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HomeMy WebLinkAbout1996-044 Police & Fire Administrative Organization • ORDINANCE NO. 96- 44 AN ORDINANCE relating to the administrative organization of the police department and fire department; establishing a public safety communications division, and amending Sections 1 18.030 and 1 18.040 of the City of Yakima Municipal Code. BE IT ORDAINED BY THE CITY OF YAKIMA: Section 1 Section 1 18.030 of the City of Yakima Municipal Code is hereby amended to read as follows. "1.18.030 Police department. A. Under the direction of the chief of police, this department shall. 1 Provide for the protection of persons and property and prevent crimes, 2. Detect and apprehend offenders and suspected persons, 3. Enforce all ordinances and statutes relating to law enforcement and traffic control, 4. Preserve peace and order in the city, • 5 Perform such other duties as may be required. B This department shall consist of three primary divisions, supervised by police captains and lieutenants responsible to the chief of police, as follows. 1 The patrol division shall be responsible for uniform field personnel and operational patrol functions and traffic control. 2. The detective division shall be responsible for the investigative functions of the police department, bureau of records and the youth bureau. 3 The administrative services division shall be responsible for administrative services, communications and complaints, and training functions C. Public safety communications division. Under the joint direction of the police chief and the fire chief. and the supervision of the public safety communications manager. this division shall. 1. Provide communication services to the police and fire departments and other public agencies as directed by the city. 2. Provide electronic maintenance and repair services to city departments and other public agencies as directed by the city." Section 2. Section 1 18.040 of the City of Yakima Municipal Code is hereby amended to read as follows Page 1 (klw )ord / pol icedcf ire.pm "1.18.040 Fire department. A. Under the general direction of the fire chief, the fire department shall. 1 Provide for the protection of persons and property and the elimination of fire hazards, except to the extent that administration and enforcement of the Uniform Fire Code and other fire prevention and safety codes are assigned by this chapter to the office of code administration, 2. Perform such other duties as may be required by law and by the city manager B The fire department shall consist of three primary divisions, supervised by the deputy chief and battalion chiefs responsible to the fire chief as follows. 1 The operations division, which shall be responsible for a. Responding to all alarms and preventing and extinguishing fires, b Protecting lives and property against loss from fire, c. Providing basic life support services within emergency medical services systems, d. Responding to and mitigating hazardous material emergency incidents, e. Maintaining all property and equipment charged to the fire department, f Performing such other duties as may be assigned by the fire chief, 2. The training division, which shall be responsible for a. Training, education, and safety of all department personnel, b Public education, c. Coordination of Emergency Medical Services training, d. Performing such other training duties as may be assigned by the fire chief, 3. The support services division, which shall be responsible for a. Repair and maintenance of city communications, fire alarms, and related systems, b Repair and maintenance of all department equipment, physical plants, and structures, c. The operation of the fire dispatch center, d. Fire investigations, e. Performing such other duties as may be assigned by the fire chief. C. Public safety communications division. Under the joint direction of the police chief and the fire chief, and the supervision of the public safety communications manager, this division shall. 1111/ 1. Provide communication services to the police and fire d epartments and other public agencies as directed by the city. Page 2 i.Pm 4/ 2. Provide electronic maintenance and repair services to city departments and other public agencies as directed by the city." Section 3. This ordinance shall be in full force and effect 30 days after its passage, approval, and publication as provided by law and by the City Charter PASSED BY THE CITY COUNCIL, signed and approved this 25th day of JUNE ,1996. iliC- rA.