Loading...
HomeMy WebLinkAbout2008-039 Inventorying / Mapping of Stormwater Infrastructure; Budget Amendment and Appropriations ORDINANCE NO 2008 -39 AN ORDINANCE amending the 2008 budget for the City of Yakima, and making appropriations of $75,000 within the 441 - Stormwater Operating Fund for expenditure during 2008 to provide for mapping and inventorying existing stormwater infrastructure WHEREAS, the City of Yakima has been awarded a Stormwater Management Implementation Grant with the Washington State Department of Ecology that will reimburse the City approximately $75,000 of 2008 start -up costs, and WHEREAS, the amount of $75,000 must be appropriated within the 441 — Stormwater Operating Fund for expenditure during 2008 to provide for mapping and inventorying existing stormwater infrastructure, and WHEREAS, at the time of the adoption of the 2008 budget it could not reasonably have been foreseen that the appropriation provided for by this ordinance would be required; and the City Council declares that an emergency exists of the type contemplated by RCW 35 33 091 and that it is in the best interests of the City to make the appropriation herein provided, now, therefore, BE IT ORDAINED BY THE CITY OF YAKIMA. Section 1. Appropriations are hereby made, for expenditure during 2008, from , Unappropriated Fund Balances in the 441 - Stormwater Operating Fund to the various accounts and in the various amounts, to provide for mapping and inventorying existing stormwater infrastructure, all as specified in Schedule 1 attached hereto and incorporated herein. Section 2. This ordinance is one making an appropriation and shall take effect immediately upon its passage, approval and publication as provided by law and by the City Charter PASSED BY THE CITY COUNCIL, signed and approved this 5th day of August, 2008 ite 'AVID EDLER, MAYOR ATTEST L ..II - L CITY CLERK First Reading July 15, 2008 Publication Date August 8, 2008 Effective Date August 8, 2008 rip 4 RfnrmFrnlnnv(Zrantannr R/7/7MR • Stormwater Operating Fund RESOURCES Department of Ecology 441 -441- 213- 0000 - 33403 -1 DE $75,000 TOTAL RESOURCES $75,000 APPROPRIATIONS Permanent Salaries 441 -441- 213- 0000 - 53150 -111 $44,456 Social Security 441 -441- 213- 0000 - 53150 -210 3,401 PERS 441 -441- 213- 0000 -53150 -221 3,703 ID Industrial Insurance 441 -441- 213- 0000 - 53150 -231 556 Unemployment Compensation 441 -441- 213- 0000 - 53150 -270 84 Office and Operating Supplies 441 -441- 213- 0000 -53150 -311 10,000 Repairs and Maintenance 441 - 441- 213 -0000- 53150 -981 7,000 Operating Equipment 441 -441- 213- 0000 -59431 -642 5,800 TOTAL APPROPRIATIONS $75,000 III erp 7/10/08 8:24 AM SchedulelStormwaterEcology xls app441 Fund 441 Stormwater Revenue 4110 First 1/2 Second 1/2 total Budget Billed 806,526 60 266,261 60 1,072,788.20 1,056,000 16,788.20 75% 25% 1 6% Received Jan - Mar 94,725 40 April 576,930.20 May 130,818 60 June 0 00 9,314 80 total 802,474.20 9,314 80 811,789 00 76% • • Page 1 • 2008 Wastewater /Sto ter O/M Expense • + FUND 473 8.3% 16.7% 25.0% 33.3% 41 7% 50.0% 58.3% 66 7% 75.0% 83.3% 91 7% 100.0% Budget Jan -08 Feb -08 Mar-08 Apr-08 May -08 Jun -08 Jul -08 Aug -08 Sep -08 Oct -08 Nov -08 Dec -08 473 -211 $161,569 month $127,515 $130,377 $123,285 $145,215 $157,973 $124,212 - - - -- $1,938,826 tot frm bud $127,515 $261,249 $388,827 $540,320 $703,723 $827,935 % budget -1.8% -3.2% -4.9% -5 5% -5 4% -7 3% -58.3% -66.7% -75 0% - 83.3% -91 7% -100 0% (accum- budget) ($34,054) ($61,889) ($95,880) ($105,955) ($104,122) ($141,478) ($1,130,982) ($1,292,551) ($1,454,120) ($1,615,689) ($1,777,257) ($1,938,826) ($27,835) ($33,990) ($10,075) $1,833 ($37,357) 473 -215 $6,239 month $5,684 $3,093 $6,734 $5,497 $5,802 $4,834 $74,874 tot frm bud $5,684 $10,040 $16,774 $22,271 $28,073 $32,906 % bud.et -0 7% -3.3% -2.6% -3.6% -4.2% -6.1% - 58.3% -66.7% -75 0% -83.3% -91 7% - 100.0% (accum- budget) ($555) ($2,439) ($1,944) ($2,687) ($3,125) ($4,530) ($43,676) ($49,916) ($56,155) ($62,395) ($68,634) ($74,874) ($1,884) $495 ($743) ($438) ($1,406) 473 -232 $325,740 month $335,187 $294,053 $290,587 $296,040 $290,215 $383,563 $3,908,876 tot frm bud $335,187 $629,240 $919,568 $1,215,674 $1,505,889 $1,889,452 % bud.et 0.2% -0.6% -1.5% -2.2% -3.1% -1 7% -58.3% -66.7% -75 0% -83.3% -91 7% - 100.0% (accum -bud. et) $9,448 ($22,239) ($57,651) ($87,285) ($122,809) ($64,986) ($2,280,178) $2,605,918) ($2,931,657) ($3,257,397) ($3,583, ($3,908,876) ($31,687) ($35,412) ($29,633) ($35,525) $57,823 473 -233 $63,140 month 849,446 $46,791 $44,321 $46,772 $45,663 $49,711 • $757,686 tot frm bud $49,446 $96,238 $140,557 $187,331 $232,994 $282,704 % budget -1.8% -4.0% -6.4% -8.6% -10.9% -12.7% - 58.3% - 66.7% -75.0% -83.3% -91 7% - 100.0% (accum- budget) ($13,694) ($30,043) ($48,864) ($65,231) ($82,709) ($96,139) ($441,983) ($505,124) ($568,264) ($631,405) ($694,545) ($757,686) ($16,349) ($18,821) ($16,367) ($17,477) ($13,430) $556,689 month $517,833 $474,314 $464,927 $493,525 $499,653 $562,320 $0 $0 $0 $0 $0 $0 $6,680,263 tot frm bud $517,833 $996,767 $1,465,726 $1,965,596 $2,470,678 $3,032,998 $0 $0 $0 $0 $0 $0 % budget -0.58% -1 75% -3.06% -3.91% -4.68% -4.60% - 58.33% - 66.67% - 75.00% - 83.33% - 91.67% - 100.00% TOTAL O&M month) -0.58% -1 16% - 1.31% -0.85% - 0.77% 0.08% - 53.74% -8.33% -8.33% -8.33% - 8.33% - 8.33% (accum- budget) ($38,856) ($116,610) ($204,340) ($261,158) ($312,764) ($307,133) ($3,896,820) ($4,453,508) ($5,010,197) ($5,566,885) ($6,123,574) ($6,680,263) ($77,755) ($87,729) ($56,819) ($51,606) $5,631 FUND 441 441 -213 $43,923 month $32,029 $65,264 $38,348 $38,813 $29,566 $38,347 total $527,076 tot frm bud $32,029 $97,293 $135,641 $174,453 $204,019 $242,366 % budget -2.3% 1.8% 0.7% -0.2% -3.0% -4.0% -58.3% - 66.7% - 75.0% - 83.3% -91 7% - 100.0% (accum- budget) ($11,894) $9,447 $3,872 ($1,239) ($15,596) ($21,172) ($307,461) ($351,384) ($395,307) ($439,230) ($483,153) ($527,076) $21,341 ($5,575) ($5,111) ($14,358) ($5,576) 441 -213 $24,892 213 month $16,513 $26,143 $29,146 $24,792 $22,214 $23,582 labor $298,706 accum $16,513 $42,656 $71,804 $96,595 $118,809 8142,392 STORMWATEF % budget -2.81% -2.39% , - 0.96% -1 00% - 1.89% -2.33% - 58.33% - 66.67% -75 00% - 83.33% - 91.67% - 100.00% Direct Labor monthly -2.81% 0.42% 1 42% - 0.03% - 0.90% - 0.44% - 56.00% -8.33% -8.33% -8.33% -8.33% -8.33% (accum- budget) ($8,379) ($7,128) ($2,873) ($2,973) ($5,651) ($6,961) ($174,245) ($199,137) ($224,029) ($248,922) ($273,814) ($298,706) $1,251 $4,255 ($101) ($2,678) ($1,310) -:'---^ • S 4TE Cr 4'f.S. t DEPARTMENT MEN OF ECOLOGY PO EP 4' 6,7 c Viy^7pfa, i l//i 9:',504-7600 , 369 -4 -6OX;` 71 or / <.s : ` t - 1r t e.7 Seri :e c Persons 'ith a speech ..(sa•`4ity can call S June 27 2008 Randy Meloy City of Yakima 129 North 2nd Street Yakima, WA 98901 Re Stormwater Management implementation Grant Program, ;r x'200 Ecology Agreement No G0800598 Dear Mr Meloy Enclosed are three unsigned copies of the above - referenced agreement between the Department of Ecology and the City if Yakima for the Mapping Stormwater System project. • Please review the enclosed contract including the project scope of work and budget. If all is acceptable, please have Richard Zais, your signatory, sign each of the three copies of the contract before returning all three of them to me for final signature I will return one copy of the completed agreement for your files The enclosed Signature Authorization folni will also need to be completed and returned along with the signed grant agreements If you should have any questions, please call me at (360) 407 -7039 Sincerely, . / Shelly Eisenbarth Financial Manger Water Quality Program Enclosures cc Richard Zais City of Yakima SIGNATURE AUTHORIZATION FORM • FOR GRANT /LOAN RECIPIENTS Department of Ecology �.