HomeMy WebLinkAbout1984-2771 CREATING AN ADVANCE TRAVEL EXPENSE REVOLVING FUND ORDINANCE NO. 2771
AN ORDINANCE relating to City funds and accounts; creating an
Advance Travel Expense Revolving Fund, specifying its
purpose, describing its source and nature and regulating
expenses therefrom; and amending Sections 3.01.010,
ND' 3.01.020 and 3.01.030 of the City of Yakima Municipal
Code.
BE IT ORDAINED BY THE CITY OF YAKIMA
Section 1. Section 3.01.010 of the City of Yakima Municipal Code is
hereby amended to read as follows:
"3.01.010 Fund Created -- Purpose. There is created a special
revolving account in the amount of $5,000.00, within the General Fund,
to be known as the Advance Travel Expense Revolving Fund. The
money in the account shall be used only for the purpose of making
allowances to an elected or appointed official or employee of the City in
advance of expenditures incurred by such official or employee for travel
expenses for city purposes authorized in advance in accordance with
city ordinances or other applicable regulations or policies."
Section 2. Section 3.01.020 of the City of Yakima Municipal Code is
hereby amended to read as follows:
"3.01.020 Source and Nature of Fund.
A. The City Council may provide for the deposit of money in the
Advance Travel Expense Revolving Fund from any legally available
source from time to time as the City Council deems necessary.
B. The account shall be maintained in a bank, to be determined
from time to time by the Finance Director, as a checking account and
advances to officials and employees shall be by check drawn by the
Finance Director against that checking account. The checking account
shall be replenished by warrant."
Section 3. Section 3.01.030 of the City of Yakima Municipal Code is
• hereby amended to read as follows:
"3.01.030 Regulations For Expenditures -- Provisions To Assure
Repayment.
A. The City shall have a prior lien against, and the right to
withhold, any and all funds payable or to become payable by the City
to any officer or employee to whom an advance has been made from the
Advance Travel Expense Revolving Fund up to the amount of such
advance, and for interest at the rate of 10% per annum, until such time
as repayment or justification for actual expenditures has been made.
• No further advance from the Advance Travel Expense Revolving Fund
shall be made to any officer or employee at any time such officer or
employee is delinquent in accounting for or repaying a prior advance
from that fund.
B. On or before the 10th day following the close of the
authorized travel period for which expenses have been advanced to any
officer or employee from the fund, that officer or employee shall submit
a fully itemized travel expense voucher for all reimbursable items legally
expended, accompanied by the unexpended portion of such advance, if
any. Any advance from the fund, or any portion of any such advance,
not repaid or accounted for in the time and manner specified herein
shall bear interest at the rate of 10% per annum from the date of
default until paid.
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C. All advances made from the fund shall be made under
appropriate rules and regulations as prescribed by the State Auditor."
Section 4• This ordinance shall be in full force and effect thirty days
after its passage, approval and publication as provided by law and by the
O s City Charter.
ADOPTED BY THE CITY COUNCIL this 22nd day of May .
,
1984.
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CITY CLERK
PUBLISH DATE: 5-24-84'
EFFECTIVE DATE: 6
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