HomeMy WebLinkAboutR-2020-011 Write-Off of Uncollectable Utility Accounts ReceivablesRESOLUTION NO. R-2020-011
A RESOLUTION authorizing the write-off of certain uncollectable
accounts receivable by the utility funds of the City of Yakima.
WHEREAS, the Utility Services Division of the City of Yakima manages the billing
process for the City's Water, Irrigation, Wastewater, Storm water and Refuse utilities, and,
WHEREAS, in accordance with best business practice, past due accounts are sent
to a collection agency for follow up, and the agency reports back uncollectable
accounts that are past the Statute of Limitations, discharged in a bankruptcy; discharged
by death of the debtor; or otherwise uncollectable; and
WHEREAS, the Utility Services Division has a detailed listing of 1415
uncollectable delinquent accounts totaling $259,667 96 to various utility funds of the City
to be discharged by City Council action, now, therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA.
The delinquent accounts in the following amounts as summarized by utility totaling
$259,667 96 are hereby recognized by the City Council as uncollectable and the Director
of Finance & Budget or his /her designee is hereby authorized to write off these debts
accordingly
Water Irrigation Waste Water Refuse Storm Water Fees
$58,543 20 $27,269 02 $100,974 08 $46,671 60 $25,730 06 $480 00
ADOPTED BY THE CITY COUNCIL this 4th day of February, 2020
ATTEST
p
Patricia Byers, Mayo
Sorr a Claar Tee, City Clerk;
•
1
ITEM TITLE:
SUBMITTED BY:
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEM ENT
Item No. 6.F.
For Meeting of: February 4, 2020
Resolution authorizing the write-off of certain uncollectable utility
accounts receivable
Steve Groom, Director of Finance and Budget
James Dean, Utility Customer Services Manager
SUMMARY EXPLANATION:
Attached is a resolution authorizing the annual write-off of certain uncollectable accounts
receivable owed to the City's Water, Irrigation, Wastewater, Solid Waste, and Storm water
Divisions. A total of 1,415 accounts totaling $259,667.96 have been identified for write-off, since
the last write-off was done in January 2019.
Delinquent accounts are recommended for write-off for various reasons, including: The Statue of
Limitations (six (6) years or older) has been met; Bankruptcy (discharge of debt); Death of debtor;
and Accounts have been sent to a collection agency and returned as uncollectable.
The large majority of the write-offs meet the 6 year statute of limitations which relate to the billings
done in 2013. The $259,667.96 represents slightly less than 1 % (.72%) of the dollars billed that
year. The utility division currently reserves 1 % of their monthly billing for bad debt. Since this is
within the amount reserved, the fund balances will not be decreased by this write-off. The
resolution (attached) identifies the dollar amount by each utility division to be discharged.
ITEM BUDGETED: NA
STRATEGIC PRIORITY: Public Trust and Accountability
APPROVED FOR SUBMITTAL BY THE CITY MANAGER
RECOMMENDATION:
Adopt Resolution
ATTACHMENTS:
Description
resolution authorizing the ite off of certain
1/1/2020 resolution
Upload Date
Type
2
ummlloclable, utility accounts rccokoblrs