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HomeMy WebLinkAbout02/19/2019 06B Council Committee Minutes Approval 11, 1 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEM ENT Item No. 6.B. For Meeting of: February 19, 2019 ITEM TITLE: Accept Council Committee minutes SUBMITTED BY: Cally Price,Assistant to the City Manager SUMMARY EXPLANATION: December 13, 2018 Healthy Communities minutes December 20, 2018 Economic Development minutes December 20, 2018 Public Safety minutes ITEM BUDGETED: STRATEGIC PRIORITY: APPROVED FOR 111,SUBMITTAL: City Manager STAFF RECOMMENDATION: BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date Type D inutes 1/11/ 01 r e o D 1 01 minutes 1/ 1 r e o D 12201* P minutes /201 r e o Yakima City Council Committee Minutes 2 Healthy Communities & Neighborhood Building Committee (HCNB) 2 ' Floor Conference Room December 13, 2018 Committee Members Staff Others Councilmember Kay Funk (chair) Cliff Moore Adrianne Garner(HBCC) Councilmember Jason White Joan Davenport John Haddix Councilmember Kathy Coffey Sara Watkins Rosalinda Ibarra Ken Wilkinson Scott Schafer Joseph Calhoun Randy Beehler Joe Caruso Ana Cortez With a quorum present, Chair Funk called the meeting to order at 10:00 a.m. Reports from Departments/Commissions Transit Citizen Advisory Committee(TCA)— none Parks & Recreation Commission (P&R) — Wilkinson recapped the topics discussed at the previous P&R meeting: MLK Pool feasibility study, 2019 park fees, design for modernization of Franklin and Lions pools, Eagle scout project at Randall Park, steering committee on pools will meet soon, the committee includes councilmembers White, Gutierrez, and Coffey. White added input he researched about a pool deficit at Westwood Aquatic Center in Oklahoma. Historic Preservation Commission (HPC) — no meeting in December. Staff is working on finalizing the consultant contract documents for the Fruit Row grant. Yakima Planning Commission (YPC) —Calhoun reported the YPC will be having a rezone hearing on January 9th for property on Powerhouse Rd near 40th Avenue (rezone from R-2 to R-3). Bike & Pedestrian Committee (BPC) —the committee will hold a special meeting in January with stakeholder's and groups interested in establishing a pedestrian plan. Tree City Board(TCB) — Calhoun reported the board is working on finalizing the report and data for the tree inventory. Community Integration Committee (CIC) — Beehler reported the CIC received an overview on the 2019 budget report, and the HR hiring and recruiting practices. Following some general discussion about the direction of the Community Integration Committee, Funk requested that the names of the members assigned to the HCNB be added to the agendas. Yakima Police Athletic League Board(YPAL) —White reported the board is working on a formal needs assessment. Henry Beauchamp Community Center (HBCC) — Adrianne Garner provided information about completed projects and the draft five-year projected plan for the Henry Beauchamp Community Center. She suggested that the funds allocated to the HBCC be utilized for improvements already identified in the Erickson report from 2016. She also explained the comparison of the utility expenses incurred in 2017 and 2018 YTD. In response to White's inquiry about the maintenance contracts and data of persons served, staff responded they are working on the contracts and the data characteristics for the past three years were sent to staff recently. Brief discussion continued on the financially sustainability of the center. To conclude, Garner extended an invitation to the committee to volunteer at the 29th Annual Community Holiday Dinner event. Homeless Operational Model/Administration — Watkins reported that the County has adopted the homeless operational model however implementation has not been determined yet. In the interim, the County has extended their contract with Yakima Valley Conference of Governments for six months to manage the contracts. Staff will continue to monitor the homeless coalition strategy discussions. And the City Council will eventually have an opportunity to appoint a member as the city's representative to the Executive Committee once it has been established. The Executive Page 1 3 Committee will conduct policy level responsibilities. Following additional discussion, it was consensus to change the HCNB agenda item title to "Homeless Program Operations". Moore further reported that Transform Yakima Together and Sunrise Outreach are expected to merge. Affordable/Senior/Low Income Housing — Davenport repotted that the Affordable Housing Report was on Council's agenda at their last meeting. The Council directed a study session in the near future; that meeting has not been scheduled. Staff explained how HOME Funds can be utilized, which is to create housing units and available only to