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HomeMy WebLinkAbout1975-1748 ADMINISTRATIVE ORGANIZATION -- GENERAL PROVISIONS. ORDINANCE NO. PPVY AN ORDINANCE relating to Yakima city government administration; prescribing the organization and specifying the duties of administrative departments, divisions and offices;. vesting police authority in airport security guards and animal control officers; amending Sections 1.18.020, 1.18.030, 1.18.040, 1.18.050 and 1.18.060; enacting Sections 1.18.062, . 1.18.070, 1.18.080 and 1.18.081 as new sections; and repealing Sections 1.18.041, 1.18.042 and 1.18.061, all of the City of Yakima Municipal Code. BE IT ORDAINED BY THE CITY OF YAKIMA: Section 1. Section 1.18.020 of the City of Yakima Municipal Code is hereby amended to read as follows: "1.18.020 Administrative Organization -- General Pro - visions. A. The organization and management of the City administration shall be divided into six departments and further subdivided into divisions and offices. All officers, department and division heads identified in this chapter, together with the City Attorney and City Manager, comprise the Management Group. 4 B. Administration shall be divided into six depart- ments as follows: 1. Police: Provides protection of persons and property from criminal acts. 2. Fire: Provides protection of persons and property caused by fires. 3. Public Works: Responsible for the design, con - struction and maintenance of streets, traffic control systems, water and sewer systems, the water and sewage treatment plants, and refuse collection. 4. Community Development: Responsible for compre- hensive physical, social, economic, human and environmental plans and programs designed to encourage and direct proper urban growth, includ- ing transportation. 5. Parks and Recreation: Provides recreational services and facilities. 6. Management and Budget: Provides administrative planning, programming and budgeting for all departments: and offices; responsible for efficiency and effectiveness within all departments and offices in use of manpower and money; central services for all departments." Section 2. Section 1.18.030 •of the City of Yakima Muni- cipal Code is hereby amended to read as follows: "1.18.030 Police Department. A. Under the direction of the Chief of Police, this department shall: 1. Provide for the protection of persons and property and prevent crimes; 2. Detect and apprehend offenders and suspected persons; 3. Enforce all ordinances and statutes relating to law enforcement and traffic control; 4. Preservelpeace and order in the City; 5. Perform such other duties as may be required by law or the City Manager. B. This department shall consist of three primary divisions, supervised by divisional commanders responsible to the Chief of Police, as follows: 1. The Patrol Division shall be responsible for uniform field personnel and operational patrol functions and traffic control. 2. The Detective Division shall be responsible for the investigative functions of the Police Depart- ment, Bureau of Records and the Youth Bureau. 3. The Administrative Services Division shall be responsible for administrative services, communica- tions and complaints; operation of the jail and training functions." Section 3 . Section 1.18.040 of the City of Yakima Municipal Code is hereby amended to read as follows: "1.18.040 Fire Department. A. Under the direction of the Fire Chief, this department shall: 1. Provide for the protection of persons and property and the elimination of fire hazards; 2. Enforce all ordinances and laws pertaining to fire safety; • 3. Perform such other duties as may be required by law and by the City Manager. B. The department shall consist of three divisions, supervised by battalion chiefs and the fire marshal who are responsible to the Fire Chief, as follows: 1. The Fire Suppression Division, under the super- vision of the Battalion Chief on duty, shall: respond to all alarms and prevent and extinguish fires; protect lives and property against loss -2- from fire; maintain all property and equipment charged to the Fire Department; and perform such other duties as may be assigned by the Chief. 2. The Fire Prevention Bureau, under the super- vision of the Fire Marshal, shall be responsible for: fire code preparation; enforcement of fire 411 and life safety codes and ordinances; investiga- tion of fires; promotion of fire prevention, including litter control, and life safety prac- tices; public education on fire safety. 3. The Administrative Services Division, under the supervision of a Battalion Chief, shall be res- ponsible for administrative services; training, education and safety of departmental personnel; repair and maintenance of communications, fire alarm and related systems; and the operation of the fire alarm headquarters." Section 4. Section 1.18.050 of the City of Yakima Municipal Code is hereby amended to read as follows: "1.18.050 Department of Public Works. Under the general direction of the Director of Public Works, the following offices and divisions shall perform the responsibilities and duties generally described as follows: 111 1. Street Division. Under the supervision of the Street Superintendent, this division shall: (a) Maintain, repair, clean city streets, alleys, bridges and catch basins, and remove snow from the city streets; (b) Maintain and repair sidewalks; (c) Maintain street right-of-way such as remov- ing weeds, picking up leaves, pruning or removal of unwanted trees; (d) Perform such other services as may be required by law or the City Manager. 