� Water Quality Program PO Box 47600 Olympia, WA 98504 -7600 ; , S M , , , r, a TA., Phone (360) 407 -6600 p PC FAX. (360) 407 -7151 Name of Organization Date Submitted Project Title Agreement Number AUTHORIZING SIGNATORY Signature Print or Type 1 Title/Term of Office AUTHORIZED TO SIGN AGREEMENT AMENDMENTS Signature Print or Type Title AUTHORIZED TO SIGN REQUEST FOR REIMBURSEMENT Signature Print or Type Title Pry n7n -206 (Rev 01/2006) Ecology is an equal opportunity agency STORMWATER MANAGEMENT IMPLEMENTATION GRANT PROGRAM • GRANT AGREEMENT BETWEEN THE STATE DEPARTMENT OF ECOLOGY AND CITY OF YAKIMA THIS is a binding agreement between the state of Washington Department of Ecology (DEPARTMENT) and the City of Yakima (RECIPIENT) The purpose of this agreement is to provide funds to the RECIPIENT, who will carry out the requirements described in this Agreement. PART I. GENERAL INFORMATION Project Title Mapping Stormwater System Grant Number G0800598 RECIPIENT Name City of Yakima • Mailing Address 129 North 2nd Street Yakima, WA 98901 Street Address Same as above RECIPIENT Contact. Randy Meloy Telephone Number (509) 575 -6606 Fax Number- (509) 576 -6305 E -Mail Address rmeloy @ci.yakima.wa.us RECIPIENT Billing Contact. Randy Meloy Telephone Number- (509) 576 -6606 Fax Number (509) 576 -6305 E -Mail Address rmeloy @ci.yakima.wa.us Disbursement Name City of Yakima Address 129 N. 2nd St. Yakima, WA 98901 RECIPIENT Federal ID Number 91- 6001293 • Mapping Stormwater System • City of Yakima Grant No G0800598 DEPARTMENT Project Manager Terry Wittmeier Address Department of Ecology 15 W Yakima Avenue, Suite 200 Yakima, WA 98902 Telephone Number (509) 574 -3991 Fax Number (509) 575 -2809 E -Mail Address twit461 @ecy wa.gov DEPARTMENT Financial Manager Shelly Eisenbarth Mailing Address Water Quality Program Washington State Department of Ecology P 0 Box 47600 Olympia, WA 98504 -7600 Telephone Number (360) 407 -7039 Fax Number (360) 407 -7151 E -Mail Address seis461 @ecy wa.gov DEPARTMENT Funding Source Stormwater Management Implementation Grant Program FY2008 • 2007 -09 Biennial Capital Budget Total Project Cost. $496,000 Total Eligible Cost: $496,000 Total [Maximum or Grant Eligible Cost] $496,000 DEPARTMENT Share $372,000 RECIPIENT Share $124,000 DEPARTMENT Maximum Percentage 75 percent of TEC The effective date of this Agreement is the date this Agreement is signed by the DEPARTMENT's Water Quality Program Manager Any work performed pnor to the effective date of this Agreement, without written Prior Authorization of the DEPARTMENT, will be at the sole expense and risk of the RECIPIENT Is Pnor Authorization granted by the Water Quality Program Manager? ® Yes ❑ No If yes, Effective Date January 31, 2008 With written Prior Authorization from the DEPARTMENT the RECIPIENT may begin incumng eligible project costs on or after the prior authorization effective date and until the grant agreement is signed. Costs incurred during the pnor authonzation period are at the sole risk of the applicant. Funds cannot be released until a grant agreement is signed by the Water Quality • Program Manager This agreement will expire no later than June 30, 2011 Page 2of9 Mapping Stoimwater System City of Yakima Grant No G0800598 PART II. GOALS, OUTCOMES, AND POST PROJECT ASSESSMENT 411 A. Water Quality Goal(s) The overall goal of this project is focused on the protection of the Yakima River and includes 1 Stounwater activities. such as source controls, planning, mapping, education and outreach, utility /ordinance development. B Water Quality Project Outcomes The following summarize the quantitative results anticipated from the project. 