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HomeMy WebLinkAbout09/25/1978 Business Meeting 9 SEPTEMBER 25, 1978 The City Council met in session on this date at 1:30 P.M. in the Council Chambers of City Hall, Yakima, Washington. Council members present were Mayor Betty L. Edmondson, Henry Beauchamp, Lynn Buchanan, Don Hinman, Nadine Lee and Jack Sparling. Council member Gordon Wonder absent and excused. Mayor Edmondson reminded Council of the schedule of events for the Japanese dignitaries from our Sister City Itayanagi. Mayor Edmondson also reminded Council members of a meeting scheduled for tomorrow evening at 7:30 P.M. to meet with the officials of Yakima County, Union Gap, and Terrace Heights to discuss the Yakima Urban Area Plan. The meeting will be held at the Yakima Valley Memorial Hospital in classrooms A and B. Carol Darby, Community Development Director, stated that at the begin- ning of the meeting they will go over the agreement and the plan. It was MOVED by Lee, seconded by Buchanan to move into Executive Session to discuss pending and prospective litigation: carried, Beauchamp, Buchanan, Edmondson, Hinman, Lee and Sparling voting aye by voice vote. Wonder absent. At 2:00 P.M., upon completion of Executive Session, the Council members commenced the regular meeting, Mayor Edmondson presiding, Council members Beauchamp, Buchanan, Hinman, Lee and Sparling, Assistant City Manager Zais and City Attorney Andrews present on roll call. Councilman Wonder absent. It was MOVED by Hinman, seconded by Lee to excuse Councilman Wonder from this meeting: carried, Beauchamp, Buchanan, Edmondson, Hinman, Lee and Sparling voting aye by voice vote. Wonder absent. ** Mayor Edmondson referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from either Council members or citizens present. Ines Rice, a citizen, requested that Item No. 12 be removed from the Consent Agenda. Mayor Edmondson requested that Item No. 14 be removed and Council member Beauchamp requested that Item No. 17 be removed from the Consent Agenda. It was the general consensus of the Council that the deletions of Items No. 12, 14 and 17, as requested, be made. The City Clerk then read the Consent Agenda items, including resolutions and ordinances by title. It was MOVED by Lee, seconded by Buchanan that the Consent Agenda, as read, be passed: carried, Beauchamp, Buchanan, Edmondson, Hinman, Lee and Sparling voting aye on roll call. Wonder absent. (Subsequent paragraphs preceded by an asterisk ( *) indicate items on the Consent Agenda to be-handled under one motion without further discussion.) *It was MOVED by Lee, seconded by Buchanan that the minutes of the September 11, 1978 meeting, having been duly certified accurate by two Council members and no one present wishing to have said minutes read publicly, be approved: carried, Beauchamp, Buchanan, Edmondson, Hinman, Lee and Sparling voting aye on roll call. Wonder absent. Carol Darby, Director of Community Development, stated that staff had provided Council with additional information on Community Development 5th Year Block Grant Proposal (1979) that had been requested on September 11, 1978. Referring to the memo dated September 20, 1978, provided in Council's packet, Ms. Darby reviewed staff's recommended budget for the Community Development Block Grant Proposal for 1979, which is as follows: Rehabilitation Grant (Includes Craftsman Corp) $512,422 Provision of Public Service 82,676 Administration 76,485 Housing Authority 36,000 Street Improvements 145,000 Tennis Courts (Davis) 40,000 Fencing (Barge - Lincoln) 6,500 Battered Women's Program 20,000 * *Inadvertently omitted: The Invocation was given by Mayor Edmondson. SEPTEMBER 25, 1978 Ms. Darby stated that these programs total $919,083, leaving a contingency of $20,917 from the $940,000 total funds available. She had stated that the street improvement program has been reduced in scope, deleting East "I" Street, 6th to Naches; LaSalle Avenue, 6th to 9th Street; and South 7th Street, Arlington to Central Avenue. Ms. Darby reported that HUD restrictions on granting funds to the Battered Women's Program are that the property can only be used for battered women and all maintenance costs would be the responsiblity of the Battered Women'S Program. She further