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HomeMy WebLinkAboutR-2019-127 Law Enforcement Liaison Funding Agreement with the Washington Traffic Safety CommissionA RESOLUTION RESOLUTION NO. R-2019-127 authorizing the Chief of Police of the City of Yakima to execute an Interlocal Agreement Between the City of Yakima Police Department and the Washington Traffic Safety Commission for funding a Law Enforcement Liaison WHEREAS, the Law Enforcement Liaison program provides an opportunity to work with state and local organizations to develop and implement statewide initiatives focusing on traffic safety education and law enforcement, and WHEREAS, the Washington Traffic Safety Commission will provide the funds not to exceed $3,000 to assist in providing a Law Enforcement Liaison to collaborate with local jurisdictions in promoting Target Zero, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The Chief of Police of the City of Yakima is hereby authorized and directed to sign the attached and incorporated Interagency Agreement between the Washington Traffic Safety Commission and the Yakima Police Department. ADOPTED BY THE CITY COUNCIL this 10th day of December, 2019 Yq ATTES Kath Coffe a • r "Yti 'T INTERAGENCY AGREEMENT BETWEEN THE Washington Traffic Safety Commission AND Yakima Police Department THIS AGREEMENT is made and entered into by and between the Washington Traffic Safety Commission, hereinafter referred to as "WTSC," and Yakima Police Department, hereinafter referred to as "SUB -RECIPIENT " NOW THEREFORE, in consideration of the terms, conditions, covenants, and performance contained herein, or attached and incorporated and made a part hereof, the parties mutually agree as follows 1. PURPOSE OF THE AGREEMENT: The purpose of this Agreement is to provide funding, provided by the United States Department of Transportation (USDOT) National Highway Traffic Safety Administration (NHTSA) and allowed under the Assistance Listing/Catalog of Federal Domestic Assistance (CFDA) #20 600, for traffic safety grant project 2020-Sub-grants-3904-Law Enforcement Liaison (LEL) Grant. 2. PERIOD OF PERFORMANCE The period of performance of this Agreement shall commence upon the date of execution by both parties, and remain in effect until September 30, 2020 unless terminated sooner, as provided herein 3. STATEMENT OF WORK The SUB -RECIPIENT shall carry out the provisions of the traffic safety project described here as the Statement of Work (SOW) 3 1 SCOPE OF WORK 1 Support local Target Zero Managers (TZM) in planning and executing High Visibility Enforcement (HVE) campaigns. Support and assist TZM's in holding regional planning meetings for your HVE events and make an effort to be at all task force meetings. 2. Solicit agencies to participate in the WTSC HVE mobilizations for the fiscal year 2020 3 Promote proven traffic safety countermeasures and enforcement strategies. 4 Increase officer commitment and effectiveness during the WTSC HVE mobilizations and other Target Zero enforcement activities. WTSC expects that the LEL will actively engage in the HVE events in their region. page 1 of 3 5 Provide earned media support during WTSC High Visibility Enforcement mobilizations and other traffic safety media interests. 6 Promote training in local region for law enforcement participants. (webinars, Below 100, SECTOR DUI, ARIDE, DRE, traffic safety classes, etc) 7 Increase law enforcement officers understanding of strategies for HVE campaigns, including participation requirements, activity logs, expected results and outcomes, and related communications activities. 8. Assist the Washington Traffic Safety Commission (WTSC) by providing the law enforcement perspective as we develop plans for local and statewide traffic safety programs. Have a good working knowledge of the WTSC Strategic Highway Safety Plan 9 Communicate via email, telephone, and in person contact with the WTSC Statewide LEL. The partnership between the region LEL and the WTSC Statewide LEL will enhance the support for the TZM, and promote further collaboration concerning WTSC HVE mobilizations and other Target Zero activities. 10 Create and maintain an up to date point of contact list for each law enforcement agency in your region. This list should be used to disseminate pertinent documents and HVE information. 