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HomeMy WebLinkAbout02/06/1978 Business Meeting 691 FEBRUARY 6, 1978 The City Council met in session on this date at 1:30 P.M. in the Con- ference Room at City Hall, Yakima, Washington. Council members present ' were Mayor Betty L. Edmondson, Henry Beauchamp, Don Hinman, Nadine Walker and Gordon Wonder. Also present was Jack Sparling, will be sworn into office as Councilman during the regular Council meeting. Councilman Holbrook absent. Mayor Edmondson asked for Councing input regarding a letter she-had re- ceived from a citizen in jail, addressed to OIC/Council, requesting a visit from an official. After discussion, it was the general consensus, after Councilman Beauchamp volunteered, to have Councilman Beauchamp visit this citizen as a representative of OIC. • Mayor Edmondson stated that Tuesday, February 14, 1978, is the date for "Council Air" at KAPP-TV at 9:45 A.M., and asked two volun- teers to appear on the show with Assistant Mayor Ralph Holbrook. Council members Sparling and yonder volunteered to appear on this show. Mayor Edmondson announced that the-Mental Health Services of Yakima are having a community talk about their needs this Friday, 1:00 to 3:00 P.M. She stated that if Ralph Holbrook cannot attend this meeting then she will inform them we cannot send a representative. Councilman Hinman, volunteered to attend if no one else could. • Mayor Edmondson also announced that the Yakima County Restaurant Asso- ciation is giving a dinner to honor elected officials on Wednesday, February 15, 1978, at Frasu's West at 7:00 P.M. and Council is invited to send a representative. It was the consensus to have Councilman Beauchamp.represent the Council, and if he is unable, Nadine Walker will attend. • Mayor Edmondson also announced that there is a seminar to be held in Issaquah, February 22 through 28, on evaluating the performance of employees. City Manager Eastman- reported that three or four staff members will be attending. Mayor Edmondson stated that if any Council member wished to atte to contact her secretary. Councilman Walker reported that Bill Weigand is unable to serve on the Human Relations Commission. Mayor Edmondson also reported that Fred Witham. changed his mind and does not wish to serve on the Regional Planning Board. Also, Mamie Morrison's term will expire on the Housing Authority and she has indicated a desire to serve again. Mayor Edmondson asked Council if they would keep in mind these vacancies and think about possible candidates for replacements. Mayor Edmondson announced that Councilman Wonder has been appointed to serve on the National League of Cities Transportation Policy Committee, and Councilman Hinman has been appointed to fill the unexpired term of Pete Moore on the AWC Board, representing District 4. Councilman Wonder questioned the salary offered for the position of Trolley Master, stating he thought it was too low. City Manager Eastman stated he would look at it again, however, the objective was to hire a retired person. Mayor Edmondson stated that it was explained to her that the person would be working long hours in the summer but short hours in the winter. Council members discussed bid procedures and bid requirements; Councilman Wonder inquiring who is responsible for completion of a HUD project if the Contractors walk out, or if their work is inferior. City Manager Eastman stated he would check on it, however, he thought a bid bond is required. It was the general consensus of the Council that a Study session should be held on bid procedures. 692 FEBRUARY 6, 1978 In response to the Capitol Theatre Committee's letter of January 24, 1978, it was the general consensus of the Council that members Wonder and Walker and the City Manager work with the Capitol Theatre Committee and draft an operating contract by the first of March and bring it back to Council shortly thereafter. Council members discussed policy direction for the operation for the Yakima Center. City Manager Eastman stated he is under the impression that the City wanted the Center to be operated at no cost to the City, except possibly for insurance and maintenance contracts. Councilman Walker stated that she would like to see the draft contract ihat;'-was drawn up last March. Councilman Wonder stated that he believes the funds for running the Center should come from Room Tax monies. Councilman Wonder also expressed some dissatisfaction with the V & C for the present