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HomeMy WebLinkAbout05/12/1981 Adjourned Meeting 353 MAY 12, 1981 commented that there was one interim audit performed in 1979. Assistant Mayor Hinman stated that he needs to know which contracts in the project have had overruns. He wants to know the original contract cost and what we have spent on the contracts to date. Discussion followed in an attempt to clarify the information requested. Council member Carmichael stated that that information is not going to change the fact that a bond issue is needed and we can't wait to initiate the bond preparation until that information is received. Assis- tant Mayor Hinman expressed his concern about having to base this serious a decision on a staff report that is only a page and a half long. He stated he needs to have more information to support this recommendation. He stated that he would feel more comfortable if someone from the brokerage industry, who had nothing to gain, would come in and discuss this. The question was called for the vote on the motion. Carried by 5-1 vote vote. Hinman voting nay. Edmondson absent. 4. DISCUSSION OF NEGOTIATING ITEMS FOR CITY/COUNTY URBAN AREA PLAN MEETING Carol Darby, Director of Community Development, distributed information on the differences between the County and City zoning ordinances. She stated that she also included infor- mation on the differences in the subdivision ordinances and provided a list of other ordinances and policies that are used. She stated that also provided is a flow procedure for zoning and subdivision that is currently followed. She re- ferred to a map Which shows the alternatives for the service area. She commented that the only difference between Alter- native #2 submitted by the County and our staff proposal is that Alternative #2 goes out to 100th Ave. Larry Wright, Planning Manager, pointed out the areas which have developed faster than anticipated and are taking up the capacity for the sewer from an area staff thought could be served farther out. Carol Darby stated she felt the planning boundary could be changed to 96th Avenue, however, when considering long range planning, she stated that the planning boundary should not be changed. Council member Hinman commented that there should be a provision that if a plat is being developed within the service or planning boundary, then that plat should be built to City standards. Council member Carmichael stated that she does not understand why it is so important to the County Commissioners to change the planning boundary because the City is not interested in that area unless there is a change in the agricultural land. Carol Darby explained briefly what the report covered. Assistant Mayor Hinman suggested a breakfast meeting on Thursday morning at Naomi's Country Kitchen to discuss this. 5. EXECUTIVE SESSION II/ The Executive Session was postponed until after the Business meeting. BUSINESS MEETING 6. ROLL CALL At 8:00 p.m., the Council members commenced the regular meet- ing, Assistant Mayor Hinman presiding, Council members Beau- champ, Buchanan, Carmichael, Crest, and Doty and City Manager Zais and City Attorney Andrews present on roll call. Mayor Edmondson absent. 7. INVOCATION The Invocation was given by Council member Buchanan. Assistant Mayor Hinman stated that there has been a request to hear Agenda Item No. 14 between Items No. 11 and 12. It was the general consensus of the Council to grant this request and consider Item No. 14 out of sequence on the Agenda. 35; MAY 12, 1981 8. CONSENT AGENDA Assistant Mayor Hinman referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from either Council members or citizens present. Council member Crest requested that Item No. 16 be added to the Consent Agenda. Assistant Mayor Hinman suggested that Item No. 21 could be added to the Consent Agenda, however, John Klingele, a citizen, stated he would like to discuss that item. It was the general consensus of the Council that the addition of Item No. 16, as requested, be made. The City Clerk then read the Consent Agenda items, including resolu- tions and ordinances by title. It was MOVED by Doty, seconded by Carmichael that the Consent Agenda, as read, be passed. Unanimously carried by roll call vote. Edmondson absent. (Subsequent paragraphs preceded by an asterisk ( *) indicate items on the Consent Agenda handled under one motion without further discussion.) 