1 A system map will allow the RECIPIENT to have a more effective response to and cleanup of hazardous spills The map will show the route of flow of any spill and allow the RECIPIENT to intercept it in a more timely manner 2 The system map will show the RECIPIENT the Locations of all RECIPIENT - owned dry wells, which will be assessed to deteinime if they are functioning properly The improperly functiomng dry wells will then be pnoritized for retrofitting The retrofitted dry wells will deliver cleaner runoff to the ground water 3 The system map will identify outfall sites that can be used for Long -term stoluiwater monitoring This satisfies S8 C 1.a of the Eastern Washington Phase II Municipal Stormwater Permit. C Post Project Assessment. The RECIPIENT will submit a brief survey regarding the key project results or water quality project outcomes and status of eventual environmental results or goals three years after project completion. The DEPARTMENT's Performance Measures Lead will make every effort to e -mail the RECIPIENT the Post Project Assessment Survey approximately 60 days prior to the Post Project Assessment Date This date will generally be three years after the agreement expires. This survey is to be completed by the RECIPIENT and sent as an e -mail attachment to the DEPARTMENT's Project Manager and the DEPARTMENT s Water Quahty Program Performance Measures Lead. The DEPARTMENT may conduct additional on -site interviews and inspections to gather information for this assessment. The DEPARTMENT will provide the performance measures data to the Legislature, Environmental Protection Agency, and other natural resource agencies in support of continued water quality financial assistance programs Post Project Assessment Date June 30, 2014 • Page 3 of 9 • Mapping Stoiniwater System City of Yakima Grant No G0800598 • PART III. PROJECT DESCRIPTION The RECIPIENT currently has no map or inventory of the existing stoiniwater system showing locations and numbers of catch basins, inlets, dry wells, manholes. invert elevations, and direction of stormwater flow In 2006 the RECIPIENT began this mapping effort, this grant will provide the.resources needed to complete the system map which is needed to help the RECIPIENT manage the stoimwater infrastructure and to plan improvements There are approximately 6,000 catch basins, 5,000 dry wells, and 1,000 manholes that need to be mapped and cleaned. These 12,000 features will take a total of 15,000 crew hours to map and clean. One -third of this total time is for mapping only, which will take 5,000 crew hours This equates to three years of crew work time for mapping only PART IV PROJECT BUDGET TOTAL TOTAL PROJECT ELIGIBLE ELEMENTS (Tasks or Objects) COST COST (TEC) • 1 - Project Management $23,500 $23 500 2 - Map and Inventory Catch Basins, Inlets, Pipes and Dry $472,500 $472,500 Wells Total $496 000 $496,000 The DEPARTMENT's Fiscal Office will track to the Total Eligible Cost. MATCHING REQUIREMENTS DEPARTMENT Share maximum 75% of TEC $372,000 RECIPIENT Share minimum 25% of TEC $124 000 • Page 4 of 9 Mapping Stormwater System City of Yakima Grant No G0800598 • PART V. SCOPE OF WORK Task 1 - Project Administration/Management A. The RECIPIENT will administer the project. Responsibilities will include, but not be limited to maintenance of project records, submittal of payment vouchers. fiscal forms, and progress reports, compliance with applicable procurement, contracting, and mterlocal agreement requirements, attainment of all required permits, licenses, easements, or property rights necessary for the project; and submittal of required performance items B The RECIPIENT will manage the project. Efforts will include conducting, coordinating, and scheduling project activities and assuring quality control. Every effort will be made to maintain effective communication with the RECIPIENT's designees, the DEPARTMENT, all affected local, state, or federal jurisdictions, and any interested individuals or groups The RECIPIENT will carry out this project in accordance with any completion dates outlined in this agreement. C The RECIPIENT will submit the project documents as requested by the DEPARTMENT's Project Manager or Financial Manager 11 • Electronic copy of draft final report two months prior to expiration date — one copy to the DEPARTMENT's Project Manager • Two electronic copies and two hard copies of the final project completion reports Send one of each copy to the DEPARTMENT's Project Manager and Financial Manager D Required Performance 1 Effective administration and management of this grant project. 