operation of the Center, stating that some of their Board meetings were not timely, nor their reports. He stated that the City ha. not received a profit/loss statement, and Council is not aware of the fees charged- He also stated that some discounts were given. City Manager Eastman asked if Council wanted minimal involvement with the operation of the Center. Mr. Eastman stated that from Council's discussion, he understands that Council wants minimum involvement in the Center's day to day operation and minimal financial involvement except by mutual advantage, i.e. insurance. Mayor Edmondson distributed additional information pertaining to the evaluation of the City Manager, and stated that this would be discussed next week because of the time element. Mayor Edmondson also announced that Councilman Wonder would be attending the National League of Cities Conference in Washington D. C. in March. Councilman Beauchamp stated that he would consider attending this conference if another representative were needed. At 3:00 P.M., the Council members moved into the Council Chambers for the balance of the meeting, Mayor Edmondson presiding, Council members Hinman, Beauchamp, Walker and Wonder, and City Manager Eastman and City Attorney Andrews present on roll call. Councilman Holbrook absent. It was MOVED by Wonder, seconded by Beauchamp, that Councilman Holbrook be excused from attending this meeting due to his illness: carried, Beauchamp, Edmondson, Hinman, Walker and Wonder voting aye by voice vote. Holbrook absent. The Invocation was given by Councilman Walker. Councilman Jean Allard, having submitted,his resignation effective as of January 9, 1978, and Council having authorized legislation prepared to appoint John W. "Jack" Sparling, Jr., to serve the balance of his term, it was MOVED by Wonder, seconded by Walker that Resolution No. D-3843, appointing Jack Sparling as a member of the Yakima City Council, be passed: carried, Beauchamp, Edmondson, Hinman, Walker and Wonder voting aye on roll call. Holbrook absent. RESOLUTION NO. D-3843, A RESOLUTION appointing John W. Sparling, Jr., as a member of the Yakima City Council. Councilman Jack Sparling was then sworn into office by the City Clerk. This being the time fixed for the hearing on the assessment roll for L.I.D. No. 1012, 65th,Avenue Sewer District, and no.one present wishing to speak to this matter, it was MOVED by Wonder, seconded by Walker that Ordinance No. 2154 confirming the assessment roll covering L.I.D No. 1012, be passed: carried, Beauchamp, Edmondson, Hinman, Walker and Wonder voting aye on roll call. Sparling not voting. Holbrook absent. ORDINANCE NO. 2154, AN ORDINANCE confirming the assessment roll covering Local Improvement District No. 1012 as created and established by Ordinance No. 2071 of the Ordinances of the City of Yakima. 693 FEBRUARY 6, 1978 Mayor Edmondson urged everyone to vote tomorrow on the school levy election. She also announced that February 12 through 18 is National Vocation Week. February is National Heart Month. This is Boy Scout Week and Wednesday is Boy Scout Day at City Hall, where the Boy Scouts will be serving as acting officials. Mayor Edmondson also announced that February 18 through 25 is Future Farmers of America Week -- they will be celebrating their 50th year anniversary. Larry Robinson, 501 South 6th Avenue, complimented the City on its response to a problem he had with the Refuse Department. He stated that his garbage can had accidentally been picked up with his garbage, and when he called City Hall he was told that he would get one to replace it. Magnolia Rentz, 1001 South 6th Street, asked for an explanation of a proposed program for which an application for funds had been made with HUD.: Carol Darby, Director of Community Development, explained that Council had authorized them to apply for funds only. Now, public input will be obtained. She stated that she will be talking with HUD this Thursday to see if they will even consider the $7.2 million application. Miss.' Darby stated that if the residents in that area object to the proposed project, then it can be changed, or whatever Council wishes to do. Councilman Beauchamp inquired if there could not be more selective site development rather than mass development. Miss Darby stated that she would have additional information after talking with HUD this Thursday. Joyce West, 807 South 7th Street, invited Carol Darby and Council members to a community meeting at the