HomeMy WebLinkAbout01/23/1978 Business Meeting 4 ���
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JANUARY 23, 1978
The City Council met in session on this date at 1:30 PM in the Conference
Room at City Hall, Yakima, Washington. Council members present were
Mayor Betty L. Edmondson, Don Hinman, Ralph Holbrook, Nadine Walker and
Gordon Wonder. Council member Henry Beauchamp absent and excused.
Dick Hi | | iQu , Director of Parks and Recreation, introduced Beth Hudspeth
as the new Senior Citizens Coordinator.
Mayor Edmondson referred to a letter from Mary Hersey, 8FSCME'Represenfafive,
regarding the ordinance concerning the Community Relations Officer and
the Human Relations Commission, copies of which she distributed to
Council members. Mayor Edmondson stated that we had not yet heard from
B||| Weigand regarding his possible appointment to the Human Relations
Commission. Council member Walker indicated that she will check on the
matter.
Ma Edmondson reported, for the information f fh Co || fh f there
mon son ��po e , or � o the Council, � ere
w||| be a vacancy at the end of this month on the Housing Authority.
Mamie Morrison's term expires at that time and she has indicated that
she would like to serve again. This matter will be brought up again
when all Council members are present.
Council members having received a packet which included the applications
and resumes of |4 persons interested in being appointed a Council member
to replace Jean Allard, the timetable for selecting this replacement was
discussed. It was suggested that when the entire Council is able to get
together, that there should be discussion on these candidates on or
before January 30 and that an appointment be made no later than February
6, 1978.
Mayor Edmondson referred to a letter from Doudna-Williams regarding the
selection of Knipper-Dunn Partnership for the City Hall space study,
indicating that there will be a response after study on this matter.
It was MOVED by Walker, seconded by Hinman to go into Executive Session
to discuss |obor negotiations and two alleged d i sorlm| nafion cases which
have been filed against the City: carried, Edmondson, Hinman, Ho|brook,
Walker and Wonder voting aye by voice vote. Beauchamp absent.
At 3:00 PM, the Council members moved into the Council Chambers for the
balance of the meeting, Mayor Edmondson presiding, Council members Don
Hinman, Ralph Holbrook, Nadine Walker, Gordon Wonder and City Manager
Eastman and City Attorney Andrews present on roll call. Councilman
Henry Beauchamp absent. It was MOVED by Holbrook, seconded by Walker
that Councilman Beauchamp be excused as he is out of town: carried,
Edmondson, Hinman, Holbrook, Walker and Wonder voting aye by voice vote.
Beauchamp absent.
The Invocation was given by Councilman Hinman.
This being the time fixed for the hearing on the rezone application
filed by G. Roulston/W. Rosenkranz, for property at 3808 Tieton Drive,
and no one present wishing to speak to this matter, it was MOVED by
Holbrook, seconded by Wonder that Ordinance No. 2149, accepting the
recommendations of the Planning Commission and rezoning f at 5808
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Tieton Drive, be passed: carried, Edmondson, Hinman, A ., Walker
and Wonder voting aye on roll call. Beauchamp absent. II/ �
ORDINANCE NO. 2149, AN ORDINANCE accepting the recommendation of the
Planning Commission and rezoning property at 3808 Tieton Drive from R-|,
Single Family Zone, to Planned Development zone.
Mayor Edmondson welcomed Elinor Edwards to the Council meeting. She is
the new representative from the League of Women Voters.
It was MOVED by Holbrook, seconded by Wonder that Resolution No. D-3836,
giving recognition and commendation to W. K. "Pete" Moore for past
services performed as a Council member, be passed: carried, Edmondson,
Hinman, Holbrook, Walker and Wonder voting aye by voice vofe. Beauchamp
absent.
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JANUARY 23, 1978
RESOLUTION NO. D-3836, A RESOLUTION of appreciation and commendation for
the services performed by W. K. ,"Pete" Moore during his tenure as a
Yakima City Council member.
It was MOVED by Wo|ker seconded by Holbrook that Resolution No. D-3837,
giving recognition and commendation to Dr. William "Bill" Simmons for
past services performed as Council member, be passed: carried, Edmondson,
Hinman, Holbrook, Walker and Wonder voting aye by voice vofe. Beauchamp
absent. .
RESOLUTION NO. D-3837 '8 RESOLUTION of appreciation and c ' enda ion for
services performed by William "Bill" Simmons, M.D., during his tenure as
a Yakima City Council member.
It was MOVED by Wonder, seconded by Holbrook that Resolution No. D-3837,
giving recognition and commendation, to Jean Allard for past services
performed as a Council member, be passed: carried, Edmondson, Hinman,
Holbrook, Walker and Wonder voting aye by voice vote. Beauchamp absent.
RESOLUTION NO, O-3838, A RESOLUTION of appreciation and commendation for
the services performed by Jean Allard during his tenure as a Yakima City
Council member.
