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Home My WebLink About12/16/1980 Adjourned Meeting 22 DECEMBER 16, 1980 STUDY SESSION The City Council net in session on this date at 1:00 p.m. in the Council Chambers of City Hall, Yakima, Washington. Council members present were Mayor Betty L. Edmondson, Lynn Buchanan, Lynn Carmidhael, Bruce Crest, Shirley Doty and Don Hinman. Council member Beauchamp present after 1:40 p.m. 1. OPEN DISCUSSION FOR THE GOOD OF THE ORDER Mayor Edmondson reported on a letter received from Diamond Parking, Inc. stating they would like Council to reconsider their Proposal for administration of the Airport Parking Lot. They indicated that their management of the parking lot could II/ BUDGEsTa:::: City money. It was the general consensus of the Council this to refer is to staff to bring back information. 2. City Manager Zais reviewed the changes that have taken place since the preliminary budget was filed, referring to charts on the General Government., Parks, Street and other operating/ enterprise funds. Adjustments in the general fund total $11,218 of additional revenue. He commented that the final cash carry over for the General Fund has not yet been calculated. Adjustments in the Parks Department would total a savings of $500. (Council member Beauchamp present after 1:40 p.m..) Council members discussed the options for adjusting the Parks Department budget. City Manager Zais stated that staff's recommendation for the $52,789 insurance savings in the Street Division is to transfer it to the General Contingency Fund to possibly upgrade the insurance umbrella coverage. This would raise the Contingency Fund to $302,000 for 1981. A decrease of $73,126 of expenditures and the inclusion of $67,000 of FRS funds would need to be made to balance the Airport Budget. $49,000 of insurance savings in the Water-Sewer Division will be left appropriated, pending review of insurance needs. There is an expected additional expenditure in the Refuse Division of $19,000 and an expected additional $39,000 revenue. This would include a 20% rate increase and leave a $20,000 reserve. The options in the Transit Division were reviewed by Willis White, Director of Public Works, explaining the budget with and without UMTA funds. Without UMTA funds there would an $80,000 reserve for capital and with UMTA there would be a $452,000 reserve for capital. City Manager Zais reviewed the changes in the Equipment Rental Division. There is an added expenditure of $40,000 in the Equipment Replacement Reserve for five police cars for the detective division. Also, there is a grant for traffic enforcement utilization in the amount of $38,000 for four police cars. Also, the revenue in the Equipment Rental Fund framthe Airport Division will be_reduced by $10,000. II/ There is also a reduction of expenditures in the amount of th $64,000 for insurance savings in e_Equipaent Rental Fund, Which is reccanended to be reserved for unanticipated costs in 1981. City Manager Zais also reviewed a chart of special assignments to management from the budget reviews. He named several Council policy issues to be determined as follows: (a) proposed parking meter replacement at 25 charge; (b) staffing plan for Equipment Maintenance Division; (c) proposed PPMS project; (d) proposed _Budget Analyst position; (e) other FRS proposals for Police Cadet Program, Police file cabinets, energy audit, and equipment replacement from Cumulative Reserve Fund; (f) rejected FRS proposals; (g) creation of Metropolitan Parks Commission for the future; (h) City Manager's proposal re utility rate advisory board; and (i) City Manager's proposal re Contingency Fund Reserves. Mr. Zais commented about the $20,000 anticipated shortfall in the Cenetery budget, of Which $15,000 was not budgeted for the retirement of the previous Cemetery Supervisor. He commented that he would like to review with Council the unfunded liability of accumulated employee leaves. There was some DECEMBER 16, 1980 concern expressed by the Council regarding the appearance of the Cemetery. Mayor Edmondson stated that the budget wrap-up discussion will be continued to 1:30 p.m. on Wednesday, December 17, 1980. BUSINESS MEETING 4. ROLL CALL At 3:00 p.m., the Council members commenced the regular meeting, Mayor Edmondson presiding, Council members Beauchamp, Buchanan, Carmichael, Crest and Doty and City Manager Zais and City Attorney Andrews present on roll call. Council member Hinman present after 3:15 p.m. 5. INVOCATION II/ The Invocation was given by Council member Buchanan. 