2 Maintenance of all project records. 3 Submittal of all required performance items, progress reports, financial vouchers, and maintenance of all project records 4 Anticipated completion date June 2011 Task 2 — Map and Inventory Catch Basins, Inlets, Pipes, and Dry Wells A. The RECIPIENT will map and inventory approximately 6,000 catch basins, 5,000 dry wells, and 1,000 manholes Mapping information will include pipe type, size, invert elevations, pipe lengths, and direction of flow The project area encompasses the city limits of Yakima, Washington. Page 5 of 9 Mapping Stormwater System Aft City of Yakima Grant No G0800598 B Required Performance 1 Electronic file of system map 2 Inventory approximately 6,000 catch basins, 5,000 dry wells, and 1,000 manholes. 3 Anticipated completion date June 2011 PART VI. SPECIAL TERMS AND CONDITIONS A. Commencement of Work. The DEPARTMENT reserves the right to terminate this agreement if the RECIPIENT does not commence work on the project funded herein within 10 months of the publication date of the FY08 Stormwater Management Implementation Grant Final Offer and Applicant List (dated January 31, 2008) Based on this list date, work must begin by November 30, 2008 B DEPARTMENT Funding Recognition. The RECIPIENT will acknowledge and inform the public about DEPARTMENT funding participation in this project through the use of project signs and/or acknowledgement in published materials and reports, the news media, or other public announcements. Projects addressing site - specific locations must utilize appropriately sized and weather - resistant signs Sign logos are available from the DEPARTMENT's Financial Manager upon request. C Indirect Rate To acknowledge overhead costs, the RECIPIENT may charge an indirect rate of up to 25 percent based on employee s direct salary and benefit costs incurred while conducting project- related work. The Department's Financial Manager may require a list of items included in the indirect rate at any time D Interlocal Agreements The RECIPIENT will submit one copy of all interlocal agreements relating to the project to the DEPARTMENT's Financial Manager E Indirect Rate The RECIPIENT may charge an indirect rate of up to 25 percent based on employee's direct salary and benefit costs incurred while conducting project- related work. The DEPARTMENT's Financial Manager may require a list of items included in the indirect rate at any time F Light Refreshments and Meetings Prior approval must be given by the DEPARTMENT for any meeting or refreshment costs incurred over $150 00 G Match Requirement. Cash Match. The RECIPIENT share for this project must be entirely in the form of cash expenditures or mterlocal contributions In -kind contributions cannot be used to satisfy • RECIPIENT grant matching requirements Page 6 of 9 Mapping Stormwater System City of Yakima Grant No G0800598 • Interlocal Match. The RECIPIENT certifies by signing this agreement that all negotiated interlocal agreements are consistent with all of the following 1 Terms of this grant agreement 2 The edition of "Administrative Requirements for Ecology Grants and Loans" that is effective at the signing of this agreement. 3 Chapter 39 34 RCW Interlocal Cooperation Act All negotiated interlocal agreements will be consistent with the terms of this grant Agreement, the DEPARTMENT's current edition (at the signing of this agreement) of Administrative Requirements for Ecology Grants and Loans and Chapter 39 34 RCW Interlocal Cooperation Act. The RECIPIENT will submit a copy of each interlocal agreement to the DEPARTMENT's Financial Manager before credit is given for grant tasks associated with the mterlocal agreement. H. Minority and Women's Business Participation The RECIPIENT agrees to solicit and recruit, to the extent possible, certified mmonty -owned (MBE) and women -owned (WBE) businesses in purchases and contracts initiated after the effective date of this agreement. Contract awards or rejections cannot be made based on MBE or WBE participation. 