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Home My WebLink About2019-013 Unappropriated Funds Appropriations; 2019 Budget AmendmentFirst Reading: June 18, 2019 Publication Date: July 5, 2019 Effective Date: July 5, 2019 AN ORDINANCE ORDINANCE NO. 2019-013 amending the 2019 Budget for the City of Yakima; and making appropriations from Unappropriated Fund Balances within various Funds for expenditure during 2019 for various purposes including 2018 encumbrances. WHEREAS, the various funds indicated on the attached Schedule contain Unappropriated Fund Balances available for appropriation and expenditures during 2019 in various amounts and for the purposes mentioned in the attached Schedule; and WHEREAS, at the time of the adoption of the 2019 budget it could not reasonably have been foreseen that the appropriation provided for by this ordinance would be required; and the City Council declares that an emergency exists of the type contemplated by RCW 35.33.091 and that it is in the best interests of the City to make the appropriation herein provided; now, therefore, BE IT ORDAINED BY THE CITY OF YAKIMA: Section 1. Appropriations are hereby made, for expenditure during 2019, from Unappropriated Fund Balances in the various Funds to the various accounts and in the various amounts, and for the various specific purposes, all as specified in the Schedule attached hereto and incorporated herein. Section 2. This ordinance is one making an appropriation and shall take effect immediately upon its passage, approval and publication as provided by law and by the City Charter. PASSED BY THE CITY COUNCIL, signed and approved this 2nd day of July, 2019. ATTEST: ul s ( D.. .. SonaClaar Tee, City Clerkt.1 rI N)T' -71 '; ,. / City of Yakima 2019 Budget Amendment - 2018 Encumbrances and 2019 Corrections DRAFT From Fund.' To Fund_ Fund Name Account # # 'Fund Name Account # Expenditure Revenue Dr (Cr) Dr (Cr) Description Carryforward of encumbrance from 2018 prior year budget: 1 General Fund Prior Yr Fund Bal 1 1 General Fund Prior Yr Fund Bal 1 141 Streets Prior Yr Fund Bal 141 331 Parks Capital Prior Yr Fund Bal 331 422 Airport Capital Prior Yr Fund Bal 422 462 Transit Prior Yr Fund Bal 462 462 Transit Prior Yr Fund Bal 462 464 Transit Capital Prior Yr Fund Bal 464 464 Transit Capital Prior Yr Fund Bal 464 552 Equip Rental Prior Yr Fund Bal 552 552 Equip Rental Prior Yr Fund Bal 552 552 Equip Rental Prior Yr Fund Bal 552 552 Equip Rental Prior Yr Fund Bal 552 552 Equip Rental Prior Yr Fund Bal 552 552 Equip Rental Prior Yr Fund Bal 552 552 Irrigation Truck 8956541 475 552 fund balance - reserves paid in 552 560 PW Admin Prior Yr Fund Bal 560 124 CDBG Rev 124 HOME Rev 8956809 8956808 General Fund General Fund Streets Parks Capital Airport Capital Transit Transit Transit Capital Transit Capital Equip Rental Equip Rental Equip Rental Equip Rental Equip Rental Equip Rental Irrigation Truck Trucks PW Admin 124 ONDS 3132800 6723500 4343112 5436300 2916450 4543500 4543500 4516300 4516410 5526440 5526440 5526440 5526440 5526440 5526440 7820092 5526440 4934803 2414820 19,591.35 1,574.89 4,977.20 65,593.65 19,588.53 1,891.34 20,613.58 95,919.46 6,461.41 347,086.12 148,728.47 343,626.97 344,759.82 53,633.38 9,044.06 $ 36,000.00 $ 756,120.81 6,492.00 (19,591.35) (1,574.89) (4,977.20) (65,593.65) (19,588.53) (1,891.34) (20,613.58) (95,919.46) (6,461.41) (347,086.12) (148, 728.47) (343,626.97) (344,759.82) (53,633.38) (9,044.06) $ (36,000.00) $ (756,120.81) (6,492.00) 2,281,703.04 (2,281,703.04) 3,250,217.00 (972,933.00) (2,277,284.00) TYR Tactical, QUOTE#: TYR-2018-001128DG-YAKIMA PD V2 CDW, Surface Pro Consolidated Electrical Dist., Check With Mike Landscape Structures, HGAC Contract #PR11-18 for Play Structure Lions Park Bailiff Enterprises, Deicer Nex Computers, Transit ADA Announcement Bus 74 Bid 11608 Apollo Video Technology, Transit Cameras GSA Contract #GS-07F-0776X Quol Hanover Displays, Transit Destination Sign Systems and Retrofit Bid11830 Motorola Solutions, Radio Quote # Q00000461813 NASPO ValuePoint Grande Truck Center, HGAC HT06-18 - MACK CAB & CHASSIS Grande Truck Center, HGAC CONTRACT HT06-18 - 2020 MACK 64FR CAB AND Owen Equipment, SOURCEWELL CONTRACT #122017-FSC - VACTOR SEWER C Freightliner Northwest, FREIGHTLINER MT55 CHASSIS & 18FOOT UTILIMASTEI BPR Operating, 6" Gorman Pump Olympic Trailer, 2019 PJ TS162 DUAL AXLE, 9,990GVWR TILT TRAILER Irrigation Vehicle reserve transfer Refuse trucks not yet invoiced, 18-month lead time Installation and programming of one card reader and 52 Bringing forward both revenue and expense for ONDS CDBG/HOME obligates Bringing forward both revenue and expense for ONDS CDBG/HOME obligates Transfer Between Funds to correct negative Plaza balance due to prior year construction (donations refunded) 321 CBD Cap Impr 342 REET1 8950050 Fund Bal 321 CBD Cap Impr 342 REET1 Fund Bal $ 7140055 520,000.00 2015-2016 Plaza Design - Conley / Gustafson Guthrie Nichol / $ (520,000.00) 2015-2016 Plaza Design - Conley / Gustafson Guthrie Nichol / 520,000.00 $ (520,000.00) Additional TBD Revenue based on actual receipts to -date 344 TBD Revenue 8951710 344 Contsruction Proj 7176500 $ 800,000.00 (800,000) YakCorps allocation correction 151 Publ Safety Comm Fund Bal 003 3% Crim Justc Fund Bal 632 Yakcorps 8953818 151 Publ Safety Comm 003 3% Crim Justc 632 Yakcorps 3434811 3514811 6324100 1,051.44 (1,051) 7,314.36 (7,314) 36,000.00 (36,000) 44,365.80 $ (44,365.80) Additional YakCorp Assessment not incl. in 2019 budget Additional YakCorp Assessment not incl. in 2019 budget YakCorps allocated spending, supplemental billing Transfer to Risk Management Fund, 2019 budget reflected General Fund incorrectly 001 General Fund 001 General Fund 001 General Fund 001 General Fund 3512100 3512310 3512700 3511120 001 General Fund 001 General Fund 001 General Fund 001 General Fund Fund Bal Fund Bal Fund Bal Fund Bal (685.78) (139.66) (34.08) (7,941.90) Move Temporary Salaries to Risk Management Move Temporary Salaries to Risk Management Move Temporary Salaries to Risk Management Move Temporary Salaries to Risk Management 6/20/2019 1 of 2 2019 Budget Year-end Amendment 2018 encumbrances 05-23-2019 City of Yakima 2019 Budget Amendment - 2018 Encumbrances and 2019 Corrections DRAFT Frorii Fund. ToFund. • • Fund Name Account # Fund Name Account # 515 Risk Management Fund Bal 515 Risk Management Fund Bal 515 Risk Management Fund Bal 515 Risk Management Fund Bal 001 General Fund 001 General Fund 515 Risk Management 515 Risk Management 515 Risk Management 515 Risk Management Fund Bal 001 General Fund 8953318 001 General Fund Expenditure Revenue $ Description 6682100 685.78 Move Temporary Salaries to Risk Management 6682310 139.66 Move Temporary Salaries to Risk Management 6682700 34.08 Move Temporary Salaries to Risk Management 6681120 7,941.90 Move Temporary Salaries to Risk Management 2164100 $ Fund Bal 3,000.00 Archeology grant (12,000) Revenue Archeology Grant $ 3,000.00 $ (12,000.00) Transfer Between Funds to correct Capitol Theatre expense increases approved but omitted from Budget documentation 171 Capitol Theatre 171 Capitol Theatre 171 Capitol Theatre 174 Cap Th PFD 2714110 2714510 2713500 2730055 174 Cap Th PFD 171 Capitol Theatre 8950050 $ 25,000.00 $ $ 2,555.00 $ 2,000.00 $ 29,555.00 $ $ 59,110.00 $ 29,555.00 29,555.00 59,110.00 Management Fees Rentals Small Tools Transfer Out PFD Correction to Internal City Service Allocation 1 General Fund 154 Dispatch 8954901 fund balance 141 LED Debt Prin 8797500 1 General Fund 154 Dispatch fund balance 3414192 1 Fire Truck Debt Service 8827500 141 LED Debt int 8798300 1 Fire Truck Debt int 8828300 16,757.00 (16,757.00) Add.' Gen Fund Revenue to balance city service charge allocation 99,737.00 (99,737.00) Add.' Dispatch expense to balance city service charge allocation 116,494.00 (116,494.00) 108,744.53 (108,744.53) Fire Truck Debt Service principal from LED to GF 44,700.81 (44,700.81) Fire Truck Debt Service interest from LED to GF $ 153,445.34 $ (153,445.34) 6/20/2019 2 of 2 2019 Budget Year-end Amendment 2018 encumbrances 05-23-2019 1 ITEM TITLE: SUBMITTED BY: BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEM ENT Item No. 6.G. For Meeting of: July 2, 2019 Ordinance amending the 2019 Budget for the City of Yakima; and making appropriations from Unappropriated Fund Balances within various Funds for expenditure during 2019 for various purposes including 2018 encumbrances (Second Reading) Steve Groom, Director of Finance and Budget Jennifer Morris, Financial Services Officer SUMMARY EXPLANATION: This appropriation for prior year encumbrances is part of the annual budgeting process. Attached is an ordinance amending the 2019 Budget to provide appropriations for the encumbrances outstanding at the close of the 2018 Fiscal year and to provide appropriations for projects or programs that were uncertain and therefore not included at the time of the 2019 Budget adoption. 2018 encumbrances listed on the attached report represent orders for goods or services - principally vehicles with long procurement lead times - included in the 2018 Budget that were authorized, but that were not received or performed by the end of the year. An appropriation needs to be carried forward to avoid these payments impacting 2019's budget.This action will amend the 2019 Budget for these expenditures. Additionally, there are adjustments and corrections to the 2019 that are now known at this time that were not known at the time of adoption, and are more fully described both on the cover memo and the supporting schedule. ITEM BUDGETED: NA STRATEGIC PRIORITY: Public Trust and Accountability APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: Pass Ordinance 2 BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description D Culver Memo D o'diorince D Suuuort Schedule Upload Date Type 511/2019 Geer Memo a/1212019 a‘er Memo a/2E112019 Cover Memo