HomeMy WebLinkAbout12/16/1980 Adjourned Meeting (2) 221
DECEMBER 16, 1980
ADJOURNED MEETING - BUDGET REVIEW
The City Council met in session on this date at 9:00 a.m. in the Council
Chambers of City Hall, Yakima, Washington. Council members present were
Mayor Betty L. Edmondson, Lynn Buchanan, Lynn Carmichael, Bruce Crest
and Shirley Doty. Mayor Edmondson indicated that Council member Hinman
would be late, however, she had no information on Council member
Beauchamp. Council member Beauchamp present after 9:50 a.m. and Council
member Hinman present after 10:10 a.m.
Mayor Edmondson announced that this meeting was scheduled for the
purpose at studying the budget.
1. INTERGOVERNMENTAL
II/ City Manager Zais reported that there has been a request to
the e alcohol rehabilitation project in the amount of
$40,000 rather than $16,500 originally requested, which is
more than the required amount. It was the general consensus
of the Council to not consider the additional funding
requested and fund the $16,500. It was MOVED by Crest,
seconded by Buchanan to not give an additional appropriation
of FRS funds for the alcohol rehabilitation project.
Unanimously carried by voice vote. Beauchamp and Hinman
Absent. Fire Chief Carroll reported that there is a 37%
increase in the emergency services budget Which is based on a
fee of 15 per capita. City Manager Zais reviewed the budget
for the Regional Library, commenting on the City's contract
with the Library. Several Council members expressed concern
that the City is not paying the same per capita rate as the
other jurisdictions contracting with the Library and suggested
that the City start increasing its rate and attempt to pay an
. equal per capita rate in the next few years. City Manager
Zais commented that the difference this year would have been
$90,000. City Manager Zais stated that the Clean Air
Authority is a State and local requirement for funding. It is
funded On a 17c per capita rate, based on the 1979 State
Census. (Council member Beauchamp present at 9:50 a.m.)
2. INFORMATION SYSTEMS
Tom Froula, Information Systems Manager, reviewed his budget,
referring to charts on budget history and staffing levels for
the past several years. He stated that the 1981 budget has
the Data Entry Operator reinstated from last year. He
mentioned the increased workload being experienced in the Word
Processing Center. Speaking about the Copy Center, Mr. Froula
reported about a collator Which operates unattended, allowing
the Operator to perform other work at the same time. This
equipment also has a built-in stapler. He stated that he
would rent this equipment long enough to know if it is What we
need. The purchase price of this collator is almost $4000.
He then spoke about the budget for Information Systems,
II/ commenting that it is projected that there will be a $27,000
with th
credit balance wie County for Data Processing for 1981.
He reported that the County's rates have been increased by
10%. He reported that $7,500 was spent in 1980 for overtime
for Data Processing and the workload is still behind.
(Council member Hinman present after 10:10 a.m.) He reported
that a user's committee will be formed in January. Mr. Froula
reviewed a remodeling proposal for the Copy Center to
alleviate the cramped and poor ventilated working conditions.
The remodeling will cost $10,000 including shelves and
enhanced ventilation.
3. PAYROLL/PERSONNEL MANAGEMENT SYSTEM
Larry Wittenberg, Assistant City Manager, gave a quick
overview on the report that was discussed during the December
2, 1980 Council Study Session. Tom Froula gave information on
the payroll system which was instituted 9 years ago. He
reported that various programs have been added to this system
and it is now at the point Where it would be costly and risky
to add further programs. He stated that Northwest Data System
7 22
DECEMBER 16, 1980
ADJOURNED MEETING - BUDGET REVIEW
has spent many hours reviewing the needs cf the City and
recommended PPMS to us. This program is free to the City,
however, it will need to be modified for our computer. He
- - ---. spoke about the research that occurred in seeking a payroll
system that would be adequate for the City. Discussion
followed on implementation of the program and involvement of
City staff in its implementation. (Council rember Hinman
temporarily absent after 11:30 a.m. and Council member
Carmichael absent after 11:45 a.m.) Larry Wittenberg reviewed
the cost of implementing this program including the cost to
maintain the current work schedule.
4. ADJOURNMENT
The meeting was adjourned at the hour of 12:00 Noon.
RE 1 AD AND CERTIFIED ACCURATE BY Le.../t/ DATE i- -0
c;10
COUNCIL mER
DATEoll4L-4"/
COUNCIL MEMBER
ATTEST:
0 . ° • t ip /1
- z_. ,.•
ci :CLERK (MAYOR
(
1