9. RECOGNITION AND COMMENDATION TO YAKIMA TRANSIT AND BUS OPERATORS Assistant Mayor Hinman presented safe driver awards to 14 bus operators and the Silver Award to the Yakima Transit System. Assistant Mayor Hinman also presented a Resolution of Rec- ognition and Commendation to the Transit System. Resolution No. D -4478, having been read by title, it was MOVED by Beau- champ, seconded by Doty that the Resolution be passed. Unan- imously carried by roll call vote. Edmondson absent. RESOLUTION NO. D -4478, A RESOLUTION of Recognition and Com- mendation to Yakima Transit and to Shirley Boettcher, Peter Brown, Ernest Fetters, Gordon Geise, Marlene Hartley, Char- lotte Johnson, Ken Kohagen, Richard Lyons, William Payton, Gene Rice, David Rodriguez, Gary Tanner, Henry Walkenhauer and Ken Wilson, on the occasion of a presentation of the Silver Award (First Place) to the Yakima Transit System in the 1980 American Public Transit Association Safety Competition and individual safe driver awards to these 14 drivers by the National Safety Council. *10. MINUTES The Council minutes of April 16, 1981 were approved, having been duly certified accurate by two Council members and no one present wishing to have said minutes read publicly. 11. AUDIENCE PARTICIPATION Assistant Mayor Hinman presented to John Fisher, Public Works Department, a proclamation declaring May 17 through 23, 1981, as National Public Works Week. He also declared that May 17th is Mount St. Helens Sunday. Ines Rice, 4409 Arlington, introduced William Cawley, a res- ident in the vicinity of the Sewer Treatment Plant, who pre- sented a petition signed by 124 residents requesting that action be taken immediately to eliminate the problem of the foul stench due to improper maintenance and /or procedures of the Yakima Sewer Plant operated by Mr. Tom Day. Ines Rice requested information on the change orders for the contracts on the Wastewater Facility Project. Willis Waite, Director of Public Works, stated that there are a number of sources caus- ing the bad odor at the plant, and a lot of them are connected to the construction and some to operating problems. He stated that the source of the odor is the sludge which has had to be handled in a different manner while work was being done on the digesters. He stated that you get an odor for about 90 days after a digester is started. Ton Day, Wastewater Superinten- dent, gave a detailed account of the problems at the treatment plant which are causing the odor problem. He stated he has spoken with a University of Iowa Professor about this problem and the Professor suggested that there could be a toxic prob- lem. Mr. Day reported that a sample is now being analyzed. MAY 12, 1981 Jim Rogers, 109 E. Ahtanum, owner of a waterbed store in Yakima, stated that there were several waterbed stores in town that todc orders and money for waterbeds and then left town. He inquired if they could be required to have a performance bond so that the consumer would be protected. He stated that this practice is giving this type of business a bad image. Assistant Mayor Hinman stated that this would be referred to the Legal Department to do some research and they will bring back a report. 14. 'REPORT REGARDING TRANSFER OF YMATS ADMINISTRATION Carol Darby, Director of Community Development, reviewed issue two of her April 23rd report, and stated that staff recommends that the YMATS Program be administered by YVCOG staff because the City staff is finding it hard to be Objective When the City is the main beneficiary of that program. She cemented that the issues of the staff individual was brought up and the executive committee decided they did not want to staff him. She stated that that is fine, but as a member of COG, the City wants to make sure that the new person is qualified. She stated that it would be to the City's advantage to recommend that a person with some background in transportation be put in that position. It was MOVED by Beauchamp, seconded by Car- michael to accept the staff recommendation. Unanimously carried by voice vote. Edmondson absent. 12. DARC REQUEST FOR DOWNTOWN BUS SHELTER City Manager Zais reported about a request discussed at the May 7th meeting of the Downtown Area Redevelopment Committee to relocate the bus shelter that is currently in front of Peoples Store. The Committee recommends that it be moved east to a spot near Naches Avenue in front of the parking lot by Peoples Store. He ccmnented that the City would bear the cost of that removal and the new installation. Assistant Mayor Hinman inquired if the funds would cone from the transit system. City Manager Zais replied that that would be appro- priate. Carol Darby, Director of Community Development, expressed sane concerns that the Community Development staff has in that this could set a precedent, especially since the bus shelter in front of the Chinook was moved. She stated that that was done at the expense of the developer, however. Joe Morrier, DARC member, stated that the idea of the bus shelter is good, however, the one in front of Peoples Store has been misused. He felt that his annual assessment for the downtown parking improvements already would pay for this. Willis White, Director