CHDO's (Community Housing Development Organizations), such as for the Bicycle Apartments and Veteran Housing projects. Conversation continued about the challenges and options available to improve and increase the availability of affordable housing in the city, including in Opportunity Zones of which there are three recognized areas in Yakima. Further dialogue will continue at the study session on this topic. Fair Avenue Traffic Calming Petition — Schafer reported that no petition has been filed for traffic calming measures on Fair Avenue and he noted that Fair Avenue is classified as a minor arterial street which would not be considered for speed bumps. White mentioned that neighbors requested a crosswalk and lights, not speed bumps. Clarification continued about what traffic calming measures consist of. Schafer added that the Safe Routes to School project may help address pedestrian crosswalks in that area, No further action from this Committee. Community and Neighborhood Facilities — Schafer noted that the recently formed steering committee on community facilities will meet within the next week. He reiterated White's point about conducting these feasibility studies in order to identify areas of improvement and to provide a roadmap for 20-30 years. This item will remain on the HCNB as a standing agenda item and Coffey or White will provide periodic updates. Approval of Minutes — Coffey motioned, seconded by White, to approve the 11/8/2018 minutes as presented. Motion carried unanimously. Recap of Deliverables— • Add the Community Integration representatives names to the HCNB agenda • Rename "Homeless Operational/Model Administration" to "Homeless Program Operations" • Leave "Community and Neighborhood Facilities" as standing agenda item; Coffey and/or White reporting • Add item for"Junk Vehicle Regulations" to next month's HCNB agenda • Moore to provide Erickson report to community facilities steering committee and attend meetings • Moore to follow-up on questions about maintenance contracts with YPAL and OIC (HBCC) Funk announced interpreter services are available with 48 hour advance notice. White requested additional information for the community facilities steering committee: operating and maintenance expenses, current data that shows number of people served. Audience Participation — Adrianne Garner spoke about security issues at the Henry Beauchamp Community Center and a recently installed surveillance system. Staff advised her to register the security cameras with the CEPTED program at the Yakima Police Department. John Haddix expressed support of clean city efforts and of the International Property Maintenance Code. He encouraged the Committee to review and recommend the adoption of regulations to address junk vehicles on private property in residential districts. He distributed examples of ordinances adopted by several other cities. Mr. Haddix feels that the current code does not enforce the issues with junk vehicles, primarily because there is no clear definition of what constitutes an "inoperable vehicle". He further described a situation with a neighbor who's had an inoperable vehicle for the past eight years and feels that the problem has not been adequately enforced by the city. Following discussion about similar situations, instead of sending this matter to the full Council, Page 2 4 the Committee agreed to continue this discussion at the next HCNB meeting to have an opportunity to review the existing ordinance and regulations and receive staff's recommendation on this matter. Watkins requested specificity for staff if further action is necessary. Adjourn — White motioned, seconded by Coffey, to adjourn. Motion carried unanimously. This meeting adjourned at approximately 11:35 a.m. , Approved by: • (---C— III Date Approved. , I k alb t• • 4. Prepared by: Rosalinda lbarra,Community Development Administrative Assistant.This meeting was recorded by Y-PAC. Page 3 5 I 9 I 2nd Floor Conference Room City Hall December 20, 2018 1:30 p.m. Members: Staff: Others: Council member White Cliff Moore, City Manager Luz Gutierrez Council member Gutierrez Ana Cortez, Assistant City Manager John Cooper Steve Groom, Finance Director Jonathan Smith Rob Peterson, Airport Director Jerry Mallen Joan Davenport, Community Development Collette Keeton Director Sara Allen Sara Watkins, Senior Assistant City Attorney Greg Lybeck Cally Price, Assistant to the City Manager XeC tiV I tes White called the meeting to order, 1. Review draft minutes from November 15, 2018 meeting: The November 15, 2018 meeting minutes were reviewed. Gutierrez motioned to accept the minutes as presented and White seconded the motion. The minutes were approved as presented. 