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HomeMy WebLinkAbout02/21/1978 Business Meeting 704 FEBRUARY 21, 1978 The City Council met in session on this date at 6:30 PM in the Conference Roam at City Hall, Yakima, Washington. Council members present were Assistant Mayor Ralph Holbrook, Henry Beauchamp, Don Hinman, Jack Sparling, Nadine Walker and Gordon Wonder. Mayor Betty L. Edmondson absent and excused. Assisant Mayor Holbrook introduced Peter King and Chris Lockwood, ANC representatives. Mr. Lockwood stated that they were in town for a convention committee ,meeting regarding the June 13-16, 1978 ANC Convention. He stated that approximately 1200 people will be attending this Convention. Having received a letter of resignation from Fred J. Iraola from the Airport Advisory Commission, it was MOVED by Hinman, seconded by Wonder to accept his letter of resignation: carried, Beauchamp, Hinman, Holbrook, Sparling, Walker and Wonder voting aye by voice vote. Edmondson absent. Assistant Mayor Holbrook stated that Don Emerick, Chairman of the Airport Advisory Commission, has written a memo recommending that Pete Terrett be appointed to fill this vacancy. Councilman Walker recommended Bob Rankin or Dr. Heiser to be appointed to the Airport Advisory Commigion. Councilman Wonder questioned if any member had been missing very many meetings. Judy Sheridan, Transportation Director, reported that if a member had missed a meeting or two, that was only because he had been out of town. It was then MOVED by Wonder, seconded by Sparling that Pete Terrettle appointed to the Airport Advisory Commission: carried, Beauchamp, Hinman, Holbrook, Sperling, Walker and Wonder voting aye by voice vote. Edmondson absent. Councilman Walker requested that the names of Bob Rankin and Dr. Heiser be kept on file for consideration in the event of future vacancies. It was MOVED by Walker, seconded by Wonder to move into Executive Session to discuss labor relations: carried, Beauchamp, Hinman, Holhrook, Sperling, Walker and Wonder voting aye by voice vote. Edmondson absent. After the conclusion of Executive Session, Councilman Wonder stated he would like to receive a report from the City Attorney on the policy of the appearance of fairness regarding Council voting on zoning, L.I.D.'s, etc., where there might be financial involvement. City Attorney Andrews stated that should there be a conflict of interest, then the Council member should not vote on that issue. Councilman Wonder asked about the policy of Council members voting on an issue which involves a Board on which they are a member. Mr. Andrews stated that the problem is not a conflict of interest unless the Board is a governmental board where the Council member is a master on one hand and a servant on the other hand. Council members next briefly discussed the policy on awarding contracts. City Manager Eastman stating that the City must call for bids, if the amount is over $2,000 for materials or non-professional services, OiAl a contract amount is over $5,000 for other services. Mr:AEastman also stated that professional services require Council's approval before the contract can be awarded. He stated that any item which is budgeted and for which there are funds available, can be awarded by the City Manager. Mr. Eastman stated that there is a State law that public officials who knowingly violate the bid law can be subject to a fine or loss of employment. Council next discussed the consideration of the evaluation process:tor the City Manager, City Manager Eastman stating , ,-he had supplied Council with a copy of the City of Lakewood's form used for the evaluation process of their City Manager, and Mayor Edmondson had provided Council with material on this subject also. It was the general consensus of the Council that there were sane good points in all the evaluation processes presented. Councilman Beauchamp suggested the possibility of having three Council members meet to draw up a format for evaluating the City Manager and then bring that format back for approval by the entire Council. Councilman Hinman suggested that the evaluator/facilitator meet also with the department heads, and discussion ensued as to whether this would be necessary and that Council would do with that information. City Manager Eastman reported that the department heads are now in an evaluation process of themselves. Councilman Sparling stated that he did not feel he should participate in this evaluation process as he has not been a member of the Council long enough to be knowledgeable of the City Manager's management. He stated that the evaluation should be done by people he is dealing with -- possibly department heads or business people, i.e., Visitors & Convention Bureau. We should have a cross section of the people he is working with and it all should be done in a confidential manner. Assistant Mayor Holbrook stated that the Council, as a group, has to evaluate the City Manager. We really need that information, but it should be channeled 705 FEBRUARY 21, 1978 to us. It was the general consensus that no action be taken on this matter at this meeting. At 8:00 PM, the Council members moved into the Council Chambers for the balance of the meeting, Assistant Mayor Holbrook presiding, Council members Beauchamp, Hinman, Sparling, Walker and. Wonder and. City Manager Eastman and City Attorney Andrews present on roll call. Mayor Edmondson absent and excused. The Invocation was given by City Manager Eastman. Assistant Mayor Holbrook referred to the items placed on the Consent A4eidaquestioning whether there were any additions or deletions from either Council members or citizens present. Councilman Beauchamp requested that item #14 be deleted and Councilman Walker requested that item #15 be added to the Consent Agenda. It was the general consensus of the Council that these requests be made. The City Clerk then read the Consent Agenda items including resolutions and an ordinance by title. It was MOVED by Walker, seconded by Wonder that the Consent Agenda, as read,be passed: carried, Beauchamp, Hinman, Holbrook, Sparling, Walker and Wonder voting aye on roll call. Edmondson absent. (Subsequent paragraphs preceded by an asterisk (*) indicate items on the Consent Agenda to be handled under one motion without further discussion.) *It was MOVED by, Walker, seconded by Wonder that the minutes of February 6, 1978, having been duly certified accurate by two Councilmen and no one present wishing to have said minutes read publicly, be approved: carried, Beauchamp, Hinman, Holbrook, Sparling, Walker and Wonder voting aye on roll call. Edmondson absent. City Manager Eastman reported that bids had been opened earlier for the City's legal advertising, and it is his recommendation that The Yakima Herald-Republic be awarded the contract on the basis of their law bid of $1.50 per column inch for first and subsequent publications. Mr. Eastman reported that Golden West Publication (Yakima Valley Sun) had submitted a bid of $1.58 per column inch. Gary Jackson, Golden West Publication, stated that it would be a public service to award the bid to his firm as it is a weekly paper and the citizens would only have to spend 10 a week to read the City legal notices. Councilman Sparling inquired if it isn't Council's policy to award the contract to the low bidder. Councilman Wonder gave same background information, stating that the Herald-Republic used to have this contract before the Sun came in with a lower bid and it was awarded to the Sun on that basis. It was then MOVED by Wonder, seconded by Walker to accept the City Manager's recommendation and award the contract for the City's legal advertising to the low bidder, Yakima Herald Republic: carried, Beauchamp, Hinman, Holbrook, Sparling, Walker and Wonder voting aye by voice vote. Edmondson absent. Councilman Walker stated that the contract should be awarded to the low bidder -- that's the reason the City calls for bids. Judy Sheridan, Transportation Director, reported that the FAA has given tentative approval for a 1,000 foot extension to Runway 9/27, rather than the 2400 foot runway extension as requested. She recommended that the engineering services involved in this project be given to Preston L. Shepherd and Associates. Councilman Beauchamp inquired if, after this extension of the runway, would 727's be able to use the Airport. Mrs. Sheridan stated that it would handle the 727 on an infrequent basis only. Assistant Mayor Holbrook stated that Hughes Air West had reported to the FAA that at this time, extension of the Runway to 2400 ft. would be a luxuary. After further discussion regarding the fish hatchery situation, it was then MOVED by Wonder, seconded by Walker that Resolution No. D- 3856, authorizing execution of an agreement for professional engineering services in connection with improvements to the Air Terminal, be passed: carried, Beauchamp, Hinman, Holbrook, Sparling, Walker and Wonder voting aye on roll call. EdMondson absent. RESOLUTION NO. D-3856, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute an agreement with Preston L. Shepherd and Associates, Inc., for professional engineering services in connection with improvements to the Yakima Air Terminal. *It was MOVED by Walker, secondedoby Wonder that Resolution No. D-3857, FEBRUARY 21, 1978 706 authorizing submission of a construction proposal prospectus for South 10th Street improvements, be passed: carried, Beauchamp, Hinman, Holbrook, Sparling, Walker and. Wander voting aye on roll call. Edmondson absent. RESOLUTION NO. D-3857, A RESOLUTION authorizing the submittal by the City of Yakima of a construction proposal prospectus for South 10th Street Improvements. It was MOVED by Walker, seconded by Wonder that Resolution Na. D-3858, authorizing payment of $67.35 to Terry Alan Reinmuth for damages which occurred as a result of the City sewer line becoming clogged, causing flooding to his residence, be passed: carried, Beauchamp, Hinman, Holbrook, Sparling, Walker and Wonder voting aye on roll call. Edmondson absent. RESOLUTION NO. D-3858, A RESOLUTION authorizing payment of $67.35 to Terry Alan Reinmuth in settlement of a claim for damages filed with the City of Yakima. Carol Darby, Director of Community Development, referred to her memo dated February 17, 1978, stating that she will be conducting community meetings regarding the Urban Development Action Grant proposal (UDAG); the first one to be held on Wednesday, February 22, 1978, if Council approves the citizen involvement schedule. Miss Darby stated that after the meetings, Council will receive staff recommendations. She stated she feels obligated to try to explore all the types of funding that is available and ways to work out the issues and concerns in our community. She also stated that if the citizens indicate that they don't want any part of this proposal, - then that information will be reported in a staff report. Miss Darby stated that the thrust of this program is to try to get existing business to stay and reinvest to keep the money in that area. Councilman Walker stated that there has to be same type of buffer zone established in that area between the business and residential areas. City Manager Eastman stated that he has received several requests from organizations in that area to have the City devise a plan to stop further encroachment into the residential areas. Council members expressed concern about the community's reception of this proposal, ensuring them that Council has not approved any