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Home My WebLink About2008-021 2007 Year-End Encumbrances; Budget Amendment and Appropriations [FUNDING ORDINANCE] ORDINANCE NO 2008 - 21 AN ORDINANCE amending the 2008 budget for the City of Yakima, and making appropriations for 2007 Year -End Encumbrances from Unappropriated Fund Balances within various Funds for expenditure during 2008 WHEREAS, the various funds indicated on the attached Schedule I contain Unappropriated Fund Balances available for appropriation and expenditures during 2007 in various amounts and for the purposes mentioned in the attached Schedule, and WHEREAS, at the time of the adoption of the 2008 budget it could not reasonably have been foreseen that the appropriation provided for by this ordinance would be required; and the City Council declares that an emergency exists of the type contemplated by RCW 35 33 091 and that it is in the best interests of the City to make the appropriation herein provided, now, therefore, BE IT ORDAINED BY THE CITY OF YAKIMA. Section 1. Appropriations are hereby made, for expenditure during 2008, from Unappropriated Fund Balances in the various Funds to the various accounts and in the various amounts, and for the various specific purposes, all as specified in the Schedule attached hereto and incorporated herein Section 2. This ordinance is one making an appropriation and shall take effect immediately upon its passage, approval and publication as provided by law and by the City Charter PASSED BY THE CITY COUNCIL, signed and approved this 18 day of March, 2008 / DAVID EDLER, MAYOR ATTEST 4,1 Alr•INLf CITY CLER First Reading 3/4/08 Publication Date. 3/21/08 Effective Date 3/21/08 Cepperson 3/26/2008 City of Yakima 2007 Encumbrance Listing • SCHEDULE I Appropriate out of unappropriated fund balances of the various funds and in the various amounts and for the purposes as described: ACCOUNT AMOUNT FUND TOT. DESCRIPTION GENERAL FUND Information Systems 000 052.1050000 59421 641 $184,610 Prosecutorial Case Mgmt System 000 052.631 0000 51880 35C $3,050 Miscellaneous Computer Equipment 000 052.631 0000 51880 410 $115,000 Time Management Software 000 052.631 0000 51880 410 $25,000 E- payment Software $327,660 Hearing Examiner 000 020 313 0000 55860.410 $25,000 Hearing Examiner Case Load Police 000 031 104 0000 52120 311 $1,334 GREAT Program Supplies 000 031 113.0000 52120.280 $1,152 Uniforms 000 031 119 0000 52110 311 $2,164 Canine Cage 000 031 119 0000 52110 350 $9,931 Sirens 000 031 119 0000 52110 350 $1,190 Firearms 000 031 119 0000 52150 312 $2,592 Chairs 000 031 119 0000 52150 480 $2,497 Security System- Hanson Building $20,860 Fire 000 032.122.0000 52220.280 $2,679 Uniforms 000 032.122.0000 52220 350 $2,888 Supplies 000 032.122.00000 52250 31c $2,135 Tires 000 032.129 0000 52210 311 $3,489 Furniture $11,191 Police Pension 000 035 642.0000 51720 410 $11,000 Actuarial Valuation -LEOFF 1 Pension Planning 000.021 310 0000 55820 350 $2,526 Office Furniture 000 021 310 0000 55820 410 $3,400 Planning Professional Services $5,926 Engineering 000 041 528.0000 53220 410 $5,000 Professional services- project support City Clerk/Records 000 014 611 0000 51130 492 $4,682 Print Municipal Code Updates Finance 000 015 624 0000 51420 350 $2,861 Office Furniture Human Resources 000 016 623 PERS 51610 311 $2,586 Office Furniture 11110 ity Manager 000 012.621 0000 51310 430 $735 Travel/Training TOTAL GENERAL FUND $417,501 cje 3/13/2008 Page 1 of 3 City of Yakima 2007 Encumbrance Listing ACCOUNT AMOUNT FUND TOT. DESCRIPTION • NEIGHBORHOOD DEV FUND Grant awards carried forward 124 124 331 0000 55920 48B $55,000 Neighborhood Clean -Up / Improvement 124 124 331 0000 55920 48U $160,000 Public Facilities 124 124 331.2107 59530 650 $650,000 Public Facilities. Marvin Gardens Infrastructure 124 124 331 HS01 55920 48F $269,500 CDBG Single Family Program 124 124 331 HS02.55920 48E $314,896 Single Family Home Rehab - Senior /Disabled, etc 124 124 331 HS05 55920 481 $4,500 CDBG Rehab Relocation Program 124 124 337 HS09 55920 410 $803,084 HOME CHDO Program $2,256,980 COMMUNITY SERVICES FUND Healthy Families Yakima Grant 127 127 351 0000 55721 410 $29,373 Marriage Education Prof Services 127 127 351 0000 55721 411 $49,011 Management Fee 127 127 351 0000 55721 444 $71,885 Marketing -Media 127 127 351 0000 55721 451 $27,149 Rent - Community Events $177,418 PARKS & RECREATION FUND 131 131 426 P610 