6 M /WBE participation is encouraged, however, and the RECIPIENT and all prospective bidders or persons submitting qualifications should take the following steps, when possible, in any procurement initiated after the effective date of this agreement. 1 Include qualified mmonty and women's businesses on solicitation lists 2 Assure that qualified minority and women's businesses are solicited whenever they are potential sources of services or supplies. 3 Divide the total requirements, when economically feasible, into smaller tasks or quantities, to permit maximum participation by qualified minority and women's businesses. 4 Establish delivery schedules, where work requirements permit, which will encourage participation of qualified minonty and women's businesses. 5 Use the services and assistance of the State Office of Minority and Women's Business Enterpnses (OMWBE) and the Office of Mmonty Business Enterprises of the U S Department of Commerce, as appropriate The RECIPIENT will report to the DEPARTMENT at the time of submitting each invoice, on forms provided by the DEPARTMENT, payments made to qualified firms Please include the following information. 1 Name and state OMWBE certification number (if available) of any qualified film receiving funds under the invoice, including any sub - and/or sub - subcontractors 2 The total dollar amount paid to qualified firms under this invoice Page 7 of 9 Mapping Stormwater System City of Yakima Grant No G0800598 Payment Request Submittals The RECIPIENT must submit payment requests at least quarterly but no more often than monthly, unless allowed by the DEPARTMENT's Financial Manager The DEPARTMENT's Financial Manager may require the RECIPIENT to submit regular payment requests to ensure efficient and timely use of funds Supporting Documentation. The RECIPIENT will submit all payment request vouchers and supportive documentation to the DEPARTMENT's Financial Manager Payment request voucher submittals are based on match requirements found in the budget. Required Forms. Any Match Combination Cash Only Match Where Applicable Form A19 -1A (original signature) Form A19 -1A (original Form E (ECY 060 -12) signature) Form Bl (ECY 060 -3) Form B2 (ECY 060 -7) Form F (ECY 060 -13) Form C1 (ECY 060 -8) Form C2 (ECY 060 -9) Form H (F -21) Form D (ECY 060 -11) Form D (ECY 060 -11) Form I (ECY 060 -15) VIP Tracking and Reporting Costs The RECIPIENT will track and report on all costs incurred on the project, regardless of the funding source This includes costs used as match. All eligible and ineligible project costs must be separate and identifiable Reimbursements Payments will be made on a cost - reimbursable basis. J Procurement The RECIPIENT may elect to use its own forces or may contract for professional services necessary to perform and complete project related work. The RECIPIENT will ensure that this project is completed according to the details of this agreement. By signing this agreement, the RECIPIENT certifies that all applicable requirements have been satisfied in the procurement of any professional services The RECIPIENT certifies by signing this agreement that all requirements of Chapter 39 80 RCW Contracts for Architectural and Engineering Services have been met in selecting qualified architectural /engineering services. The RECIPIENT will also identify and separate eligible and ineligible project costs in the final negotiated agreement and will submit a copy of this agreement to the DEPARTMENT's Financial Manager K. Progress Reports The RECIPIENT will submit quarterly Progress Reports to the DEPARTMENT's Financial Manger and Project Manager Payment requests will not be processed without a Progress Report. • Page 8 of 9 • Mapping Stormwater System City of Yakima Grant No G0800598 • Reporting Periods January 1 