HomeMy WebLinkAbout1996-036 Amending the 1996 Budget ORDINANCE NO. 96- 36
AN ORDINANCE amending the 1996 budget for the City of Yakima, and making
an appropriation of $175,810 in the Irrigation Fund for
expenditure during 1996 for emergency repairs to the
Fruitvale Irrigation Diversion Canal
WHEREAS, the amount of $175,810 must be appropriated within the in the
Irrigation Fund for expenditure during 1996 for emergency repairs to the Fruitvale
Irrigation Diversion Canal, and
WHEREAS, at the time of the adoption of the 1996 budget it could not
reasonably have been foreseen that the appropriation provided for by this ordinance
would be required, and the City Council finds that an emergency exists of the type
contemplated by RCW 35 33 091 and that it is in the best interests of the City to make
the appropriation herein provided, now, therefore,
BE IT ORDAINED BY THE CITY OF YAKIMA:
Section 1. The amount of $175,810 is hereby appropriated from the
Unappropriated Fund Balance in the irrigation Fund to account number 146- 4 -146-
342- 1779 -594 38 -630 as a 1996 appropriation
Section 2. This ordinance is one making an appropriation and shall take
effect immediately upon its passage, approval and publication as provided by law and
by the City Charter
PASSED BY THE CITY COUNCIL, signed and approved this7th day of
May , 1996
ynn = uchanan, Mayor
ATTEST
c..,)„. C-
CITY CLERK
First Reading 1---/&-94
Publication Date 5
Effective Date 6 -4
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LEGAUbd
Ordinances
A03
APPROP ORDINANCE PAGE 1
SCHEDULE I
IRRIGATION FUND
us
FEMA - DISASTER ASSISTANCE
146 -3- 146- 342 -1779- 33383 -FEM $131,857 00
UNAPPROPRIATED FUND BALANCE
146 -3- 146 - 699 - 0000 - 27200 -BUB $43,953 00
TOTAL RESOURCES $175,810 00
APPROPRIATIONS:
IMPROVEMENTS OTHER THAN BUILDINGS
146 -4- 146 - 342 - 1779 - 59438 -630 $175,810 00
TOTAL APPROPRIATIONS $175,810 00 ill
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No Ag
For Meeting of 4 -16 -96
ITEM TITLE Resolution Requesting Approval for Emergency Repair of the Fruitvale Power
Canal Intake, Waiver of Formal Bid Requirements due to flood Damage, and
approval of an ordinance amending the 1996 Irrigation. Fund Budget to
provide for the emergency repair to the Fruitvale Power Canal Intake
SUBMITTED BY Glenn Rice, Assistant City Manager /�. Z
Dueane Calvin, Interim Water /Irriga4onManager `(
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CONTACT PERSON/TELEPHONE Dueane Calvin 576 -6480
SUMMARY EXPLANATION
City Council is respectfully requested to approve the attached resolution (1) declaring an
emergency based upon the substantial flood damage caused to the Fruitvale Power Canal Intake
and the time urgency involved in the scheduling of repairs, (2) waiving the formal bid process for
repair of the City's Fruitvale Power Canal Intake, and (3) approving an ordinance amending the
0 1996 Irrigation Fund Budget to provide for the emergency repair to the Fruitvale Power Canal
Intake
(continued)
Resolution X Ordinance X Contract Other (specify) Exhibit "A"
Funding Source Federal. State and Local Matches
APPROVED FOR SUBMITTAL �L'� \�
City Manager
STAFF RECOMMENDATION
Approve resolution declaring an emergency for repair of the Fruitvale Power Canal Intake (Project
#1779), waiving the formal bid requirements, and authorizing the City Manager to execute
forthcoming construction project contracts, and authorizing the City Manager to sign and execute
Federal and State funding applications, agreements and amendments Read ordinance only at
the April 16, 1996 Council meeting, pass ordinance after second reading at the May 7, 1996
Council meeting
0 COUNCIL ACTION Resolution adopted. Resolution No. R -96 -47
First reading of ordinance on 4/16/96; second reading
scheduled for May 7, 1996.
Detailed quotes will be required for the work. This work will consist mainly of heavy riprap
delivery and placement, and some earthwork activities, -- not particularly complex. This request is
driven by the need to have as much of the damaged portion of the canal reconstructed by May 1,
1996, as will be permitted by the present high water The Fruitvale Power Canal was placed into
operation April 8, 1996 This was possible due to work partially completed under an emergency
work order for reconstruction of what is left of the original intake channel (approximately 375 feet)
Staff believes that immediate reconstruction of the intake channel is critical to the continued
operation of the Fruitvale Power Canal The other authorizations in the attached resolution will
also save vital time in order to facilitate full operation of the canal by the time that the high spring
run -off flows are past.
The recent flooding in the Yakima Valley caused the Governor to declare Yakima County a flood
disaster area thus making it eligible for State and Federal assistance to repair damage done by
the flooding The Fruitvale Power Canal Intake sustained heavy damage to the channel, and
protective dike, which forms a major portion of the intake channel, as well as damages sustained
to that portion of the intake channel that departs from the river channel proper and proceeds to the
control structure at Cowiche Creek, which was completely filled with heavy river gravel and
assorted debris The flooding scoured away almost all of the intake channel that had previously
paralleled the main river channel thus rendering it impossible for us to divert water below the
present high water stage, until rehabilitated With concurrence by Federal and State
governments, the participation cost is currently estimated to be as follows
75% Federal (FEMA- 1100- DR -WA) X $175,810 $ 131,857
25% State /Local X $175,810 43.953
TOTAL ESTIMATED COST $ 175,810
•
Staff proposes to obtain at least three quotes for each of the remaining segments of work, In -lieu
of a formal bid process, to restore the intake channel to it's pre -flood state
To expedite restoration of the intake channel, and have it back into operation by early May, 1996,
staff recommends that the formal .bid process be waived This would save the approximately two
(2) months required for prepare of plans and specifications, advertising the project, award and
execute the contract, and start Work. Otherwise, it may become impossible to provide irrigation
water to some areas of the City It is recommended that 3 quotes be solicited The contractor with
the best prices and time frame for immediate availability would be selected to perform the various
work elements necessary to rehabilitate the Fruitvale Power Canal Intake
The City share for this repair work, approximately $43,953.00, must be recouped
in the 1997 Irrigation Assessment. If the estimated cost is unchanged, this will
necessitate that the rate for each of the affected system's be increased by
$0.0008 per square foot, or a percentage increase ranging from 5.9% for the low
to 13.0% for the high in 1997.
Funding appropriated from the 1996 Irrigation Fund Budget for these repairs will be apportioned
to the irrigation systems that receive benefit from the Fruitvale Power Canal The apportioning
be on a percentage basis, percentages are set forth in attached Exhibit "A" It is staffs intent
keep Council, the City Manager, fully informed of this project with respect to federal -and state
assistance eligibility, selected contractors, and work progress