57360 311 $6,028 $6,028 Softballs GROWTH MGMT FUND 140 140 314 1994 54440 410 $29,440 $29,440 Transportation Modeling Update STREETS & TRAFFIC ENG FUND 141 133 116 0000 54263 480 $17,312 Replace Damaged Street Light 144 133 525 0000 54264 315 $2,147 Metal Signs 141 133 526 0000 54340 410 $8,084 Thermoplastic Crosswalk Material 141 133 526 0000 54340 410 $51,925 Prof Services- Transportation Plah 141 141 521 0000 54230 312 $1,127 Street Maintenance Supplies 141 141 522.0000 54261 410 $81,628 50/50 Sidewalk program 141 141 524 0000 52466 410 $32,672 De -icing Materials 141 141 645.2184 59442.630 $33,400 Allocation -PW paving project $228,295 PBIA FUND 161 - 161 - 320 -0000 - 55910 -410 $15,000 $15,000 Maintenance Contract Amendment TROLLEY FUND 162.162.326.2153 59479 650 $286,878 $286,878 Trolley Barn Enhancement Project FIRE CAPITAL FUND 332.332.122.0000 59422.640 $228,908 Balance of Pumper Truck 332.332.122.0000 59422.642 $22,864 Replace Command Vehicle $251,772 LAW AND JUSTICE CAPITAL FUND 333 333 103.0000 51250 350 $10,000 $10,000 Furnishings -Court Commissioner CONVENTION CENTER CAPITAL FUND 370 370 328.0000 57520 480 $11,272 Emergency Lighting System 370 370 328.0000.57520 480 $5,410 Parking Lot Landscaping $16,682 cie 3/13/2008 Page 2 of 3 'City of Yakima 2007 Encumbrance Listing *COUNT AMOUNT FUND TOT. DESCRIPTION TRANSIT CAPITAL FUND 364 364 518.0000 54790 -350 $19,860 Bus Shelters 364 364 518 0000 59447 644 $58,542 3 Vanpool Vehicles 364 364 518.2184 59447 630 $152,250 Allocation -PW paving project $230,652 TRANSIT OPERATIONS 462.462.514 T646 54770 410 $2,121 $2,121 Electronic Display- Transit Center REFUSE FUND 471 471.212.R420 53780 410 $90,000 Refuse Routing Software 471 471.219.2184 59437 650 $33,400 Allocation -PW paving project $123,400 WASTEWATER OPERATIONS 473 473.232.S232.53584 3CH $2,921 $2,921 Chemicals WATER OPERATIONS 474 474 343 0000 53480 3CH $1,250 Chemicals - Polymer 474 474 343 0000 53480 3CL $2,835 Chemicals -Salt $4,085 iii OMESTIC WATER IMPROVEMENT 7 477 348.2184 59434.650 $50,100 $50,100 Allocation -PW paving project IRRIGATION IMPROVEMENT 479 479 348.2184 59438.650 $16,700 $16,700 Allocation -PW paving project RISK MANAGEMENT 515 515 641 0000 51522.350 $4,877 $4,877 Office Furniture WELLNESS /EAP FUND 516 516 655 0000 51790 350 $11,532 $11,532 Fitness Equipment EQUIPMENT REPLACEMENT FUND 551 552.636.ER06 59448 644 $91,961 Step Van 551 552.636.ER06 59448.645 $91,061 Stencil Truck $183,022 ENVIRONMENTAL FUND 555 555 639.2145 54650 480 - $50,000 Richardson Airway Dirt Removal 555.555 639.2184 59439 650 $33,400 Allocation -PW paving project $83,400 FIREFIGHTERS PENSION FUND 612.612.642.0000 51720410 $11,000 $11,000 Actuarial Valuation -LEOFF 1 Medical TOTAL ALL FUNDS $4,419,804 • cje 3/13/2008 Page 3 of 3 BUSINESS OF THE CITY COUNCIL • YAKIMA, WASHINGTON AGENDA STATEMENT `� Item No i For Meeting Of March 18, 2008 ITEM TITLE An Ordinance Amending the 2008 Budget for 2007 Year -End Encumbrances SUBMITTED BY Department of Finance and Budget CONTACT PERSON/TELEPHONE. Cindy Epperson, Financial Services Manager — 575-6070 SUMMARY EXPLANATION Attached is an Ordinance amending the 2008 Budget to provide appropriations for encumbrances outstanding at the close of the 2007 Fiscal year Encumbrances represent orders (included in 2007 Budget appropriations) for materials which had been authorized but not yet received, or for services authorized but not yet completed, as of December 31, 2007 Therefore, appropriations from Unencumbered Fund Balances are required to move forward the budget for payment when the materials are received or services completed • In some instances, the appropriations will be funded by approved grants Y PP (i.e 9 ( Neighborhood Development Block Grants, Healthy Families Yakima Grant, Growth Management Fund grants, etc.) For these items, Finance will also increase the grant revenue budgets to match the estimated revenues to the corresponding expenditures In all other instances, the appropriations will be funded by reserves in their respective funds. This is an annual year -end accounting requirement. Resolution_ Ordinance XX Contract Other (Specify) Schedule 1 Funding Source Various Funds APPROVED FOR SUBMITTAL City Manager STAFF RECOMMENDATION Read Ordinance by title only at the March 4, 2008 meeting Pass Ordinance after the second reading at the March 18, 2008 meeting BOARD /COMMISSION /COMMITTEE RECOMMENDATION COUNCIL ACTION