6. CONSENT AGENDA Mayor Edmondson referred to the items placed on the Consent Agenda questioning Whether there were any additions or deletions from either Council members or citizens present. Council member Doty requested that Item NO. 7 be deleted from the Consent Agenda. She also requested that Items No. 10, 11, 23 and 24 be added to the Consent Agenda. Council member Crest requested that Items No. 12 and 13 be removed. Mayor Edmondson stated that there is another out-of-state travel request for Charlie Foster to accompany Jerry Kilpatrick to Paul, Idaho. It was the general consensus of the Council to number that item No. 19A and put it on the Consent Agenda. It was the general consensus of the Council that the addition of Items No. 10, 11, 19A, 23 and 24 and the deletion of Items No. 7, 12 and 13, as requested, be made. The City Clerk then read the Consent Agenda items including resolutions and ordinances by title. It was MOVED by Carmichael, seconded by Crest that the Consent Agenda, as read, be passed. Unanimously carried by roll call vote. Hinman absent. (SUbseqUent paragraphs preceded by an asterisk (*) indicate items on the Consent Agenda handled under one motion without further discussion.) 7. MINUTES Council member Doty referred to Item No. 1 under Mayor Reports on the Council meeting of December 2, 1980 and requested that an addition be made to indicate that she requested that the bus schedule he fastened to the utility bills about twice a year. It was MOVED by Crest, seconded by Buchanan that the Council minutes - of December 2, 1980, be approved, having been corrected and no one present wishing to have said minutes read publicly. Unanimously carried by voice vote. 8. AUDIENCE PARTICIPATION APPEARANCE BY KEN COWDRY RE FINAL REPORT CF HAZARDOUS II/ MATERIALS TASK FORCE Council member Buchanan reported that Mr. Cbwdry submitted the written report, but is unable to appear until some time in January. He reported that Mr. Cowdry can be present if Council wishes, however, he did not feel it would be necessary. It was the general consensus of the Council to send all the members of the Hazardous Task Force a letter of appreciation. DRUG PARAPHERNALIA ORDINANCE Ellen Carter, Yakima Valley Welfare Rights Organization, submitted a Resolution adopted by the Yakima Valley Welfare Rights Organization in support of the passage of the Drug Paraphernalia Ordinance. 2 5 DECEMBER 16, 1980 9. :SUPPLEMENTAL REPORT RE PROPOSED WATER RATE ADJUSTMENTS Willis White, Director of Public Works, stated that at the last discussion, staff reviewed the following recommendations: 1. , Adjust the ready-to-serve dharge 2. Approve revenue bond issu ed to finance capital construction and combine bids with sewer cost 3. Single volume rate (proposal #5) ' 4. Increase fire service (deferred) Jon Weise, Sanitary Engineer, distributed and reviewed an infortation sheet on the rates major industries would pay under the proposed rate increase. Council discussed the II/ proposed rate increase under Proposal #5. Council member Buchanan expressed concern for those individuals Who purchased lots that used to be orchard and were told that they did not have to keep their water rights because the City has - inexpensive irrigation rates. City Manager Zais distributed a sheet on the impact of this rate increase on the Parks Department. Ines Rice, 4409 Arlington, objected to increasing the water rate and subSidizing the water usage in the Parks - Department. Mr. Weise reported that the maintenance and operation of the water, system has lost money in the last few years. He stated that the City took in $1.5 million in revenue and spent $1.7 million. City Manager