11 Participate in WTSC-sponsored or approved professional development conferences or training, and attend semi-annual TZM/LEL meeting or other development training as assigned or upon approval (Summary of the event may be requested by WTSC) 3.2. MILESTONES AND DELIVERABLES Completed Milestone OR Deliverable Descriptionand Date Fall TZM/LEL meeting Spring TZM/LEL meeting Traffic Safety Conference - Spokane, WA 12/31/2019 07/01/2020 07/31/2020 High Visibility Enforcement events (saturation patrols, dedications, Home Safe Bar, party intervention patrols, DUI 09/30/2020 warrant roundups, etc) Community outreach (meetings, media, work with other LE agencies, etc) 09/30/2020 3 3 COMPENSATION 3 3 1 Compensation for the work provided in accordance with this Agreement has been established under the terms of RCW 39 34 The cost of accomplishing the work described in the SOW will not exceed $3,000 00 Payment for satisfactory performance of the work shall not exceed this amount unless the parties mutually agree to a higher amount in a written Amendment to this Agreement executed by both parties. 3 3.2 If the SUB -RECIPIENT intends to charge indirect costs, an Indirect Cost Rate must be established in accordance with WTSC policies, and a federally -approved cost allocation plan may be required to be submitted to the WTSC before any performance is conducted under this Agreement. page 2 of 3 3 3 3 The SUB -RECIPIENT must submit a travel authorization form (A-40) to request approval for any travel not defined in the scope of work and for all travel outside of the continental United States. State travel policies (SAAM Chapter 10) would apply 3 3 4 If WTSC makes travel arrangements on behalf of the SUB -RECIPIENT, state travel policies must be followed See Washington State Administrative & Accounting Manual (SAAM) Chapter 10 3 3 5 WTSC will reimburse travel related expenses consistent with the written travel policies of the SUB -RECIPIENT If no written policy exists, state travel policies (SAAM Chapter 10) apply 3 3 6 WTSC will only reimburse the SUB -RECIPIENT for travel related expenses for travel defined in the scope of work and budget or for which approval was expressly granted The SUB -RECIPIENT must provide appropriate documentation (receipts) to support reimbursement requests, including the A-40 Travel Authorization form if required 3.4. SUMMARY OF PROJECT COSTS S,UMMARY&,OF,ZOSTS Employee salaries and benefits Travel Contract Services Equipment (listed in the table below) Goods or other expenses Indirect Costs TOTAL .:AMOUNT ". $0 00 $2,000 00 $0 00 $0 00 $1,000 00 $0 00 $3,000 00 WTSC will reimburse CONTRACTOR for designated LEL's work as follows 1 Overtime hours worked serving as WTSC's LEL — Reimbursement will be paid at the rate of not more than 1.5 times the officer's hourly rate plus CONTRACTOR's contributions to employee benefits including FICA, Medicare, Worker's Compensation, and unemployment. 2. Incidental costs such as copying, phone calls, equipment purchases, etc., must be approved in advance by WTSC 3 The LEL must submit a travel authorization form (A-40) to request approval for any travel not defined in the scope of work and for all travel outside of the continental United States. State travel policies (SAAM Chapter 10) apply The LEL or AGENCY may be reimbursed for approved travel and per diem expenditures. 4 If WTSC makes travel arrangements on behalf of the LEL state travel policies must be followed. See Washington State Administrative & Accounting Manual (SAAM) Chapter 10 5 WTSC will reimburse travel related expenses consistent with the written travel policies of the LEL's Agency If no written policy exists, state travel policies (SAAM Chapter 10) apply page 3 of 13 6 WTSC will only reimburse the LEL for travel related expenses for travel defined in the scope of work and budget or for which approval was expressly granted The LEL must provide appropriate documentation (receipts, travel voucher and Al 9 invoice) to support reimbursement requests, including the A-40 Travel Authorization form if required. 7 If the AGENCY requests to spend funds outside the budgeted category, prior approval is required The AGENCY should let the WTSC Program Manager know they are interested in spending funds in a different category and written approval will be provided, no cost adjustment necessary 8 WTSC will reimburse travel expemses to WTSC-requested meetings or training. This will occur outside of the LEL support services budget. APPLICABLE STATE AND FEDERAL TERMS AND CONDITIONS 4. ACTIVITY REPORTS The SUB -RECIPIENT will submit quarterly progress reports and a final report on the activity of this project in the form provided by the WTSC using the WTSC Enterprise Management System (WEMS) Progress Reporting process or other alternate means pre -approved by WTSC The SUB -RECIPIENT will include copies of publications, training reports, and any statistical data generated in project execution in the reports. The final report will be submitted to WTSC within 30 days of termination of this Agreement. WTSC reserves the right to delay the processing of invoices until activity reports are received and approved. 