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Home My WebLink AboutR-2020-013 Write-Off of Uncollectable Central Accounts ReceivablesRESOLUTION NO. R-2020-013 A RESOLUTION authorizing the write-off of certain uncollectable central accounts receivables for the City of Yakima WHEREAS, the attached listing of accounts is recommended for write-off by the City of Yakima in connection with central accounts receivable of the City These past due accounts of the general fund of the City have been deemed ready for write-off due to (1) the age of the account is past the statute of limitations for collecting such accounts, (2) bankruptcy; (3) deceased, (4) the account is otherwise uncollectable It is recommended that these accounts be written -off (removed from the accounts receivable of the City) by City Council, now, therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The attached "Central Accounts Receivable 2019 Write -Off List", is hereby approved, and the past due accounts receivable, consisting of 94 invoices and 66 accounts totaling an original amount of $9,457 52 are hereby written off and cancelled ADOPTED BY THE CITY COUNCIL this 4th day of February, 2020 ATTEST Sonya Claar Tee, City erk Patricia Bye�r's, Mayor 2019 Accounts Receivable Write -Offs (As of 10/30/19) Fund Account Name DYBID - Annual 161 750398 1031 Asset Exchange 161 750050 2nd St Market Deli 161 750891 A Street Auction (SEID) 161 750454 Alternative Custody Solutions 161 750895 Always in Fashion Boutique (Godoy) 161 750897 Alyah's Boutique 161 750023 Antiques on the Ave (Olson) 161 750889 Bella Fiore Floral & Gift 161 161 161 161 750965 750911 750401 751271 161 750400 161 751273 Broken Heel Ranch (Black) Calypsos (Cardenas) Chacharas Mas Chartconnect Inc Cisneros Tile Citigroup Global Markets 161 750998 D&D Enterprize / Miz Dees (Rome) 161 161 161 161 161 750900 750959 751322 750396 751368 161 750113 161 750037 161 750003 161 750393 161 750014 Deportes Monreal Devine Design Elizabeth (Fiquenoa) Friendship Diversion Svcs Hispanavision (Bevins) Hummingbird Cafe (Bruce) INR I Rec-N-Co (Skeen) Kristie Burrell Designs Mariscos El Nayarit (Puebla) Martin Howell Consulting 161 750062 Mental Health Counselor (Haffner) 161 750465 161 750035 161 750028 161 750077 161 751261 161 750938 Mortons Restoration Antiques Peaceful Solutions (Gonzalez) RST Sales Sell it Fast Here (Thompson) Senator Apartments / Aaron Stewart Shorty Sweet Treats N Cakes (Davis) Invoice Amount Invoice Date Status $ 200.00 68284 100.00 68372 100.00 70726 100.00 73724 100.00 70732 100.00 70733 100.00 70661 200.00 70740 73648 100.00 72426 100.00 70748 100.00 70751 200.00 62165 67434 200.00 68309 70695 100.00 67439 200.00 70932 73677 100.00 73655 100.00 73704 100.00 70727 100.00 67486 200.00 62241 67502 100.00 73580 200.00 68305 70690 100.00 70634 300.00 62296 67556 70519 50.00 67720 200.00 67563 70778 100.00 5091 200.00 70694 73621 100.00 70662 70.55 362407 62361 100.00 67612 100.00 73696 03/29/11 Statute of Limitations 04/06/11 Statute of Limitations 01/18/12 Statute of Limitations 01/11/13 Statute of Limitations 01/18/12 Statute of Limitations 01/18/12 Statute of Limitations 01/18/12 Statute of Limitations 01/18/12 Statute of Limitations 01/11/13 Statute of Limitations 08/21/12 Statute of Limitations 01/18/12 Statute of Limitations 01/18/12 Statute of Limitations 03/12/10 Statute of Limitations 03/07/11 Statute of Limitations 04/01/11 Statute of Limitations 01/18/12 Statute of Limitations 03/07/11 Statute of Limitations 02/22/12 Deceased 01/11/13 Deceased 01/11/13 Statute of Limitations 01/11/13 Statute of Limitations 01/18/12 Statute of Limitations 03/07/11 Statute of Limitations 03/12/10 Statute of Limitations 03/07/11 Statute of Limitations 01/11/13 Statute of Limitations 04/01/11 Statute of Limitations 01/18/12 Statute of Limitations 01/18/12 Statute of Limitations 03/12/10 Statute of Limitations 03/07/11 Statute of Limitations 01/18/12 Statute of Limitations 03/07/11 Statute of Limitations 03/07/11 Statute of Limitations 01/18/12 Statute of Limitations 01/02/15 Bankruptcy 01/18/12 Statute of Limitations 01/11/13 Statute of Limitations 01/18/12 Statute of Limitations 02/27/18 Statute of Limitations Statute of Limitations 01/11/13 Statute of Limitations 01/11/13 Statute of Limitations Page 1 2019 AR Writeoffs Fund Account Name 161 750898 Sunrays Hydroponics & Indoor Grdns 161 750115 Tower Cafe 161 750091 Yakima Mixed Mrtl Arts (Guerin) Invoice Amount Invoice Date Status 100.00 70788 01/18/12 Statute of Limitations 100.00 