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Home My WebLink About1993-015 General Fund ORDINANCE NO. 93-15 AN ORDINANCE amending the 1993 budget for the City of Yakima, and making an appropriation of $13,825 in the General Fund for expenditure during 1993 for unanticipated election costs. WHEREAS, the amount of $13,825 must be appropriated within the General Fund in order to provide funding for unanticipated election costs, and WHEREAS, at the time of the adoption of the 1993 budget it could not reasonably have been foreseen that the appropriation provided for by this ordinance would be required, and the City Council finds that an emergency exists of the type contemplated by RCW 35 33 091 and that it is in the best interests of the City to make the appropriation herein provided, now, therefore, BE IT ORDAINED BY THE CITY OF YAKIMA: Section_ 1. The amount of $13,825 is hereby appropriated from the Unappropriated Fund Balance in the General Fund to account number 000- 4 -014- 625- 0000 -514 30 -49E as a 1993 appropriation a 2. This ordinance is one making an appropriation and shall take effect immediately upon its passage, approval and publication as provided by law and by the City Charter PASSED BY THE CITY COUNCIL, signed and approved this day of April, 1993 AYOR ATTEST CITY CLERK First Reading 03/23/93 Publication Date 4 - 9 - Effective Date • LEGAL/bd Ordinances AOt6 • r„,„„;,, ■*•-;." ' esimr F- Doug Cochran, Auditor Helen Bradley, Asst. Auditor February 08, 1992 City of Yakima Your pro -rated share of the Voter Registration Costs are: $ 27,582.56 The costs of this election have been allocated based on the State Auditor's Apportionment Formula. Make checks payable to: ELECTIONS /CURRENT EXPENSE 128 North Second Street Room 117 - County Courthouse - Yakima, Washington 98901 - (509) 575 -4078 - FAX (509) 575 -4071 Accounting • license • Recording • Elections • Payroll • Grant Accounting 676.4054 675 -4037 675 -4048 675 -4044 676 -4062 676 -4067 YAKIMA COUNTY VOTER REGISTRATION COSTS PERSONNEL SERVICES Election Officials 0 00 Custodians 000 Office Staff, Extra Help, Overtime & Fringe 49,476.50 Total Personnel Services s 49,476.50 SUPPLIES Materials and Supplies 3,327 48 COMMUNICATIONS Postage and Telephone 5,415 00 TRANSPORTATION Staff Travel 0 00 ADVERTISING N ewspaper Costs 000 RENTALS Polling Place Rene Equipment Rental 0 00 • COMPUTERS Computer Time 15,881 11 INDIRECT CHARGE Federally Negotiated Rate (4 68 %) 3,576 75 OTHER CHARGES Equipment Repair 363 84 Voter Registrar Coats 1,330 48 Misc. Charges 631.87 Total O,a63 :03 Less Direct and Minimum Charges 4100 TOTAL TO BE ALLOCATED :BO. r YAKIMA COUNTY CITIES VOTER REGISTRATION COSTS COMPARATIVE CITY 1 11992 TOTAL IF USED 1988 CHARGE REG. OLD METHOD city /co. reg. GRANDVIEW 154/225 435.25 464.75 GRANGER 5/44 60.00 145.00 HARRAH 2/18 24.50 21.00 MABTON 28/22 + 55.50 96.75 MOXEE 27/59 100.75 48.75 NACHES 7/70 1 77.00 + 57.25 • SELAH 143/219 416.75 ( 476.75 SUNNYSIDE 203/324 608.00 ( 787.50 TIETON 6/37 ( 52.25 40.75 TOPPENISH 94/287 452.75 393.75 UNION GAP 55/218 327.50 227.00 WAPATO ( 15/150 202.50 217.25 YAKIMA 154/4656 5,860.25 4,834.00 ZILLAH 73/98 195.50 108.75 TOTAL 8,868.50 7,919.25 411 • OFFICE OF THE ATTORNEY GENERAL .& a� j SLADE GORTON ATTORNEY GENERAL TEMPLE OF JUSTICE OLYMPIA, WASHINGTON 98501 ELECTIONS - -VOTER REGISTRATION RECORDS -- APPORTIONMENT OF MAINTENANCE EXPENSES. (1) Section 4, chapter 202, Laws of 1971, Ex. Sess., re- quires each incorporated city or town located in a parti- cular county to pay a proportionate share of the county's expenses of maintenance of voter registration records. (2) Maintenance expenses of such voter registration rec- ords may include equipment (such as filing cabinets, etc.) as well as clerical expenses and the costsof supplies. June 28, 1971 Honorable A. Ludlow Kramer Secretary of State Legislative Building Cite as: Olympia, Washington 98504 AGO 1971 No. 18 Dear Sir. By letter previously acknowledged, you have requested the opinion of this office as to the proper construction to be given to a provision contained in § 4 of chapter 202, Laws of 1971, Ex. Sess. We paraphrase your ques- tions as follows: (1) Does § 4, chapter 202, Laws of 1971, Ex. Sess., require each incorporated city or town located in a par- ticular county to pay a proportionate share of the county's expenses of maintenance of voter registration records? (2) If your answer to question (1) is in the affirma- tive, may such maintenance expenses include equipment (such as filing cabinets, etc.) as well as clerical expenses and the costs of supplies? We answer both of these questions in the affirmative for • the reasons set forth in our analysis. Honorable A Ludlow Kramer -2- AGO 1971 No. 18 ANALYSIS Chapter 202, Laws of 1971, Ex. Sess., which will become effective on August 9, 1971, greatly alters the present voter registration procedures in this state. One of the main thrusts of this legislation is to consolidate the functions of voter registration in the hands of the various county auditors instead of having these functions shared by cities, towns and counties as in the past - pursuant to the preexisting provisions of RCW 29.07.010 - .020. Specifically, this consolidation is to be brought about under the provisions of § 4 of the act. This section amends RCW 29.07.010 by deleting the present provisions thereof (making the auditor the registrar of voters for rural precincts only) and by adding, in