HomeMy WebLinkAbout1977-2092 CREATING AN ADVANCE TRAVEL & EXPENSE FUND. ;
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ORDINANCE NO. A09.1....
AN ORDINANCE relating to city funds and accounts; creating an Advance
Travel and Expense Fund, specifying its purpose, des-
cribing its source and nature and regulating expendi-
tures therefrom; and enacting Chapter 3.01, "Advance
• Travel Expense Fund", as a new chapter of the City of
Yakima Municipal Code; and declaring an emergency.
BE IT ORDAINED BY THE CITY OF YAKIMA:
Section 1. Chapter 3.01, "Advance Travel Expense Fund", is
hereby enacted as a new chapter of the City of Yakima Municipal Code,
which new chapter, and the sections thereof, shall read as follows:
"Chapter 3.01
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ADVANCE TRAVEL EXPENSE FUND
3.01.010 Fund created--Purpose. There is created a
special revolving fund to be known as the Advance Travel
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Expense Fund. The money in the fund shall be used only
for the purpose of making allowances to an elected or appointed
official or employee of the City in advance of expenditures
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incurred by such official or employee for travel expenses for
city purposes authorized in advance in accordance with city
ordinances or other applicable regulations or policies.
3.01.020 Source and nature of fund.
A. The City Council may provide for the deposit of
money in the Advance Travel Expense Fund by the City's
annual budget, and may otherwise transfer and appropriate
money to such fund from any legally available source from '
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time to time as the City Council deems necessary.
B. The fund shall be maintained in a bank, to be
41 0 determined frbm time to time by the City Treasurer, as
a checking account and advances to officials and employees
shall be by check drawn by the City Treasurer against th;t
checking account. The checking account shall be replenished
by warrant.
3.01.030 Regulations for expenditure -- Provisions to
assure repayment.
A. The City shall have a prior lien against, and
the right to withhold, any and all funds payable or to
become payable by the City to any officer or employee to
whom an advance has been made from the Advance Travel
Expense Fund up to the amount of such advance, and for
interest at the rate of 10% per annum, until such time
as repayment or justification for actual expenditures
has been made. No further advance from the Advance Travel
Expense Fund shall be made to any officer or employee
at any time such officer or employee is delinquent in
accounting for or repaying a prior advance from that
fund. •
B. On or before the 10th day following the close of
the authorized travel period for which expenses have been
advanced to any officer or employee from the fund, that
officer or employee shall submit a fully itemized travel
expense voucher for all reimbursable items legally expended,
accompanied by the unexpended portion of such advance,
if any. Any advance from the fund, or any portion of any
such advance, not repaid or accounted for in the time and•
manner specified herein shall bear interest at the rage
of 10% per annum from the date of default until paid.
C. All advances made from the fund shall be made
under appropriate rules and regulations as prescribed by
the State Auditor."
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Section 2. This ordinance is one to provide for the immediate
preservation of the public peace, property, health, safety and
4110 welfare of the people of the City of Yakima and an emergency is
hereby declared to exist and this ordinance shall be in full
force and effect immediately upon its passage, approval and publi-
cation as provided by law and by the City Charter.
PASSED BY THE CITY COUNCIL, signed and approved this
day of 4 , 1977.
11.
( Mayor
ATTEST:
Cit Clerk
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