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Home My WebLink AboutR-2020-018 Health Care Authority for the Washington State Healthy Transitions Project - Contract AmendmentRESOLUTION NO. R-2020-018 A RESOLUTION authorizing an amendment to Contract K3791 with Health Care Authority for the Washington State Healthy Transitions Project. WHEREAS, the City of Yakima was the recipient of a 5 year federal Substance Abuse and Mental Health Services Administration (SAMHSA) grant for the Washington State Healthy Transitions Project in 2019, and WHEREAS, the City identified the Yakima School District, ESD 105 and Comprehensive Mental Health as partners in developing a program to assist individuals between the ages of 16-25 suffering from health related issues, and WHEREAS, services provided include behavioral health services, physical health services, independent living skills, peer support, and community -based recovery support; and WHEREAS, although the grant award was for a five year period, receipt of funds each year requires individual annual contracts, and WHEREAS, due to delays at both the federal and state levels, the Health Care Authority has amended Contract K3791 (K3791 — 01) in order to increase the funding, extend the terms of the contract and amend the Statement of Work, and WHEREAS, the Total Maximum Contract Amount has been increased from $299,988.00 to $600,395 00 and the End Date of the Contract has been extended from September 29, 2019 to September 29, 2020, and WHEREAS, the scope of work and budget meet the needs and requirements of the City of Yakima for this project, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized and directed to execute amendment No 1 to Contract K3791 with Health Care Authority for the Washington State Healthy Transitions Project, attached hereto and incorporated herein by this reference, to provide behavioral health services, physical health services, independent living skills, peer support and community -based recovery support for individuals between the ages of 16-25 ADOPTED BY THE CITY COUNCIL this 4th day of February, 2020 7tricia Byers, Mayor DocuSign Envelope ID: 41106A37-795A-4146-A4AC-7E7036CDB30A Washington State , Ith • re uthority CONTRACT AMENDMENT HCA Contract No.: K3791 Work Order No.: N/A Amendment No.: 01 THIS AMENDMENT TO THE CONTRACT is between the Washington State Health Care Authority and the party whose name appears below, and is effective as of the date set forth below. CONTRACTOR NAME CONTRACTOR doing business as (DBA) City of Yakima CONTRACTOR ADDRESS 129 North 2nd St Yakima, WA 98901 WASHINGTON UNIFORM BUSINESS IDENTIFIER (UBI) WHEREAS, HCA and Contractor previously entered into a Contract for the implementation of the Washington State Healthy Transitions Project (HTP), funded by the SAMHSA Health Transitions: Improving Life Trajectories for Youth and Young Adults with Serious Mental Disorders Program, and; WHEREAS, HCA and Contractor wish to amend the Contract pursuant to Section 4.3 to increase the funding, extend the term, and amend the Statement of Work; NOW THEREFORE, the parties agree the Contract is amended as follows: 1. The Total Maximum Contract Amount is increased from $299,988.00 to $600,395.00. 2. The End Date of this Contract is extended from September 29, 2019 to September 29, 2020. 3. Schedule A, Statement of Work is amended as follows: Section 12. Performance Goals, a) The Contractor shall ensure that a minimum of 150 TAY outreach and engagement contacts are made. ii. The Contractor shall ensure that a minimum of 80 TAY are engaged in community -based interventions. iii. The Contractor shall ensure that a minimum of 80 TAY have accessed behavioral health treatment as a result of their participation in the HTP. Section 14. Consideration a) Total consideration payable to the Contractor for satisfactory completion of the work under this Statement of work shall not exceed $300,407.00, including any and all expenses, and shall be based on the following: 1. Personnel a. A maximum of $77, 388.00 shall be billed for 1 FTE Youth/Young Adult Coordinator/Promotor HCA Contract No. K3791-01 Page 1 of 2 DocuSign Envelope ID: 41106A37-795A-4146-A4AC-7E7036CDB30A 2. Direct Service a. A maximum of $100,000.00 shall be billed for behavioral health services b. A maximum of $30,000.00 shall be billed for health services c. A maximum of $53,109.00 shall be billed for independent living skills and community - based recovery support services d. A maximum of $10,000.00 shall be billed for travel (including 1 FTE to grantee meeting) e. A maximum of $2,600.00 shall be billed for office supplies (office space, phone, laptop, general office supplies) 3. Indirect a. A maximum of $27,310.00 shall be billed for Administrative Support (billed at 10% of monthly expenditures b) These funds are for goods and services provided during the period f September 30, 2019 through September 29, 2020. 1. Carryover of unspent funds beyond September 29, 2020 requires prior written approval from HCA and shall only be paid under a signed Amendment to this SOW as required under Section 4 of this contract. 2. Any approved carryover funds shall be spent by September 29, 2021. c) Additional funds that may be needed for goods and services provided after September 29, 2020 shall be added through written amendment agreed upon by both parties. d) The source of funds is the Substance Abuse and Mental Health Services Administration (SAMHSA), Center for Mental Health Services (CMHS) the Healthy Transitions Project, Grant #5H79SM082187-02. The CFDA # is 93.243. 4. This Amendment will be effective September 30, 2019 ("Effective Date"). 