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HomeMy WebLinkAbout02/03/1981 Adjourned Meeting FEBRUARY 3, 1981 261 STUDY SESSION The City Council net in session on this date at 1:00 p.m. in the Council Chambers of City Hall, Yakima, Washington. Council members present were Mayor Betty L. Edmondson, Lynn Buchanan, Lynn Carmichael and Shirley Doty. Council member Bruce Crest and Council member Don Hinman present after 1:35 p.m. Council member Henry Beauchamp absent. 1. OPEN DISCUSSION FOR THE GOOD OF THE ORDER Mayor Edmondson reported that a luncheon has been scheduled for the evaluation of the City Manager at the Sanctuary Restaurant for Tuesday, February 24th at 11:00 a.m. She suggested that the study session begin at 1:30 p.m. on that date. Mayor Edmondson reported that there will be a meeting in Seattle with EPA, DOE and FEMA on February 18th regarding the Wastewater claims. Council member Doty commented that. there is also a Health District meeting on that date. Mayor Edmondson stated that the Health District meeting can be scheduled for another time. Speaking about the celebration of the 1980 Centennial events, Mayor Edmondson stated that she had sent a letter asking the Yakima Valley Museum if they would like to be the catalyst in planning the activities and they have requested a meeting with three or four persons to talk about this. She stated that they had suggested March 1, 1981 and inquired if any Council members are available to attend that meeting. Mayor Edmondson was reminded that she won't be in town on that date and she stated that another date will be requested. Following Mayor Edmondson's suggestion, it was the general consensus of the Council to discuss the policy - and approaches to committees of the Council at the next study - - session. Council member Carmichael reported that she has been named to serve on the AWC Convention Committee. Council member Doty inquired about the responsibility of Cox Cable providing service to newly annexed areas, stating she has received several inquiries from the West Chestnut area. Carol Darby, Director of Community Development, stated that it depends on the date of the area being annexed. She asked for any addresses, stating she would contact those citizens. Council member Doty expressed her concern about spending over $10,000 to send several Council members and staff to the National League of Cities Conference. City Manager Zais reported about a meeting regarding the joint law facility, in which the County Commissioners gave their official agreement to proceed with the study. It is about a $30,000 total expense to be shared between the County and City equally. He cOmmented that this was included in the Police Department 1980 Budget and has been carried over, but will need to be reappropriated. 2. STATUS OF LEASE NEGOTIATIONS WITH REPUBLIC AIRLINES Carol Darby, Director of Community Development, reported that staff will have an Executive Session with the Airport Advisory Commission and then a session with the Council on the document - prepared by the consultant to aid in the negotiations. If this document is approved by Council, the negotiations with Republic 'West Airline will begin. She stated that the negotiation team has not yet been selected. (Council members - Hinman and Crest present after 1:35 p.m.) 3. CABLE TELEVISION MST AND ANTICIPATED REIMBURSEMENT Carol Darby distributed a memo on the franchise costs for Cox Cable TV and Yakima Valley Cablevision. She reviewed the - $56,815.70.cost for Cox, commenting that the majority of those costs were for the consulting attorney. Referring to the cost for Yakima Valley Cablevision, Miss Darby stated that the $28,426.02 cost did not include the cost for seeking the 5% waiver with FCC. She stated that $25,000 has been submitted towards these costs. She stated that the administration of 2 2 FEBRUARY 3, 1981 the program and the budget finalization still needs to be addressed by the Council. She briefly reviewed the waiver requested from FCC and the use for those funds. For the first five years the total 5 percent will be put into the access programs and after the five years, the 3 percent can go back into the general fund; of that 3 percent, 40 percent has to go towards cable activities. Discussion followed regarding the administration of the program and it was suggested that KYVE be approached about contracting for the access program. Carol Darby commented that that is a potential. She stated that a staff person is needed to administer it and to staff the cable committee. She gave an overview of the 1981 proposed budget for the cable canmunication division as listed in her memo. There was discussion regarding the remodeling of the Council Chambers and sane concern was expressed about the amount of money needed to do that. Mayor Edmondson expressed concern about the pay range the staff person would be hired under and stated she would like to talk about the qualifications needed for this position and any alternatives. The feasibility of II/ contracting with KYVE was again discussed. Carol Darby reported about a grant from the Ford Foundation she is exploring. It was MOVED by Crest, seconded by Buchanan to approve the proposed budget as it stands and bring back the appropriate budget. Carried by 3-2 voice vote. Edmondson and Hinman voting nay. Beauchamp absent. Mayor Edmondson stated that she is opposed to the salary for the staff member as listed in the budget. 