Zais suggested that Council spt a date of public hearing on the water rate increase proposed. It was MOVED by Beauchamp, seconded by Hinman to instruct staff to prepare the proper legislation to hold a public 'hearing on Alternative No. 5, as presented. Unanimously carried by voice vote. *10, SECOND REINSTATEMENT AND EXTENSION AGREEMENT RE AIRPORT LEASE AND USE AGREEMENT WITH REPUBLIC WEST AIRLINES RESOLUTION NO. D-4379, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute a "Second Reinstatement and Extension Agreement re Airport Lease and Use Agreement" .with Republic West Airlines. *11. INTERFUND LOAN FOR THE PARKS AND RECREATION DEPARTMENT RESOLUTION NO. D-4380, A RESOLUTION authorizing a temporary loan of $100,000 fram,551-Eguipmemt Rental Fund to 131-Parks and Recreation Fund, and providing for repayment. 12. FILE APPLICATION WITH DEPARTMENT CF TRANSPORTATION FOR A SECTION V CAPITAL GRANT Willis White, Director of Public Works, reported that this application must be submitted by _January 2, 1981. He Commented that the proposal will be for the purchase of II/ additional buses, based on an 80/20 percent grant. The City's 'share would be $80,000. Following discussion, it was MOVED by Hinman, seconded by Carmichael that Resolution No. D-4381, as read, be passed. Unanimously carried by roll call vote. RESOLUTION NO. D-4381, A RESOLUTION authorizing the filing of an application with the Department of Transportation, United States of America, for a grant under the Urban Mass Transportation Act of 1964, as amended. 13. FILE APPLICATION WITH DEPARTMENT CF TRANSPORTATION FOR A SECTION V OPERATIONS GRANT Council member Buchanan expressed concern that the City will have to pay for maintenance and operation after the Federal funds may be gone. City Manager Zais stated that this grant allows us to deposit a greater amount of money in the capital reserve fund. If we do not make this application, we would use the sales tax receipts. It Was MOVED by Hinman, seconded by Doty that Resolution No. D-4382, as read, be passed. 226 DECEMBER 16, 1980 Carried by 6-1 roll call' vote. Buchanan voting nay. There was still concern expressed about using UMTA funds. Dan Newton, Transit Manager, explained that by using UMTA funds for the next couple of years, the City could put more money from the sales tax into the capital reserve fund. The City could then cease requesting UNITA funds in a couple of years and have about $1.2 million in the capital reserve fund. Council member Doty inquired if this would jeopardize the Transportation Exchange and Mr. Newton stated that it would not. RESOLUTION NO. D-4382, A RESOLUTION authorizing the filing of an application with the Department of Transportation, United States of America for a grant under the Urban Mass Transportation Act of 1964, as affended. *14. FILE APPLICATION WITH DEPARTMENT CF HOUSING AND URBAN DEVELOPMENT FOR GRANT TO FINANCE COMPREHENSIVE HOUSING ODUNSELING PROGRAM RESOLUTION NO, D-4383, A RESOLUTION authorizing an application to the Department of Housing and Urban Development for a grant to finance a Comprehensive Housing Counseling Program. *15. AGREEMENT WITH STATE DEPARTMENT CF REVENUE TO ADMINISTER LOCAL SALES AND USE TAX FOR FINANCING TRANSIT OPERATION RESOLUTION NO. D-4384, A, RESOLUTION authorizing and directing the City Manager of the City of Yakima to execute an agreement for State Administration and collection of local sales and use tax with the State of Washington, Department of Revenue. *16. INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT WITH ELLENSBURG RESOLUTION NO. D-4385, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute an intergovernmental cooperative purchasing agreement with the City of Ellensburg. *17. PAYMENT OF DAMAGE CLAIM FOR LOSS OF WAGES CAUSED BY POLICE DEPARTMENT ERROR RESOLUTION NO. D-4386, A RESOLUTION authorizing payment of $9.38 to Timothy E. Cbnray in settlement of a claim for damages filed with the City of Yakima. *18. FINAL CONTRACT CONSTRUCTION PAYMENT ON 72ND AVENUE TRUNK SEWER PROJECT The report from the Director of Community Development dated December 9, 1980, with