HomeMy WebLinkAbout1993-012 Leaves of Absence i. ..w
ORDINANCE NO. 93- 2
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AN ORDINANCE. relating to personnel and leaves of absence, expanding
eligibility in sick leave pools and providing for transfer of
yours between the pools: and amending Sections 2.40.110.
and 2.40.120 of the City of Yakima Municipal Code.
WHEREAS. the City provides its employees additional hours of sick leave
from two sources of hours donated from fellow employees. one pool for
management employees and one pool for union - member employees not
having state - provided disability benefits: and
WHEREAS. further flexibility is desirable to better assure that employees
experiencing a need for additional sick leave have access to the same: and
WHEREAS. such flexibility can occur by allowing a .union member to
apply to the management sick leave pool. and vice - versa. and for transfers of
hours between the sick leave pools: now. therefore.
BE IT ORDAINED BY THE CITY OF YAKIMA:
Section 1 Section 2 40 100 is hereby amended to read as follows:
"2 40 110 Shared Leave - Management Employees. A. The
City Manager or his designee, in his or her discretion, may grant
to a management employee as defined in Subsection 2 04 030D of
this code or to a union- member employee who is not eligible for
disability benefits under state law, shared leave from another
employee provided the following are met:
1 The employee suffers, or has an immediate family
member suffering from, an illness, injury, impairment, or
physical or mental condition such that the employee's use
of sick leave is permissible pursuant to Section 2.40.030B.
2. The employee has completed a six (6) month
probationary period.
3. The employee has depleted or will shortly deplete
his or her total available paid leave. Paid leave is defined
as vacation leave, sick leave, accrued compensatory time or
personal holidays. Shared leave shall mean paid leave to
an employee pursuant to this section.
4. Prior to the use of shared leave, the employee has
abided by the provisions of Section 2.40.030B.
• 5. Where applicable, the employee has diligently
pursued and is found to be ineligible for Washington State
industrial insurance benefits.
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6. The employee has begun the third full day of unpaid
leave for the current injury or illness.
7 Shared leave is available pursuant to Subsection B to
be donated to the employee.
B . An employee may donate his or her accrued paid leave
hours by submitting a time card specifying the type and amount
of hours to be donated to the management extended sick leave
pool, provided that the donated hours do not cause the donor
employee's total available leave balances to decrease by more
than ten percent (10 %) Such time cards must be received by the
division /department timekeeper no later than the fifth day of the
first month of any quarter of the year In case of emergency and
upon request of the Management Group Pool Review Panel, the
pool will be reopened by the City for donations prior to quarterly
deadlines or at the City Manager's discretion.
C While an employee is using shared leave, he or she will
continue to be classified as a City employee and shall receive the
same treatment, in respect to salary and benefits, as the employee
would otherwise receive if using sick leave.
D. Paid leave shall be transferred on a dollar -value basis. The
value of shared leave shall be the dollar value of the paid leave at
the time it is recorded as available for use as shared leave. Once
shared leave has been transferred to an employee, it shall be
transformed into sick leave and so credited to the employee's sick
leave accrual. The dollar value of the pool will be increased by
the City by the same percentage or dollar- per -hour figure as any
wage increase effective for management members.
E The Personnel Officer shall be responsible for monitoring
shared leave and shall also be responsible for initiating the
proper paperwork to the Payroll Office to adjust the accrued leave
balances to the recipient from the pool Records of all
transactions from the pool to the recipient will be maintained by
the Payroll Office with a copy of each transaction also maintained
in the Human Resources Office. A recipient shall also have a
record of hours received from the pool placed in his or her
personnel file.
F Management or union - member employees shall submit
applications to the Personnel Officer for hours from the
management extended sick leave pool in the following manner
1. Indicate the desired hours, in one -hour increments
on a form received from the Management Group Pool
Review Panel.
2. Submit a physician's statement indicating the •
nature of the illness, injury, impairment, or
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• medical /mental condition, the prognosis for recovery, and
the expected duration of the absence. All such information
is confidential.
3. All requests processed by the Payroll Office by the
fifteenth of a month shall be effective for that month.
G. The City Manager shall appoint a Management Group Pool
Review Panel, composed of no few than four individuals, holding
positions described in Subsection 2 04 030D of this code. The
Management Group Pool Review Panel shall recommend whether
or not to approve a request for leave from the management
extended sick leave pool, according to the following factors:
1 The nature of the extended illness, injury,
impairment, or medical /mental condition of the
requesting employee.