lieu thereof, the • following: "In all counties the county auditor shall be the chief registrar of voters for every precinct within the county. He shall ap- point a deputy registrar for each precinct or for any number of precincts and shall appoint city or town clerks as deputy registrars to assist in registering voters residing in cities, towns, and rural pre- cincts within the county. "A deputy registrar shall be a registered voter and, except for city and town clerks, shall hold office at the pleasure of the county auditor. "The county auditor shall be the custodian of the official registration records of each precinct within that county. The ex- penses of registration shall be apportioned between the county and cities or towns therein in the same manner as provided in RCW 29.07.030." (Emphasis supplied.j From the underlined portion of this statute, it will be noted that the legislative approach was to adopt the procedures set forth in another statute, RCW 29.07.030, as establishing the method to be followed in apportion- ing the expenses of registration between "the county and 1' s Honorable A. Ludlow Kramer -3- AGO 1971 No. 18 cities or towns therein." RCW 29.07.030 provides as follows: "The expense of registration in all rural precincts shall be paid by the county; in all precincts lying wholly within a city or town by the city or town. In precincts lying partly within and partly outside of a city or town, the expense of registration shall be apportioned between the county and city or town according to the number of voters registered in the precinct living within the city or town and the number living outside of it." The phrase "The expense of registration" as used in this • statute would seem to include all necessary expenses connected with registration, including the costs of main- tenance of the records of registration. Thus, in the absence of any language to the contrary, the statute would seem to include the costs of equipment and supplies necessary for the maintenance of registration records, as well as the costs of such clerical and secretarial help as is necessary for voter registration and the main- tenance of the records. In construing legislation it is necessary to consider an act as a whole and to discern the relationship of one part to another. DeGrief v. City of Seattle, 50 Wn. 2d 1, 297 P. 2d 940 (1956); City of Tacoma v. Cavanaugh, 45 Wn. 2d 500, 275 P. 2d 933 (1954). From this standpoint, it will be noted that a major portion of chapter 202, Laws of 1971, Ex. Sess., deals with such matters as standardized forms and procedures for filing, maintaining, and handling registration records.l In view of this, it would seem somewhat absurd to conclude that in its enactment of § 4, supra, the legislature did not have in mind all of the necessary expenses connect ed with registering, and main- taining registration records for, voters. See, particularly, following sections: 2, 9, 10 1 S � P Y� g 10, 411 11, 15 -23, 26 -33, 35, 36 and 40. A • Honorable A. Ludlow Kramer -4- AGO 1971 No. 18 Next, we should also pay heed to the rule that a legis- lature is presumed to enact legislation with full knowledge of preexisting statutory provisions governing the same subject. Application of Levy, 23 Wn. 2d 607, 161 P. 2d 651 (1945); and Graffell v. Honeysuckle, 30 Wn. 2d 390, 191 P. 2d 858 (1948). In this instance, it should thus be deemed to have been aware of various other pro- visions in Title 29 RCW, such as RCW 29.04.020 and RCW 29.13.045, whereby the costs of elections are apportioned between jurisdictions on the basis of the expenses in- curred in each precinct or portion of a precinct within the respective governmental units. Against this back- ground, we would regard § 4, chapter 202, Laws of 1971, Ex. Sess., supra, as simply embodying one further mani- festation of this conceptual approach - coupled with the • reform of consolidating all voter registration functions within a particular county in the hands of a single of- ficial, the county auditor. Therefore, in conclusion, it is our best judgment that § 4, chapter 202, Laws of 1971, Ex. Sess., does require each incorporated city or town located in a particular county to pay a proportionate share of the county's ex- penses of maintenance of voter registration records; and, moreover, that such expenses may include equipment (such as filing cabinets, etc.) as well as clerical expenses and the costs of supplies. Beyond this, we would further point out for purposes of clarification that the method by which a particular city's proportionate share of these expenses is to be calculated is on the basis of indivi- dual precinct expenses. RCW 29.07.030, supra. In other words, each city or town will be responsible for all registration expenses related to registration in pre - cincts lying wholly within the city or town. In addition, it will also be responsible, in the case of precincts lying partially within and partially outside of the city limits, for a proportionate share of registration ex- penses ". . according to the number of voters registered in the precinct living within the city or town and the 40 number living outside of it." , • Honorable A. Ludlow Kramer -5- AGO 1971 No. 18 We trust that the foregoing /will be of assistance to you. � Very truly yours, SLADE GORTON Attorney General c)* WAS,/ 4 ■` Q- _ 441 `' /� Z .:,\ I V__\_ 4 k.)3 O 9J� e_- WAYNE . WILLIAMS fl°14VEY G E��' Assist t Attorney General