73581 01/11/13 Statute of Limitations 400.00 62431 03/12/10 Statute of Limitations 67684 03/07/11 Statute of Limitations 70622 01/18/12 Statute of Limitations 73573 01/11/13 Statute of Limitations Total DYBID Annual 4,820.55 DYBID - Quarterly 161 751414 Barry, Aaron & Vicki 161 751365 Bevins, Ron (Hispanavision) 161 A06201 DLM Properties LLC 161 751253 Jacobs, Sharon 161 751255 Matthews, Delwayne 161 751185 Morris, Alan 35.04 72064 07/02/12 Statute of Limitations 72692 10/02/12 Statute of Limitations 352.14 62459 03/22/10 Statute of Limitations 63225 04/21/10 Statute of Limitations 64723 07/12/10 Statute of Limitations 66032 10/20/10 Statute of Limitations 66990 02/02/11 Statute of Limitations 68010 03/24/11 Statute of Limitations 68765 06/24/11 Statute of Limitations 70108 01/13/12 Statute of Limitations 71307 04/03/12 Statute of Limitations 72067 07/02/12 Statute of Limitations 72695 10/02/12 Statute of Limitations 456.67 63378 04/21/10 Statute of Limitations 64874 07/12/10 Statute of Limitations 66182 10/20/10 Statute of Limitations 67118 02/02/11 Statute of Limitations 68138 03/24/11 Statute of Limitations 68891 06/24/11 Statute of Limitations 70229 01/13/12 Statute of Limitations 16.14 72816 10/02/12 Deceased 42.91 64894 07/12/10 Statute of Limitations 66202 10/20/10 Statute of Limitations 67133 02/02/11 Statute of Limitations 17.71 72122 07/02/12 Statute of Limitations Total DYBID Quarterly 920.61 Fire Inspections 001 744507 Mattress Firm 165.00 345370 01/25/18 Bankruptcy 393271 04/02/18 Bankruptcy 396038 04/09/18 Bankruptcy Front Street Business Improvement 163 750405 Lunch Box 50.00 67281 02/07/11 Statute of Limitations Refuse 471 750849 Avila, Sabrina 471 750185 Corin Graham 155.76 69175 08/05/11 Statute of Limitations 33.86 52471 12/19/06 Statute of Limitations Page 2 2019 A/R Writeoffs Fund Account Name 471 751351 Crooker, Kathy 471 750968 Kintner, Johnny 471 750514 Luna, Jorge 471 750130 Madrical, Maria 471 750109 Yakimex (Nafso) Total Refuse Water/Wastewater 473 750461 473 750955 473 750956 473 750945 473 750479 Miscellaneous McDonald, Sandy Spratt, Cynthia Spratt, Cynthia Tabor, David Torrez, Matthew Total Water/Wastewater Grant, Creston Total A/R 2019 Write-offs: Invoice Amount Invoice Date Status 45.00 55483 01/23/08 Statute of Limitations 48 96 72431 08/24/12 Statute of Limitations 28.96 75530 12/10/13 Bankruptcy 94.80 66958 01/31/11 Statute of Limitations 175.00 61322 02/22/10 Statute of Limitations 61377 03/02/10 Statute of Limitations 65254 08/11/10 Statute of Limitations 65600 09/23/10 Statute of Limitations 582.34 407.50 73327 01/02/13 Statute of Limitations 436.51 71869 06/20/12 Statute of Limitations 453.87 71870 06/20/12 Statute of Limitations 911.68 71772 05/30/12 Statute of Limitations 380.98 74501 05/01/13 Statute of Limitations 2,590.54 328 48 $ 9,457.52 Billing Error Page 3 2019 A/R Writeoffs 1 ITEM TITLE: SUBMITTED BY: BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEM ENT Item No. 6.H. For Meeting of: February 4, 2020 Resolution authorizing the write-off of certain uncollectable central accounts receivables Steve Groom, Director of Finance and Budget James Dean, Utility Customer Services Manager SUMMARY EXPLANATION: Attached is a Resolution authorizing the annual write-off of certain uncollectable accounts. Outstanding central receivable accounts remain in the City's accounts receivable records until such time as they are paid or written off according to state regulation. The attached write-off list includes 66 accounts totaling $9,457.52. Following city staff collection efforts and collections notice, accounts were sent to collections agency; these are what remain unpaid after six years. Delinquent accounts for which collection efforts have been terminated are analyzed at the end of each year to determine eligibility for write- off. Accounts meeting the criteria listed below are included on the proposed write-off list which is attached: 1. The Statute of Limitations (six (6) years or older) has been met; $8,618.94 2. Bankruptcy (discharge of debt); $293.96 3. Deceased; $216.14 4. Other; $328.48 With approval of this Resolution by Council, these accounts will be removed from the City's accounts receivable records. ITEM BUDGETED: NA STRATEGIC PRIORITY: Public Trust and Accountability STAFF RECOMMENDATION: Adopt Resolution 2 BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date D 2019 Reseliken tor Accounts Resemble Vrite Off 1/22/2020 0 2019 Accounts Receivable Write Offs 1/1420120 Type Resolution Backup Material