2. Any history of excessive or abusive use of sick leave
by the requesting employee.
H. The Management Group Pool Review Panel shall make
reasonable efforts to determine that an employee granted shared
leave uses such leave in accordance with Section 2 40.030 Use of
shared leave contrary to Section 2 40 030 shall result in
cancellation of the shared leave, the balance of which will be
transferred to the management extended sick leave pool The
Personnel Officer shall so notify the involved employee and the
Director of Finance and Budget.
I. Nothing herein shall be construed as creating a right to
shared leave or to a certain quantity of shared leave.
J Hours awarded from the pool shall be on a first- come - first-
served basis, provided that if the leave pool balance is too low to
provide hours to all applicants at a particular time. preference
shall be given to management employees.
K. The City Manager may approve transfer of hours from the .
management sick leave pool to the AFSCME sick leave pool.
provided that the donor pool is not depleted below 96 hours."
Section 2 Section 2 40.120 is hereby amended to read as follows:
"2.40.120 Shared leave - AFSCME Employees. A. The City
Manager or his designee, in his or her discretion, may grant to a
permanent full -time or part -time employee who is a member of
Local 1122, American Federation of State, County, and Municipal
Employees (AFSCME), or, with the agreement of AFSCME Local
1122 Executive Board, to a City employee who is a member of
• another union and who is not eligible for disability benefits
under state law or to a management employee, shared leave from
any other employee provided the following are met:
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1 The employee suffers from an illness, injury,
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impairment, or physical or mental condition such that the
employee's use of sick leave is permissible pursuant to
Section 2 40 030B.
2. The employee has completed a six (6) month
probationary period.
3. The employee has depleted or will shortly deplete
his or her total available paid leave. Paid leave is defined
as vacation leave, sick leave, accrued compensatory time or
personal holidays. Shared leave shall mean paid leave
transferred to an employee pursuant to this section.
4. Prior to use of shared leave, the employee has abided
by the provisions of Section 2 40.030B.
5. Where applicable, the employee has diligently
pursued and is found to be ineligible for Washington State
industrial insurance benefits.
6. The employee has begun the third full day of unpaid
leave for the current injury or illness.
7 Shared leave is available pursuant to Subsection B to
be donated to the employee.
B An employee may donate his or her accrued paid leave
hours by submitting a time card specifying the type and amount
of hours to be donated to the AFSCME extended sick leave pool,
provided that the donated hours do not cause the donor
employee's sick leave balance to be less than 347 hours, unless
otherwise approved by the Local 1122 Executive Board. The
minimum number of hours to be donated at any one time is eight
(8) hours Such time cards must be received by the
division /department timekeeper no later than the fifth day of the
first month in any quarter of the year In case of emergency and
upon request of the Local 1122 Executive Board, the pool will be
reopened by the City for donations prior to quarterly deadlines.
Paid leave shall be transferred on a dollar -value basis. The
value of shared leave shall be the dollar value of the paid leave
for the time it is recorded as available for use as shared leave.
Once shared leave has been transferred to an employee, it shall
be transformed into sick leave and so credited to the employee's
sick leave accrual. The dollar value of the pool will be increased
by the City by the same percentage or dollar - per -hour figure as
any wage increase effective for Local 1122 members.
C. Union - member or management employees shall apply to
Local 1122 Executive Board for hours from the AFSCME extended
sick leave pool in the following manner
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1 Indicate the desired hours, in one -hour increments
on a form received from the Local 1122 office.
2. Submit a physician's statement indicating the
nature of the illness, injury, impairment, or
medical /mental condition, the prognosis for recovery, and
the expected duration of the absence. All such information
is confidential.
3. All requests processed by the Payroll Office by the
fifteenth of the month shall be effective for that month.
D Local 1122 Executive Board shall recommend whether or
not to approve a request for leave from the AFSCME extended sick
leave pool, according to the following factors:
1 The nature of the extended illness, injury,
impairment, or medical /mental condition of the
requesting employee.
2. Any history of excessive or abusive use of sick leave
by the requesting employee.
• Local 1122 Executive Board shall make reasonable efforts to
determine that an employee granted shared leave uses such leave
in accordance with Section 2.40.030. Use of shared leave contrary
to Section 2 40 030 shall result in cancellation of the shared leave,
the balance of which will be transferred to the AFSCME extended
sick leave pool Local 1122 Executive Board shall so notify the
involved employee and the Director of Finance and Budget.