2. Discussions: a. Strategic Priorities per Plan i. Main arterial development— nothing to report ii. Downtown Plaza Cortez provided a short background on the plaza and stated the committee and council need to determine, what, if any next steps the committee would recommend now that the plaza vote has been taken and the City is not moving forward with the downtown plaza. Groom provided some financial background and indicated that finance will continue pursing revenue options, monitoring income, limiting expenses, and advocating for new revenues. The City needs to provide a healthy environment for businesses to survive. Cortez reminded the members that the Council needs to go through the policy issues of the Downtown Master Plan and frame its future discussion. The keys to the Downtown Master Plan are addressing what's, how's, and why's. 6 What— how the downtown can be vibrant, providing streetscape and sidewalks, developing strong retail strategies and making it walkable. How— need input from stakeholders, use downtown as an economic development agent, modify land uses, create business modules, increase circulation, and offering projects. Why— address parking concerns, physical components and reasons for people to want to be there. White stated that tree removal is happening in the downtown area and identifying other streets that need to be addressed (tree removal, street repairs, etc.). He wants to know what work is underway so we can address the basic needs before identifying next steps of the Downtown Master Plan. Gutierrez supports the infrastructure needs, however, would like clarification on the Downtown Master Plan projects. Specifically she would like the Downtown Master Plan to address land uses to restrict the number of financial institutions in the central business district. She believes that reducing the number of lanes on Yakima Avenue from four lanes to two should be explored. White asked that street grade criteria be discussed at the January 12 City Council strategic planning session. b. Economic Development Plan i. Community Pride — nothing to report c. Competitiveness i. Private sites — nothing to report ii. City sites — nothing to report iii. Mill site — nothing to report iv. Public Port Authority — nothing to report v. Incentives — nothing to report vi. Education Alignment— nothing to report vii. YKM Peterson reviewed an airport PowerPoint and discussed how the airport can be used as an economic development agent for the City. It creates economic impact through the use of airlines, car rentals, and businesses around the airport property. This item will be discussed further at the January meeting. viii. Convention Center— nothing to report d. Traded Sector i. YKM — nothing to report ii. Clusters — nothing to report e. Council policy requests i. Vacant Building Ordinance — DELAYED UNTIL JANUARY ii. Central Washington State Fair Report on Goals to increase use of Sundome 7 Greg Lybeck distributed a PowerPoint regarding the Sundome, the number of events, hotel nights generated, and economic impact generated by events at the Sundome. 3. Staff and Partner Announcements Nothing to report 4. Future agenda items 5. Au rice Participation Jason hair 8 Council Public Safety Committee 2nd Floor Conference Room City Hall December 20, 201.8 300 p.m. Members: Staff: Others: Councilmember Gutierrez Cliff Moore, City Manager Luz Bazan Gutierrez Councilmember White (alt) Gary Jones, Interim Police Chief Tony Coursey Aaron Markham, Fire Chief Brett Sheffield, Chief Engineer Cynthia Martinez, City Prosecutor Terri Croft, Police Executive Minutes Gutierrez called the meeting to order at 3:05 p.m. The meeting started with agenda item 2c—Yakima Domestic Violence response survey 1. November 15, 2018 minutes It was MOVED by White and SECONDED by Gutierrez to accept the minutes as presented. The minutes were approved unanimously. 2. Department reports a. Fire Department I. October/November fire activity report Markham provided a monthly report of calls for service and fire inspections. Markham advised they had filled 2 fire investigator positions. These employees have basic fire investigation training and will receive additional training in 2019. Gutierrez asked how these firefighters are backfilled when they are conducting an investigation. Markham advised the company will stay with the investigator during the initial investigation. If the initial investigation is prolonged and there are other calls that require service, they will be backfilled. Markham added that four cases were closed in October and November and determined to not be arson. ii. Arson 9 Markham noted that structure fires have been down. They have been seeing lots of accidental fires. Investigation continues on the previous arson fires. b. Police Department i. Community Policing Report Jones briefly discussed community policing and how it is a very broad topic. He will be making a presentation to council in January to discuss the various