Southeast Community Center on Saturday, February 11, 1978, at 2:00 P.M., regarding this project. Council members next discussed the allocation of Federal Revenue Sharing funds. Having discussed this previously, it was MOVED by Wonder, seconded by Walker that the request for FRS funds filed by Neighborhood Health Clinic, be denied: carried, Beauchamp, Edmondson, Hinman, Walker and Wonder voting aye by voice vote. Sparling not voting. Holbrook absent. Council members then reviewed the request from Mental Health in the amount of $45,000. Fran Lewis, Director, distributed additional in- formation on the 1978 Children's Program Budget, for which the FRS funds have been requested. Mrs. Lewis stated they are hoping to hire a P.H.D. psychiatristrather than contract those services. She also stated there will be additional counseling sessions needed because of the Involuntary Treatment Act. Councilman Hinman stated that he was impressed because the juveniles would be treated here rather than sent to Cascadia. It was MOVED by Hinman, seconded by Walker, that Council allocate $45,000 out of the 1978 FRS funds to Mental Health Services, as a one time allocation: carried, Beauchamp, Edmondson, Hinman, Walker and Wonder voting aye by voice vote. Sparling not voting. Holbrook absent. In discussing the FRS requests filed by Yakima County Transportation Exchange, City Attorney Andrews reported that they are legally eligible to receive FRS funds. The grant would be made to Yakima County and administered by it for the benefit of the Transportation Exchange. Gini Heintzman, Director, submitted a 1978 proposed budget for their program. Mrs. Heintzman stated that this is a one time request as they hope to replace these funds with contracts. After discussion, it was MOVED by Walker, seconded by Beauchamp that Council approve the $30,000 request for Yakima County Transportation Exchange; grant to be made to Yakima County, to be allocated out of the 1978 FRS funds: carried, Beauchamp, Edmondson, Hinman, And Walker voting aye by voice vote. Wonder voting nay. Sparling not voting. Holbrook absent. City Manager Eastman reported that the Southeast Community Center At Work is not a legal eligible recipient of FRS funds, and City Attorney Andrews explained the conduit theory, which governed this ruling. Mr. Andrews stated that the City can contract with Southeast Community Center At Work for recreational programs through the Parks and Recreation Department. Johnny Rance, Director, said that he would be interested, but was concerned about the time element involved in getting it started. Mr. Andrews stated he would need more information than was given on the FRS request before a contract could be drawn up. Councilman Wonder stated that Carol Darby could talk with HUD about this problem of not 694 - FEBRUARY- 6, 1978 being able to grant funds to S.E. Community Center. Joyce West offered to speak with the Area Agency on Aging to see if this could be administered through them* After discussion, it was MOVED by Hinman, seconded by Walker to approve the general plan in concept and instruct staff to find a mechanism to contract with the Southeast Community Center At Work for those services: carried, Beauchamp, Edmondson, Hinman, Walker, and Wonder voting aye by voice vote. Sparling not voting. Holbrook absent. City Manager Eastman explained the Nob Hill Construction Project, stating that approximately $40,000 would be spent for research and design, and the remaining $50,000 to $60,000 would be used for property acquisition as property becomes available. It was MOVED by Walker, seconded by Beauchamp to approve the following allocations from the 1978 FRS funds: $18,000 --Computer Program; $8,450 Mag Card Typewriter; $100,000 -- Nob Hill Construction; and $200,000 -- FRS Contingency Fund: carried, Beauchamp, Edmondson, Hinman, Walker and Wonder voting aye by voice vote. Sparling temporarily absent. Holbrook absent. City Manager Eastman stated that we could not do anything with O.I.C.'s requestsince Henry Beauchamp, Executive Director, is now a Councilman. It was the general consensus of the Council that a report on financing alternatives for Southeast Community Center Addition be continued until additional information from staff is received. It was the general consensus of the Council that Items No. 14, 15, 19 and 22 be listed as a Consent Agenda. It was MOVED by Wonder, seconded by Walker that the Consent Agenda, as_read, be passed: carried, Beauchamp, Edmondson, Hinman, Walker and Wonder voting aye on roll call. Sparling not voting. Holbrook absent. (Subsequent paragraphs preceded by an asterisk 0) indicate items on the Consent Agenda to be handled under one motion without further discussion.) *It was MOVED by Wonder, seconded by Walker that Resolution No. D-3844, declaring the intention of creating a Local Improvement District to furnish irrigation water to Larsons Lots and Larsons Lots No. 2 Area, and setting a time of hearing for March 6, 1978, be passed: carried, Beauchamp, Edmondson, Hinman, Walker and Wonder voting aye on.roll call. Sparling not voting. Holbrook absent. RESOLUTION NO. D-3844, A RESOLUTION of intention to create a Local Improvement District. *It was MOVED by.Wonder, seconded by Walker that Resolution No. D-3845, fixing a time of hearing for the Irrigation Assessment Roll for 1978, as March 13, 1978, be passed: carried, Beauchamp, Edmondson, Hinman, Walker and Wonder voting aye on roll call. Sparling not voting. Holbrook absent. RESOLUTION NO. D-3845, A RESOLUTION setting a date for hearing for 11/ confirmation of the Irrigation Maintenance Assessment Roll for the year 1978. Herb Mayer, City Engineer, explained the need for a study to be performed on the high level water service system, stating that last summer the two pumps ran continually. This study would give us some alternatives. Councilman Wonder asked if this had been discussed with Nob Hill Water Company. City Manager Eastmanstated that the service area would be drawn up by the Urban Area Board to avoid duplication of services. After discussion, it was MOVED by Walker, seconded by Wonder that Resolution No. D-3846, authorizing execution of an agreement with CH2M Hill for professional engineering services in connection with the City water system high level service zone, be passed: carried, Beauchamp, Edmondson, Hinman, Walker and Wonder voting aye on roll call.. Sparling not voting. Holbrook absent. RESOLUTION NO. D-3846, A RESOLUTION authorizing and directing the City Manager and the City Clerk of the City of Yakima to execute an agreement with CH2M Hill, Inc., for professional engineering services in connection with the City water system high level service zone. **Inadvertently omitted: Mayor Edmondson stated that it would be better to handle this through staff. 695 FEBRUARY 6, 1978 City Manager Eastman explained that the proposed agreement between the City and the Yakima Housing Authority can be considered Phase I of an attempt to get the City out of the housing business. He stated that this contract makes the Housing Authority a separate entity and they are entering into a contract with the City for disbursements of $24,000 of Community Development funds. Mayor Edmondson inquired if the City is held harmless from anything that might happen. City Attorney Andrews stated that since the Housing Authority is a separate entity, that there is no need for a hold harmless agreement. It was MOVED by Walker, seconded by Wonder that Resolution No. D-3847, authorizing execution of an agreement with the Housing Authority of the City of Yakima, be passed: carried, Beauchmap, Edmondson, Hinman, Walker and Wonder voting aye on roll call. Sparling not voting, Holbrook absent. RESOLUTION NO. D-3847, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute an agreement with the Housing.Authority of the City of Yakima. It was the general consensus of the Council to postpone its discussion on the preliminary consideration of street light financing. *It was MOVED by Wonder, seconded by Walker that Resolution No. D-3848 authorizing payment of a damage claim filed by Russell D. Harmon in the amount of $125.95 for damages which occurred as a result of a clogged sewer line, be passed: carried, Beauchamp, Edmondson, Hinman, Walker and Wonder voting aye on roll call. Sparling not voting. Holbrook absent. RESOLUTION NO. D-3848, A RESOLUTION authorizing the payment of $125.95 to Russell B. Harmon in settlement of a claim for damages filed with the City of Yakima. *It was MOVED by Wonder, seconded by Walker, that Resolution No. D-3849, authorizing payment of a damage claim by Kurt Weingarten in the amount of $127.06 for damages which occurred as a result of a clogged City sewer line, be passed: carried, Beauchamp, Edmondson, Hinman, Walker and Wonder voting aye on roll call. Sparling not voting. Holbrook absent. RESOLUTION NO. D-3849, A RESOLUTION authorizing payment of $127.06 to Kurt Weingarten in