5. All capitalized terms not otherwise defined herein have the meaning ascribed to them in the Contract. 6. All other terms and conditions of the Contract remain unchanged and in full force and effect. The parties signing below warrant that they have read and understand this Amendment and have authority to execute the Amendment. This Amendment will be binding on HCA only upon signature by HCA. CON T R 1-1c/bRRIVI tt-rit&G s•--PEFL/bA4C1-00/45/A CITY CONTRACT RESOLUTION -1350/1214d. i(Pf ;Apo bi HCA Contract No. K3791-01 Dos, .,,,°71A ertYll / PRINTED NAME AND 'TITLE I (yfe (141,0,e' PRINTED NAME AND TITLE Rachelle Amerine, Contracts Administrator Division off Legal Services DATE SIGNED DATE SIGNED 2/19/2020 Page 2 of 2 1 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEM ENT Item No. 6.K. For Meeting of: February 4, 2020 ITEM TITLE: Resolution authorizing an amendment to Contract K3791 with Health Care Authority for the Washington State Healthy Transitions Project SUBMITTED BY: Scott Schafer, Public Works Director - (509) 576-6411 SUMMARY EXPLANATION: The City of Yakima (City) was awarded a federal Substance Abuse and Mental Health Administration (SAMHSA) grant by Health Care Authority (HCA) in the amount of $299,988 per year for five (5) years to establish a program to help individuals suffering from mental health and other issues. The City has been working with Comprehensive Mental Health and ESD 105 to develop a program and treatment plan for individuals. Contract K3791 between the City and HCA was approved by City Council on August 20, 2019. Due to delays at both the federal and state levels, HCA has amended Contract K3791 in order to increase the funding, extend the term of contract and amend the Statement of Work. Funding remains within the respective timeframes of Year 1 and Year 2. The amendment includes: • The Total Maximum Contract Amount is increased from $299,988 to $600,395. • The End Date of this Contract is extended from September 29, 2019 to September 29, 2020. Contract K3791 and the proposed Amendment (K3791-01) has been provided for City Council review. ITEM BUDGETED: NA STRATEGIC PRIORITY: Public Safety APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Approve Resolution 2 ATTACHMENTS: Description Upload Date Type D Re5olotion - HCA Contract Amendmeni 1/1612020 Resolution D Amendment to HCA Contract 1191202C Contract D Original HCA Contra-[ 1/91202e Cenn,nct MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF YAKIMA, AND YAKIMA FIREFIGHTERS ASSOCIATION LOCAL 469. THIS MEMORANDUM OF UNDERSTANDING (hereinafter "MOU") is made and entered into by and between the Yakima Firefighters Association Local 469 (hereinafter "IAFF") and the City of Yakima, a Washington Municipal corporation (hereinafter "City") Whereas, beginning January 1, 2020, employees became eligible for a new statewide mandatory insurance program known as the Washington State Paid Family and Medical Leave Act (PFMLA) Employees are eligible to file claims with the Washington State Employment Security Department and receive payments from the Washington State Employment Security Department for qualifying events. Employees may be eligible for leave to care for themselves or a family member's illness or medical event, to care for and bond with a new child, or for certain military -connected events, and Whereas, the new law generally allows employees to take up to twelve (12) weeks of leave for qualifying events. In some cases, such as multiple events in one year or a complication in pregnancy, more leave may be available. If an employee is entitled to leave under the PFMLA at the same time as he/she is entitled to leave under the federal Family Medical Leave Act (FMLA), or other leave to which the employee may be entitled, such leave shall run concurrently Leave under the PFMLA and leave under the federal FMLA is in addition to any leave for sickness or temporary disability because of pregnancy or childbirth, and it is in addition to sick leave an employee is entitled to under the state paid sick leave law, RCW 49 46 210 Therefore, in addition to any PFMLA benefits the employee receives, the employee may supplement the PFMLA benefits with accrued sick leave, compensatory time, vacation, and/or holiday leave with up to one half (1/2) of the employee's regularly scheduled hours per week. Any accrued leave used in excess of one half (1/2) of the employees regularly scheduled hours will be reported to the Employment Security Department as regular wages. It shall be the responsibility of the employee to apply for PFML through the Employment Security Department. The employee, if possible, shall inform the fire department timekeeper in advance and in writing if they want to utilize supplemental benefits and the amount of benefits they would like to use, and also provide updates as appropriate It shall be the employee's responsibility to coordinate this benefit with PFML to ensure that he/she does not violate any of the terms and conditions of the program and report hours accurately Further, the IAFF agrees to indemnify, defend and hold harmless the City of Yakima, its officers, elected officials, employees and agents from any and all claims, demands, losses, liens, liabilities, penalties, fines, lawsuits, and other proceedings and all judgments, awards, costs and expenses (including attorneys' fees and disbursements) related to this MOU, except to the extent that any such action was precipitated by the City's alleged breach of this MOU This MOU is executed by the parties this L day off me ber, 2020. Bob Harrison City Manager CITY CONTRACT NO'b10 RESOLUTION NO' ✓" 1 61 IAFF Local 469 President