2. Office of Engineering. Under the supervision of the City Engineer, this office shall: (a) Provide for the preparation of all estimates, plans and specifications for all types of public construction projects; (b) Provide surveying and inspection services and maintain suitable files and records of all official maps, plats, surveys and con- struction projects; (c) Prepare legal descriptions and arrange for the acquisition of all street rights-of-way by dedication, purchase or condemnation; -3- (d) Negotiate with property owners and prepare cost estimates and assessment rolls for all local improvement district projects; (e) Administer construction contracts and authorize progress payments on public im- provement projects; (f) Coordinate with other departments and pro- vide survey and cost data needed in planning projects and applying for state and federal grants; (g) Perform such other services as may be re- quired by law or by the City Manager. 3. Office of Traffic Engineering. Under the super- vision of the Traffic Engineer, this office shall: (a) Make traffic studies and recommendations; prepare and review geometric designs of city streets and intersections; (b) Investigate complaints and prepare reports on requests for parking, speed control, signing, striping, signal and lighting installations; (c) Supervise installation of parking meters, 111 signing and striping of city streets, instal- lation and regulation of traffic signals, and the installation of street lights; (d) Supervise abatement of vision hazards, place- ment of trees, utility poles, and landscap- ing in the public right-of-way; (e) Perform such other services as may be required by law or by the City Manager. 4. Water Division. Under the supervision of the Water Superintendent, this division shall: (a) Maintain and operate all domestic water lines, pumps, distribution systems, water meters, service lines and appurtenances, and water treatment plant; (b) Review plans of all new water lines and extensions of lines which are to be connected to the city water system; 411 (c) Install and maintain fire hydrants; (d) Maintain maps and records of water system; (e) Operate, maintain and improve the irrigation water system, including all lines, pumps, reservoirs, canals and ditches; -4- (f) Perform such other services as may be required by law or by the City Manager. 5. Sewer Division. Under the supervision of the Sewer Superintendent, this division shall: (a) Maintain and operate all sewer lines, pumps, collection systems and appurtenances of the domestic sewer system; (b) Maintain storm drains; (c) Maintain and operate the sewage treatment plant and industrial waste treatment system; (d) Perform such other services as may be •required by law or by the City Manager. 6. Garage. Under the supervision of the Fleet Superintendent, the garage shall: (a) Service, maintain and repair city vehicles and equipment; (b) Maintain vehicle maintenance and operation cost records, administer the Equipment Replacement Fund and recommend rental rates; (c) Prepare specifications for new and replace- • ment vehicles and equipment; (d) Perform such other services as may be required by law or by the City Manager. 7. Refuse Division. Under the supervision of the Refuse Superintendent, this division shall: (a) Collect and dispose of refuse for residential sections of the City; (b) Perform such other.services as may be required by law or by the City Manager." Section 5. Section 1.18.060 of the City of Yakima Municipal Code is hereby amended to read as follows: "1.18.060 Community Development Department. Under the direction of the Director of Community Development, the follow- ing offices and divisions shall perform the responsibilities and duties generally described as follows: 1. Office of Environmental Planning. Under the super- vision of the Principal Planner, this office shall: (a) Conduct studies and research relative to the development and redevelopment of the City of Yakima and its environs; (b) Conduct studies and research relative to the amendment of and additions to the General Plan of the City, and relative to zoning, rezoning and subdivision of property; -5- (c) Administer policies and procedures rela- tive to annexations to the City, and relative to the extension of city utilities to serve property outside the City; 110 (d) Provide all staff assistance and counsel, secretarial and clerical services required by the City Planning Commission; (e) Perform such other duties as may be directed by the City Manager. 2. Office of Housing and Neighborhood Conservation. Under the supervision of the Chief of Housing and Neighborhood Conservation, this office shall: (a) Conduct studies and research and administer programs relative to housing, neighborhood rehabilitation and environment, and community development and redevelopment; (b) Provide staff assistance and counsel required by various housing and neighborhood con- servation-related committees and groups; (c) Perform such other duties as may be directed by the City Manager. 3. Office of Code Administration. Under the super- vision of the Chief of Code Administration, this office shall: (a) Enforce all laws, rules and regulations relative to zoning, housing, building and construction codes; (b) Provide staff assistance and counsel to the Board of Adjustment, Building Code Board of Appeals, Board of Plumbing Examiners, Mechanical Code Examining Board and the Housing Advisory and Appeals Board; (c) Perform such other duties as may be directed by the City Manager. 4. Airport. Under the supervision of the Airport Manager, this division shall: (a) Maintain and operate the Yakima Air TerMinal Building, runways and grounds; (b) Provide for the protection and security of air passengers; (c) Perform such other services as may be required by law and by the City Manager. -6- 5. Transit. Under the supervision of the Transit Manager, this division shall: (a) Operate and maintain a public bus transpor- tation system; (b) Operate and maintain a trolley excursion system; (c) Perform such other duties as may be required by law or by the City Manager. Section 6. Section 1.18.062 is hereby enacted as a new section of the City ofyakima Municipal Code to read as follows: "1.18.062 Airport Security Guards--Powers and Duties. A. In order that the airport divisionTA may provide for the protection and security of air passengers and property pursuant to Section 1.18.060 4 (b) of this chapter, the position ofAirport Security Guard is created. Airport Security Guards'yshall be under the direction of the Yakima Airport Manager. B. Airport Security Guard, duly sworn in the same manner as are peace officers, shall have the power and duty to inspect emplaning passengers at the Yakima Air • Terminal Building as required by applicable laws, rules and regulations, and shall enforce laws and ordinances pertaining to safety of persons and the security of property within the confines of the Yakima Airport. For that pur- pose, Airport Security Guards are vested with authority to carry out the duties specified by this section, including the authority to arrest with or without a warrant, in the same manner provided for other peace officers, for violations of laws and ordinances related to the safety of persons and the security of property at the Yakima Air Terminal. C. The Airport Manager, Airport Maintenance Man and Airport Security Guards, together with officers of the Yakima Police Department, are hereby vested with authority to issue parking violation notices for violations of parking regulations at the Yakima Air Terminal and to impound or cause to be impounded vehicles parked in violation of parking regulations at the Yakima Air Terminal, and to otherwise enforce such parking regulations." Section 7. Section 1.18.070 is hereby enacted as a new Am section of •the City of Yakima Municipal Code to read as follows: 10, "1.18.070 Department of Parks and Recreation. Under the direction of the Director of Parks and Recreation, this department shall construct, maintain and operate public facilities for use and enjoyment by the public administered by three divisions: 1. The Parks Division, under the supervision of the Parks Superintendent, shall maintain the city -7- parks and other public places as directed by law or by the City Manager. 2. The Recreation Division, under the supervision of the Recreation Superintendent, shall plan and implement recreation programs for the general welfare of the people of the City and perform such other duties as may be required by law or by the City Manager. 3. Cemetery. Under the supervision of the Cemetery Superintendent, this division shall: (a) Maintain and operate Tahoma Cemetery; (b) Keep a correct record of all interments, showing the name, age, nativity, residence, whether married or single, and time of interment, of all persons buried in the cemetery, and of the lot, block and section in which each person is interred; (c) Collect and pay to the City Treasurer all money due the City from the sale of blocks or parts thereof or labor performed for lot owners in or about the cemetery; (d) Perform such other services as may be required by law or by the City Manager." Section 8. Section 1.18.080 is hereby enacted as a new section of the City of Yakima Municipal Code to read as follows: "1.18.080 Department of Management and Budget. Under the general direction of the Director of Management and Budget, the following offices shall perform the responsibi- lities and duties generally described as follows: 1. Office of General Accounting. Under the super- vision of the Finance Officer, this office shall: (a) Compile the annual budget and prepare estimates therefor; (b) Maintain a general accounting system for the city government and exercise budgetary control over all expenditures by offices and depart- ments; (c) Perform internal audits of all city financial 411 affairs; (d) Prepare a monthly report of the fiscal activities of all funds for the preceding month and such other reports as may be required by the City Manager; -8- (e) Enforce the provisions of the City's traffic ordinances pertaining to non - moving traffic violations, concurrently with the Police Department. Metermen employed in this office are hereby vested with authority to enforce such ordininances by placing notices on illegally parked vehicles, as prescribed • by applicable ordinances, and by signing formal complaints for the issuance of war- rants by the court for violations of such ordinances; (f) Service, maintain and repair parking meters; (g) Maintain control and a running inventory of all fixed assets of the City; (h) Perform such other services as may be required by law or the City Manager. 2. Office of Utility Accounting. Under the super - vision of the Supervisor of Utility Accounts, this office shall: (a) Receive all customer applications for uti- lity services; (b) Collect and maintain data for billing and collection of all customer utility accounts; • (c) Maintain a uniform utility accounting system for the water and sewer utilities as required by state law; (d) Perform such other services as may be required by law or by the City Manager. 