5. ADVANCE PAYMENTS PROHIBITED No payments in advance of or in anticipation of goods or services to be provided under this Agreement shall be made by the WTSC 6. AGREEMENT ALTERATIONS AND AMENDMENTS This Agreement may be amended by mutual agreement of the parties in the form of a written Amendment to this Agreement. Such amendments shall only be binding if they are in writing and signed by personnel authorized to bind each of the parties. 7. ALL WRITINGS CONTAINED HEREIN This Agreement contains all the terms and conditions agreed upon by the parties No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto 8. ASSIGNMENT The SUB -RECIPIENT may not assign the work to be provided under this Agreement, in whole or in part, without the express prior written consent of the WTSC, which consent shall not be unreasonably withheld. The SUB -RECIPIENT shall provide the WTSC a copy of all third -party contracts and agreements entered into for purposes of fulfilling the SOW Such third -party contracts and agreements must follow applicable federal, state, and local law, including but not limited to procurement law, rules, and procedures If any of the funds provided under this Agreement include funds from NHTSA, such third -party contracts and agreements must include the federal provisions set forth in this Agreement in sections 32 through 40 9. ATTORNEYS' FEES In the event of litigation or other action brought to enforce the Agreement terms, each party agrees to bear its own attorney fees and costs. 10. BILLING PROCEDURE The SUB -RECIPIENT shall submit monthly invoices for reimbursement to WTSC with supporting documentation as WTSC shall page 4 of 3 require. All invoices for reimbursement shall be submitted using a standard Form A-19 provided by WTSC, its pre -approved equivalent, or through the WTSC automated electronic system, as determined by the WTSC Payment to the SUB -RECIPIENT for approved and completed work will be made by warrant or account transfer by WTSC within 30 days of receipt of such properly documented invoices acceptable to WTSC Upon expiration of the Agreement, any claim for payment not already made shall be submitted within 45 days after the expiration date of this Agreement. All invoices for goods received or services performed on or prior to June 30, 2020, must be received by WTSC no later than August 10, 2020 All invoices for goods received or services performed between July 1, 2020, and September 30, 2020, must be received by WTSC no later than November 15, 2020 WTSC reserves the right to delay the processing of invoices until activity reports required by Section 4 of this agreement, are received and approved 11. CONFIDENTIALITY/SAFEGUARDING OF INFORMATION The SUB -RECIPIENT shall not use or disclose any information concerning the WTSC, or information which may be classified as confidential, for any purpose not directly connected with the administration of this Agreement, except with prior written consent of the WTSC, or as may be required by law 12. COST PRINCIPLES Costs incurred under this Agreement shall adhere to provisions of 2 CFR Part 200 Subpart E. 13. COVENANT AGAINST CONTINGENT FEES The SUB -RECIPIENT warrants that it has not paid, and agrees not to pay, any bonus, commission, brokerage, or contingent fee to solicit or secure this Agreement or to obtain approval of any application for federal financial assistance for this Agreement. The WTSC shall have the right, in the event of breach of this section by the SUB -RECIPIENT, to annul this Agreement without liability 14. DISPUTES 14 1 Disputes arising in the performance of this Agreement, which are not resolved by agreement of the parties, shall be decided in writing by the WTSC Deputy Director or designee. This decision shall be final and conclusive, unless within 10 days from the date of the SUB-RECIPIENT's receipt of WTSC's written decision, the SUB -RECIPIENT furnishes a written appeal to the WTSC Director The SUB-RECIPIENT's appeal shall be decided in writing by the Director or designee within 30 days of receipt of the appeal by the Director The decision shall be binding upon the SUB -RECIPIENT and the SUB -RECIPIENT shall abide by the decision. 