of Public Works, distributed a handout on a shelter and gave an estimated cost of $5,000 to build that shelter. He estimated that it would cost $2,000 to remove the existing shelter and $6,000 to relocate it. He commented that we are looking at $13,000. Following dis- II/ cussion, it was MOVED by Doty, seconded by Buchanan to in- struct staff to look into the feasibility of removing the shelter that exists now in front of Peoples Store and to consider replacing that shelter in a more.eaaCei-ly location for this type of shelter or something similar to that and pay for it out of the transit system funds. TO clarify the not- ion, Council member Doty stated that she would like staff to do What is necessary on the project as she did not want to commit them into this type of shelter. _Unanimously carried by voice vote. Edmondson Absent, 13. REPORT ON AIRPORT CAPITAL PROJECT STATUS AND PROPOSED FUNDING ACTION Larry Wittenbery, Assistant City Manager, reviewed the infor- mation that was given in the May 8, 1981 staff report. He commented on how the $342,446.81 was saved from the Airport projects and could be applied to repay a $310,000 interfund loan which was required to fund the capital projects at the airport. He also cemented that limited funds could be set aside for some airport terminal improvements. Carol Darby, Director of Community Development, explained that staff did 358 MAY 12, 1981 not believe that the $325,000 relating to the Fisheries pro- ject would be reiMbursed, however, it was carried over in that grant from project to project. City Manager Zais'commented that the final audit has not been conducted and that may Change these figures. Following discussion, it was MOVED by Buchanan, seconded by Beauchamp to accept the report and recommendations with thanks. Unanimously carried by voice vote. Edmondson absent. 15. CONSIDERATION OF REQUEST FROM YAKIMA SCHOOL DISTRICT NO. 7 FOR REDUCED IRRIGATION RATE Council member Crest requested .to be excused from discussion of this item due to possible conflict of interest. Dean Starr, Sflperintendent of Yakima School District No. 7, gave some history on the amount of the School District's domestic and irrigation bills for the past few years. He commented that at the new rate, the bill for 1981-82 would be $81,000, an increase from $64,000 budgeted for this year. He stated that at the 5 rate given to the Parks Department, he figured that the School District's bill would total $72,000 for 1981- 82, Which would mean an increase of $8,000. He stated that they have 89 playing fields used by the City and other organ- izations. He spoke about the amount of usage of the playing fields by the City Parks & Recreation Department. He stated that the School District is trying hard not to Charge a user fee, because the fields are paid for and maintained by the taxpayers. He stated that the playfields are used by the same clients that the City serves. He requested that the School District be Charged the same rate as the City Parks & Recre- ation Department. He stated that if the rates are raised to the Parks Department next year, then the School District would accept that amount of increase also. Council member Car- michael commented that the Parks Department was given this consideration due to a special financial constraint situation that developed that doesn't relate to the schools. Dr. Starr stated that that's called the appearance of fairness. He stated that they are facing financial problems also. Council member Carmichael expressed concern about the legality of granting this request. Dr. Starr stated that he would be willing to provide co-counsel to make this determination. He stated that he would base the legal brief on the contract for sharing the school's facility with the City. It was MOVED by Beauchamp, seconded by Buchanan to attempt to honor the re- quest of the School District and refer it to our legal counsel for review and comment as to whether or not we can do it. John Klingele, 1312 West Walnut, spoke against the School District getting a rate equal to the Parks Department. He stated that the other City Departments using irrigation do not get a special rate. He expressed his concern that other government entities would come and request this rate also. The question was called for the vote on the motion. Carried by 4-2 voice vote. Carmichael voting nay. Crest not voting due to conflict of interest. Edmondson absent. *16. CONSIDERATION OF CHANGE IN CITY'S INSURANCE BROKER FOR LIFE AND II/ HEALTH BENEFITS. The staff report and recommendation was accepted to direct implementation of the proposed broker designation to Conover Insurance, Inc. *17. EXECUTE OCCUPANCY AGREEMENT AT THE CITY WATER RESERVOIR RESOLUTION NO. D-4479, A RESOLUTION authorizing the execution of a residential "occupancy agreement" with Alvie A. Maxey, a City employee. *18. DESIGNATION OF A STANDARD INDUSTRIAL WASTE PUMP FOR INSTALLATION AT THE WASTEWATER TREATMENT PLANT RESOLUTION NO. D-4480, A RESOLUTION designating a standard industrial waste pump for installation at the Wastewater Treatment Plant. 3 5 7 MAY 12, 1981 *19. INTENTION TO CREATE LOCAL IMPROVEMENT DISTRICT - SOUTH 71ST AVENUE SEWER DISTRICT RESOLUTION NO. D-4481, A RESOLUTION of intention to create a Local Improvement District. *20. INVESTMENT REPORT FOR MARCH, 1981 The report of the City Treasurer dated March 31, 1981, regard- ing the investments of the City of Yakima, was accepted and ,approved. 21. CONSIDERATION OF AGREEMENT WITH BROWN AND CALDWELL TO PERFORM A SEWER RATE STUDY John Klingele, a citizen, stated he doesn't mind an outside firm doing the study, however, on Page 2, EXhibit B, there are some blanks that should be filled in regarding the -estimated cost. Willis Nhite, Director of Public Works, commented that there is a ceiling figure of $15,000, which breaks down to $1,956 for professional fees and $13,044 for estiMated costs. Mr. Klingele suggested that Town Hall type meetings be held to inform the public about the cost of the sewer plant and jus- tify the higher rate that will have to be paid. Following discussion and Resolution No. D-4482, having been read by title, it was MOVED by Crest, seconded by Carmichael that the resolution be adopted. Unanimously carried by roll call vOte. Edmondson absent. RESOLUTION NO. D-4482, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute an agreement with Brown and Caldwell, Inc. for pro- fessional engineering services. *22. ORDINANCE APPROPRIATING MONEY WITHIN VARIOUS FUNDS AND ACCOUNTS ORDINANCE NO. 2514, AN ORDINANCE amending the 1981 Budget for the City of Yakima; and appropriating, transferring and re- appropriating money within and among various funds and ac- , counts, all as appropriations for the 1981 City of Yakima Budget. *23. ORDINANCE APPROPRIATING MDNEY WITHIN VARIOUS FUNES AND ACCOUNTS ORDINANCE NO. 2515, AN ORDINANCE amending the 1981 Budget for the City of Yakima; and appropriating, transferring and re- appropriating money within and among various funds and ac- counts, all as appropriations for the 1981 City of Yakima Budget. 24. OTHER BUSINESS II/ COuncil member Beauchamp inquired if there is a way to test the Sewer Treatment Plant to see if it will meet standards. Willis White, Director of Public Works, stated that the City has to file monthly reports and according to current stand- ards, we are meeting those permit standards. Referring to Mr. Rogers' request regarding the performance bond, Council member Crest stated that he is not in favor of researching that because he doesn't think the City can reg- ulate that. He stated that there is a State Consumer Pro- tection Agency to give this type of protection. Assistant Mayor Hinman stated that staff can write Mr. Rogers a letter advising him of this decision. Carol Darby, Director of Community Development, reported that the application for a geothermal grant submitted by the City was not accepted. She stated that out of 28 applications, only one applicant from the west was accepted. She stated that this information was given verbally over the phone and there will be a follow-up letter with more details. 358 MAY 12, 1981 INFORMATION ITEMS Items of information supplied to Council were: correspondence from Office of the State Treasurer and to Governor Spellman re Mount St. Helens Disaster - State Financial Assistance to local governments. 4/27/81 and 5/7/81; monthly progress report for the month of March, 1981 on the Yakima Wastewater Project, prepared by R. W. Beck & Associates. 5/6/81; usage of senior citizen center facility. 4/81; no from City Attorney re damage claims referred to insurance carrier. 4/30/81; monthly report of permit center for April, 1981 and monthly report of Code Administration Office activities for April, 1981; emergency activity report from Yakima Fire De- partment for April, 1981; bicycling calendar for 1981; and letter from United Builders of Washington, Inc. regarding denial of damage claim. 5/4/81. EXECUTIVE SESSION It was MOVED by Carmichael, seconded by, Crest to Trove into Executive Session for the purpose of discussing collective bargaining and then immediately adjourn the meeting. Unan- imously carried by voice vote. Edmondson absent. 25. ADJOURNMENT Upon completion of the Executive Session, the meeting was ad- journed at the hour of 10:25 p.m., to then meet on Thursday, May 14, 1981 at 7:30 a.m. at Naani's Country Kitchen. READ AND CERTIFIED ACCURATE BY ti ' t r / . 47 DATE 6/0r QOUNCI MEMBER r DATE 3o Q 7/ COUNCIL MEMBER ATTEST: CITY N; RK / ASSISTANT MAYOR (Minutes of Adjourned Meeting of May 14, 1981 inadvertently omitted. Located after 351 -A)