F Hours awarded from the pool shall be on a first- come- first-
served basis, provided that if the leave pool balance is too low to
provide hours to all applicants at a particular time. preference
Shall be given to union members.
G Local 1122 Executive Board will send correspondence for
award of sick leave hours to the City of Yakima Human Resources
Department, with a copy to the Payroll Officer Local 1122
Executive Board and the City will notify each requesting
employee of the final decision on award of hours.
The Personnel Officer shall be responsible for monitoring
shared leave and shall also be responsible for initiating the
proper paperwork to the Payroll Office to adjust the accrued leave
balances to the recipient from the pool. Records of all
transactions from the pool to the recipient will be maintained by
the Payroll Office with a copy of each transaction also maintained
• in the Human Resources Office Recipients shall also have a
record of his /her hours received from the pool placed in their
personnel file.
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H. The City Manager. with the agreement of the AFSCME Local
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1122 Executive Board. may approve transfer of hours from the
AFSCME sick leave to the management leave pool. provided that
the donor pool is not depleted below 96 hours."
Section 3 This ordinance shall be in full force and effect 30 days after
its passage, approval, and publication as provided by law and by the City
Charter
PASSED BY THE CITY COUNCIL, signed and approved this I D day of
1NAN C. , 1993
ga,t
ATTEST Mayor
City Clerk
Publication Date: S
Effective Date: A
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Date' February 1, 1993
To John Hanson
From: Clara Sanders, AFSCME President, Local 1122 (%i
Re.: Sick Leave Pool Amendment
The proposed amendment was discussed by the Executive Board of
Local 1122 at their meeting on January 14th It was forwarded to the
general membership with a recommendation to accept
The proposed amendment and Executive Board recommendation was
presented to the general membership of Local 1122 at their meeting on
January 28 and discussed The amendment was voted on at that
meeting and it passed
Attached is a copy of the proposed ordinance that we voted on
Please contact Sharon Carberry to present this legislation to Council
If you need further assistance, please contact Bob Desgrosellier or
myself
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CITY OF YAKIMA (v�.Y
WASHINGTON
HOME PRESERVATION PROJECT
ORDINANCE NO. 93-1 1
AN ORDINANCE OF THE COUNCIL OF THE CITY OF YAKIMA,
WASHINGTON, PROVIDING FOR THE ISSUANCE, SALE AND
DELIVERY OF LIMITED TAX GENERAL OBLIGATION BONDS
FOR THE PURPOSE OF FUNDING A PROGRAM FOR
REHABILITATION OF SINGLE - FAMILY OWNER- OCCUPIED
• RESIDENCES; AUTHORIZING THE EXECUTION OF BONDS OF
THE CITY IN THE PRINCIPAL AMOUNT OF NOT TO EXCEED
$200,000; PROVIDING FOR THE DISPOSITION OF THE
PROCEEDS OF SUCH BONDS; FIXING THE FORM, INTEREST
RATE, TERMS, MATURITY AND COVENANTS OF SUCH BONDS;
AND CREATING A FUND FROM WHICH THE PRINCIPAL OF
AND INTEREST ON SUCH BONDS SHALL BE PAID.
PASSED March 23, 1993
Prepared by:
PRESTON THORGRIMSON
SHIDLER GATES & ELLIS
5400 Columbia Seafirst Center
701 Fifth Avenue
Seattle, Washington 98104 -7011
111
TABLE OF CONTENTS
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Page
Recitals 1
SECTION 1. Definitions 1
SECTION 2. Issuance of Bonds 3
SECTION 3. Tax Covenants 4
SECTION 4. Bond Redemption Fund 5
SECTION 5. Payment Prior to Maturity 5
SECTION 6. Application of the Proceeds of Sale of
the Bond 6
SECTION 7. Repayment of Loans 6
SECTION 8. Form of the Bonds 6
SECTION 8. Execution of the Bonds 9
SECTION 9. Delivery of the Bonds 9 •
SECTION 10. Authorization to Officials and Agents;
Ratification of Prior Actions 9
SECTION 11. Bonds Not Designated "Qualified Tax -
Exempt Obligations." 9
SECTION 12. Lost or Destroyed Bonds 10
SECTION 13. The Program 10
SECTION 14. Arbitrage Rebate 11
SECTION 15. Severability 12
SECTION 16. Effective Date 12
* This Table of Contents and the preceding cover page are
not part of the ordinance. They are provided for convenience of
the reader only.
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1 - LMC704 93/03/17