respect to the completion of the work on the 72nd Avenue trunk sewer contract performed by Davlin Construction Company, was approved, the work accepted and payment of the final estimate as therein set forth is hereby authorized. *19. OUT CF STATE TRAVEL REQUEST II/ * 19A. The out-of-state travel request for Jerry Kilpatrick, and Charlie Foster, Airport, to inspect a snow blower at Paul, Idaho at a cost of $376 each was approved. *20. APPROPRIATION ORDINANCE FOR 16TH AVENUE/LINCOLN AVENUE INTERSECTION AND P-50 TRANSPORTATION PLANNING STUDY An Ordinance amending the 1980 Budget, having been read by title only previously, was passed. ORDINANCE NO. 2474, AN ORDINANCE amending the 1980 Budget for the City of Yakima; and appropriating, transferring and reappropriating money within and among various accounts, all as appropriations for the 1980 City of Yakima Budget. 227 DECEMBER 16, 1980 *21. APPROPRIATION 'ORDINANCE RAISING THE APPROPRIATION WITHIN THE EMPLOYEE'S HEALTH BENEFIT RESERVE FUND An Ordinance amending the 1980 Budget, appropriating, transferring and reappropriating money to the EMployees Health Benefit Reserve Fund, having been read by title only at this meeting, was laid on the table for one week or until Tuesday, December 23, 1980. -- • *22. ORDINANCE AMENDING COMPENSATION CLASSIFICATION PLAN FOR CITY EMPLOYEES FOR 1981 Bob Weaver, Personnel Officer, explained that the Ordinance includes the negotiated settlement for AFSCME, LEOFF Firefighters, Police Association and also increases for City II/ management employees. Referring to the summary statement in the report, he reported on some positions that have been added and some that have been eliminated because of reclassification or obsolete titles. There have been changes in the Police Department classification plan because of transfer of bumping rights Which has been approved by the Civil Service Commission. The Ordinance having been read by title, it was MOVED by Carmichael, seconded by Beauchamp that Ordinance NO. 2475, be passed. Unanimously carried by voice vote. ORDINANCE NO. 2475, AN ORDINANCE relating to City personnel; adopting a classification and compensation plan for City employees to be effective January 1, 1981; amending Sections 2.20.100 and 2.20.110 of the City of Yakima Municipal Code; and declaring an emergency. *23. ORDINANCE REVISING CITY TRAFFIC CODE TO COMPLY WITH STATE REQUIRD- MENTS EFFECTIVE JANAURY 1, 1981. ORDINANCE NO. 2476, AN ORDINANCE relating to traffic control; adopting certain rules of the road and providing for their enforcement; amending Sections 9.50.040, 9.60.020 and 9.60.040 and repealing Sections 9.60.010, 9.60.050, 9.60.060, 9.60.070 and 9.60.080, all of the City cf Yakima Municipal Code and declaring an emergency. *24. ORDINANCE PROHIBITING POSSESSION AND SALE OF DRUG PARAPHERNALIA ORDINANCE NO. 2477, AN ORDINANCE relating to public safety and morals; defining terms; prohibiting the use, possession, manufacture, sale and advertising for sale of drug paraphernalia; providing for the seizure and forfeiture of drug paraphernalia; and enacting Chapter 6.08, "Drug Paraphernalia" and a new Chapter of the City of Yakima Municipal Code. *25. OTHER BUSINESS II/ COUNCIL INFORMATION Items of information supplied to Council were: memo from Supervising Traffic Engineer re North First Street/"B" Street Clearview Problem. 12/2/80; copy of Alaska Statehood Commission draft statement of policy; monthly report to the City Manager from the Airport for October 1980; reports from Engineering on December, 1980 design projects, current construction projects and private development of public facilities; and Downtown Advisory Redevelopment Committee minutes for December 4, 1980 meeting. 26. ADJOURNMENT It was MOVED by Carmichael, seconded by Buchanan that this meeting be adjourned at the hour of 4:35 p.m. to then meet at 1:30 p.m. on Wednesday, December 17, 1980 in the Council Chambers of City Hall. Unanimously carried by voice vote. 2 28 DECEMBER 16 , 1980 // READ AND CERTIFIED ACCURATE BY ♦0 , .. DATE /- ° - COUNCIL is is R r DATE g/ COUNCIL MEMBER ATTEST : 1 hart/ CITY *TA RK MAYOR