4. EXECUTIVE SESSION It was MOVED by Buchanan, seconded by Doty to move into Executive Session for the purpose of discussing pending and prospective litigation and personnel. Unanimously carried by voice vote. Beauchamp absent. BUSINESS MEETING 5. ROLL CALL At 3:20 p.m., the Council members cammenced the regular meeting, Mayor Edmondson presiding, Council members Buchanan, Carmichael, Crest, Doty and Hinman and City Manager Zais and City Attorney Andrews present on roll call. Council member Beauchamp absent. 6. INVOCATION The Invocation was given by City Attorney Andrews. 7. CONSENT AGENDA Mayor Edmondson referred to the items placed on the Consent Agenda questioning whether there were any additions or deletions fram either Council members or citizens present. Mayor Edmondson reported that there is an off-agenda item on an agreement for leasing the residence at Randall Park, which II/ can be numbered 21B. Council member Crest requested that Item No. 8 be removed from the Consent Agenda. Council member Hinman requested that Item No. 15 be removed and Council member Doty requested that Item No. 17 be removed from the Consent Agenda. Council member Crest requested that Item No. 21B be added to the Consent Agenda. It was the general consensus of the Council that the deletion of Items No. 8, 15 and 17 and the addition of Item No. 21B, as requested, be made. The City Clerk then read the Consent Agenda, including resolutions and an ordinance by title. It was MOVED by Doty, seconded by Buchanan that the Consent Agenda, as read, be passed. Unanimously carried by roll call vote. Beauchamp absent. (Subsequent paragraphs preceded by an asterisk (*) indicate items on the Consent Agenda handled under one motion without further discussion.) FEBRUARY 3, 1981 263 Mayor Edmondson stated that she has received a request to consider Item NO. 22 following the hearings. It was the general consensus of the Council to consider Item No. 22 out of sequence on the agenda. 8. MINUTES 9. HEARIIE m T e Il ist 95 s 6 1 ANN tha E t xri i ir n io ti oF min pRo ut p e E s ray for B J E T EEN January 6 1981, on page 238 under Boards and Commissions, his name should be listed with Council member -Beaudhamp's as an alternate to COG. It was MOVED by Crest, seconded by Buchanan that the Council minutes of Janaury 6, 1981, as corrected and the minutes of January 13, 1981, be approved, having been duly certified accurate by two Council members and no one present wishing to have said minutes read publicly. II/ SO. 22ND AVENUE AND 40TH AVENUE, NORTH OF THE AIRPORT FILED BY HAMILTON, McDANIELS AND UNITED BUILDERS Mayor Edmondson stated that the legal requirements for this . annexation have not been met. Larry Wright, Planning Manager, reported that one of the petitioners sold a parcel after the petition had been signed, which was not indicated in the Yakima County records, therefore, the subsequent proceedings were not legal: Mayor Edmondson stated that the petition is -invalid and there will not be a public hearing. 10. HEARING ON COMMUNITY DEVELOPMENT BLOCK GRANT GRANTEE PERFORMANCE REPORT Carol Darby, Director of Community Development, reviewed the schedule for neighborhood community meetings, as given in the January 26, 1981 staff report.. She stated that February 18th has been Changed to Wilson Junior High and February 19th to February 25th at Cascade Natural Gas. Mayor Edmondson stated that February 18th is not - a good date Council members will be out of town. There was some concern raised About dividing the City into Council districts for neighborhood meetings because the Council - members represent the entire City. Council member Doty stated that she would prefer someone else chairing the meting in her area. , Council member Hinman volunteered to chair the meeting at Wilson Junior High and other meetings will be chaired as follows: Council member Crest - YVC; Council member Carmichael - Franklin Junior High; and Council member Beauchamp - Cascade Natural Gas. Mike Kirkpatrick, representing Mobile Home Owners of America, spoke About the issue of eviction, which is a concern to the mobile home owners since they on their home, but not the property. Carol Sanger, Executive Director, YWCA, reported briefly on the Battered Woolens Shelter 'Program for 1980. James Posey, Executive Director, Southeast Community Center, objected to the information contained in the report regarding the recycling center. He stated that many of the allegations II/ could have been resolved had the CDBG office communicated with his office. - Johnny Rance, former Executive Director, . Southeast Community Center, gave some information on the equipment at the: recycling center. Ken Coffin, CDBG Manager, reported that they obtained this information from office records and from the insurance company. He stated that he could ask the Southeast Community Center for an accounting of that equipment. Mr. Posey read a letter into the record in which he requested a thorough review by all parties prior to the - repossession , of .equipment or termination of the lease. Jessilyn White, member of the Southeast Community Center Board,- expressed the Board's concern that they do not have an opportunity to respond -to this report prior to the public hearing. She requested that before this report be accepted by Council, that - the staff at the Southeast Community Center staff review this report for accuracy. During the discussion, Carol Darby, gave two options for the recycling operation: (1) open it up to other recycling organizations and the Southeast Community Center can resUbMit proposal; or (2) request Southeast Community Center to submit a proposal on how S FEBRUARY 3, 1981 the reopening of the program will be accomplished and then go through the public hearing again and grant the funding. Mrs. White stated that when the equipment was returned, it was- returned for storage. She stated they did not consider it to be terminating of the program. Kathy Gallegos, Chairman of the Southeast Community Recycling Board, stated that they let their intentions be known to the City Manager that they weren't giving up the project. Rachel Corbin, Yakima Valley Welfare Rights Organization, spoke in support of allowing Mr. Posey a chance at operating the recycling center. She also spoke against the administration of the community garden and the relocation of the garden to plots by the Fire Station. Following discussion regarding the community garden, the public portion" of the hearing was closed. It was the general consensus of the Council to approve the staff recommendation regarding the community meetings and the training sessions for citizen participation. It was MOVED by Doty, seconded by Buchanan that a report be brought back to the Council with proposals for changing the bid and bond requirements for a CDBG Rehabilitation Program. Unanimously carried by voice vote. Beauchamp absent. It was MOVED by Hinman, seconded by Carmichael to instruct staff to communicate with the Southeast Community Center and bring back, in two weeks, a further report and recommendation on terminating agreement with the Southeast Community Center. Discussion followed on the Motion; Council member Doty requesting a list of the equipment used in the recycling program and it present location. _Discussion clarified that the motion would include a report on the alleged inequities in the report and request a timetable from Mr. Posey when the recycling center could be reopened. The question was called for the vote on the motion. Unanimously carried by voice vote. Beauchamp absent. 22. PETITION NO. 966, REQUESTING STREET NAME CHANGES Dennis Damian, 27 So. 4th Street, spoke about the advantages of changing the street names within the City limits as given in the petition. He stated he believes the change would cost the City approximately $25,000 to $30,000. He commented that he can paint some of the street names. He displayed a sample street sign which indicates the block number, such as used in Spokane. He also gave information on Plan C in which he could name the vertical streets after local TV and radio celebrities. Mayor Edmondson thanked Mr. Damian for this petition and stated that Council would take it under advisement. 11. AUDIENCE PARTICIPATION Mayor Edmondson proclaimed the week of February 8 through 14, 1981, as Vocational Education Week. 12. REPORT ON RESTAURANT PARKING VALIDATION Ken Hilliard, Airport Advisory Commission member, reported on the findings and recommendations of the Ccmmission. He stated that Mr. Schuler has indicated that approximately 2% of his overhead is attributed to the parking lot and thus he desires a reduction in his lease to 4%. The Commission has recommended that the lease amount be lowered to 4.5%. Carol Darby, Director of Comnunity Development, gave some background information on the lease to Mr. Lundberg and the sublease to the Schulers. Don Bond, attorney representing Mr. and Mrs. Schuler, spoke in their behalf for lowering the percentage. He stated that Mr. Lundberg has indicated he would pass the savings on to the Schulers. He gave some information on the gross receipts of the restaurant and the actlial amount of rent being paid if the parking validiation is included and campared it to other restaurants. He commented that the City would be ahead financially having the restaurant operating. Discussion followed regarding the gross receipts and overhead of the restaurant and Council member Buchanan indicated he wanted more information and facts. It was suggested that the lower percentage be allowed on a six month trial basis, however, Mr. 265 FEBRUARY 3, 1981 Bond stated that the sublease expires at the end of the year and the Schulers need to make their plans on whether to continue with the sublease. It was MOVED by Buchanan, seconded by Crest to postpone this decision until we have a two-year income history, additional parking lot cost figures and information on utilities. Council member Hinman also requested a letter from Mr. Lundberg. The question was called for the vote on the motion. Unanimously carried by voice vote. Beauchamp absent. 