stated that counseling on a case by case basis is eligible for CD funds, however, the women must be of low income and reside in the target area. She suggested that possibly the contingency money could be used as leverage to obtain other money to be used for the covering of the PP & L ditch. Council member Lee asked for a report on the bid opening for the tennis courts at Washington Jr. High. Ms. Darby stated that the six tennis courts will be built at $5,000 over the budgeted amount, which will come out of contingency. Mayor Edmondson stated that there was not enough money to light the courts, however, the conduit will be put in so that the lighting can be installed at a later time. Council member Lee inquired about the cost to light those courts. Ms. Darby stated that it would cost approximately $20,000. Council member Lee spoke in support of lighting the tennis courts at Washington Jr. High and in granting $40,000 to $50,000 to the Battered Women's Program. Councilman Beauchamp expressed concern about allocating $512,422 to the Rehabilitation Program and asked how many houses this would address. Ken Crawford, Chief of Housing and Neighborhood Conservation, stated that it would aid about 65 housing units. Ms. Darby stated that Rehab Grants have been an extremely successful program and have about 55 people on a waiting list. Councilman Buchanan spoke in support of covering the PP & L ditch and the purchase of property for the Battered Women's Program. He also stated he has reservation about the Rehabili- tation Program. Mayor Edmondson spoke in support of lighting the tennis courts at Washington Jr. High but stated she would rather see the funding come from FRS or put in next year's CD budget. She stated she was concerned about the administrative requirements placed on the Battered Women's Program by HUD. Council members again discussed the lighting of the Washington Jr. High tennis courts, Carol Darby stating that if they were going to have a carry over at the end of 1979, that money could be earmarked for the lights. Patti Nagle, Battered Women's Program repre- sentative, spoke in behalf of that program. She stated that the church has donated the house to them and is paying the costs of moving it to another lot temporarily. She stated it will cost them approximately $12,000 to move the house and set it up permanently on a lot, which they would still have to purchase. She stated that until that time, they will make use of the YWCA, Union Gospel Motels, and safe homes. Ines Rice, 4409 Arlington, spoke in favor of the Rehabilitation Program. She questioned the legality of granting funds to a non - profit organization. Fred Andrews, City Attorney, stated that the City is administering federal funds as a flow -thru agent, and HUD will approve the programs before any funds are disbursed. It was MOVED by Beauchamp to transfer $20,000 out of $512,000 Rehab Program into the Washington Jr. High tennis court lighting program and let the remaining figures remain as presented by staff. The motion died for lack of a second. It was MOVED by Lee, seconded by Hinman to increase the Battered Women's Program from $20,000 to $40,000 for capital outlay, to allow $20,000 for lighting the Washington Park tennis courts -; leave the Rehab Grants as is, and take the $40,000 from the tennis courts at Davis High and if we have the - money left over next year, we will use those funds for that. Following discussion, the question was called for the vote on the motion: Edmondson, Sparling, Beauchamp, and Buchanan voting nay on roll call. Hinman and Lee voting aye. Wonder absent. The motion failed for lack of a majority vote. It was MOVED by Hinman, seconded by Buchanan, to accept staff's recommendation, except take out $12,000 from the Rehab Grants and add it to the Battered Women's Program for capital outlay. Following discussion, it was MOVED by Beauchamp, seconded by Lee, to .amend the motion to pull an additional $20,000 from the Rehab Grants and do the lighting at Washington Jr. High tennis courts. Mayor Edmondson inquired what the impact would be to delete $32,000 from the Rehab Program. Ms. Darby stated that it would reduce it by 10% or would delete about five or six houses from the program. The question was called for the vote on the amendment: carried, Beauchamp, Edmondson, Lee, Hinman, and Sparling voting aye by voice vote. Buchanan voting nay. Wonder absent. The -11 SEPTEMBER 25, 1978 question was callethfor the vote on the motion, as amended: carried, Hinman, Lee, Sparling, Beauchamp, Buchanan, and Edmondson voting aye on roll call. Wonder absent. Doug Grandquis, Executive Director, Yakima Valley Conference of Governments (COG), reviewed his report of the 1979 budget for COG. He stated that in the past, COG has been an affiliate of Yakima County Planning Depart- ment and this year COG is becoming an individual entity, thus the increase of the budget. Following discussion about COG benefits to its members, Mr. Grandquisstated that if the City of Yakima withdraws it would lose its eligibility for YMATS funding and 701 funding. Mr. Grandquis stated that most of the members are in favor of this budget. Mayor Edmondson stated that the Executive Board did not feel there would be an increase in the per capita rate. Council member Lee inquired how this would fit into the budget. Assistant City Manager Zais stated that last year $11,400 for the City's dues was paid out of the General Fund, and an additional $20,000 would have to be derived from the General Fund for this year's dues, and it would be difficult for the budget to assume this. Councilman Beauchamp inquired if FRS funds could be used to pay this membership fee and Assistant City Manager Zais stated that it could. Carol Darby, Community Development Director, expressed some concerns about COG's programs and benefits to the City. She stated that the City received approximately $5 in return for every $1 the City paid for membership. She also stated that from a Planning issue, she could not justify the additional money for membership, if she would have to lose one staff member. She also expressed concern about the actual role of COG. She stated that it is time COG really looked at its own organi- zation. She also stated that the letter of intent to withdraw membership has to be into COG by October 1, 1978. She stated she is not advocating withdrawal, but is only concerned about the impact on the budget. The Council members discussed the benefit of COG to the City and to the other cities in Yakima County. After discussion, it was MOVED by Hinman to not withdraw from COG this year. The motion died for lack of a second. It was then MOVED by Hinman to not withdraw, but send Carol Darby over to determine a different assessment formula which more accurately reflects our benefits and the role of COG with our City. The motion died for lack of a second. It was MOVED by Sparling, seconded by Buchanan, to request a 30 day extension for submitting a letter of intent to withdraw to give us time to make that determination: carried, Beauchamp, Buchanan, Lee, and Sparling voting aye by voice vote. Hinman and Edmondson voting nay. Wonder absent. Council members discussed the approval of the Outside Utility Request filed by John Jessup, Jr., for property located in the southeast corner of the intersection of West Mead Avenue and South 27th Avenue. Council member Lee inquired if the applicant has agreed to all of the condi- tions. Larry Wright, Principal Planner, stated that they have agreed to the conditions, with the exception of the provision of sidewalks along Mead. He stated that this was overlooked in the preliminary work-up and was recommended at the Planning Commission meeting. Bob Seward, re- presenting Mr. Jessup, stated that the Zoning Ordinance does not require sidewalks and they object to that provision being included as a condition of approval. He stated that sidewalks are an issue in the Subdivision Ordinance, which is being reviewed. Council members discussed the reasons for the sidewalks being recommended, Councilman Sparling stated that it should have been required, and the applicant informed, at the first meeting with staff. Councilman Hinman stated that the best time to put in a sidewalk is when the subdivision is being formed. It was MOVED by Hinman, seconded by Beauchamp to accept the recommendation of the staff and Planning Commission, with all nine conditions, and grant the Outside Utility to John Jessup, Jr., for property located in the southeast corner of the intersection of West Mead and South 27th Avenue. It was MOVED by Sparling to amend the motion so that the City will pay one half of the cost of sidewalks. The motion to amend died for lack of a second. The question was called for the vote on the motion: carried, Beauchamp, Buchanan, Edmondson, Hinman and Lee voting aye by voice vote. Sparling voting nay. Wonder absent. 