14.2. Performance During Dispute. Unless otherwise directed by WTSC, the SUB -RECIPIENT shall continue performance under this Agreement while matters in dispute are being resolved 15. GOVERNANCE 15.1 This Agreement is entered into pursuant to and under the authority granted by the laws of the state of Washington and any applicable federal laws. The provisions of this Agreement shall be construed to conform to those laws. 15.2. In the event of an inconsistency in the terms of this Agreement, or between its terms and any applicable statute or rule, the inconsistency shall be resolved by giving precedence in the following order. 15.2.1. Applicable federal and state statutes and rules 15.2.2. Terms and Conditions of this Agreement 15.2.3 Any Amendment executed under this Agreement 15.2.4 Any SOW executed under this Agreement page 5 of 3 15.2.5 Any other provisions of the Agreement, including materials incorporated by reference 16. INCOME Any income earned by the SUB -RECIPIENT from the conduct of the SOW (e.g., sale of publications, registration fees, or service charges) must be accounted for, reported to WTSC, and that income must be applied to project purposes or used to reduce project costs. 17. INDEMNIFICATION 17 1 To the fullest extent permitted by law, the SUB -RECIPIENT shall indemnify and hold harmless the WTSC, its officers, employees, and agents, and process and defend at its own expense any and all claims, demands, suits at law or equity, actions, penalties, losses, damages, or costs of whatsoever kind ("claims") brought against WTSC arising out of or in connection with this Agreement and/or the SUB-RECIPIENT's performance or failure to perform any aspect of the Agreement. This indemnity provision applies to all claims against WTSC, its officers, employees, and agents arising out of, in connection with, or incident to the acts or omissions of the SUB -RECIPIENT, its officers, employees, agents, contractors, and subcontractors. Provided, however, that nothing herein shall require the SUB -RECIPIENT to indemnify and hold harmless or defend the WTSC, its agents, employees, or officers to the extent that claims are caused by the negligent acts or omissions of the WTSC, its officers, employees or agents, and provided further that if such claims result from the concurrent negligence of (a) the SUB - RECIPIENT, its officers, employees, agents, contractors, or subcontractors, and (b) the WTSC, its officers, employees, or agents, or involves those actions covered by RCW 4.24 115, the indemnity provisions provided herein shall be valid and enforceable only to the extent of the negligence of the SUB -RECIPIENT, its officers, employees, agents, contractors, or subcontractors. 17.2. The SUB -RECIPIENT waives its immunity under Title 51 RCW to the extent it is required to indemnify, defend, and hold harmless the WTSC, its officers, employees, or agents. 17 3 The indemnification and hold harmless provision shall survive termination of this Agreement. 18. INDEPENDENT CAPACITY The employees or agents of each party who are engaged in the performance of this Agreement shall continue to be employees or agents of that party and shall not be considered for any purpose to be employees or agents of the other party 19. INSURANCE COVERAGE 19 1 The SUB -RECIPIENT shall comply with the provisions of Title 51 RCW, Industrial Insurance, if required by law 19.2. If the SUB -RECIPIENT is not required to maintain insurance in accordance with Title 51 RCW, prior to the start of any performance of work under this Agreement, the SUB -RECIPIENT shall provide WTSC with proof of insurance coverage (e.g , vehicle liability insurance, private property liability insurance, or commercial property liability insurance), as determined appropriate by WTSC, which protects the SUB -RECIPIENT and WTSC from risks associated with executing the SOW associated with this Agreement. 20. LICENSING, ACCREDITATION, AND REGISTRATION The SUB -RECIPIENT shall comply with all applicable local, state, and federal licensing, accreditation, and registration requirements and standards necessary for the performance of this Agreement. The SUB -RECIPIENT shall complete registration with the Washington State Department of Revenue, if required, and be responsible for payment of all taxes due on payments made under this Agreement. 21. RECORDS MAINTENANCE page 6 of 3 21 1 During the term of this Agreement and for six years thereafter, the SUB -RECIPIENT shall maintain books, records, documents, and other evidence that sufficiently and properly reflect all direct and indirect costs expended in the performance of the services described herein. These records shall be subject to inspection, review, or audit by authorized personnel of the WTSC, the Office of the State Auditor, and federal officials so authorized by law All books, records, documents, and other material relevant to this Agreement will be retained for six years after expiration The Office of the State Auditor, federal auditors, the WTSC, and any duly authorized representatives shall have full access and the right to examine any of these materials during this period 21.2. Records and other documents, in any medium, furnished by one party to this Agreement to the other party, will remain the property of the furnishing party, unless otherwise agreed The receiving party will not disclose or make available this material to any third parties without first giving notice to the furnishing party and giving them a reasonable opportunity to respond Each party will utilize reasonable security procedures and protections to assure that records and documents provided by the other party are not erroneously disclosed to third parties. 22. RIGHT OF INSPECTION The SUB -RECIPIENT shall provide right of access to its facilities to the WTSC or any of its officers, or to any other authorized agent or official of the state of Washington or the federal government, at all reasonable times, in order to monitor and evaluate performance, compliance, and/or quality assurance under this Agreement. The SUB -RECIPIENT shall make available information necessary for WTSC to comply with the right to access, amend, and receive an accounting of disclosures of their Personal Information according to the Health Insurance Portability and Accountability Act of 1996 (HIPAA) or any regulations enacted or revised pursuant to the HIPAA provisions and applicable provisions of Washington State law The SUB -RECIPIENT shall upon request make available to the WTSC and the United States Secretary of the Department of Health and Human Services all internal policies and procedures, books, and records relating to the safeguarding, use, and disclosure of Personal Information obtained or used as a result of this Agreement. 23. RIGHTS IN DATA 23 1 WTSC and SUB -RECIPIENT agree that all data and work products (collectively called "Work Product") pursuant to this Agreement shall be considered works made for hire under the U S Copyright Act, 17 USC §101 et seq , and shall be owned by the state of Washington Work Product includes, but is not limited to, reports, documents, pamphlets, advertisement, books, magazines, surveys, studies, computer programs, films, tapes, sound reproductions, designs, plans, diagrams, drawings, software, and/or databases to the extent provided by law Ownership includes the right to copyright, register the copyright, distribute, prepare derivative works, publicly perform, publicly display, and the ability to otherwise use and transfer these rights. 23.2. If for any reason the Work Product would not be considered a work made for hire under applicable law, the SUB - RECIPIENT assigns and transfers to WTSC the entire right, title, and interest in and to all rights in the Work Product and any registrations and copyright applications relating thereto and any renewals and extensions thereof 23 3 The SUB -RECIPIENT may publish, at its own expense, the results of project activities without prior review by the WTSC, provided that any publications (written, visual, or sound) contain acknowledgment of the support provided by NHTSA and the WTSC Any discovery or invention derived from work performed under this project shall be referred to the WTSC, who will determine through NHTSA whether patent protections will be sought, how any rights will be administered, and other actions required to protect the public interest. 24. SAVINGS In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this Agreement and prior to completion of the SOW under this Agreement, the WTSC may terminate the Agreement under the page 7 of 3 "TERMINATION FOR CONVENIENCE" clause, without the 30 day notice requirement. The Agreement is subject to renegotiation at the WTSC's discretion under any new funding limitations or conditions. 25. SEVERABILITY If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision, if such remainder conforms to the requirements of applicable law and the fundamental purpose of this Agreement, and to this end the provisions of this Agreement are declared to be severable 26. SITE SECURITY While on WTSC premises, the SUB -RECIPIENT, its agents, employees, or sub -contractors shall conform in all respects with all WTSC physical, fire, or other security policies and applicable regulations. 27. TAXES All payments of payroll taxes, unemployment contributions, any other taxes, insurance, or other such expenses for the SUB - RECIPIENT or its staff shall be the sole responsibility of the SUB -RECIPIENT 28. TERMINATION FOR CAUSE If the SUB -RECIPIENT does not fulfill in a timely and proper manner its obligations under this Agreement or violates any of these terms and conditions, the WTSC will give the SUB -RECIPIENT written notice of such failure or violation, and may terminate this Agreement immediately At the WTSC's discretion, the SUB -RECIPIENT may be given 15 days to correct the violation or failure. In the event that the SUB -RECIPIENT is given the opportunity to correct the violation and the violation is not corrected within the 15-day period, this Agreement may be terminated at the end of that period by written notice of the WTSC 29. TERMINATION FOR CONVENIENCE Except as otherwise provided in this Agreement, either party may terminate this Agreement, without cause or reason, with 30 days written notice to the other party If this Agreement is so terminated, the WTSC shall be liable only for payment required under the terms of this Agreement for services rendered or goods delivered prior to the effective date of termination 30. TREATMENT OF ASSETS 30 1. Title to all property furnished by the WTSC shall remain property of the WTSC Title to all property furnished by the SUB - RECIPIENT for the cost of which the SUB -RECIPIENT is entitled to be reimbursed as a direct item of cost under this Agreement shall pass to and vest in the WTSC upon delivery of such property by the SUB -RECIPIENT Title to other property, the cost of which is reimbursable to the SUB -RECIPIENT under this Agreement, shall pass to and vest in the WTSC upon (i) issuance for use of such property in the performance of this Agreement, or (ii) commencement of use of such property in the performance of this Agreement, or (iii) reimbursement of the cost thereof by the WTSC in whole or in part, whichever first occurs 30.2. Any property of the WTSC furnished to the SUB -RECIPIENT shall, unless otherwise provided herein or approved by the WTSC, be used only for the performance of this Agreement. 30 3 The SUB -RECIPIENT shall be responsible for any loss or damage to property of the WTSC which results from the negligence of the SUB -RECIPIENT or which results from the failure on the part of the SUB -RECIPIENT to maintain and administer that property in accordance with sound management practices 30 4 If any WTSC property is lost, destroyed, or damaged, the SUB -RECIPIENT shall immediately notify the WTSC and shall take all reasonable steps to protect the property from further damage. page 8 of 3 30 5 The SUB -RECIPIENT shall surrender to the WTSC all property of the WTSC upon completion, termination, or cancellation of this Agreement. 30 6 All reference to the SUB -RECIPIENT under this clause shall also include SUB-RECIPIENT's employees, agents, or sub- contractors. 31. WAIVER A failure by either party to exercise its rights under this Agreement shall not preclude that party from subsequent exercise of such rights and shall not constitute a waiver of any other rights under this Agreement. APPLICABLE CERTIFICATIONS AND ASSURANCES FOR HIGHWAY SAFETY GRANTS (23 CFR PART 1300 APPENDIX A) 32. BUY AMERICA ACT The SUB -RECIPIENT will comply with the Buy America requirement (23 U S C 313) when purchasing items using federal funds. Buy America requires the SUB -RECIPIENT to purchase only steel, iron, and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use federal funds to purchase foreign produced items, the WTSC must submit a waiver request that provides an adequate basis and justification, and which is approved by the Secretary of Transportation 33. DEBARMENT AND SUSPENSION Instructions for Lower Tier Certification 33 1 By signing this Agreement, the SUB -RECIPIENT (hereinafter in this section referred to as the "lower tier participant") is providing the certification set out below and agrees to comply with the requirements of 2 CFR part 180 and 23 CFR part 1300 33.2. The certification in this section is a material representation of fact upon which reliance was placed when this transaction was entered into If it is later determined that the lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 33 3 The lower tier participant shall provide immediate written notice to the WTSC if at any time the lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances 33.4 The terms covered transaction, debarment, suspension, ineligible, lower tier, participant, person, primary tier, principal, and voluntarily excluded, as used in this clause, have the meanings set out in the Definitions and Covered Transactions sections of 2 CFR part 180 33 5 The lower tier participant agrees by signing this Agreement that it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9 4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by NHTSA. 