settlement of a claim for damages filed with the City of Yakima. *It was MOVED by Wonder, seconded by Walker that Resolution No. D-3850, denying payment of a damage claim filed by Rolland L. Many: for the amount of $155.70, be passed: carried, Beauchamp, Edmondson, Hinman, Walker and Wonder voting aye on roll call. Sparling not voting. Holbrook absent. RESOLUTION NO. D-3850,,A RESOLUTION denying the claim of Rolland L. Many filed with the City of Yakima on December 27, 1977. *It was MOVED by Wonder, seconded by Walker that Resolution No. D-3841, denying payment of a damage claim filed by Mike's Rental Machinery in the amount of $230.67, be passed: carried, Beauchamp, Edmondson, Hinman, Walker and Wonder voting aye on roll call. Sparling not voting. Holbrook absent. RESOLUTION NO. D-3851, A RESOLUTION denying payment of a claim of Mike's Rental Machinery filed with the City of Yakima On January 18, 1978. Mayor Edmondson questioned why the expense of Chief Carroll and Tom Klingele's trip to Columbus, Ohio, and Buffalo, New York, was so low. Chief Carroll stated that they are going to inspect appartus, construction and operating featureS of specific aerial platform equipment of specification drafting at two different factories and the two different vendors 696 FEBRUARY 6, 1978 offered to pay for the transportation. Several Council members expressed concern about possible appearance of fairness in selection of this equipment if the vendors paid for this transportation. City Manager Eastman informed Council that the cost would be almost $2,000, but would be an appropriate expense for the City and recommended that the City pay the entire cost. City Manager Eastman requested Council approve the out of state travel for John Vanek to fly to Washington D. C., if necessary, to research information regarding water shed rights at the Cougar Lake Wilderness Area. Mr. Eastman stated that it would cost approximately $650 for one week, and he would not go unless Congressman McCormick cannot provide us with the information we need. It was MOVED by Walker, seconded by Wonder that out of state travel be approved as follows: Willis White, Public Works Director, to Corvallis, Oregon, at a cost to the City of $225.00 to attend the 1978 Northwest Roads and Streets Conference, February 7 through 10, 1978; Ed Carroll and Tom Klingele, to Columbus, Ohio, and Buffalo, New York, February 12 through 17, 1978, amending their request so that the City would pay the entire expense of the trip; Chuck Gregory, Parks and Recreation Department, to Albany, Oregon, to attend a class regarding the use, maintenance and operation of chlorination equipment, February 14 through 17, at a cost to the City of $145.00,(he will be traveling with Fred Orr in i-_leity'-Vehicle1;01andic'. John Vanek, Legal Department, to travel to Washington D.C., if necessary, for research purposes regarding the proposed Cougar Lakes Wilderness Area -- City Water Shed Rights, at a cost to the City of $650.00: carried, Beauchamp, Edmondson, Hinman, Walker and Wonder voting aye by voice vote. Sparling not voting. Holbrook absent. It was MOVED by Walker, seconded by Hinman, to amend the final construction costs for the CBD Project as follows: 1st Street Project -- plus $688 for a new total of $126,438; 3rd Street Project -- plus $2,040 for a new total of $211,649; South CBD Project -- plus $336 for a new total of $253,266 as given in a memo dated February 2, 1978, from Larry Wright, Principal Planner: carried, Beauchamp, Edmondson, Hinman, Walker, and Wonder • voting aye by voice vote. Sparling not voting. Holbrook absent. *It was MOVED by Wonder, seconded by Walker, that Resolution No. D-3852, authorizing the call for bids on City legal advertising for 1978, be passed: carried, Beauchamp, Edmondson, Hinman, Walker and Wonder voting aye on roll call. Sparling not voting. Holbrook absent. RESOLUTION NO. D-3852, A RESOLUTION prescribing a form of contract for printing and publishing City legal advertising; and directing publication of a call for proposals therefor. There being no further business to come before the Council, it was MOVED by Wonder, seconded by,Walker, that this meeting be adjourned at the hour of 6:22 P.M.: carried, Beauchamp, Edmondson, Hinman, Walker and Wondervotingayebyvoicevote.Sparli:not voting. Holbrook absent. OF READ AND CERTIFIED ACCURATE BY 1 LA_1GN 41 1 4 ' 2/- 7' CO i ILMAN _ OAT al 7P - COUNCILMAN ATTEST: 0 - 0 10 e (1 dihrum 0 __did_ " CITY C RK 4 ( MAYOR