95 SEPTEMBER 25, 1978 It was MOVED by Lee, seconded by Buchanan that Resolution No. D-3967, authorizing theamendmeat of an agreement between the City of Yakima and the Yakima County Humane Society, regarding the insurance provisions, be passed: carried, Beauchamp, Buchanan, Edmondson, Hinman, Lee and Sparling voting aye on roll call. Wonder absent. RESOLUTION NO. D-3967, A RESOLUTION authorizing the amendment of an agreement between the City of Yakima and the Yakima County Humane Society. Ines Rice, 4409'Arlington, questioned the legality of purchasing custom lighting fixtures for the Capitol Theatre without calling for bids, and inquired about the amount of money before it would to go out for bids. Dick Zais, Assistant City Manager, stated that the limit is $2,000, however, an ,item that can only be obtained from a single source does not have to go'out for bids. Newell Pock, Chief Code Administration, showed pictures of the hand-crafted chandeliers, which he stated are being manufactured well below the budgeted amount._ It was MOVED by Lee, seconded by Hinman that Resolution No. D-3968, authorizing purchase of custom lighting fixtures for the Capitol Theatre, without calling for formal bids, be passed: carried, Lee, Sparling, Beauchamp, Buchanan, Edmondson and Hinman voting aye on roll call. Wonder absent. RESOLUTION NO. D-3968, A RESOLUTION authorizing the purchase of custom lighting fixtures for the Capitol Theatre without calling for formal bids. Newell Pock, Chief of Code Administration, reviewed his memo to Carol Darby, dated September 21, 1978, distributed to Council in their packets, regarding Capitol Theatre pr6gress and Change Orders No. 8 and He stated that all these costs fall far below the architects estimates. It was MOVED by Lee, seconded Hinman that Resolution No. D-3969, authorizing Change Orders No. 8 and 9 to the Capitol Theatre Reconstruction Project, without calling for formal bids, be passed: carried, Sparling, Beauchamp, Buchanan, Edmondson, Hinman and Lee voting aye on roll call. Wonder absent. RESOLUTION NO. D-3969, A RESOLUTION authorizing Change Orders No. 8 and 9 to the Capitol Theatre Reconstruction Project without calling for formal bids. Mayor Edmondson had requested that the agreement for the Blood Pressure Clinic Services be removed from the Consent Agenda order to discuss it before the citizens in the audience. However, there being no citizens present, it was MOVED by Lee, seconded by Hinman that Resolution No. D- 3970, authorizing execution of an agreement with the Yakima County Health District for Blood Pressure Clinic Health Services, be passed: Beauchamp, BUchanan, Edmondson, Hinman, Lee and Sparling voting aye on roll call. Wonder absent. II/ RESOLUTION NO. D-3970, A RESOLUTION authorizing the City Manager and City Clerk of the City of Yakima to execute an agreement with the Yakima County Health District for "Blood Pressure Health Clinic" services. *It was MOVED by Lee, seconded by Buchanan that Resolution No. D-3971, authorizing payment in the amount of $72.52, for a Damage Claim filed by Sue Porter when her car was accidentally painted by City Park Personnel while it was parked at Yakima Valley Community College, be passed: carried, Beauchamp, Buchanan, Edmondson, Hinman, Lee and Sparling voting aye on roll call. Wonder absent. RESOLUTION NO. D-3971, A RESOLUTION authorizing the payment of $72.52 to Sue Porter in settlement of a Claim for Damages filed with the City of Yakima. - 96 SEPTEMBER 25, 1978 *It was MOVED by Lee, seconded by Buchanan that the report of the Public Works Director, dated September 18, 1978, with-respects to the completion of the work on Public Works Contract Sewer Sealing and Relining, Contract No. 4, performed by Tri-State Construction, be approved, the work be accepted and payment of the final estimates as therein set forth is hereby authorized: carried, Beauchamp, Buchanan,- Edmondson, D Hinman, Lee, and Sparling voting aye on roll