a regular bus with a CDL operator The Paratransit service per ride cost for the system will be the same as the rest of Yakima, unless the ridership due to this annexation increases the total rides by 10% in a three -month period. BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No 13 /1/1y j, lco For Meeting of April 17 -2007 ITEM TITLE. Consideration of Legislation Authorizing Manpower and Resources Extending Municipal Services to newly annexed areas A. Consideration of staffing plans to add 4 positions as of July 1, 2007, and 1 position as of January 1, 2008 B An Ordinance Amending the 2007 Budget and Making Appropriations in the General, Streets and Traffic, Parks, Equipment Rental and Replacement, and Transit funds SUBMITTED BY BiII Cook, Director of Community and Economic Development Cindy Epperson, Financial Services Manager CONTACT PERSON/TELEPHONE. Cindy Epperson /575 -6070 SUMMARY EXPLANATION On March 6, 2007 Council passed an ordinance approving the Occidental Annexation with an effective date of April 9, 2007 This is follow -up legislation to that action that authorizes the increase in staffing levels and budget amendments necessary to serve the area for the rest of 2007 The Revenue and Expense spreadsheets included in the March 6, 2007 agenda packet is the basis for the attached appropriation. Each operating department/division has also submitted a memorandum outlining the resources needed to accommodate the service needs placed upon that division by this annexation, including additional staffing Approval of the attached reports will indicate Council's approval of the addition of Full Time Equivalent (FTE) staff positions as described. The proposed staff additions include 1 Police Officer, 1 Firefighter, 1 Assistant Planner, and 1 Sign Maintenance Specialist as of July 1, 2007, with 1 additional Sign Maintenance Specialist (to complete a 2 -man crew) to begin January 1, 2008 Other future staffing increases included in the 5 -year summary will be brought for Council review during 2008 and subsequent annual budget development through 2011 Continued . ... Resolution _ Ordinance X Other (Specify) Staff Reports Funding Source Annexation Rev es and General Fund Revenues /Reserves APPROVED FOR SUBMITTAL. City Manager STAFF RECOMMENDATION A) Accept the recommended reports, increasing staffing by (4) positions as of July 1, 2007 and 1 position as of January 1, 2008, B) Read Ordinance by title only at the April 17, 2007 meeting, pass Ordinance after second reading at the May 1, 2007 meeting BOARD /COMMISSION RECOMMENDATION COUNCIL ACTION Ordinance passed. ORDINANCE NO. 2007 -21 `Occidental Annexation Agenda – Continued) The attached appropriation ordinance amends the 2007 budget to include • Staffing and supply costs for Police $45,000 • Staffing and supply costs for Fire $45,000 • Safe Community Action Plan allocation $15,000 • Staffing and supply costs for Planning $35,000 (40% or $14,000 is proposed to be funded by the annexation revenues —the balance of $21,000 is proposed to be funded by General Fund revenues/reserves) • Street capital ramp -down agreement with Yakima County $42,000 • Utility Tax transfer to Parks $7,500 Total General Fund Expenditure Budget $189,500 • West Valley Park maintenance -Parks & Rec. Fund $7,500 • Staffing, supplies and equipment for Streets and Traffic Fund $154,534 (The original proposal estimated $128,736 for equipment in the first year Because of the timing of County Road Tax, 2007 only has $83,407 available for equipment. The balance Of $45, 329 will be added to the 2008 budget.) • Signs /Lines truck purchase- Equipment Rental Fund $57,000 • Dial -a -Ride and other Transit enhancements $30,000 (Upon further review of Sales Tax estimates, the Transit revenue was revised down from $50,000 to $32,000) City -Wide Total Expenditure Budget $438,534 These additional expenditures will be funded by Utility Taxes, State Shared Revenue (i e Liquor excise tax and profits, and gas tax), and County Road Tax, along with additional Sales Tax and Building Permit Fees from new construction planned in the area. Real Estate Excise Tax is estimated to be about $24,000 per each %% This proposal did not anticipate spending these one- time funds in 2007 Actual results will be evaluated, and related street capital improvements will be incorporated in the 2008 budget. The attachments include: • Revised Revenue and Expenditure Projections • The Appropriation Ordinance and referenced Schedule 1, which details the account numbers for the budget amendment • Memo from the Police Department • Memo from the Fire Department • Memo from Community and Economic Development re Planning • Memo from the Streets & Traffic/Transit Divisions (originally included in the March 6 Council agenda packet) 4/12/2007 Occidental Annexation Projected Revenue As of 4/12/07 (changes from March, 2007 are italicized) 2007 2008 2009 2010 2011 Assessed Value Increase = 1% / yr + 40/50 $88,722,050 $105,819,900 $120,219,900 $131,739,900 $143,259,900 new homes c@ $288,000 each Estimated Population 723 848 973 1,073 1,173 Property taxes © $3.12/$1000 assumes 0% $0 00 $0 $375,086 $411,028 $446,971 increase in tax rate in the five -year period One time County Road Tax (assumes 75% in $148,388 $234,920 2007 if effective date of April 9) Utility Taxes (6 mos in 2007) 60 (non - sewered) © $225 / 230 (existing $36,685 $90,070 $106,770 $120,130 $133,490 sewered) @ $224 and New @ $334 State shared revenue 2.5 / house $29 99 /person $21,960 $25,710 $29,460 $32,460 $35,460 Sales tax + permit fees © $4,500 / new unit + Commercial Sales tax c@ $19,000 (4 mos on $231,500 $244,000 $244,000 $199,000 $199,000 Comm Sales in 2007) New Units per year (50) (50) (50) (40) (40) General Gov't Annual Total $438,533 $594,700 $755,316 $762,618 $814,921 Other Revenues Arterial Street Gas Tax $3,975 $3,975 $3,975 $3,975 $3,975 REET 2 $24,000 $24,000 $24,000 $19,200 $19,200 E.M.S Levy Unknown Unknown Unknown Unknown Unknown The E.M S levy would be affected by population /number of calls, but how the distribution would be affected is unknown. REET 1 Tax $24,000 $24,000 $24,000 $19,200 $19,200 Bonded Debt Transit Sales Tax $32,000 $32,000 $32,000 $32,000 $32,000 Annual Total $83,975 $83,975 $83,975 $74,375 $74,375 There are approximately 470 developable lots in this area. The City can expect to receive one time revenue of sales tax and building permit fees on construction of new homes ($4,500 per home) cje 4/12/2007 Occidental Annexation Projected Expenditures As of 4/12/07 (changes from March, 2007 are italicized) 2007 2008 2009 2010 2011 Police Officer mos $45,000 1 $90,000 1 $90,000 2 $180,000 2 $180,000 Firefighter mos $45,000 1 $90,000 1 $90,000 2 $180,000 2 $180,000 Planner (40% funded by 6 $14,000 1 $28,000 1 $28,000 1 $28,000 1 $28,000 Occidental Annex.) mos Building Inspector (40% $0 00 6 $13,000 1 $26,000 1 $26,000 1 $26,000 funded by Occidental Annex.) mos Steet employees mos $22,000 2 $88,000 2 $88,000 2 $88,000 2 $88,000 City /County Ramp Down $42,000 $0 00 $0 00 $0 00 $0 00 Agreement Street Maintenance Expenses $74,000 $72,000 $72,000 $67,200 $67,200 PW Capital Equipment $83,407 $45,329 $0 00 $0 00 $0 00 Parks -West Valley Park $7,500 $15,000 $15,000 $15,000 $15,000 Maintenance Criminal Justice / Safe $15,000 $75,000 $75,000 $90,000 $150,000 Community Action Plan Contingency /Reserve $25,000 $50,000 $50,000 $50,000 $50,000 General Gov't Annual Total $372,907 $566,329 $534,000 $724,200 $784,200 Transit (Dial -a -Ride and other $30,000 $30,000 $30,000 $30,000 $30,000 enhancements) Arterial Streets $3,975 $3,975 $3,975 $3,975 $3,975 Annual Total -Other Funds $33,975 $33,975 $33,975 $33,975 $33,975