The agreement with the State of Washington, Department of Highways, for
partial reimbursement of costs for improvements to 1st Street, having
been discussed the previous week, it was MOVED by Ho|brooh" seconded by
Wonder that Resolution No. D-]8]9, authorizing execution of an agreement
with the State of Washington, Department of Highways, for partial
reimbursement of costs for improvements to 1st Sfreef,, be passed:
carried, Edmondson, Hinman, Holbrook, Waiker and Wonder voting aye on
roll call. Beauchamp absent.
RESOLUTION NO. D-3839, A RESOLUTION authorizing and d]reofing the City
Manager and City, Clerk of the City of Yakima to execute an aQreemenf
with the State of Washington, Department of Highways, for partial'
reimbursement of costs for improvements to 1st Street.
It was MOVED by Wonder, seconded by Holbrook that Resolution No. 0-3840,
authorizing payment of a damage claim in the amount of $243.31 to
RonoPd G. Weber for damages incurred when the City sewer line became
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clogged, be passed: carried, Edmondson, H|nman Holbrook, Walker and
Wonder voting aye on roll call. Beauchamp absent.
RESOLUTION NO. D-3840, A RESOLUTION authorizing payment of $243.31 to
Ronald G. Weber in settlement of a claim for damages filed with the City
of Yakima.
It was MOVED by'Ho|brdok, seconded by Walker that Resolution No. D-384|,
authorizing paymehf of a damage claim in the amount of $21.02 to John M.
Schrodt for damages incurred when a City sewer, line became clogged, be
passed: carried, Edmondson, Hinman, Ho|bronk, Walker and Wonder voting .
aye on roll on1|. Beauchamp nbsenf,
RESOLUTION NO..O-3841, A RESOLUTION authorizing payment of $21,02 to
John M. Schdf in of claim for damages filed with the City
ro n settlement a c
of Yakima.
It was MOVED by Walker, seconded by Wonder that the out-of-state travel
for Willis White, Public Horks,Direofor to attend the Institute fOr
Water Resources, Exeouf|ye Council Meeting in Des Plaines' Illinois, at
no cost to the City,--from February 15th to February 17fh, |978, be
approved: carried, Edmondson, Hinman Holbrook, Walker and Wonder
voting aye on roll call. Beauchamp absent.
Councilman Holbrook, referring to a letter from Doudna-Williams, Architects,
questioned the method of selecting the firm that did the City Hall space
study. City Manager Eastman stated that it was Council's policy to
rotate the use of the local firms and Knipper-Dunn had not done any work
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JANUARY 23, 1970
in quite a while for the City. He stated that this was discussed at the
time Knipper-Dunn was selected to do the space study. Mr. Eastman also
stated that all Council had authorized was the space study. This does
not mean that Knipper-Dunn would automatically be awarded any work that
might be a result of the space study. He stated he would be happy to
provide Council with a draft response to Doudno-Williams' letter. Mr.
Eastman stated there were three factors that were considered in selecting
Knipper-Dunn to do this work: (|) they had not done a substantial
amount of work with the City lately; (2) their proposal included a space
designer, and (3) they have an interior decorator on their staff. Mayor
Edmondson stated that evidently this information was not given to the
other arobeotaua` firms. Councilman Walker stated that she would
appreciate a draft letter to these firms explaining the method or policy
of the Council in selecting a firm and stated she thought it should be
from the Mayor as the letter was addressed to her. It was MOVED by
Holbrook, seconded by Wonder that Ordinance No. 2150, appropriating
$15,000 from FRS funds, to provide for payment of a City Hall space
study, be passed: carried, Edmondson, Hinman, Holbrook, Walker and
Wonder voting aye on roll call. Beauchamp absent.
ORDINANCE NO, 2150, AN ORDINANCE appropriating the amount of $15
from unappropriated money in 199-Fadera| Shared Revenue Fund and transferring
that amount to 000-Genero| Fund; appropriating the amount of $15,000
from unappropriated money within the General Fund for expenditure therefrom
as a 1978 appropriation for 000-General Fund,
City Manager Eastman gave Council some background information on the
proposed modifications to Ordinance No. 2117, relating to L.I.D. No
1014, 1977 Domestic Water Mains, comparing this with the same issue that
came up with the River Road L.I.D. -- is the City of Yakima a public
utility and responsible to serving any customer in the service area and
serving the public without an outside utility agreement? Should the
City extend sewer service to the area involved with the Wastewater Sewer
Facility Agreement signed by Union Gap, Terrace Heights and the City of
Yakima without an outside utility agreement? Mr. Eastman recommended'
that Council adopt a policy of not considering any L..|.D. outside' the City
unless 75% of assessed valuation has signed an Outside Utility Agreement
on the basis that it was the same thing as a one-on-one a8reemenf.
Seventy-five percent agreement with the City gives the City the option
of annexation. Mr. Eastman reported that the City does not have in hand
75% of the assessed valuation willing to sign an outside utility agreement
in the Willow area. Mr. Eastman recommended that that area be excluded
from the L.I.D. He stated that if we don't do the L.I.D'.;-they can ask the
County to do it or form a sewer district. Councilman Holbrook stated
that maybe the City would be better off selling the water to the people
and not annexing them and then asked how the study is coming along on
cost of annexing an area vs. the benefits that the City would receive.