call. Wonder absent. Councilman Beauchamp inquired about the completion of work at the City Shops. Herb Mayer, City Engineer, stated that the grading and paving have been completed and the landscaping had been set aside until we had money for it. Carol Darby, Director of Community Development, stated that she had reviewed the EDA Contract and a lot of the landscaping was negotiated out of the contract. She stated that we will get grass-and an irrigation system there. Mayor Edmondson stated that Council had committed themselves to do some site screening out-there. Ms. Darby stated that she would get the Mayor a copy of the EDA Contract. Councilman Beauchamp inquired if'the salt bulk storage building has electricity, and Mr. Mayer confirmed that it does not. It was MOVED by Lee, seconded by Hinman that the report from the Community Develoment Director, dated September 14, 1978, with respect to the completion of the work on Public Works Contract 1977 Domestic Water Improvements, LID No. 1014, as performed by Low's Crane and Excavating, be approved, the work be accepted and payment of the final estimate as therein set forth is hereby authorized: Beauchamp, Buchanan, Edmondson, Hinman, Lee, and Sparling voting aye by voice vote. Wonder absent. It was MOVED by Hinman, seconded by Lee that the report of the Community Development Director, dated September 8, 1978, with respect to the completion of the work on Public Works Contract City Shops -- Paving, Grading and Irrigation, performed by Superior Asphalt, be approved, the work be accepted and payment of the final estimate as therein set forth is hereby authorized: carried, Beauchamp, Buchanan, Edmondson, Hinman, Lee, and Sparling voting aye by voice vote. Wonder absent. *It was MOVED by Lee, seconded by Buchanan that the out-of-state travel for Newell Pock, Chief of Code Administration, to Denver, Colorado, to attend the 56th Annual Business Meeting of the International Conference of Building Officials, October 1, through October -7, 1978, at a cost of $437.00, be approved: carried, Beauchamp, Buchanan, Edmondson, Hinman, Lee and Sparling voting aye on roll call. Wonder absent. *It was MOVED by Lee, seconded by Buchanan that Ordinance No. 2212, amending the Yakima Municipal Code regarding bonds for City officers and employees, be passed: carried, Beauchamp, Buchanan, Edmondson, Hinman, Lee and Sparling voting aye on roll call. Wonder absent. ORDINANCE NO. 2212, AN ORDINANCE relating to City personnel, requiring bonds for certain City officers and employees; and amending Sections 2.16.010 and 2.16.020 of the City of Yakima Municipal Code. *It was MOVED by Lee, seconded by Buchanan that Ordinance No. 2213, amending Ordinance No. 2208, creating LID No. 1020, Pierce Street Paving II/ District, be passed: carried, Beauchamp, Buchanan,-Edmondson, Hinman, Lee and Sparling voting aye on roll call. Wonder absent. ORDINANCE NO. 2213, AN ORDINANCE amending Section 1 of City of Yakima Ordinance No. 2208, enacted September 11, 1978, and entitled "AN ORDINANCE providing for the improvement of certain streets by grading, ballasting, surfacing with asphaltic concrete and constructing concrete curbs and gutters, together with the necessary drainage features; establishing a local improvement district, providing for the method of payment thereof, and creating a special fund". 97 SEPTEMBER 25, 1978 Items of information supplied to Council were: Memo from Carol Darby, Director of Community Development, regarding Outside Utility Connection, 8/31/78; Letter from Helen M. Hinman, resigning as advisor to Mayor's Youth Task Force, 9/14/78; Letter from National League of Cities requesting that Yakima become a member city, 9/11/78; 11/ Letter from Forest W. Walls an article re restoration of Capitol Theatre, 9/8/78; Letters from L. B. Andrews Company, 9/14 and 8/23/78; Yakima Center Advisory Commission Minutes, 9/12/78. There being no further business to come before the Council, it was MOVED by Hinman, seconded by Beauchamp that this meeting be adjourned at the hour of 6:15 P.M.: carried, Beauchamp, Buchanan, Edmondson, Hinman, Lee and Sparling voting aye on roll call. Wonder absent. - READ AND CERTIFIED ACCURATE 11 DATE !IF , • a - .ATE ,70 //40/74 COUNCILMAN ATTEST: Air Alop • . • CITY CLE:,' ( MAYOR •