13. REPORT ON WOOD BURNING STOVES Lou Roederer, Code Manager, reviewed his memo dated January 27, 1981, and answered Council's questions regarding enforce- ment methods. It was MOVED by Buchanan, seconded by Crest to thank staff and accept the report. Unanimously carried by voice vote. Doty temporarily absent. Beauchamp absent. *14. RATIFICATION OF REAPPOINTMENT OF CLOE GARRISON TO YAKIMA VALLEY REGIONAL LIBRARY BOARD OF TRUSTEES The reappointment of Cloe Garrision to the Yakima Valley Regional Library Board- of Trustees was ratified by the Council. 15. AGREEMENT WITH GARY E. GRAY FOR PREPARING A SLUDGE MANAGEMENT PLAN Council member_ Hinman stated that he has some questions, however, he would like to delay this discussion for one week. Following discussion, it was MOVED by Crest, seconded by Buchanan to continue this for one. week. .Carried by 4-1 voice vote. Edmondson voting nay. Carmichael temporarily absent. Beauchamp absent. *16. AMENDMENTS TO AGREEMENT WITH R. W. BECK AND TO REVISE GRANT REQUESTS A. RESOLUTION NO. D-4414, A RESOLUTION authorizing the City Manager and City Clerk of the City of Yakima to execute an amendment to the agreement with R. W. Beck & Associates to prepare a Wastewater Facilities Design. B. RESOLUTION NO. D-4415, A. RESOLUTION authorizing the application by the City of Yakima for a grant increase for Phase II construction of the Yakima Wastewater Project. C. RESOLUTION NO. D-4416, 'A RESOLUTION authorizing the application by the City of Yakima for a grant increase for Phase II design of the Yakima Wastewater Project. 17. FILE APPLICATION WITH DEPARTMENT OF TRANSPORTATION FOR A CAPITAL GRANT II/ City Manager Zais explained that this was a housekeeping resolution ber-ause the previous resolution did not specify that it was for a capital grant. Council member Doty related a concern expressed by. a citizen_regarding,the advertising of various aspects of this grant. Following discussion, and the resolution having been read by title, it was MOVED by Hinman, seconded by Doty that Resolution No. D-4417, as read, be passed. Unanimously carried by roll call vote. Beauchamp Absent. RESOLUTION NO. D-4417, A RESOLUTION authorizing the filing of an application with the Department of Transportation, United States of America, for a capital grant under the Urban Mass Transportation Act of 1964, as amended. *18. JAIL AGREEMENT WITH YAKIMA COUNTY RESOLUTION NO. D-4418, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute a jail agreement with Yakima County.. Si FEBRUARY 3, 1981 *19. CALL FOR PROPOSALS REGARDING CITY'S LEGAL ADVERTISING RESOLUTION NO. D-4419, A RESOLUTION prescribing a form of contract for printing and publishing City legal advertising; and directing publication of a call for proposals therefor. *20. SET DATE OF HEARING ON IRRIGATION MAINTENANCE ASSESSMENT ROLL FOR 1981 RESOLUTION NO. D-4420, A RESOLUTION setting a date for hearing on the confirmation of the irrigation maintenance assessment roll for the year 1981. *21. OUT OF STATE TRAVEL REYUEST The out of state travel request for Jim Beaushaa and Anton Wentz, Police Department, to attend the 31st Annual Western States Crime Conference in Santa Cruz, California, May 3-7, 1981 at a cost of $175 each, was approved. *21A. ORDINANCE SPECIFYING ANIMAL AND KENNEL LICENSE FEES ORDINANCE NO. 2492, AN ORDINANCE relating to public safety and morals; specifying animal and kennel license fees; amending Section 6.22.050 of the City of Yakima Municipal Code; and declaring an emergency. *21B. RANDALL PARK RESIDENCE LEASE AGREEMENT RESOLUTION NO. D-4421, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute a lease agreement with Pat and *Kim McFadden. 23. OTHER BUSINESS INFORMATION ITEMS Items of information supplied to Council were: , memo from Wastewater Facilities Manager re alleged pollution of Yakima River. 1/27/81; letter from HUD re disaster application. memo frcm Director of Public Works re SB 3098 Reference in Ahr Legislative Bulletin No. 3, 1/23/81; article from 1/27/81 Wall Street Journal, titled "First Year Boost Rose To Average 9.5% in Pacts Reached in '80"; article from 1/27/81 Wall Street journal, titled "Fire Hazard - Builders Often Resist Tough Safety Codes, citing added expense"; letter of appreciation for 1980 United Way Campaign. 1/22/81; monthly report to City Manager fran Yakima Air Terminal for December 1980; minutes for 1/21/81 meeting of the Yakima Centek'Advisiory Commission; and Yakima Wastewater Treatment Plant monthly progress report for December, 1980 fran R. W. Beck & Associates. 1/26/81. EXECUTIVE SESSION It was MOVED by Hinman, seconded by Buchanan to move into Executive session for the purpose of discussing potential litigation and personnel and then immediately adjourn the II/ meeting. Unanimously carried by voice vote. Beauchamp absent. 24. ADJOURNMENT Upon canpletion of the Executive Session, the meeting was adjourned at the hour of 6:55 p.m. READ AND CERTIFIED ACCURATE BY . COUNCIL MEMBER L)--4 DATE COUNCIL / is R ATTEST: I , - /. mo/4 ..rikaita- ■ 6/6r, CITY el • MAYOR