format or program of rehabilitation. Council has only approved the application for funds should a program be devised that the community also wants. Miss Darby requested that a Council member attend the community meeting scheduled for February 22, in order to answer any policy questions. Council members Don Hinman, Henry Beauchamp and Nadine Walker indicated that they would attend that meeting. It was the general consensus of the Council to have Carol Darby continue with the community meetings to obtain public input. Joyce West, 807 So. 7th Street, inquired who were the organizations the City Manager had referred to that had requested help for the Southeast Community. Mr. Eastman stated that Rev. Denman of the Southeast Coalition has talked with him regarding the business section encroaching on the residential section. There was controversy regarding the Noel Canning rezone and vacation of alley between Rainier Street and LaSalle, and in the past there was controversy over a rezone for a truck stop. Mr. Newborn, 1315 So. 6th Street, stated that he had been one of the people requesting help from the City to stop this encroachment. He stated that the truck stop which is located across the street from him is not kept clean and that the problem should be corrected. Assistant Mayor Holhrook stated that the City Manager will check into that and also the zoning that was approved for it. Mr. Newborn stated that he would like to see a pool hall or a cafe in that area rather than a truck wash. Assistant Mayor Holbrook stated that if he would attend the community meetings he would be more effective. Ruby Newborn, 1315 Sc. 6th Street, inquired where the zoning boundary is in that area. Miss Darby stated that it is the alley behind'the residents fronting on Naches Avenue and drew a map on the chalk board. City Manager Eastman reported that there is a copy of the application in the public library. Councilman Beauchamp stated that he could not make the figures on the first page of the ordinance relating to the federal revenue sharing fund reconcile with the figures on the second page. Art Zerbach, Director of Finance and Budget, stated that they don't necessarily relate because we are doing three separate things in this ordinance. Section 1 appropriates money in the FRS Fund -- gives us authority to expend money from FRS Fund. Section 2 transfers money from the FRS Fund to various other funds. Section 3 reappropriates. The reason it doesn't balance is that A 707 FEBRUARY 21, 1978 some of these have already been transferred to these funds through the 1978 budget. He stated that $123,400 was authorized in the budget and the $101,450 was not. City Manager Eastman stated that Section 2 is a complete summary of FRS grants Council has allocated. After further discussion, it was by Wonder, seconded by Walker that Ordinance No. 2158, appropriating Federal Revenue Sharing funds, be passed: carried, Beauchamp, Hinman, Holbrook, Sparling, Walker and Wonder voting aye on roll call. Edmondson absent. ORDINANCE NO. 2158, AN ORDINANCE appropriating money from unappropriated money in 199-Federal Shared Revenue Rand and transferring and reappropriating money among and within various funds, all as appropriations f6r the 1978 City of Yakima budget. *It was MOVED by Walker, seconded by Wonder that Ordinance No. 2159, excepting parades from relations of the 'noise control ordinance, be passed: carried, Beauchamp, Hinman, Holbrook, Sperling, Walker and Wonder voting aye on roll call. Edmondson absent. ORDINANCE NO. 2159, AN ORDINANCE relating to public safety and morals and amending subsection 6.04.180 (D) (2) of the City of Yakima MUnicipal Code. Kelly Kallioinen, Executive Diredtor,' Multiple Sclerosis Society, appeared before the Council requesting - the opportunity to be abl& to give a short presentation to each department and asked for payroll deductions to be made available. He stated that in all fairness, they should be able to have payroll deductions for their organization also as the City permits it for United Good Neighbors '(UGN). City Manager Eastman stated that the cost for setting pp the additional payroll systems would be between $100 and $200 and does not include the cost of lost wages during the time of presentation l of their program to all employees. Councilman Beauchamp inquired why Multiple Sclerosis is not a part of United Good Neighbors and Mt. Kallioinen stated that they would have to give up their programs to earn extra revenues. Councilman Walker stated that United Good Neighbors is not one organization, but rather an organization which represents several. Councilman Sparling urged Mr. Kallioinen to inquire into the United Good Neighbors Program. After some further discussions, it was NpvED by Sperling, seconded by Wonder to adopt the recommendation of the City Manager to deny this request for payroll deduction for the Multiple Sclerosis Society: carried, Beauchamp, Hinman, Holbrook, Sparling, Walker and Wonder voting aye by voice vote. Edmondson absent. City Manager Eastman requested Council members to call Senator Jackson or Senator Magnuson or U.S. Representative Mike McCormack regarding the voting to take place tomorrow in the House on the Wastewater Facilities item. It was the general consensus of the Council to have the City Manager make these calls, as Council's representative. There-being_nb fOtther business to come before the Council, it was MOVED by Walker, seconded bY Hinman that this meeting be adjourned at the hour of 9:35 PM: carried,lBeauchamp, Hinman, Holbrook, Sparling, Walker and Wonder voting aye by voice vote. Edmondson absent. READ AND CERTIFIED ACCURATE DATE 4/4.5/7,6r COUNCLIP9 A kJ/ • 0i COUNcIl ATTEST: 410°#f 0 /e . AMAIN. 4 e Ala 411v.iikiamo CITY Dr/ 4 ...-r •