Mr. Eastman stated that State Law requires the City to sign a statement
of our service area. Does the City want to control the development at
the perimeter around the City Limits, or do we want to give service to
those who do not want to annex? Mr. Eastman stated that if Council
adopts this ordinance, they will, in essence, be reaffirming their
policy of requiring outside utility agreements prior to giving water or
sewer service. Mayor Edmondson announced that since this Ordinance has
an emergency clause, it must have a unanimous vote to pass. It was
MOVED by Wonder, seconded by Hinman that the Ordinance, amending Section II/ of Ordinance No. Z| |7, ro|of|ng fo L.|.D. No. |O\4, |977 Domnsfic
Water Mains, be passed. The ordinance failed for want of a unanimous
vote: Edmondson, Hinman, Walker and Wonder voting aye on roll call.
Holbrook voting nay. Beauchamp absent. After discussion, it was then
MOVED by Hinman, seconded by Walker that Section 2 of the proposed
ordinance be amended to read as follows: "This Ordinance shall be in
full force and effect 30 days after its final passage, approval and
publication, as provided by law and by the City Charter", and passed:
carried, Edmondson, Hinman and Walker voting aye on roll call. Holbrook
and Wonder voting nay. Councilman Holbrook stated that the City is, by
this vote, denying water to a substantial amount of people because they
are denying to sign an outside utility agreement to annex, and again asked
the City Manager about the study of the economical feasibility relative
to annexation. City Manager Eastman stated that staff is in the process
of several studies at this time, several of which would have to be
completed before starting that study, i.e., the fire station location study.
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JANUARY 23 1978
ORDINANCE NO. 2151, AN ORDINANCE describing property to be improved by
virtue of Local Improvement District No. 1014; amending. Section | of
Ordinance No. 2117, enacted October 24, 1977, and entitled "An Ordinance
providing for the improvement of certain property constructing the
necessary mains, fire hydrants, valves and other appurtenances for the
purpose of supplying water for domestic use and fire protection; establishing
a local improvement district, and creating a special fund".
City Manager Eastman reviewed the changes in the proposed management
compensation plan, as given in his 1/23/78 memo. The $5,000 life
insurance has baen'chonged to an amount equal to |% of annual salary.
Sick leave was amended to allow new managers with the City to accumulate
at the rate of 2 days per month to 12 days, and then to accumulate at
the rate of | day per month, starting on the 13fh month (no sick leave
exchange to be allowed during the first year of employment). Councilman
Hinman stated that Council and staff are doing this just like a union
negotiation. He stated that it appears that an employee who has been
around the longest has lower salary, and asked if there was any way
to look at the market and pay.fhem accordingly. He also stated that he
did not think the longevity program is solving that problem. Mr.
Eastman stated that he agreed and stated that three concerns should be
addressed. There should be a classification study made whereby the
results should be that like duties should be paid like money. 8|so" an
area survey should be made to know if the City is paying management in
the same range as private industry. And, thirdly, he stated that an
evaluation program would have been completed if ,�e odtiO ao '
been done. Dick Zais, Assistant City Manager, stated that in the posf,
the positions were reviewed when vacancies occurred. Councilman. Wonder
ask if a policy based on the evaluation program could not be developed.
Assuming that any manager that the City has is effective, we should
develop a pay sco|e.for that position, then compare the work, number of
people supervised and hours required to work overtime. Mr. Eastman
stated that he would like Council to set the salary range and allow him
to set the salary, and keep that information private, especially if the
manager is being paid on an evaluation basis. Mayor Edmondson asked who
was going to set up the procedures for evaluation. Mr. Eastman stated
that he hoped to have a procedure In a couple of.weeks. It has to
involve the managers, who will be evaluated. Councilman Holbrook stated
that he agrees in essence with Mr. Eastman and also stated that he would
like to have him come back with a program whereby the evaluation process
can be started. Councilman Hinman stated.that he would also like to see
some type of evaluation of the job compared with the job market. It is
important that the employee that has been here a long time is treated in
line with the job market within the Northwest. Some Council members
expressed concern that the newly hired managers are already compensated
adequately and it is those who have been here a long time who need to be
brought up with the others. City Manager Eastman stated that a short
term employee will get 2 extra hours per month vacation, no sick leave
exchange for those hired less than one year, 7.6% salary increase and .
paid medical, dental and life insurance, for a percentage of about |O%.
He stated that 12.2% increase is just .an average; some of the long term `
employees will get a 12 to 13% increase because of the longevity. Mr.
Eastman stated that this program was the consensus of the management
people. After discussion, it was the general consensus to have the salary
and fringe benefit ordinances prepared with an emergency clause. Assistant
City Manager Zais stated that the City Manager's salary is not encompassed
in this ordinance. After discussion, it was the general consensus to
consider the City Manager's salary at the time of his evaluation.
There being no further business to come before the Council, it was MOVED
by Holbrook, seconded by Walker that this meeting be adjourned at the
hour of 5:35 PM: carried, Edmondson, Hinman, Holbrook, Walker and -
Wonder voting aye by voice vofe. Beauchamp absent.
READ AND CERTIFIED ACCURATE BY DATE -5L
IMUNCILMAN
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