The URL can be used to link to this page

Home My WebLink About2009-008 2008 Year-End Encumbrances; Budget Amendment ORDINANCE NO. 2009 -08 AN ORDINANCE amending the 2009 budget for the City of Yakima, and making appropriations for 2008 Year -End Encumbrances from Unappropriated Fund Balances within various Funds for expenditure during 2009 WHEREAS, the various funds indicated on the attached Schedule 1 contain Unappropriated Fund Balances available for appropriation and expenditures during 2009 in various amounts and for the purposes mentioned in the attached Schedule, and WHEREAS, at the time of the adoption of the 2009 budget it could not reasonably have been foreseen that the appropriation provided for by this ordinance would be required; and the City Council declares that an emergency exists of the type contemplated by RCW 35 33.091 and that it is in the best interests of the City to make the appropriation herein provided, now, therefore, BE IT ORDAINED BY THE CITY OF YAKIMA. Section 1. Appropriations are hereby made, for expenditure during 2009, from Unappropriated Fund Balances in the various Funds to the various accounts and in the various amounts, and for the various specific purposes, all as specified in the Schedule attached hereto and incorporated herein Section 2. This ordinance is one making an appropriation and shall take effect immediately upon its passage, approval and publication as provided by law and by the City Charter PASSED BY THE CITY COUNCIL, signed - d approve. this 3` day of March, 2009 / / David E. - r, Mayor ATTEST City Clerk First Reading: 2/24/09 Publication Date 3/6/09 Effective Date 4/5/09 Cepperson 3/4/2009 SCHEDULE I Appropriate out of unappropriated fund balances of the various funds and in the various amounts and for the purposes as described - ACCOUNT AMOUNT FUND TOT DESCRIPTION GENERAL FUND City Clerk/Records 000 014 611 0000 51130 492 $9,682 Print Municipal Code Updates Human Resources 000 016 628 PERS 51610 410 $5,000 FLSA Exempt Study Hearing Examiner 000 020 313 0000 55860.410 $5,000 Hearings Examiner Caseload Planning 000 021 310 0000 55820 350 $2,526 Office Fumiture Police 000 031 113 0000 52120 480 $3,660 Car Parts 000 031 113 DOGS.52120 350 $1,730 K9 Screen 000 031 119 0000 52120 311 $1,413 Patrol Supplies 000 031 119 0000 52110 311 $1,830 Vehicle Antennas 000 031 119 0000 52110 350 $4,639 ltronix Computer & Mounting Gear $13,272 Police Pension 000 035 642.0000 51720 410 $16,000 Actuarial Valuation -LEOFF 1 Pension Engineering 000 041 528 0000 53220 410 $5,000 Professional services- project support City Hall Maintenance 000 051 633 0000 51830 311 $4,000 Council Chamber Upgrade Information Systems 000 052.631 0000 59421 641 $164,610 Prosecutorial Case Mgmt System 000 052 631 0000 51880 410 $149,808 Time & Attendance Mgmt Software 000 052.631 0000 51880 410 $25,000 E- payment Software $339,418 TOTAL GENERAL FUND $399,898 NEIGHBORHOOD DEV FUND Grant awards carried forward Cepperson 3/4/2009 124 124 331 0000 55920 41E $19,658 Public / Community Services 124 124 331 0000 55920 48B $78,000 Neighborhood Improvements /Clean -u 124 124 331 0000 55920 48T $160,000 Economic Development 124 124 331 0000 55920 48U $453,553 Public Facilities 124 124 331 HS01 55920 48F $394,500 Single Family First Time Home Buyer 124 124 331 HS02.55920 48E $79,482 CDBG Single Family Housing Rehab 124 124 331 HS05 55920 481 $12,000 CDBG Rehab Relocation Program 124 124 331 IRRI 55920 48W $12,318 308 Irrigation, Single Family Rehab 124 124 337 HS08 55920 48M $228,329 HOME Single Family Program 124 124 337 HS09 55920 48Y $770,521 HOME CHDO $2,208,361 COMMUNITY RELATIONS FUND 125 125 434 0000 57390 350 $1,091 Hearing Assist. Sys. - Council Chamber 125 125.434 0000 57390 480 $9,786 Power Pole replacement -fiber $10,876 GROWTH MGMT FUND 140 