through March 31 Apnl 1 through June 30 July 1 through September 30 October 1 through December 31 Reportmg Due Date. Quarterly Progress Reports are due 30 days following the end of the quarter Report Content. At a minimum, all Progress Reports must contain a comparison of actual accomplishments to the objectives established for the penod, the reasons for delay if established objectives were not met and any additional pertinent information specified in this agreement. PART VII. ALL WRITINGS CONTAINED HEREIN This agreement, the appended GENERAL TERMS AND CONDITIONS (Attachment 1), the DEPARTMENT's current edition of Administrative Requirements for Ecology Grants and Loans, the FY 2008 Stormwater Management Implementation Grant Program Guidelines, and the applicable regional stormwater manual, referenced in Attachment 2, contain the entire understanding between the parties, and there are no other understandings or representations other than as set forth or incorporated by reference. No subsequent modification(s) or amendment(s) of this agreement will be of any force or effect unless signed by authorized representatives of the RECIPIENT and the DEPARTMENT and made a part of this agreement, EXCEPT that in response to a request from the RECIPIENT, the DEPARTMENT may redistribute the grant budget. The DEPARTMENT or the RECIPIENT may change their respective staff contacts without the concurrence of either party IN WITNESS WHEREOF, the parties hereby execute this Grant: STATE OF WASHINGTON CITY OF YAKIMA DEPARTMENT OF ECOLOGY KELLY SUSEWIND, P.E , P G DATE RICHARD A. ZAIS, JR. DATE INTERIM WATER QUALITY CITY MANAGER PROGRAM MANAGER APPROVED AS TO FORM ONLY ASSISTANT ATTORNEY GENERAL (Revised 05/27/08) Page 9 of 9 BUSINESS OF THE CITY COUNCIL • YAKIMA, WASHINGTON AGENDA STATEMENT Item No / q For Meeting of July 15, 2008 ITEM TITLE Presentation and Consideration of legislation regarding a Stormwater Project: A. A Resolution authorizing the City Manager to execute a Stormwater Management Implementation Grant with the Washington State Department of Ecology for mapping and inventorying existing stormwater infrastructure B. An Ordinance amending the 2008 budget and making an Appropriation in the 441 - Stormwater Operating Fund SUBMITTED BY Doug Mayo, Randy Meloy, and Shelley Willson CONTACT PERSON/TELEPHONE Randy Meloy, P E., Surface Water Engineer 576 -6606 SUMMARY EXPLANATION In October 2007, the Stormwater Utility applied for a grant from the Department o f Ecology's FY2008 Stormwater Management Implementation Grant Program in the amount of $372,000 that will reimburse the City for up to 75% of 1/3 of the cost of crews that map, inventory, assess, and clean our existing stormwater infrastructure These tasks are mandated under our NPDES Permit. III Ecology has informed the City the grant application has been approved. Negotiations are currently underway between Ecology and the Stormwater Utility on the final Grant Agreement document. The final document will be substantially similar to the enclosed This grant has a 25% match requirement. The Stormwater Utility will cover $124,000 while Ecology will provide the remaining $372,000 The scope of work outlined must be completed before 2012. We anticipate reimbursement amounts of $75,000 in 2008, $120,000 in 2009 and 2010, with the remainder in 2011 The attached appropriation ordinance includes both the grant revenue and additional expenses of $75,000 for previously unbudgeted work estimated to be completed in 2008 Resolution X Ordinances X Other (Specify) _Grant Document Contract Mail to (name and address) Department of Ecology Phone Funding Source Revenue shall be credited to Stormwater Utility Fund 441 APPROVED FOR SUBMITTAL. ..." V City Manager STAFF RECOMMENDATION A. Adopt the resolution B Read the attached ordinance by title only at the July 15, 2008 meeting Pass ordinance after second reading at the August 5, 2008 Council meeting • BOARD /COMMISSION RECOMMENDATION COUNCIL ACTION