3. Office of Treasury. Under the supervision of the City Treasurer, this office shall: (a) Be responsible for the receipt, custody and disbursement of all city funds, all local improvement district funds, and other trust funds, keeping accurate accounts of all collections and disbursements for each fund; (b) Be the - custodian of all city investments and bank collateral, investing idle funds as may be prudent and lawful; (c) Prepare and submit all financial statements 4 and reports required by law; (d) Prescribe the times at and manner in which monies received, by the several offices and departments of the City shall be paid into the Treasury or deposited in a bank; (e) Make deposits of City funds in banks in the manner prescribed by law; -9- . • (f) Purchase and sell bonds for benefit of local improvement district funds and the Local Improvement District Guaranty Fund; (g) Sign all checks of the City and designate in writing a representative to sign such checks in the event of the Treasurer's absence or inability to act; (h) Maintain an office for the purpose of receiv- ing all money paid as bail by non-moving traffic violation citations; (i) Perform such other services as may be required by law or by the City Manager. 4. Office of Data Processing. Under the supervision of the Systems Analyst, this office shall: (a) Analyze and make recommendations for auto- mation of systems within the various offices and departments; (b) Design, program and maintain systems for approved applications; (c) Maintain a working relationship with Yakima County's Data Processing Department in the operation of the City-County Joint Computer Center. (d) Perform such other services as may be required by the City Manager. 5. Office of Purchasing. Under the supervision of the Purchasing Agent, this office shall: (a) Purchase all supplies, materials and services ' for the City, except the service of specialists, upon properly executed requisitions; (b) Store all supplies and materials not delivered to the various departments; (c) Supervise the care and maintenance of City Hall; (d) Supervise the disposal of surplus property; (e) Maintain and manage an insurance program covering City buildings and equipment; (f) Perform such other services as may be required by law or by the City Manager. 6. Office of Personnel. Under the supervision of the Personnel Officer, this office shall: (a) Prepare and maintain a classification and pay plan based on the duties, authority and responsibility of positions in the municipal service; -10- (b) Administer procedures for the appointment; promotion, discipline, and separation of employees, including recruitment, testing, counseling and selection services for all departments and offices; (c) Establish and maintain a personnel record system; (d) Administer all rules and regulations pertain- ing to civil service, and provide staff assistance to the Civil Service Commissions; (e) Perform such other services as may be required by law or by the City Manager. 7. Office of Records. Under the supervision of the City Clerk, this office shall: (a) Receive, on behalf of the City Council, all petitions, claims, filings for office and similar official communications. (b) Maintain a journal of Council proceedings, record all ordinances and resolutions, post notices and make publications as required by law; (c) Maintain all Council records, books, papers, 410 bonds and other valuable documents of the City unless otherwise provided for by other applicable law; (d) Supervise City elections as the law may require; (e) Administer the City licensing laws; (f) Supervise Animal Control Officers in enforce- ment of laws and ordinances relating to dogs and other animals; (g) Administer central telephone services, reproduction services, and Word Processing Center. 8. Office of Training and Safety. Under the super- vision of the Training and Safety Officer, this office shall: (a) Develop and administer a safety program for 110 all employees to reduce accidents; (b) Develop and administer a training program for all employees to improve individual and organizational capabilities; (c) Perform such other duties as may be required by law or by the City Manager." -11 ; 'A Section 9. Section 1.18.081 is hereby enacted as a new section of the City of Yakima Municipal Code to read as follows: "1.18.081 Animal Control Officer--Duties and Authority. A. In order that the City Clerk may supervise Animal Control Officers in the enforcement of laws and ordinances relating to dogs and other animals pursuant to Section 1.18.080 7 (f) of this chapter, the position of Animal Control Officer is created. Animal Control Officers shall be under the direction of the City Clerk and shall receive technical supervision the Chief of Police. B. The Animal Control Officer shall enforce all ordi- nances pertaining to the regulation, control and licensing of dogs and other animals in the City, concurrently with the Police Department. For that purpose, he is vested with authority to impound animals when required or authorized to do so by applicable city ordinances, to issue notices to persons who he has reason to believe have violated such ordinances, to sign formal complaints for the issuance of warrants by the court for violations of such ordinances, to cooperate with the health officer exercising jurisdic- tion in the City regarding investigation of dog bites and the quarantine of dogs for rabies examinations, and with authority to otherwise perform his duties imposed by this section and other ordinances of the City." Section 10. Sections 1.18.041, 1.18.042 and 1.18.061 of 411 the City of Yakima Municipal Code are hereby repealed. Section 11. This ordinance shall be in full force and effect thirty days after its passage, approval and publication as provided by law and by the City Charter. PASSED BY THE CITY COUNCIL, signed and approved this32—o0 day o ',A 4 , 1975. If 40k Mayor ATTEST: A AP City lerk /