140 314 0000 55880 410 $20,305 SEPA Integration 140 140.314 1994 54440 410 $29,440 $49,745 Transportation Modeling Update STREETS & TRAFFIC ENG FUND 141 133 116 0000 54263 312 $4,198 35' Wood Utility Poles 141 133 525 0000 54264 314 $1,554 Encom Data Radio 141 133 526 0000 54340 410 $5,615 Prof Services- Traffic Calming 141 133 526 0000 54340 410 $10,000 Prof Services- Transportation Plan 141 141 522.0000 54261 410 $26,000 50/50 Sidewalk program $47,367 EMERGENCY MED SERVICES FUND 150 150 126 0000 59426 642 $15,000 $15,000 Emergency Medical Equipment TROLLEY FUND 162.162.326.2153 59479 650 $26,586 $26,586 Trolley Bam Enhancement Project LAW AND JUSTICE CAPITAL FUND 333 333 103 0000 51250 350 $4,544 Hearing Assist. System -Muni. Court 333 333 103 0000 59415 641 $11,250 Copy Machine -Legal 333 333 111 0000 52120 350 $30,689 Police Vehicle Radios 333 333 111 0000 59421 642 $40,000 Auto Theft Prevention Program $86,483 CONVENTION CENTER CAPITAL FUND 370 370 328 0000 57520 350 $2,770 $2,770 Presenter Tables TRANSIT CAPITAL FUND Cepperson 3/4/2009 364 364 518 0000 59447 642 $6,763 Modems for Transit 364 364 518 0000 59447 647 $35,500 Modems for Transit $42,263 TRANSIT OPERATIONS 462.462.514 T646 54780 350 $6,862 ADA Grant -Minor Equipment 462.462 514 T646 54780 480 $1,422 ADA Grant - Repairs & Maint. 462.462 514 T646 59447 644 $6,417 ADA Grant - Equipment 462 462.514 T646 59447 647 $16,290 ADA Grant - Vehicle $30,991 WASTEWATER OPERATIONS 473 473.232.S232.53584 311 $1,731 $1,731 Pump Housing /Seal Rings WATER OPERATIONS 474 474 341 0000 53480 312 $2,115 3" Meter 474 474 343 0000 53480 4WT $2,651 Analysis of Raw Water Samples $4,766 WELLNESS /EAP FUND 516 516 655 0000 51790 350 $10,820 $10,820 Fitness Equipment EQUIPMENT REPLACEMENT FUND 551 551 634 ER02 54848 346 $8,081 Equipment Maintenance Parts 551 552 636 ER06 59448 64P $15,250 Replace wrecked Police Motorcycle $23,331 ENVIRONMENTAL FUND 555 555 639.2145 54650 480 $75,000 $75,000 Richardson Airway Dirt Removal FIREFIGHTERS PENSION FUND 612.612.642.0000 51720 410 $16,000 Actuarial Valuation -LEOFF 1 Medical $16,000 TOTAL ALL FUNDS $3,051,989 $3,051,989 Cepperson 3/4/2009 • , • BUSINESS OF THE CITY COUNCIL 01 YAKIMA, WASHINGTON AGENDA STATEMENT t i. Item No For Meeting Of ft1 rah 3, 2009 ITEM TITLE. An Ordinance Amending the 2009 Budget for 2008 Year -End Encumbrances SUBMITTED BY Department of Finance and Budget CONTACT PERSON/TELEPHONE. Cindy Epperson, Deputy Director of Accounting & Budgeting -- 575 -6070 SUMMARY EXPLANATION Attached is an Ordinance amending the 2009 Budget to provide appropriations for encumbrances outstanding at the close of the 2008 Fiscal year Encumbrances represent orders (included in 2008 Budget appropriations) for materials which had been authorized but not yet received, or for services authorized but not yet completed, as of December 31, 2008 Therefore, appropriations from Unencumbered Fund Balances are required to move forward the budget for payment when the materials ® are received or services completed In some instances, the appropriations will be funded by approved grants (i e Neighborhood Development Block Grants, Growth Management Fund grants, etc.) For these items, Finance will also increase the grant revenue budgets to match the estimated revenues to the corresponding expenditures In all other instances, the appropriations will be funded by reserves in their respective funds This is an annual year -end accounting requirement. Resolution_ Ordinance XX Contract Other (Specify) Schedule 1 Funding Source Various Funds APPROVED FOR SUBMITTAL ----c-- \ City Manager STAFF RECOMMENDATION Read Ordinance by title only at the February 24, 2009 meeting Pass Ordinance after the second reading at the March 3, 2009 meeting BOARD /COMMISSION /COMMITTEE RECOMMENDATION • COUNCIL ACTION