aspects of community policing. He discussed the selection process for the beat officer assignments and the expectations for them. Jones reviewed the various community outreach activities for the months of November and December. He also discussed a Project Safe Neighborhood partnership and will bring additional information to the full council in January. There was additional discussion about the placement of the beat officers and a focus in 2019 on police redistricting. White requested the police department have a presence at the Henry Beauchamp Community Center Christmas event next year. Gutierrez asked if there should be a study session after the police presentation to Council, or if questions will be posed to Council as part of the presentation. She would like to see the discussion continued on how Council can assist in the community policing process. Moore advised a study session could be requested after the presentation. White would like to see the Community Integration Committee become part of the community policing efforts. c. Legal i. DV Response survey Gutierrez explained that the committee had requested staff conduct a survey of what resources the City of Yakima has to respond to domestic violence to begin forming a community crisis response team. Gutierrez asked what administrative changes can be made without council policy changes to align Yakima's response with the model response, and what would the costs be. Martinez advised the formation of the CCRT would be something that could be accomplished with little to no cost. Gutierrez also asked how staff anticipated the new domestic violence advocate fitting into the domestic violence response system. Martinez advised that she could respond on behalf of the prosecutor's office, but that the position would cross over many departments and agencies, each of which would have a different role for the advocate to fill. 10 It was MOVED by Gutierrez and SECONDED by White to recommend initiations of a CCRT to the full council in January. Motion PASSED unanimously. Item will be on the January 15 council reports. d. Public Works i. 'Safe Routes to Schools Sheffield advised the bid for the Safe Routes to Schools project around Garfield Elementary had been opened. Merino Construction was the low bidder. They have also done the construction project around Adams Elementary and other projects. They will start in mid- June. White asked about crosswalks or traffic calming in the area of Adams elementary. There is a large span between markers on Fair Avenue between Kiwanis Park and Race and a large population on the east side of Fair trying to cross. Sheffield advised they could look into options. Gutierrez also asked that Sheffield verify that the project around the Yakima Hops area on 3rd Avenue was privately funded and not paid from city funds. Sheffield reviewed the process for prioritizing street improvement projects. He advised that they try to conduct a pavement condition index every two years. Roads that have the highest daily traffic and are in the worst condition are prioritized higher. Gutierrez reminded that at a previous meeting Councilmember White had requested a matrix of the danger levels of different areas. She also requested that a written report be provided each month as part of the meeting packet. White also requested information on the prioritization of tree removal and if hazards associated with the trees are taken into account. Moore advised that trees are dealt with when issues arise and an arborist has evaluated the health of the tree to determine if removal is necessary. Moore asked Sheffield to provide the pavement condition index and traffic count index for the January packet. Gutierrez requested a TBD project schedule. Moore advised that a good deal of that information will be presented to Council at the January 12 strategic plan review meeting. Gutierrez clarified that she would like to see a schedule of traffic calming and Safe Routes to Schools. Sheffield advised that his department would be doing a capital improvement project update at the February 5th Council meeting. 3. New Business None 4. Other business a. Public Safety Forum review discussion 11 Gutierrez briefly reviewed the notes of the latest public forum. 5. Recap of future agenda items Recommendation for CCRT to full council Pavement condition index and traffic count spreadsheet 6. Audience participation Luz Bazan-Gutierrez discussed the need for additional lighting at the transit center. She recommended community forums related to community policing and regular community briefings to have a better exchange of information between the community and the police. Tony Coursey spoke to his support of the Safe Routes to Schools and asked for a definition of stakeholders. 7. Adjournment Meeting was adjourned at 4:15 p.m. Duice Gutierrez, Chair