�if� ATTEST 14 JOHN PUCCINELLI, ASSISTANT MAYOR c rn.c_ City Clerk Publication Date: 06 -28 -96 Effective Date: 07 -29 -96 • • Page 3 /police&fircpm • MEMORANDUM June 17, 1996 To Honorable Mayor & Council Members From. Don Blesio, Police hi a K Alan Chronister, ireT ief Subject. New Public Safety Communications Division Manager Class Specification During the course of the past several months, staff has been working toward creating a Consolidated Communications Center that incorporates Police Dispatchers, Fire Dispatchers, and 9 -1 -1 Calltakers To date, the 9 -1 -1 Calltakers will transition from the County to City employment as of July 1, ID 1996, as part of the newly created Public Safety Communications Division. In order to prepare for the transition of 9 -1 -1 services to the City, a proposed class specification for Public Safety Communications Division Manager is attached for your review The proposed manager will be responsible for a division of 24 people that includes a Supervisor, eleven Dispatchers (Police and Fire), ten 9 -1 -1 Calltakers and two Electronic Technicians The proposed salary range for this position is $4,012 59 to $4,879 24 This recommended salary is based upon a comparison to the Police Lieutenant plus an additional $100 00 per month for additional duties above a Lieutenant such as 9 -1 -1 board assignment / responsibilites, budget responsibilities, and for the supervision and direction of the electronics section During the initial 6 -12 month transition to consolidated police /fire dispatch operations, a Police Lieutenant will be assigned to the Public Safety Communications Division as a liaison to assist in the cross training for law enforcement policies, procedures and regul`a`tions • KACrm CITY OF YAKIMA • CLASS SPECIFICATION PUBLIC SAFETY COMMUNICATIONS DIVISION MANAGER 1274 NATURE OF WORK This is a responsible, technical and administrative position involving the management of the City's Public Safety Communications Division. 1 he employee occupying the position is responsible for the planning, directing, operation and maintenance of pubhc safety communications including 911 call answering, fire and police dispatching, and the electronics section. Supervision is exercised over a staff of calltakers, dispatchers and technical staff Work is performed with considerable independence under the general supervision of the Fire Chief and Police Chief or designee, and is reviewed through observation, conferences and reports relative to results in effectively accomplishing established goals and objectives. REPRESENTATIVE EXAMPLES OF WORK ID Supervises and participates in the operation of Fire /Police Dispatch, 911 Call Answering and the Electronics Section. Supervises and evaluates the performance of staff Plans, coordinates and arranges for staff training in safety, operational and technical skills Conducts performance evaluations and recommends disciplinary action as necessary Functions as Director of 911 as assigned by the Operation and Administration Boards for the operation of the 911 system. Prepares and administers the Division budget including the 911 budget. Develops and administers City, Departmental and 911 policies and procedures regarding telecommunications. Coordinates the Division's, the City's and 911s telecommunications activities with those of surrounding agencies to ensure compatibility and interoperability Coordinates with all City departments and 911 system administration m conducting studies, evaluating and interpreting data and developing long and short range planning of telecommunications needs. Serves as City's and 911's representative as assigned, with local and regional committees. Ensures security and confidentiality of sensitive information. Prepares bids specifications and engineering reports for telecommunications equipment Assists all City departments with budget preparation tor • telecommunications equipment Makes presentations to management, representatives of the community and other agencies in regards to the Division's, the City's and 911's telecommunications. Meets and works with representatives of • community, city officials, governmental officials, businesses and agencies in formal and informal forums. Prepares various reports for management, City Council, 911 Boards and other entities as required. Supervises and participates in the design, upgrading, operation and repair and maintenance of the City's telecommunications systems including, but not hmited to, radio communications, telephone, paging, cellular telephone, fire alarm, dispatch, public address and telemetry Responsible tor telecommunications equipment, dispatching and 911 gill answering procedures m comphance with local, state and tederal hcensing and regulations Participates in the development and operation of the computer systems for the Pubhc Satety departments, including but not limited to, Computer Aided Dispatch, Master Street Address Guide (MSAG), records and computer networks. Supervises the engineering of various telecommunications systems to meet present and future needs. Coordinates the Electronics Section activities m regards to repair and maintenance with City departments and other agencies. Ensures the Division has adequate equipment, supphes and parts to perform the required services. Performs other duties as required. KNOWLEDGES, SKILLS AND ABILITIES