33 6 The lower tier participant further agrees by signing this Agreement that it will include the clause titled "Instructions for Lower Tier Certification" including the "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier page 9 of 3 covered transactions, and will require lower tier participants to comply with 2 CFR part 180 and 23 CFR part 1300 33 7 A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9 4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the List of parties Excluded from Federal Procurement and Non -procurement Programs. 33 8 Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 33 9. Except for transactions authorized under paragraph 33 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9 4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, the department or agency with which this transaction originated may disallow costs, annul or terminate the transaction, issue a stop work order, debar or suspend you, or take other remedies as appropriate. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions 33 10 The lower tier participant certifies, by signing this Agreement, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency 33 11 Where the lower tier participant is unable to certify to any of the statements in this certification, such participant shall attach an explanation to this Agreement. 34. THE DRUG -FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103) 34 1 The SUB -RECIPIENT shall 34 1.1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace, and shall specify the actions that will be taken against employees for violation of such prohibition 34 1.2. Establish a drug -free awareness program to inform employees about the dangers of drug abuse in the workplace, the SUB-RECIPIENT's policy of maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug violations occurring in the workplace. 34.1.3. Make it a requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph 34 1 1 of this section 34 1 4 Notify the employee in the statement required by paragraph 34 1 1. of this section that, as a condition of employment under the grant, the employee will abide by the terms of the statement, notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction, and notify the WTSC within 10 days after receiving notice from an employee or otherwise receiving actual notice of such conviction. 34 1 5 Take one of the following actions within 30 days of receiving notice under paragraph 34 1 3 of this section, with respect to any employee who is so convicted: take appropriate personnel action against such an employee, up to and including page 10 of 13 termination, and/or require such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state, or local health, law enforcement, or other appropriate agency 34 1 6 Make a good faith effort to continue to maintain a drug -free workplace through implementation of all of the paragraphs above 35. FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA) In accordance with FFATA, the SUB -RECIPIENT shall, upon request, provide WTSC the names and total compensation of the five most highly compensated officers of the entity, if the entity in the preceding fiscal year received 80 percent or more of its annual gross revenues in federal awards, received $25,000,000 or more in annual gross revenues from federal awards, and if the public does not have access to information about the compensation of the senior executives of the entity through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 or section 6104 of the Internal Revenue Code of 1986 36. FEDERAL LOBBYING 36.1 The undersigned certifies, to the best of his or her knowledge and belief, that: 36 1.1 No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. 36.1.2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, Disclosure Form to Report Lobbying, in accordance with its instructions. 36 1 3 The undersigned shall require that the language of this certification be included in the award documents for all sub - awards at all tiers (including sub -contracts, sub -grants, and contracts under grant, loans, and cooperative agreements), and that all sub -recipients shall certify and disclose accordingly 36.2. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U S Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure 37. NONDISCRIMINATION (Title VI, 42 U.S.C. § 2000d et seq.) 37 1 During the performance of this Agreement, the SUB -RECIPIENT agrees. 37 1 1 To comply with all federal nondiscrimination laws and regulations, as may be amended from time to time 37 1.2. Not to participate directly or indirectly in the discrimination prohibited by any federal non-discrimination law or regulation, as set forth in Appendix B of 49 CFR Part 21 and herein 37 1 3 To permit access to its books, records, accounts, other sources of information, and its facilities as required by the page 11 of 13 WTSC, USDOT, or NHTSA. 37 1 4 That, in the event a contractor/funding recipient fails to comply with any nondiscrimination provisions in this contract/funding Agreement, the WTSC will have the right to impose such contract/agreement sanctions as it or NHTSA determine are appropriate, including but not limited to withholding payments to the contractor/funding recipient under the contract/agreement until the contractor/funding recipient complies, and/or cancelling, terminating, or suspending a contract or funding agreement, in whole or in part. 37 1 5 To insert this clause, including all paragraphs, in every sub -contract and sub -agreement and in every solicitation for a sub -contract or sub -agreement that receives federal funds under this program. 38. POLITICAL ACTIVITY (HATCH ACT) The SUB -RECIPIENT will comply with provisions of the Hatch Act (5 U S C 1501-1508), which limit the political activities of employees whose principal employment activities are funded in whole or in part with federal funds. 39. PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE The SUB -RECIPIENT will not use 23 U S.0 Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists. This Agreement does not include any aspects or elements of helmet usage or checkpoints, and so fully complies with this requirement. 40. STATE LOBBYING None of the funds under this Agreement will be used for any activity specifically designed to urge or influence a state or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any state or local legislative body Such activities include both direct and indirect (e.g , "grassroots") lobbying activities, with one exception This does not preclude a state official whose salary is supported with NHTSA funds from engaging in direct communications with state or local legislative officials, in accordance with customary state practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal 41. DESIGNATED CONTACTS The following named individuals will serve as designated contacts for each of the parties for all communications, notices, and reimbursements regarding this Agreement: • Th. t. = - , . _.: ECG �E r::.+ The Con act`for WTSC i The.COntact for the`SUB .RE IPIENT-is s t Shawn Boyle shawn.boyle@yakimawa.gov Edica Esqueda eesqueda@wtsc wa goy 360-725-9886 ext. 42. AUTHORITY TO SIGN The undersigned acknowledge that they are authorized to execute this Agreement and bind their respective agencies or entities to the obligations set forth herein page 12 of 13 IN WITNESS WHEREOF, the parties have executed this Agreement. Yakima P . Tice � . artment Signature M r I J�� f 11 -rr J Printed Name ecc Pe(icz Title Date CITY CONTRACT NO. RESOLUTION NO: _!a7 WASHINGTON TRAFFIC SAFETY COMMISSION Printed Name Title ��Y I%vi �Y1�,i )211114 Date page 13 of 13 1 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEM ENT Item No. 6.J. For Meeting of: December 10, 2019 ITEM TITLE: Resolution authorizing the Chief of Police of the City of Yakima to execute an I nterlocal Agreement with the Washington Traffic Safety Commission for funding a law enforcement liaison SUBMITTED BY: Matthew Murray, Chief of Police SUMMARY EXPLANATION: The Washington Traffic Safety Commission provides funding for the Law Enforcement Liaison program which provides an opportunity for the Yakima Police Department to work with state and local organizations in developing and implementing statewide initiatives focused on traffic safety education and law enforcement. The Washington Traffic Safety Commission will provide funds not to exceed $3,000 to assist in providing a Law Enforcement Liaison to collaborate with local jurisdictions in promoting Target Zero priorities. ITEM BUDGETED: NA STRATEGIC PRIORITY: Public Safety APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Adopt resolution. ATTACHMENTS: Description d resolution D a rent Upload Date 1J1019 1 0 Type r Memo backup Material