Thorough knowledge of the Citys telecommunications systems as listed above and the 911 system. Thorough knowledge of the operation and procedures of the Fire / Pohce dispatch and 911 call processing Knowledge and understanding of general and govenunental accounting, purchasing, budgeting and reporting processes and procedures Knowledge of modern supervisory practices and procedures. Proficient in computers and computer systems and software. Ability to meet and interact with employees, government officials and the general public in a courteous and tactful manner, ability to express ideas clearly and concisely, both orally and m writing. Abihty to communicate technical information to non - technical people UNUSUAL WORKING CONDITIONS May encounter hostile or upset individuals or groups. May be subject to adverse weather conditions and shocks, burns and other mlunes when participating in Electronics Section activities. May be required from time to time to work beyond • the normal work schedule LICENSES, REGISTRATIONS AND CERTIFICATIONS • Must possess /obtain and maintain a valid Washington State Driver's license May be required to possess /obtain and maintain licenses, registrations and /or certifications to meet standards for the operation of a consolidated communications center Shall be subject to background investigation pursuant applicable state and federal laws, polygraph examination, security clearance, pre- employment physical and psychological examination. GENERAL RECRUITING INDICATORS Any combination of education and experience equivalent to seven (7) years experience m pubhc safety communications or related fields which includes two (2) years of supervisory experience Graduation from a four (4) year college with a degree in business or public administration, fire or police science or related field may be substituted on a month- for -month basis for up to thirty-six (36) months of required experience. Graduation from a two year technical or vocational school or community college with a degree in telecommuxucations, fire or ponce science, emergency communications or related field may be substitute on a month -for- month basis for up to twenty -four (24) months or required expenence. • BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON i • AGENDASTATEMENT Item No. / For Meeting Of 6/ 25/ 96 ITEM TITLE: Consideration of an Ordinance establishing the Public Safety Communications Division, an Ordinance amending the Classification and Compensation Plan for Certain City Employees, and a Resolution authorizing execution of an Agreement with IAFF Local 469 and AFSCME Local 1122 SUBMITTED BY Don Blesio, Police Chief Al Chronister, Fire Chief Paul McMurray, Assistant City Attorney Sheryl M. Smith, Deputy Personnel Officer CONTACT PERSON/TELEPHONE: Paul McMurray, x 6030, Sheryl M. Smith, x6090 SUMMARY EXPLANATION• Pursuant to the Yakima County Department of Communications Intergovernmental Agreement for 911 Answering Services, the attached legislation establishes within the City of Yakima a Public Safety Communications Division which is jointly directed by the Police Chief and Fire Chief and managed by the new position of Public Safety Communications Division Manager Attachment A is an Ordinance relating to the administrative organization of the Police Department and Fire •epartment establishing a Public Safety Comunications Division. Attachment B is a report regarding the creation of the Public Safety Management Division Manager classification. Attachment C is an Ordinance amending the Classification and Compensation Plan establishing the classification of Public Safety Communications Division Manager. Attachment D is a Resolution authorizing and directing the City Manager and the City Clerk to execute a Memorandum of Understanding with Council 2, Washington State Council of County and Citv Employees, representing Local 1122 of the American Federation of State, County and Municipal Employees, AF.L -CIO, and Local 469 International Association of Firefighters, AFL-C10 regarding the transfer of 911 Calltakers to City employment. Attachment E is a Memorandum of Understanding with Council 2, Washington State Council of County and City Employees, representing Local 1122 of the American Federation of State, County and Municipal Employees, AFL-C10, and Local 469 International Association of Firefighters, AFL -CIO regarding the transfer of 911 Calltakers to City employment. Resolution X Ordinance X Contract X Other (Specify) Report Funding Sou rce Public Safety C munications Fund APPROVED FOR SUBMITTAL City Manager STAFF RECOMMENDATION Enact (a) the Ordinance establishing the Public Safety Communications Division, (b) the Ordinance amending the Classfication and Compensation Plan creating the Public Safety Communications Division Manager Classification, (c) the Resolution authorizing the execution of the Memorandum of •tJnderstandin. BOARD /COMMISSION RECOMMENDATION:, COUNCIL ACTION: